Downloadable Documents

Below you will find downloadable support documents to help you with technical suport and troubleshooting. Select any of the documents below to begin download. All documents here are PDF files.

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A LISTING OF AERIES DOCUMENTATION
TYPE NAME MODIFIED SIZE
Public_Documentation_List_as_of_June_2014.pdf June 20,2014 2.6 MB
This is a listing of current public documentation and the category where it has been posted on the Public Downloads web page.
ADMINISTRATIVE DOCUMENTS These documents are specifically written to address administrative functions in Aeries.
TYPE NAME MODIFIED SIZE
Change_Aeries_Password.pdf April 9,2004 151.0 KB
The Change Aeries Password document gives details on a feature added to Aeries that gives the school/district the option to force users to change their passwords at regular intervals.
Aeries_Security.pdf April 14,2004 389.8 KB
The Security documentation contains details on setting up the Aeries users in the Security program.
Log_Database_configuration.pdf September 24,2008 664.2 KB
The Log Database Configuration is a program that will create a database outside of the current Aeries database (Client Server contains the LOG table and DOES NOT use this option). This database will store changes that have been made to select records as well as certain reports that are previewed or printed.
Define_Required_Fields.pdf September 24,2008 2.5 MB
The Define Required Fields for Data Entry form allows a school to define a select list of forms and fields that can be flagged as required when adding or modifying a record. This will ensure that a record is not added or updated if data is not entered into these fields.
AERIES ANALYTICS
TYPE NAME MODIFIED SIZE
PushingTestsFromEADMStoAeries.pptx February 16,2016 510.8 KB
The Aeries Presentation at the 2016 EADMS Users Conference on how to push test results from EADMS to the Aeries TST table and then analyze results using Aeries Analytics.
LCAP_Dashboards.pdf December 7,2016 806.2 KB
This document provides an overview of the setup and display of the LCAP Dashboards.
Aeries_Analytics_Data_Analysis.pdf December 2,2016 2.0 MB
This document will provide the necessary steps in building the Analytics Dashboard.
Aeries_Analytics_Exam_Creation_Scanning_and_Scoring.pdf December 16,2013 2.8 MB
This document will describe the process to build custom exams, print plain paper answer sheets and scan the results into Aeries. An Exam Analysis form and reports are also available.
AERIES CLIENT VERSION (SQL)
TYPE NAME MODIFIED SIZE
CS_Custom_Tables.pdf February 16,2005 31.7 KB
This document contains the rules for creating custom (district-defined) SQL tables in Aeries Client Server.
Rollover_Preparation_Check_List.pdf May 5,2016 35.3 KB
This document provides queries and a list of data elements to review/update in preparation for the New Year Rollover.
Aeries_CS_Installation_And_Implementation.pdf March 27,2013 102.0 KB
This document will quickly outline the instructions and key points in installing and implementing AeriesCS on the workstation and server.
CS_Feeder_Schools.pdf March 4,2005 119.0 KB
This document contains information on preparing for the upcoming school year. The feeder school students can be copied into the current years database and remain active at the feeder school. This allows the scheduling process to begin for the upcoming school year.
CS_Rolling_Over_to_New_Year_Quick_Reference_Guide.pdf June 2,2014 130.2 KB
A Quick Reference Guide for rolling your AeriesCS SQL Database from one year to the next.
CS_Update_Student_Data.pdf June 9,2015 230.1 KB
New Year Rollover - The CS Update Student Data procedures will assist with updating the new year database with all changes made in the previous years database. This procedure is only available through AdminCS.
Load_Common_Core_Standards.pdf February 16,2016 259.7 KB
The Load Common Core Standards document describes the initial loading or subsequent updating of Common Core, Next Generation Science, or CA State standards. The Load CA State Standards form is only available in Aeries Client AdminCS.
CS_Updating_History_with_Summer_School_Grades.pdf March 28,2013 653.8 KB
The CS Upating History with Summer Schools Grades procedures will assist with updating the grades from the summer school database into the history table within the school database. This procedure is only available through the District version.
Combine_Student_Records.pdf July 14,2014 711.3 KB
Combine Student Records - The Combine Student Records form in AdminCS will assist the Aeries Administrator in combining the records of a student with two different permanent IDs or two SC/SN records.
Client_Server_General_Info.pdf July 10,2003 749.4 KB
This document will provide overall information for the Client Server SQL version of Aeries. The new Client/Server version of Aeries has been created to provide a centralized district-wide database containing all student and related data. This new version will utilize a Microsoft SQL Server database located at the district office.
CS_Create_Next_Year_DB_Procedures.pdf June 9,2015 826.9 KB
New Year Rollover - The CS Creating Next Years Database procedures will assist with creating next years database in AdminCS and preparing for the upcoming school year.
AdminCS.pdf June 2,2014 1.0 MB
This document will provide information for the Admin Client Server application. This application contains different maintenance functions designed for use only by the Client Server Administrator.
CS_Summer_School.pdf June 10,2011 2.0 MB
The Summer School documentation provides detailed information on how to set up summer school for Client Server districts.
CS_Administration_and_Management_Studio.pdf December 9,2010 2.2 MB
This document will provide overall information for the Client Server SQL version of Aeries and information on utilizing the Enterprise Manager.
AERIES ENROLLMENT (AIR)
TYPE NAME MODIFIED SIZE
Aeries_AIR_Online_Student_Enrollment_ClientServer.pdf August 25,2016 614.1 KB
The Aeries Enrollment system is a new component that can be made available to parents from a website that allows a parent to quickly start the process of enrolling a student for school.
Aeries_AIR_Online_Student_Enrollment_Aeries.Net.pdf March 29,2016 668.6 KB
The Aeries AIR import form is now available in Aeries.Net. This form will allow schools to view newly enrolled students from the AIR online enrollment website in Aeries.Net. The data entered by the parent can then be reviewed and selected to be imported into Aeries.Net.
Aeries_AIR_Online_Student_Enrollment.pdf August 25,2016 743.8 KB
Aeries Enrollment allows a parent to quickly start the process of enrolling a student for school. Information about the student such as emergency contacts, medical and language information will be collected. Upon completion, the student's information is electronically sent to the school.
AERIES ENROLLMENT (AIR) ADMIN
TYPE NAME MODIFIED SIZE
Aeries_AIR_Configure_System_Settings.pdf August 25,2016 1.2 MB
The Aeries Configure System Settings document will describe the various settings and options that can be customized to allow districts to tailor the presentation of enrollment information to be completed by parents.
AERIES TABLES AND FIELDS
TYPE NAME MODIFIED SIZE
Aeries_SSO_API_Documentation.pdf May 16,2014 36.7 KB
This document details important information for 3rd party vendors who wish to create Single-Sign-On Solutions with Aeries.net.
Info_for_3rd_Party_Interfaces_With_Aeries.pdf March 22,2013 61.4 KB
This document details important information for 3rd party vendors when they are accessing an Aeries database directly. It describes the DEL and DTS fields, ID-Based Tables, and many commonly accessed tables.
End_of_Year_EOY_field.pdf July 9,2007 85.4 KB
Info on new End of Year Status field (STU.EOY)added to the Other Student Data form as a CSIS identifier for a student who is leaving the current school or district at the end of the school year and it is known they will not be returning but was active on the last day of school.
Aeries_Tables_SCH_and_DST.pdf March 6,2012 151.9 KB
This document contains a listing of all tables and a brief description of their use in the Aeries database.
Attendance_Fields.pdf September 15,2009 171.2 KB
This document contains a listing of the fields in the Attendance table and a brief description of their use in Aeries.
Course_Table_and_Fields.pdf April 27,2015 455.2 KB
This document contains a listing of the fields in the Course table and a brief description of their use in Aeries.
Staff_Tables_and_Fields.pdf September 23,2008 1.1 MB
This document contains a listing of the fields in the Staff table and a brief description of their use in Aeries.
Aeries_API_Documentation.pdf March 10,2017 1.5 MB
This document details important information for 3rd party vendors when they are accessing the Aeries API built into Aeries Web Version.
AERIES TRAINING
TYPE NAME MODIFIED SIZE
Aeries_Training_Courses.pdf May 16,2012 43.8 KB
Aeries Training Course Content & Target Audiences
Aeries_Training_Staff_Role.pdf May 17,2012 45.2 KB
Aeries Training Recommendations by Staff Role/Responsibility
Aeries_Training.pdf May 16,2012 56.1 KB
Aeries Courses & Recommended Participation
AERIES WEB VERSION (AERIES.NET) ADMIN
TYPE NAME MODIFIED SIZE
AeriesNet_AppSettings.pdf August 18,2015 41.0 KB
This document outlines various configuration and security settings for Aeries.Net. It contains configurations for portal type, externally facing portals and other miscellaneous settings.
Migrating_from_ABI_to_the_New_Teacher_Portal.pdf March 7,2014 63.9 KB
This document describes the process of migrating teachers from ABI to the new Aeries.net Teacher Portal.
Defining_Custom_Tables_in_AeriesNet.pdf June 21,2010 69.1 KB
This document describes how to configure Aeries.net to display custom tables defined by the district.
AeriesNet_Teacher_Parent_Portal_Features_In_Progress.pdf September 6,2016 71.5 KB
Describes the current availability of features in the new Aeries Web Version Teacher Portal as compared with the old ABI system.  All items have been completed.  


New_Year_Rollover_Aeries_Web.pdf July 21,2017 72.5 KB
This document details the process of configuring and running the New Year Rollover process in Aeries, which copies data into next year's database.

Please click on the link to view the documentation in Freshdesk: New Year Rollover
Upgrading NET Framework.pdf April 18,2014 218.0 KB
This document describes how to upgrade to the Microsoft .NET Framework from 2.0 to 4.0 for Aeries.net. The 4/16/2014 version of Aeries.net requires that .NET Framework 4.0 is used for the Aeries.net installation in IIS and this document will assist districts in making the transition.
System_Access_Log.pdf April 22,2016 240.7 KB
This document details the Aeries.net System Access Log.
AeriesNetSecurityTables.pdf March 3,2017 277.4 KB
This document describes the tables that control Aeries Web Version security. Use this document as a reference when trying to mass add or import Aeries security information.
Aeries_API_Security.pdf May 3,2017 293.6 KB
This document details the considerations and procedures required for an Aeries Administrator to grant access to the Aeries API so that 3rd party vendors can access Aeries data in a secure and structured manner.
Data Event Triggers.pdf December 16,2016 317.5 KB
Data Event Triggers give Aeries Districts the ability to create custom stored procedures in the Aeries database that Aeries will automatically call when Student Demographic and Staff Demographic data is added or updated. Additional tables will be added in the future to support this pattern. Examples of how this can be used include: creating new AD accounts when students or staff are added and updating a custom table to log all pertinent changes to students that impact certain 3rd party systems.
Permissions_Needed_for_Aeries_Web_Imports.pdf September 16,2016 380.9 KB
This document details the permissions needed for Aeries web Imports. 
Adjusting_AeriesNet_Session_Timeout.pdf July 8,2010 397.2 KB
The default Idle Session Timeout for ASP.NET applications is 20 minutes. If you would like to change this setting, this document describes how to do it on Windows Server 2003 and 2008. It is very different than adjusting the Classic ASP Session Timeout.
Aeries.net_Service_Learning.pdf November 1,2013 412.2 KB
Service Learning is a new program in Aeries.net and the Aeries.net Student Portal that allows districts to define the requirements for and track student community service hours.  Students can enter Service Learner Recipient organizations and log hours online or log hours for previously approved Service Learning Organizations.  Recipient organizations and logged hours can then be approved or rejected by a Service Learner Administrator.
Loop.pdf October 28,2016 439.2 KB
Information regarding accessing and configuring Loop within Aeries.
Google_Integration_with_Aeries.pdf September 2,2016 465.9 KB
Note: This documentation has been migrated to FreshDesk Solutions, and the PDF link above is no longer maintained. Click here for the current documentation.

This documentation will detail how to connect Aeries SIS with G Suite for Education (formerly Google Apps for Education or GAFE) and Google Classroom. The Aeries integration with Google provides for streamlined account management and seamless data exchanges with Google.
Google_Authentication.pdf March 31,2016 557.3 KB
Note: This documentation has been migrated to FreshDesk Solutions, and the PDF link above is no longer maintained. Click here for the current documentation.

This document contains information regarding the set up of Identity Providers which will allow students, teachers and office staff to log into Aeries through Google Authentication.
Gradebook_Admin_Function.pdf December 2,2016 678.2 KB
This document contains information on the Admin functions for the Gradebook.
Parent_and_Student_Account_Management.pdf May 12,2017 742.4 KB
This document will detail the features, benefits and requirements of creating and managing parent and student accounts in the Aeries Student and Parent Portal.
AeriesNet_Portal_Options.pdf January 23,2017 1.1 MB
This document contains information on the Aeries Portal Options page. The Portal Options page contains the options available for administration when setting up the Aeries Portal for each school.  The following tabs of the Portal Options page are detailed: Attendance, Grades, Gradebook, PFT, Scheduling, and Miscellaneous.
AeriesNet_Security.pdf March 3,2017 1.4 MB
This document contains information regarding the set up of Aeries Web security for Users, Groups and Portal Groups. It also details field level security for Groups and Portal Groups and how to Configure Password Requirements for varying user types.
Aeries.net_Parent_Data_Confirmation.pdf May 5,2017 1.9 MB
This document will describe the Aeries Parent Data Confirmation process that allows parents to modify or enter student demographics, contacts, medical conditions, authorization information, and more. It also allows documents to be available to parents. This process handles the normal Summer Re-Registration of students where parents are normally required to fill out fresh emergency cards, sign various documents, and establish authorizations. Date ranges are available to control when parents can modify or enter data.
AERIES WEB VERSION (AERIES.NET) USER DOCS
TYPE NAME MODIFIED SIZE
redirect-504.htm July 14,2017 145 Bytes
Documentation is now available here.
Career_Pathways.pdf July 7,2017 17.2 KB
This document details the enhancements made to Career Pathways in the Aeries Web version.  The new Career Pathway Dashboard allows for quick and effective management of Career Pathway information in Aeries.  

Please click on the link to view the documentation in Freshdesk:  Career Pathways

HTML_Gradebook_Browser_Compatibility.pdf August 26,2014 83.1 KB
The HTML Gradebook Browser Compatibility document lists the browsers and versions that are compatible with the HTML Gradebook. It also explains how to turn Compatibility View off in IE 11 and lists the minimum recommended screen resolution.
Account_Settings_Aeries_Web.pdf May 3,2016 129.3 KB
This document contains information on Account Settings in Aeries Web.
Religious_Information_Aeries.net.pdf April 11,2016 164.6 KB
This document details the Religious Information page in Aeries.net which will allow schools to store information about a student's religion type and place of worship.
AeriesNet_Teacher_and_Substitute_Account_Management.pdf September 17,2013 164.9 KB
The Aeries.Net Teacher and Substitute Account Management documentation contains information on how school site users can manage Teacher Portal Accounts and create Substitute Teacher accounts.
Apple_School_Manager_Extract.pdf January 27,2017 207.4 KB
The Apple School Manager Extract page in Aeries Web Version can be used to schedule regular exports of data from Aeries to the Apple School Manager system.
Gradebook_Quick_Start_Guide.pdf April 17,2017 219.6 KB
A short reference guide to setting up new gradebooks.
Lockers_Aeries_Web.pdf August 19,2016 251.9 KB
Lockers form is available in Aeries.
District_Rules_Aeries_Web.pdf April 6,2017 274.1 KB
This document details the use of the District Rules in the Web version.
District_Student_Lookup.pdf December 16,2016 349.2 KB
This document describes the use of the District Student Lookup Multi-Year District Search and Copy One Student options.
Student_Summons_Report_AeriesNet.pdf August 18,2014 389.5 KB
The Aeries.net Student Summons Call Slip Report allows you to setup and create specific summons that can be printed and handed out to students.
Contacts_Aeries.Net.pdf July 26,2013 414.8 KB
This document details the use of the Contacts form in Aeries.Net.
Query_AeriesNet.pdf November 18,2016 460.8 KB
The Query document is a part of the Aeries.net User Manual that contains easy step-by-step instructions on how to utilize Query.
Mass_Add_Student_Related_Data.pdf April 21,2017 474.7 KB
The Mass Add Student Related Data page is utilized to mass add data into an Aeries table for a selected list of students. All selected students will have the same data added to the table. This is especially useful for tables such as Activities and Awards, Fees and Fines, Counseling, Medical Tests (Hearing, Vision, etc.), and more.
Teacher_and_Staff_Data_AeriesNet.pdf July 11,2010 483.5 KB
The Teacher and Staff Data document is a part of the Aeries.net User Manual that contains easy step-by-step instructions on how to setup and maintain Teacher and Staff information.
Mass_Add_Pictures-AeriesNet.pdf November 4,2016 502.9 KB
This document contains details on how to add student pictures to the Pictures (PIC) table in the database by using the Mass Add Student Pictures form in Aeries.
Test_Data_Aeries.Net.pdf July 5,2013 504.3 KB
This document details the use of the Test data areas in Aeries.Net.
NSLP_Scheduled_Imports.pdf May 19,2017 534.7 KB
The Configure NSLP Import page in Aeries Web Version can be used to schedule regular imports of National School Lunch Program (NSLP) data into the Aeries system. After the import has completed an email is sent to a designated recipient with the completion status and completion reports.
Student_Documents_AeriesNet.pdf April 27,2015 542.7 KB
This document contains details on how to add and manage student documents.
Student_Groups-Aeries_Web_Version.pdf April 19,2017 576.7 KB
This document details the process for creating and using Student Groups in Aeries Web Version.
Work_Permit_AeriesNet.pdf June 17,2014 643.7 KB
The Aeries.Net Work Permit documentation will provide information on how to setup the forms to help track students that have work permits, when the permits were issued, when they expire and certain employer information, as well as how to print a Work Permit.
Standards_Based_Progress_Dashboard.pdf September 29,2016 722.8 KB
The Standards Based Progress Dashboard is a by-standard view of the student's Gradebook progress and is available to Parents, Students, Administrators, and Teachers. This document details the features and requirements of the Standards Based Progress Dashboard.
Code_Table_Management.pdf June 17,2017 762.9 KB
This document explains how to use the Update Code Table and Default Code Management screens to maintain codes in the Aeries system. To view this as a Freshdesk Solutions article click on this link:  Code Table Management
District_Assets_Aeries_Web_Version.pdf July 8,2016 778.9 KB
District Assets is a new form in the Aeries Web Version that can be used to keep track and inventory devices of all types as well as textbooks.  This document will detail the setup and use of the various functions available.
AeriesNet_Assertive_Discipline.pdf April 13,2016 840.6 KB
The document contains information on the Assertive Discipline and Discipline form, discipline letters, reports and the Update Suspendable Offense code form in Aeries.net. The new Disposition (DSP) table is also detailed.
Student_Records_Transfer.pdf May 26,2017 945.1 KB
This document details the Student Records Transfer process in the Aeries Web Version. This feature allows Aeries districts to request and send student-related records to one another when a student has left one district and enrolled in another.
Student_Reports_AeriesNet.pdf July 11,2010 1.1 MB
The Student Report user manual contains step-by-step instructions for utilizing the Student Data Reports node.
Intro_to_Aeries_Web_Version.pdf March 2,2017 1.2 MB
Aeries Web Version is an application accessed through a web browser that can be utilized to update or display school data in an Aeries database. This document will provide an introduction on how to navigate throughout Aeries Web Version.
School_Startup_Aeries.Net.pdf September 9,2013 1.3 MB
The Aeries.Net School Startup documentation contains routine procedures performed prior to the beginning of school. These are a variety of procedures that can assist users with some of the school start up routines that only occur once a year.
Student_Data_Aeries.Net.pdf July 26,2013 1.5 MB
This document details the use of the Student Data form in Aeries.Net.
Transitioning_to_HTML_Gradebook.pdf July 25,2014 1.5 MB
This document is intended as a quick reference guide for teachers that are familiar with the Silverlight Gradebook so they can quickly find the same screens in the HTML Gradebook.
Intervention_Management_Aeries.Net.pdf April 11,2016 1.9 MB
The Intervention Management document outlines creating Pre-Referral Interventions, Referrals to Interventions, Referral Approval and Intervention records for students.
Medical_Aeries.Net.pdf April 3,2015 2.3 MB
This document details the different medical forms in Aeries.Net.
Aeries_Teacher_Portal_User_Doc.pdf March 13,2017 2.8 MB
This document contains information for the Aeries Teacher Portal.  The Teacher Home Page, Attendance, Grades and other areas of the Teacher Portal will be detailed.
Aeries_Gradebook.pdf March 10,2017 5.7 MB
The Aeries Gradebook document details the Gradebook system available in the Teacher Portal in Aeries. The Gradebook is compatible with iPads, Chromebooks, Android Tablets, Windows 8 RT Browsers and smart phones. Gradebook Terms and the Load from Gradebook process for Elementary and Secondary teachers are detailed.
ATTENDANCE
TYPE NAME MODIFIED SIZE
Supplemental_Attendance.pdf July 14,2017 43.3 KB
Supplemental Attendance will enable schools to track positive attendance programs within a negative attendance school. This document contains information on how to access and utilize Supplemental Attendance. Please click on the link to view the documentation in Freshdesk: Supplemental Attendance
Emergency_School_Closure_Attendance_Procedures.pdf April 7,2016 146.0 KB
This document describes the process to handle attendance for emergency closure days.
Import_Attendance_Data_OLD.pdf April 2,2010 226.5 KB
This document contains procedures on importing attendance from third party vendor - Plasco Trac.
Import_Attendance_Data.pdf April 2,2012 261.5 KB
This document contains procedures on importing attendance into Aeries. The Import Attendance Data form is utilized to import text files containing student attendance from any outside third party vendor into Aeries. The data will be imported directly into the Attendance table (ATT).
Attorney_General_Extract.pdf June 22,2016 274.7 KB
This document details the steps necessary to create the Attendance Extract for the California Attorney General's 2016 report on California's school truancy and absenteeism crisis. The attendance extract is also an excellent data file to use for in-house truancy and absenteeism analysis.
Absence_Codes.pdf April 21,2017 316.1 KB
The Absence Code document details the Update Absence Code page. Absence Codes are used throughout the system for attendance reporting, Attendance History, CA Attorney General extract and the new CALPADS Attendance extract.  It is imperative that the Absence Codes are entered and verified correctly. 
Attendance_Letters_to_Parents_Client.pdf June 14,2016 358.4 KB
Attendance Letters to Parents will allow schools to create attendance letters for students that meet specific criteria and will also create a Letter Log of these letters. This log will contain the Letter ID, students who received the letter and an audit of the attendance that prompted them to receive the letter.
No_Show_Set_Up_Form_and_Procedures.pdf October 12,2016 388.5 KB
This document describes both the automated process for No Show students using the No Show Set Up Form and the manual process for cleaning up No Show students.
Attendance_Works.pdf March 20,2017 432.9 KB
This document details the steps necessary to create the Attendance Works Extracts.
Attendance_History.pdf June 9,2017 466.6 KB
This document details Attendance History.  Attendance data entered via Aeries will be stored in the Attendance History tables that will roll from year to year.  This will enable districts to analyze longitudinal attendance data.  Attendance History is used in the CALPADS Attendance Summary (STAS) file and needs to be configured for nightly updating.
Attendance_Notes.pdf November 18,2016 513.2 KB
This document provides information on how to access and utilize the Attendance Notes form. The Attendance Notes form is accessible from the Period and Daily Attendance form which allows notes to be added for a particular student and attendance date.  Attendance Notes can also be add when using the Mass Change Period Absences form in Aeries Web version.
Electronic_Attendance_in_Aeries.pdf July 15,2016 554.4 KB
This document contains information on the California Department of Education Electronic Attendance Accounting standards that began as of  2009-2010 school year. It also details Aeries procedures and reports needed to comply with the new standards.
Attendance_Submission_Log_Aeries_Web_Version.pdf January 13,2017 558.5 KB
This document outlines how users can quickly view which teachers have and have not yet submitted attendance for any date selected in Aeries Web version.
Re_Admit_and_Off_Campus_Pass.pdf April 8,2016 571.3 KB
The Off Campus Pass and Re-admit Slip are attendance reports that can print from a receipt printer that is 2.75” wide or can also be printed on a laser printer. This documentation contains Receipt Printer set up instructions for Aeries Client and Aeries Web versions. The Re-Admit program will locate the last date the student has an attendance record entered. A date range will display and default to this date. This attendance record will print along with specific student information. The Off Campus Pass can print notes from the Attendance Notes form indicating the student has permission to be off campus.
Attendance_Letters_to_Parents_Aeries_Web.pdf January 13,2017 591.0 KB
This document details Attendance Letters to Parents in the Aeries Web version.
Independent_Study_Procedures.pdf February 7,2017 870.4 KB
This is a procedural document describing how to maintain Independent Study in Aeries.
Block_and_Bell_Scheduler_Procedures.pdf July 22,2016 878.7 KB
The Block and Bell Scheduler Procedures document contains information on how to use the Block Scheduler form and the Bell Schedule form.
Classroom_Attendance_Aeries_Web.pdf January 13,2017 899.8 KB
The Classroom Attendance document is a part of the Aeries Web User Manual that contains easy step-by-step instructions on procedures for entering Classroom Attendance.
Elementary_with_Master_Schedule.pdf August 19,2016 931.8 KB
This document details the benefits of Elementary with Master Scheduling and also how to maintain the Attendance, Scheduling and Grade Reporting for this school type.
Daily_Attendance_Aeries_Web.pdf January 13,2017 1.1 MB
The Daily Attendance document is a part of the Aeries Web User Manual that contains easy step-by-step instructions on the setup and procedures for Attendance.
Period_Attendance_Aeries_Web.pdf January 13,2017 1.9 MB
The Period Attendance document is a part of the Aeries Web User Manual that contains easy step-by-step instructions on the setup and procedures for Attendance.
Attendance_Works_Aeries_Users_Conference_20151012.pdf October 14,2015 2.4 MB
This document is the presentation given for the Attendance Works "After-Hours" Session at the October 2015 Users Conference.  It gives an overview of the benefits of Attendance Data Analysis and examples on how to use their "CalDATT" tool and interface it with Aeries.
CALPADS
TYPE NAME MODIFIED SIZE
CALPADS_Site.html July 31,2012 13.9 KB
Use this video-summary of an actual CALPADS EOY workshop put on by an Aeries support specialist to help guide you through the End-of-Year CALPADS process in Aeries.
CALPADS_Matriculating_Students.pdf June 3,2016 24.2 KB
This document contains information on how to correctly code Matriculating Students in order to close out the student’s enrollment in the prior year.
Aeries_CALPADS_Cross_Reference_By_Form.pdf July 29,2014 28.9 KB
This document organizes each field in the CALPADS File Specifications document according to the form in Aeries where the data is located. It also includes notes about each field.
Aeries_CALPADS_Cross_Reference.pdf July 29,2014 36.3 KB
This document itemizes each field in the CALPADS File Specifications document and indicates where in Aeries each field can be found. It also includes notes about each field.
CALPADS_Student_Withdrawal_Guide.pdf November 7,2016 37.5 KB
This document describes how to populate data in Aeries depending on the various circumstances that students withdraw from a school or district. Following the data population guidelines established in this document will help ensure clean and comprehensive data reported to CALPADS.
Aeries_CALPADS_Cross_Reference_By_Form_Wide.pdf July 29,2014 38.1 KB
This document organizes each field in the CALPADS File Specifications document according to the form in Aeries where the data is located. It also includes notes about each field in Aeries and the CALPADS Code Set Reference.
CALPADS_Decision_Guide_For_NSLP_FRE.pdf June 3,2016 46.8 KB
The CALPADS Decision Guide for NSLP/FRE Management in Aeries provides information on NSLP reporting in Aeries.
Getting_Started_with_CALPADS.pdf December 3,2009 61.7 KB
This document will help users just starting out using the CALPADS system. It identifies the steps necessary to start working with CALPADS and Aeries.
CALPADS_SENR_ODS_Reconciliation.pdf January 9,2015 62.4 KB
This document gives instructions on how to complete the CALPADS SENR ODS Reconciliation process with Aeries. The SENR ODS Reconciliation process will analyze enrollment data in CALPADS and provide submission records necessary to match CALPADS to your data.
CALPADS_Common_Issues.pdf December 3,2009 68.4 KB
This document describes common issues that people have when dealing with CALPADS and common mistakes that people make.
CALPADS_Annual_Maintenance.pdf June 30,2017 99.2 KB
This document will outline the procedures recommended by Aeries that should be completed on a regular basis for successful CALPADS reporting. The Start of the School Year, Ongoing Maintenance and Closing Out the School Year will be detailed.  Following the functions and processes detailed in the document will ensure clean data reporting to CALPADS for the various submissions.
CALPADS_Graduating_Students.pdf June 21,2016 129.5 KB
This document contains information on how to correctly code Graduating Students for CALPADS.
CALPADS_Fall_2_Reporting.pdf December 7,2015 192.0 KB
The CALPADS Fall 2 Reporting document will assist with creating the various files for CALPADS Fall 2 reporting.  
CALPADS_Common_Errors.pdf January 5,2012 207.2 KB
This document identifies all the common CALPADS errors and the reasons why they occur and gives some recommendations for resolving the errors.
CAHSEE_Suspension.pdf November 10,2015 221.3 KB
The CAHSEE Suspension document will detail information on Senate Bill 172 and how to handle in Aeries.
CALPADS_Changes_2014_2015.pdf July 25,2014 223.7 KB
This document details the major CALPADS changes for the 2014/2015 school year.  The new E155 Reconciliation process and file format changes are detailed.
Race_Ethnicity_Conversion.pdf July 2,2009 245.7 KB
This document contains details on how the conversion process will handle converting the old Ethnicity fields to the new Ethnicity Indicator flag and Race fields.
Discipline_Incident_ID.pdf September 18,2009 271.5 KB
This document will explain the new CALPADS Incident ID (IID) field that has been added to the ADS table and the Assertive Discipline form.
CALPADS_End_of_Year_Submission.pdf June 16,2017 292.0 KB
The document will assist with creating the various files for CALPADS End of Year reporting including the CRSS (Course Section), SCSC (Student Course Section Completion), SDEM (Staff Demographics),SDIS (Student Discipline), SCTE (Career Technical) and SWAV (Student Waiver) files.  The new STAS (Student Attendance Summary) file is also detailed.
Aeries_CALPADS_SPRG_ODS_Reconciliation.pdf November 17,2015 324.9 KB
This document gives detailed instructions on how to complete the CALPADS SPRG ODS Reconciliation process with Aeries.  The SPRG ODS Reconciliation process will analyze the SPRG data in CALPADS and provide submission records necessary to match CALPADS to your local data.  All districts will need to run the process to align CALPADS and Aeries program records.  The SPRG extract will now include actual program start and end dates for program records.
CALPADS_SELA_Import_Process.pdf December 7,2015 333.5 KB
This document details the CALPADS SELA extract and the SELA Import Process.
CALPADS_STAS.pdf June 9,2017 359.3 KB
This document details the new CALPADS Attendance Summary (STAS) file required for the 2016-2017 End of Year Reporting (EOY).  The CALPADS Attendance Summary (STAS) file will extract attendance summary information from the Attendance History (AHS) table.
CALPADS_Code_Value_Translation.pdf May 25,2012 398.2 KB
This document contains information on the Aeries Code Value Translation process on the Create CALPADS Extract form.
CALPADS_Presentation_Aeries_Users_Conference_March_2011_Ontario.pdf March 4,2011 466.2 KB
This is the document used by CSIS representatives at the "After-Hours" CALPADS session at the March 2011 Users Conference in Ontario.
Assertive_Discipline.pdf May 1,2015 575.4 KB
The document contains information on the Assertive Discipline and Discipline form, discipline letters, reports and the Update Suspendable Offense code form.  The new Disposition (DSP) table is also detailed.
CALPADS_Presentation_Aeries_Users_Conference_Spring_2014_Ontario.pdf March 7,2014 676.6 KB
This is the PowerPoint Presentation used by CSIS representatives at the "After-Hours" CALPADS session at the March 2014 Users Conference in Ontario.
CALPADS_Presentation_Aeries_Users_Conference_October_2013_Sac.pdf October 11,2013 702.6 KB
This is the PDF version of the PowerPoint Presentation used by CSIS representatives at the "After-Hours" CALPADS session at the October 2013 Users Conference in Sacramento.
CALPADS_Presentation_Aeries_Users_Conference_Spring_2015.pdf March 6,2015 789.5 KB
This is the PowerPoint Presentation (in PDF format) used by CSIS representatives at the "After-Hours" CALPADS session at the March 2015 Users Conference in Ontario.
CALPADS_Extracts_Web.pdf June 30,2017 830.0 KB
The CALPADS Extracts in Web document details the various CALPADS files for submissions and other CALPADS functions.
CALPADS_Data_Submission.pdf November 4,2016 848.8 KB
This document contains information on the Create CALPADS Extract form which is used to create various CALPADS files for submissions and perform other CALPADS functions.
CALPADS_Presentation_Aeries_Users_Conference_October_2013_Sac.pptx October 11,2013 1.1 MB
This is the PowerPoint Presentation used by CSIS representatives at the "After-Hours" CALPADS session at the October 2013 Users Conference in Sacramento.
CALPADS_Presentation_Aeries_Users_Conference_Spring_2015.pptx March 6,2015 1.3 MB
This is the PowerPoint Presentation used by CSIS representatives at the "After-Hours" CALPADS session at the March 2015 Users Conference in Ontario.
CALPADS_in_Aeries.pdf October 28,2016 1.3 MB
This document provides a listing of all CALPADS required fields and the Aeries tables, fields and forms where this data can be verified, updated or added.
CALPADS_in_Aeries_Web_Version.pdf October 28,2016 1.5 MB
This document provides a listing of all the Aeries fields in the Aeries Web version required for CALPADS reporting.
CALPADS_Presentation_Aeries_Users_Conference_March_2013_Ontario.pdf March 8,2013 1.6 MB
This is the PDF version of the PowerPoint Presentation used by CSIS representatives at the "After-Hours" CALPADS session at the March 2013 Users Conference in Ontario.
CALPADS_Presentation_Aeries_Users_Conference_Spring_2014_Ontario.pptx March 7,2014 1.7 MB
This is the PowerPoint Presentation used by CSIS representatives at the "After-Hours" CALPADS session at the March 2014 Users Conference in Ontario.
CALPADS_Presentation_Aeries_Users_Conference_March_2013_Ontario.pptx March 8,2013 2.8 MB
This is the PowerPoint Presentation used by CSIS representatives at the "After-Hours" CALPADS session at the March 2013 Users Conference in Ontario.
CALPADS_in_Aeries_PPT.pdf July 16,2009 4.4 MB
This is the PDF version of the PowerPoint used during the CALPADS in Aeries regional workshops.
CALPADS_Presentation_Aeries_Users_Conference_March_2012_Ontario.ppt March 7,2012 5.9 MB
This is the PowerPoint Presentation used by CSIS representatives at the "After-Hours" CALPADS session at the March 2012 Users Conference in Ontario.
CASEMIS
TYPE NAME MODIFIED SIZE
CASEMIS_Scheduled_Imports.pdf February 24,2017 414.5 KB
The CASEMIS Import Configuration page in Aeries Web can be used to schedule regular imports of CASEMIS Student Data (tableA) and Student Services Data (tableB) files into the Aeries system. After the import has completed an email is sent to a designated recipient with the completion status and completion reports.
Import_CASEMIS_Files.pdf December 11,2015 542.2 KB
The Import CASEMIS Files form is utilized to import Special Ed data from a third party vendor into Aeries. This form will allow you to DELETE all existing records and import the records from the files OR all existing records will not be deleted and only the records located in the file will be updated in Aeries.
Special_Education.pdf February 21,2017 795.5 KB
The Special Education documentation contains information pertaining to the special education program, where CASEMIS data is stored and the use of this form.
COUNSELING
TYPE NAME MODIFIED SIZE
Victims_and_Witnesses.pdf December 16,2011 167.1 KB
This document contains information on the Victims and Witnesses form. The form features two tabs, one for Victims and another for Witnesses. Data can be entered for students who were Victims or Witnesses of harassment or any other offenses. The records can be linked to Discipline Incident IDs. The Civil Rights Data Collection report tracks victims of harassment and data can be entered on the Victims form.
ID_Card_Setup_and_Print.pdf September 9,2013 255.7 KB
The ID Card Setup and Print form will allow you to customize certain information that can be printed on Student ID Cards.
Work_Permit.pdf June 17,2014 262.5 KB
The Work Permit documentation will provide information on how to setup the forms to help track students that have work permits, when the permits were issued, when they expire and certain employer information, as well as how to print a Work Permit.
Summons_Report.pdf May 16,2012 474.7 KB
The Print Summons Report has a setup form that will allow you to setup and create specific summons that can then be printed by either Student#, Student Group, Counselor and Section.
Assertive_Discipline.pdf May 1,2015 575.4 KB
The document contains information on the Assertive Discipline and Discipline form, discipline letters, reports and the Update Suspendable Offense code form. The new Disposition (DSP) table is also detailed.
Extracurricular_Activities.pdf March 29,2016 627.2 KB
The Extracurricular Activities can be utilized to track the Extracurricular Activity eligibility and participation.  This documentation contains information on how to set up and use the Extracurricular Activities form in both Aeries Web Version and in Aeries Client.
Counseling_Applications.pdf January 23,2012 1.0 MB
This document contains procedures for using forms and reports for the high school counselor, including transcript, graduation status, college and counseling forms.
UC_CSU_Course_Validation_Level.pdf September 29,2008 2.3 MB
This document describes the process for populating the Course Validation Level field to make sure your UC-CSU Course Completer calculations are correct for CBEDS and UC CSU entrance.
DATABASE MANAGEMENT
TYPE NAME MODIFIED SIZE
Create_Inactive_Students_Database_in_Access.pdf December 8,2010 109.3 KB
The Create Inactive Database documentation contains procedures on how to create a database (Client Server does not use this program) for the upcoming school year that will store the data for students who have become inactive throughout the current school year. An inactive student’s data can be accessed from the inactive database and brought back into the schools database to eliminate re-entering student demographics, history etc.
Get_Description_SQL.pdf March 31,2017 335.9 KB
This Get_Description (SQL) document explains the differences between the previous Get_Description function and the new Get_Description_New function in SQL. The Get_Description_New function is used by Query in Aeries Web Version. Because many customers may be using the previous Get_Description function in their own SQL scripts, this document explains how to rewrite existing scripts to use the new function.
Create_Next_Year_Files.pdf June 3,2011 472.5 KB
The Secondary Next Year documentation will assist with the procedures used in creating the next years database and preparing for the upcoming year.
Creating_Next_Years_DB_for_Elem.pdf June 19,2008 530.7 KB
The Elementary Next Year documentation will assist with the procedures used in creating the next years database and preparing for the upcoming year.
Import_Students.pdf February 17,2017 585.1 KB
The Import Students form is utilized to import student data into the STU table such as from a feeder school. The form was created to allow you to import data into a temporary table in Aeries from an Excel (.xls) or Comma Delimited (.csc). Manipulate the data and import into the STU table.
District_Database_Management.pdf September 13,2010 756.5 KB
The District Database Management will assist in creating a District Database that is used as an enrollment verification to ensure a student is not actively enrolled at another school site.
Import_or_Add_Data_into_Aeries.pdf June 1,2015 793.6 KB
The Import or Add Data is utilized to import data or to mass add data into an Aeries table. There are 5 options available: Current Database which allows you to pull data from a table that has already been imported into Aeries. External Database which allows you to import data from an external database. Mass Add Records which allows you to mass add information into records in a table.  Excel and Comma Separated Files which allows you to import data from .xls or .csv files.  These layouts can now be saved to be re-loaded at a later time.
DEMO DATA Demonstration databases. Each zip file contains a total of 9 databases: Two model schools, with setup tables only - No Students! (100 & 200); three Elementary Schools (990 - traditional, 991 - year round, and 992 - no att); one Middle School (993); one High School (994); one Continuation High School (995).
TYPE NAME MODIFIED SIZE
DemoDataXP_2015.zip December 9,2015 152.9 MB
This file contains seven demonstration school databases, as well as a DST-database, in MDB format. It is intended for use in the Access versions of the Aeries client. 
DST16000AeriesDemo_ID.zip August 26,2016 279.7 MB
2016-2017 school year demo data for Microsoft SQL Server 2008 or later. The archive contains a single database .MDF file with seven demonstration schools and a district. Note: all student-related tables are set to be ID-based. 
GRADE REPORTING AND TRANSCRIPTS
TYPE NAME MODIFIED SIZE
Repeat_Tag.pdf March 29,2016 76.4 KB
This document outlines how Aeries uses the repeat tag in a students Transcripts/Course History.
Elementary_Academic_Record.pdf May 11,2007 83.5 KB
The Elementary Academic Record allows a school to self-customize the Academic Record to be printed from students marks in Standards Based Grade History for each school year.
Off_Grade_Courses.pdf March 19,2012 99.3 KB
The Off Grade Courses form is used to update the OGC table. This table is designed to store courses that may be taken outside of their normal grade range, such as, grades 6-8, in a student's Course History and counted as a regular course for certain purposes. Users can specify if a course taken in Middle School should be counted for UC/CSU eligibility, count for Graduation Requirements, show on Transcripts, or count in GPA.
Create_CalPASS_Extract_2011.pdf November 4,2011 120.2 KB
The Create CalPass Extract document will provide information on how to collect data for the CalPASS data system that includes a students enrollment and achievement data.
CAL_Grant.pdf January 6,2017 194.9 KB
The Cal Grant document contains information how to use the Cal Grant Setup form to Create the Cal Grant Text File and Print the Cal Grant GPA Listing.
CCGI_Extract.pdf April 21,2015 197.1 KB
This document includes information on how to extract data and submit it as an electronic transcript for the California College Guidance Initiative (CCGI).
CSU_UC_College_Req.pdf December 17,2010 214.6 KB
This document details the changes to the UC Admissions Requirements for the 2012 admissions. It also provides information on the Aeries features used to determine UC and CSU entrance requirements.
Import_Grades.pdf March 23,2012 248.3 KB
This document contains procedures on importing grades from an external file into a temporary table. The data can then be imported into the GRD table.
GPA_Calculations.pdf March 29,2016 305.0 KB
This document outlines the various GPAs in Aeries and describes how each is calculated.
Algebra_1_Requirements.pdf October 20,2009 350.5 KB
This document will provide information in regards to two fields on the Courses form that are used to help monitor whether or not a student has completed the Algebra 1 Requirement along with the setup to print this information on Transcripts.
UC_ELC_Extract.pdf April 21,2016 414.8 KB
This document incudes information on how to extract data for students eligible for UC submissions and submit ELC, FN and Student Contact Data files.
Career_Pathways_Graduation_Requirement.pdf March 13,2017 579.6 KB
This document details the Graduation Requirement option for Career Pathway Completion.  This can be flagged on specific Graduation Tracks.  When enabled and applied to students, the system will look to the Career Pathways (CPW) table to determine if a pathway has been completed.
Standard_Based_Grade_Report_Card_Templates.pdf May 24,2016 817.3 KB
The Standard Based Report Card Template document will detail the new template page in Aeries Web version that will allow schools to create multiple report cards without impacting the current report cards that may be in production.   The Standard Based Report Card Template page is a "sandbox" area where a new report card can be built then when complete, can be pushed to the current set up.
Standards_Based_Grade_Reporting_for_Secondary_Schools.pdf October 28,2016 1.2 MB
The Standards Based Grade Reporting for Secondary Schools documentation contains information on how to set up Standards Based Grade Reporting for secondary schools and information on secondary grade reporting procedures.
Course_History.pdf May 9,2017 1.9 MB
The Course History documentation will provide assistance to the initial setup and creation of student transcripts. Documentation is also included to give details on maintaining graduation requirements, college requirements and the entrance tests.
Grade_Reporting.pdf June 2,2017 2.5 MB
The Grade Reporting program has the capability to allow a maximum of 12 grade marks. The documentation is available to provide procedures for the grade reporting setup, marking grades and creating report cards.
Standards_Based_Grades.pdf March 20,2017 3.0 MB
The Standards Based Grade Reporting is available to assist Elementary schools with their Grade Reporting process. Standards Based Grade Reporting is a self-customizing module that allows a school site to create a free form report card and then store students' marks in history for each school year. The document details the actual report card setup and then the Grade Reporting process.
INSTALLATION FILES These files are used to install Aeries® Client and Client Server on new workstations. Go to the faq web page for more information on installation configurations.
TYPE NAME MODIFIED SIZE
Aeries_and_Access_2007.pdf February 28,2013 246.5 KB
This document describes the system configurations necessary to Aeries under Access 2007. 
Aeries_Client_Installation.pdf February 19,2013 280.4 KB
The following document will provide you with step-by-step information about the installation process for Aeries Client and Aeries Client Server, along with specific requirements and other details.
Access_07_Hotfix.exe January 21,2009 8.1 MB
This hotfix for Microsoft Access 2007 addresses a screen-painting issue when switching forms on the control panel. This file can be loaded in addition to the latest Office 2007 service pack. 
Access_2010_Hotfix.exe November 3,2011 23.4 MB
This hotfix for Microsoft Access 2010 addresses a screen-painting issue when switching forms on the control panel. This file can be loaded in addition to the latest Office 2010 service pack. 
InstallCS_2013_365.exe July 8,2015 118.0 MB
Used to install workstations with Aeries Client Server for Access 2013 as supplied by the Office 365 subscription (Password Protected). Note: requires MDAC 2.6 (or greater) and a template Aeries (SQL) database.
InstallCS_2007.exe July 8,2015 118.0 MB
Used to install workstations with Aeries Client Server for Access 2007 (Password Protected). Note: requires MDAC 2.6 (or greater) and a template Aeries (SQL) database.
InstallCS_2016_365.exe July 8,2015 118.0 MB
Used to install workstations with AERIES Client Server  for Access 2016 as supplied by the Office 365 subscription (Password Protected).
InstallCS_2010.exe July 8,2015 118.0 MB
Used to install workstations with Aeries Client Server for Access 2010 (Password Protected). Note: requires MDAC 2.6 (or greater) and a template Aeries (SQL) database.
InstallCS_2013.exe July 8,2015 118.0 MB
Used to install workstations with Aeries Client Server for Access 2013 (Password Protected). Note: requires MDAC 2.6 (or greater) and a template Aeries (SQL) database.
InstallCS_2003.exe July 8,2015 118.0 MB
Used to install workstations with Aeries Client Server for Access 2003 (Password Protected). Note: requires MDAC 2.6 (or greater) and a template Aeries (SQL) database.
InstallXP_2013.exe July 8,2015 172.1 MB
Used to install workstations with AERIES for Access 2013 (Password Protected).
InstallXP_2010.exe July 8,2015 172.1 MB
Used to install workstations with AERIES for Access 2010 (Password Protected).
InstallXP_2013_365.exe July 8,2015 172.5 MB
Used to install workstations with AERIES for Access 2013 as supplied by the Office 365 subscription (Password Protected).
InstallXP_2016_365.exe July 8,2015 172.5 MB
Used to install workstations with AERIES for Access 2016 as supplied by the Office 365 subscription (Password Protected).
InstallXP_2003.exe July 8,2015 172.6 MB
Used to install workstations with AERIES for Access 2003 (Password Protected).
InstallXP_2007.exe July 8,2015 287.6 MB
Used to install workstations with AERIES for Access 2007 (Password Protected).
LANGUAGE
TYPE NAME MODIFIED SIZE
Student_Language_Census_Report.pdf March 12,2010 105.8 KB
The Student Language Census report will generate totals for Part 2A & 2B of the Spring Language Census reporting (R30).
Student_Count_Reports_(CBEDS).pdf May 4,2012 207.1 KB
This document details the district Student Count Reports that are based on CALPADS enrollment reports. The 3 reports are Student Counts by Grade and Race/Ethnicity (CBEDS), Student Counts by Grade and Subgroup (CBEDS) and Student Counts of Graduates and Dropouts.
Student_Language_Census_File_Client_Server.pdf March 18,2010 320.2 KB
The Student Language Census file can only be created from the Client Server version.
Language_Assessment.pdf May 9,2017 607.1 KB
The Language Assessment Data is used to store information pertaining to any language assessment program that a student may need or is currently participating within. This information can be entered at the school level and can update the District database or this data can be entered by the District and can update the school database.
MEDICAL
TYPE NAME MODIFIED SIZE
Configure_Vaccination_Requirements.pdf April 1,2016 598.3 KB
The Configure Vaccination Requirements documentation contains information on how each school can update the Vaccination Requirements by each school/district according to their own interpretations of state law.
Immunization_Tdap_Requirements.pdf July 27,2012 939.7 KB
This document contains procedures for the Tdap requirements and printing blue cards on stock blue paper with the Tdap sticker.
Daily_Medical_Log_Enhancements.pdf April 7,2016 1.1 MB
The Daily Medical Log Enhancements documentation contains information regarding the enhancements to the Medical form which includes the Daily Medical Log and the new Daily Medication Log and Student Medications form. It also details student medication tracking.
Medical.pdf March 30,2016 1.3 MB
The Medical documentation contains information explaining the different forms available from the Medical form. This document also contains queries used to create various files and reports containing medical data.
OTHER USEFUL FILES
TYPE NAME MODIFIED SIZE
Eagle_Icon_1.zip March 18,2005 1.2 KB

This is an icon image that can be associated with your Aeries desktop icon. This will help your users easily identify Aeries on your desktop.
rswide39.ttf August 5,1993 9.6 KB
This is the font that enables Barcodes in Aeries.
JETCOMP.exe August 11,1999 65.5 KB
This utility compacts and repairs a database when access can not repair a database.
LDBview.exe October 15,1997 72.2 KB
This program will examine a corrupted database and tell who was using it when it became corrupt.
DUNZIP32.DLL April 14,1997 96.8 KB
Used for database decompression during backups (Access 97 version). If you need to reinstall click the link above and save in your C:\WINDOWS\SYSTEM directory.
NTLCC.DLL January 9,1998 119.8 KB
Used for forms scanning (Access 97 version). If you need to reinstall click the link above and save in your C:\WINDOWS\SYSTEM directory.
SystemXP.zip December 12,2003 121.7 KB
Security file for Access 2002(XP) version. The SystemXP.mdw file is zipped and must be extracted for use.
DZIP32.DLL April 14,1997 124.4 KB
Used for database compression during backups (Access 97 version). If you need to reinstall click the link above and save in your C:\WINDOWS\SYSTEM directory.
Aeries_Net_Compatibility_Chart_Color_Without_Symbols.pdf June 2,2015 331.0 KB
This compatibility document covers the various environments in which Aeries.net can and cannot be run. It covers items such as Silverlight compatibility and internet browsers. This document is intended for color printing.
Aeries_System_Compatibility_Chart.pdf June 6,2016 345.3 KB
This compatibility document covers the various environments in which Aeries Client/Client-Server can and cannot be run. It covers items such as Microsoft Office service packs and operating systems. 
Aeries_Background.zip February 27,2013 355.0 KB
This is the desktop background image used by Eagle Software at our Users Conferences. Feel free to download this graphic and use it on your own district's computers.
Aeries_Net_Compatibility_Chart_Color_With_Symbols.pdf June 2,2015 356.6 KB
This compatibility document covers the various environments in which Aeries.net can and cannot be run. It covers items such as Silverlight compatibility and internet browsers. This document is intended for black and white printing.
PROCEDURES MANUAL The Procedures documentation contains instructions on different procedures performed throughout the year. The NEW or UPDATED procedures are listed at the top of the page. This documentation is created in Word 2000 DOC files. The documentation can be downloaded and printed from any directory on your computer but you must have Office 97 or better. When you download the file save it to a recognizable directory. They are self-executing ZIP files, which means you "run" the file name; e.g.: "textbook acct.exe" to uncompress the file. The default directory for the documentation to be saved is C:\EAGLE but they can be saved in any directory selected.
TYPE NAME MODIFIED SIZE
Photographer_Setup.pdf April 17,2009 61.5 KB
The Photographer documentation will give the requirements and format needed for the photo file. These requirements are needed in order for the school site to successfully load the photo file data into the Aeries database. THESE PROCEDURES ARE ALSO AVAILABLE IN THE PHOTO SETUP PROCEDURES.
Upgrade_Access_97_or_Access_2000_to_XP.pdf February 6,2007 73.3 KB
This document gives step by step details on how to upgrade from Access 97 or Access 2000 to Access 2002(XP)/2003
Sibling_Match.pdf April 10,2012 148.9 KB
The Sibling Match form will locate potential siblings based on Parent/Guardian, Address, Telephone, Parent Email and Emergency Contacts. This form will now allow Aeries (Client Server ONLY) to locate siblings District wide.
Push_and_Pull_Setup_Tables.pdf May 13,2011 153.3 KB
This document contains information on how to use the Push and Pull Setup Tables form. The Push and Pull Setup Tables form is a new form that will allow users to mass move records in a table between schools.
Free_and_Reduced_Table_Conversion.pdf September 27,2010 180.2 KB
This document provides information for converting the new Free and Reduced (FRE) table, the audit report and details for upcoming enhancements to be made to the Free and Reduced program.
Student_Sync.pdf December 10,2012 196.2 KB
This document will provide information on Student Synchronization. Changes to Student data (STU), Supplemental (SUP) and Secondary Student Data (SSD) will be automatically synchronized between active records. There are various settings available through the Define Fields to Sync/Lock in AdminCS and LOC Rules set in the Schools form in the District database.
Emergency_Contact_Linking.pdf November 24,2015 264.0 KB
The Emergency Contact Linking document details the new District Rule to link Emergency Contact record phone numbers with the Student Data Father's Work and Mother's Work fields. 
Pre_Rollover_Audit_Listing.pdf April 28,2017 269.7 KB
The Pre-Rollover Audit Listing report in Aeries Web can be used to locate student records that could have potential rollover issues.
Import_HR.pdf July 7,2004 311.8 KB
The Import Human Resource Data form is used for Districts currently running the Aeries Human Resource program that wants to import Staff data from the HR system into their Aeries database. This documentation will assist users with importing Staff data into the district database, verifying/updating the data and then pushing it back out to the school databases.
Street_Address_Verification.pdf July 1,2011 315.8 KB
This document will provide you with details in regards to using the Street Address Verification program. New fields have been added to define which school a student should be enrolled in based on their grade level and the next school based on their next grade.
Mass_Add_Student_Pictures.pdf March 29,2016 326.7 KB
This document contains details on how to add student pictures to the Pictures (PIC) table in the database by using the Mass Add Student Pictures form.
Student_Documents.pdf April 27,2015 334.7 KB
This document contains details of how to manage student’s documents by using the Student Document (DOC) tab on the students form.
Mass_Update_Graduation_Status.pdf June 21,2016 338.1 KB
The Mass Update Graduation Status form will load 12th grade students into a temporary table and verify specific requirements that must be met in order for a student to graduate. A specific Grad Status Code and Graduation Date can be loaded for students who have met the Graduation Requirements.
Billing_and_Payment_Schedule.pdf July 20,2006 366.8 KB
The Billing program is designed for schools who maintain detailed records of payments made by students against charges from the school, such as for private schools who charge tuition.
Course_Attendance_CAR_Modifications.pdf November 23,2011 388.8 KB
This document contains information regarding major modifications to the Course Attendance (CAR) process.
Mass_Update_Red_Flags.pdf April 19,2013 404.2 KB
The Mass Update Red Flags form will allow districts the ability to mass add, mass change and mass delete red flag records and comments for selected tables. The form is currently available for Access districts in the school database. Client Server districts can utilize the form from the school or the District database.
SASI_XP.pdf June 28,2004 419.3 KB
The Create Aeries Data from SASI-XP documentation provides details on converting SASI-XP data over to Aeries.
Legal_Student_Information.pdf April 1,2016 426.3 KB
This document will detail the Student Legal Information fields that are available in Aeries Web and Client Versions.  Aeries now supports storing a student's legal name and gender in the Student Legal Information fields.  Appropriate security permissions are required to view and/or update these fields.  Various reports now include an option to "Print Legal Name" and also CALPADS extracts will automatically use the legal name and gender in the file extracts.
Student_Data_Modifications.pdf March 27,2009 427.3 KB
This document contains information to the major modifications made to the Student Data form.
Create_Pre_Enrolled_Students.pdf May 26,2017 453.1 KB
Create Pre-Enrolled Students is an Aeries Web Version feature that Aeries Administrators can utilize to create pre-enrolled student records from existing active students based on their next grade (STU.NG) and next school (STU.NS).
Define_Student_Grade_Levels.pdf April 5,2016 490.3 KB
The Define Student Grade Level document will detail a new form in Aeries that provides users full compatibility for both Transitional Kindergarten and Preschool grade levels.  The Define Student Grade Level form will allow users to define the descriptions for each of their grade levels. The form is available and supported in both Aeries Client and Aeries Web Versions.
Student_Data_Get_Option.pdf February 26,2010 541.2 KB
This document provides information on the new Student Data Get option.
Updating_ENR_Enrollment_From_Previous_Years.pdf April 7,2016 604.9 KB
This document will provide information on how to update a districts ENR-Enrollment table from previous years.
Photo_Setup.pdf April 17,2009 812.3 KB
The Photo Setup documentation will assist with procedures that allow student photos to display on the Student Data form. The procedures will include information on how to create a text file for the photographer, the photo format required and how to use the Student Photograph Setup program to load the photo file data into the Aeries database.
Textbook_Accounting.pdf March 7,2006 851.8 KB
The Textbook Accounting program is used to create an inventory system. This system will assist in keeping track of all textbooks issued to students and teachers at the school site. Books not returned by students can be issued fines and letters created to be sent to parents.
Student_Red_Flag_Enhancements.pdf October 13,2008 1.1 MB
This document provides information for the new Red-Flag-O-Meter that will now display at the bottom of Student Related forms and details for the enhancements made to the Red Flag.
School_Startup_Indiv_sheets.zip February 22,2008 1.1 MB
The School Startup Individual documentation contains the same routine procedures as School Startup only broken down into individual documents for each of the 15 procedures.
Summer_School.pdf June 10,2011 1.3 MB
The Summer School documentation provides detailed information for setting up a database as a summer school.
School_Startup.pdf August 8,2013 1.5 MB
The School Startup documentation contains routine procedures performed prior to the beginning of school. These are a variety of procedures that can assist users with some of the school start up routines that only occur once a year.
PROGRAM ENHANCEMENTS
TYPE NAME MODIFIED SIZE
Query_Enhancements.pdf May 7,2012 81.6 KB
The Query Load option that displays Saved query statements now has new enhancements available.
Career_Pathways_WebEx_Agenda.pdf June 21,2016 193.4 KB
Career Pathways has been enhanced in Aeries.  This agenda for WebEx workshops outlines the changes and enhancements.
REFERENCE MANUALS - PDF FORMAT The Reference Manuals contain in depth information and have been broken down into separate sections. They have also been converted into PDF format files. IN ORDER TO OPEN OR PRINT THE PDF DOCUMENTATION, THE USERS PC MUST HAVE ADOBE ACROBAT 4.0 OR ADOBE ACROBAT READER 4.0 or better. The Adobe Acrobat Update from 3.0 to 4.0 and the Reader are free and can be easily downloaded from the Adobe icon above. If you have Adobe Reader installed this documentation will automatically display when selected. To change these files to download read the About Adobe document.
TYPE NAME MODIFIED SIZE
About_PDF.pdf January 24,2001 345.0 KB
PLEASE READ THIS DOCUMENT PRIOR TO ACCESSING THE PDF FILES. Also, the PDF forms display at 158%. Adjust this display to better view these documents.
GATE_Information_Form.pdf August 3,2007 381.6 KB
The GATE Information Form was designed to track student participation and eligibility in the GATE program as well as the GATE Referral and Evaluation process. This document contains information in regards to the GATE forms, tables and fields.
Query.pdf March 10,2006 1.1 MB
The Aeries™ Query option is used to create a query statement to access data stored within tables in the Aeries™ database. This documentation provides in depth information about how Query functions can be utilized to create reports, files, labels etc.
Basic_Elem_PDF.pdf March 14,2008 2.9 MB
REVISED: As of March 14, 2008 the Basic reference documentation has been updated and converted over to a PDF file. This documentation contains in depth information about the Elementary Basic and student applications which are the top row of buttons displayed on the Aeries Control Panel form.
Attend_Daily.pdf February 22,2008 3.6 MB
REVISED: As of February 22, 2008 the Daily Attendance Accounting documentation mostly used by Elementary schools has been updated and converted over to a PDF file. The original documentation for Attendance Accounting is now two separate reference manuals with in depth information about the Daily and Period Attendance Cycle forms.
Miscellaneous.pdf September 23,2002 4.4 MB
REVISED: As of August 1, 2001 the Miscellaneous documentation has been updated and converted over to a PDF file. The Miscellaneous documentation was originally a part of the OTHER Reference Manual. It is now broken out into it's own section containing in depth information about the different functions available and how they can be utilized.
Scheduling.pdf September 28,2001 4.7 MB
The Aeries™ Scheduling provides in depth information about how the Scheduling functions can be utilized.
Attend_Period.pdf February 21,2001 8.4 MB
REVISED: As of February 22, 2001 the Period Attendance Accounting documentation mostly used by Secondary schools has been updated and converted over to a PDF file. The original documentation for Attendance Accounting is now two separate reference manuals with in depth information about the Daily and Period Attendance.
GradesPDF.pdf January 18,2001 12.1 MB
REVISED: As of January 17, 2001 the Grade reporting documentation mostly used by Secondary schools has been updated and converted over to a PDF file. This documentation contains in depth information about the Grade and Progress Reporting Cycle forms: grade reporting, graduation status and transcripts, progress reporting.
Basic_Sec_PDF.pdf January 2,2003 14.1 MB
REVISED: As of March 19, 2001 the Basic reference documentation has been updated and converted over to a PDF file. This documentation contains in depth information about the Secondary Basic and student applications which are the top row of buttons displayed on the Aeries Control Panel form.
REPORTS
TYPE NAME MODIFIED SIZE
Student_Address_Labels.pdf December 21,2011 95.9 KB
The Print Avery 5160 Student Address Labels is a report with a selection form that will allow you to print labels to the Parent, Student or One Per Family. Each label will provide various options that can be utilized.
Student_Groups.pdf May 16,2012 158.5 KB
The Student Groups will allow you to create a group of specific students that are assigned a specific Group ID. The View All Reports form will allow you select a specific Group. The report can then be generated to either include or exclude the students within this group.
Report_Printing_Packets.pdf December 21,2011 184.5 KB
This document contains information on how to use the Report Printing Packet program in Aeries.
SCHEDULING These are all the documents describing various aspects of the Aeries Class Scheduling process.
TYPE NAME MODIFIED SIZE
Master_Schedule_AeriesNet.pdf November 30,2016 214.1 KB
The Master Schedule document is a part of the Aeries.net User Manual that contains easy step-by-step instructions on how to select and print reports pertaining to the Master Schedule.
Master_Schedule_Reports_AeriesNet.pdf November 28,2016 272.4 KB
The Master Schedule Report document is a part of the Aeries.net User Manual that provides details for the Mater Schedule Reports that are available.
Scheduling_Groups_and_Teams.pdf January 13,2017 309.0 KB
The Scheduling Groups and Teams document provides information on how to setup and flag students that need to be grouped together in particular courses when the scheduling process is performed.
Master_Schedule_Board_Aeries_Web.pdf January 13,2017 372.9 KB
The Master Schedule Board document contains easy step-by-step instructions on how to utilize the Master Schedule Board in Aeries Web version.
Individualized_Academic_Plan_Aeries_Web.pdf January 13,2017 383.7 KB
The Individualized Academic Plan in Aeries Web allows user to enter future course requests, such as, for a 4-Year plan. Course requests will be stored in a the Academic Plan Course Requests table and any change will be logged in the Academic Plan Log table.
Individualized_Academic_Plan.pdf April 15,2016 424.2 KB
The Individualized Academic Plan allows user to enter future course requests, such as, for a 4-Year plan. Course requests will be stored in a the Academic Plan Course Requests table and any change will be logged in the Academic Plan Log table.
Student_Scheduling_Complex_Scheduling.pdf May 3,2016 508.8 KB
This document will focus on defining sections in the Scheduling Master Schedule to link sections to create teams, houses, academies, A-day and B-day scheduling, rotating schedules and various block scheduling scenarios.
Course_Request_Packets.pdf April 26,2016 550.7 KB
The Course Request Packets form will allow creations of "packets" containing courses based on common students course requests, for example 9th Regular, 10th Honors, 11th College Prep, etc. After selected, Packets can then be assigned to students either through Class Scheduling or the "Switch" side of Student Classes on the Students form.
Student_Scheduling_Complex_Scheduling_Aeries_Web.pdf January 13,2017 591.7 KB
This document will focus on defining sections in the Scheduling Master Schedule to link sections to create teams, houses, and academies.  A-Day and B-Day scheduling, rotating schedules, and various block scheduling scenarios will also be discussed.
Alternative_Education_Scheduling.pdf November 9,2015 628.2 KB
The Alternative Education Scheduling document will detail the enhancements made to Aeries to assist with scheduling for Alternative Education environments.
Scheduling_Master_Schedule_Board.pdf March 1,2011 821.2 KB
The Master Schedule Board is a program created to assist the user with setting up and updating the Schedule Master Schedule or Master Schedule. This program may help to eliminate the "white board" and colored labels used at some school sites to track their class setup. This form requires the monitor resolution to be set at 1024 X 768 or higher.
Course_Request_Packets_Aeries_Web.pdf January 13,2017 827.1 KB
The Course Request Packets form in Aeries Web will allow creations of "packets" containing courses based on common student course requests, for example 9th Regular, 10th Honors, 11th College Prep, etc.  After selected, Packets can then be assigned to students through Class Scheduling, the Walk-In Scheduler, or from the Mass Change or Add Course Requests form.
Interactive_SMS_Builder.pdf September 24,2008 1.0 MB
The Interactive Scheduling Master Schedule Builder is utilized to create sections in the SMS table. The form is broken out into five areas which allows you to select a course which will display the total number of course requests by grade level and all conflicts by period and term. The number of sections needed can be added for each period. The sections for each period will display and values can be entered for the following fields for ALL sections: block, term, teacher, room, credit, sex, grade-range, sched grp, tag, track, split term, day tags, max, tch2, tch3 and MultiTchr. The last step allows you to complete the Add of Sections to the SMS.
Summer_School_Course_Requests.pdf June 16,2017 1.0 MB
Summer School Course Requests is a new system in Aeries that allows schools to define their "Summer School Terms" and available "Summer School Courses" in the current, active Aeries Database.  Once this information is defined for each Summer School in the district, the new "Summer School Course Requests" area of the Course Requests page can be used to identify student summer school course requests.  This should eliminate the need to have to pre-enroll students in Summer Schools until closer to the end of the regular academic year.  
Student_Scheduling.pdf September 23,2015 1.1 MB
This documentation contains in depth information about the Scheduling process and reports utilized to assist with successful scheduling.
Scheduling_Master_Schedule_Board_AeriesWeb.pdf January 13,2017 1.3 MB
The Master Schedule Board is a program created to assist the user with setting up and updating the Schedule Master Schedule or Master Schedule. This program may help to eliminate the "white board" and colored labels used at some school sites to track their class setup. This form requires the monitor resolution to be set at 1024 X 768 or higher.
Courses_Aeries_Web_Version.pdf May 26,2017 1.4 MB
The Course Data document contains  instructions on how to setup and maintain Courses.  The document details the fields needed to populate for accurate grade reporting, transcripts and CALPADS reporting.
Student_Scheduling_Aeries_Web.pdf April 21,2017 1.5 MB
This document contains details about the Scheduling process and reports utilized to assist with successful scheduling in Aeries Web version.
Elementary_Classes_For_Next_Year.pdf September 25,2008 1.9 MB
The Elementary Class Assignment for Next Year documentation will assist with assigning students into their next years class without affecting the current class enrollment.
STATE REPORTING These documents provide details on the various processes necessary to complete certain state reporting requirements.
TYPE NAME MODIFIED SIZE
ConApp_Consolidated_Application.pdf June 4,2010 29.1 KB
This document contains information on populating the ConApp report from Aeries data.
Create_PAIF_File.pdf June 27,2011 143.3 KB
This document contains information on how to create a PAIF file using the Create CBEDS ORA Files form.
McKinney-Vento.pdf March 27,2015 174.1 KB
This document provides details on how to generate the McKinney-Vento report.
Create_CBEDS_ORA_Files.pdf October 20,2016 190.5 KB
This document contains information on how to create a CBEDS ORA SIF/CDIF file by using the Create CBEDS ORA Files form.
SNOR_Report.pdf March 31,2010 193.8 KB
The SNOR Report document provides information on the report used by California Department of Education to collect the results of the annual count of eligible immigrant students. The immigrant enrollment data in the SNOR Report only includes immigrant students enrolled in a U.S. school within the last three school years.
Student_Count_Reports_(CBEDS).pdf May 4,2012 207.1 KB
This document details the district Student Count Reports that are based on CALPADS enrollment reports. The 3 reports are Student Counts by Grade and Race/Ethnicity (CBEDS), Student Counts by Grade and Subgroup (CBEDS) and Student Counts of Graduates and Dropouts.
State_Seal_of_Biliteracy.pdf June 28,2017 299.7 KB
This document will provide you with details on how to generate the State Seal of Biliteracy report for 12th grade students. Information is also included on how the system determines "potentially qualified" students and "qualified" students.
Carl_Perkins_E2_District.pdf January 13,2012 316.5 KB
This document provides details on how to prepare the data for running the Carl Perkins E2 report for the District in ONLY the Client Server.
Carl_Perkins_E1.pdf October 25,2016 401.1 KB
Each year the state requires that certain data be supplied to them for the Carl Perkins Report from the previous year. This document provides details on how to prepare for running the report and how to generate the Carl Perkins report.
Golden_State_Seal_Merit_Diploma.pdf June 28,2017 476.8 KB
This document will provide you with details on how to generate the Golden State Seal Merit Diploma report for all 12th grade students who qualify. Details are also available on how to generate this report for students in any or all grade levels to determine the remaining requirements that must be met for a student to qualify.
Carl_Perkins_E2.pdf December 22,2011 770.1 KB
This document provides details on how to prepare the data for running the Carl Perkins E2 report.
Civil_Rights_Data_Collection_Part_1_2015_2016.pdf January 26,2017 811.4 KB
This document contains procedures for the Client District version on how to create and verify the information processed in the Part 1 portion of the 2015-2016 Civil Rights Report.
Civil_Rights_Data_Collection_Part_2_2015_2016.pdf March 31,2017 980.3 KB
This document contains procedures for the Client District version on how to create and verify the information processed in the Part 2 portion of the 2015-2016 Civil Rights Reports.
TESTING AND ASSESSMENT These are documents related to testing and assessment in Aeries. This includes procedures for state testing.
TYPE NAME MODIFIED SIZE
CELDT_Pre_ID_2017.pdf July 7,2017 16.7 KB
The 2017 version contains modifications to the CELDT Pre-ID form. This document contains details about the modifications made. Please click on the link to view the most recent documentation in the Freshdesk Solutions page. CELDT Pre-ID (2017)
Import_Test_Results_Aeries_Web.pdf July 5,2017 17.2 KB
The Import Test Results screen in Aeries Web Version allows users to import results from test result data files. This documentation describes how to load the test results into a temporary file, match the records to students within the Aeries system, and then update the testing tables. Please click on the link to view the most recent documentation in the Freshdesk Solutions page. Import Test Results
Multiple_Measures.pdf March 7,2006 35.7 KB
The Multiple Measures document offers an overview of the different aspects connected to the implementation of the multiple measures component.
STAR_File_CMA_Algebra_I.pdf September 16,2010 75.2 KB
The 2010 STAR Test Results program had an issue with the Load process. A new CMA test for Algebra I grades 7-11 did not load the correct part number and was loaded as CMA Mathematics part 2.
CAASPP_Pre-ID_Template_to_Sort_Labels.pdf January 27,2015 91.7 KB
The CAASPP Pre-ID Template to Sort Labels document includes information on how to update the Testing Group Name (SSD.TGN) and Testing Group Code (SSD.TGC) fields, and directions on how to populate this information into the CAASPP Pre-ID Template provided by ETA/CAASPP Program Management.
Corrected_CELDT_file_from_Testing_Vendor_2010.pdf July 2,2010 98.2 KB
This document contains information in regards issues that Districts MIGHT experience due to the Corrected CELDT file that they have received from the testing vendor. This document contains information on how to handle these issues.
Load_STAR_QTR_File.pdf August 6,2013 100.5 KB
The Load STAR QTR File document assists the District or School with loading the STAR Quick-turnaround reporting (QTR) file for the 2013 Standardized Testing and Reporting (STAR).
STAR_Student_Test_Results_Report.pdf August 21,2009 122.0 KB
The STAR Student Test Results report will print results from the STAR test for the Testing Administration selected. This report will also perform various calculations such as the percentage of answers correct. A Testing Grade Average of number and percentage correct will also be calculated.
CELDT_Student_Test_Results_Report.pdf November 25,2009 150.5 KB
The CELDT Test Results report will print the results from the CELDT test for the Test Year and Testing Administration selected. This report will include the Test description, test grade, test date, raw scores and scale scores. The Scale Score Level will also be calculated and a graph will print indicating where the student falls according to the Scale Score Level.
Import_NWEA_MAP_Test_Results.pdf August 11,2016 167.1 KB
The Import NWEA MAP Test Results documentation will assist with loading the NWEA MAP test results into the testing tables. The NWEA MAP test results can be imported either through the District or School Aeries Client version.
Load_CAHSEE_Test_Results.pdf February 11,2011 203.0 KB
The Load CAHSEE Test Results documentation will assist the District or School with loading, matching and updating the CAHSEE test file into Aeries.
CAHSEE_Suspension.pdf November 10,2015 221.3 KB
The CAHSEE Suspension document will detail Senate Bill 172 and how to handle in Aeries.
Scantron_Performance.pdf March 31,2004 258.2 KB
Aeries now has a form to interface with the Scantron Performance Series application. This form allows you to create the files for the Scantron Performance Series. This will enhance the ability for Aeries customers that use Performance series to exchange data between the two systems.
Import_PFT_Files_2015.pdf July 20,2015 336.4 KB
The Import Fixed Length Files form can import Physical Fitness (PFT) Files for the current year which includes the EDS and SJCOE file layouts.
Push_Test_Results_District_DB_2009.pdf August 18,2009 347.0 KB
The Push Testing Data form can be used at the District level to push various test data, such as STAR, CST/CMA, CAPA, STS, Aprenda 3 that was loaded into the District database out to individual school databases.
Import_AP_Files_2011.pdf August 26,2011 474.8 KB
The Import Fixed Length Files form can import AP Files for the current year and previous years into Aeries™.
Physical_Fitness_Multiple_Testing_Administrations.pdf October 6,2015 515.8 KB
This document goes over the setup and population of multiple Physical Fitness Testing Administrations in a single year.
Load_STAR_File_School_DB.pdf August 28,2014 535.0 KB
The Load STAR File documentation will assist the SCHOOL with loading the STAR CST/CAT-6, CAPA, STS, CMA and EAP tests along with the Accommodations/Modifications into the STAR table. This documentation will also include procedures for Matching and Updating the STAR table with the students located in the database.
Mass_Update_Test_Records.pdf October 8,2007 606.1 KB
The Mass Update Test Records is a new form that will provide the capability of calculating a true percent correct and storing it in the Percent Correct (TST.PR) field. This form can be utilized to calculate a percentage when one is not provided in state test results or can also be used to re-calculate percentages out to 4 decimal places.
Import_Fixed_Length_Files.pdf January 5,2017 612.8 KB
The Import Fixed Length Files form is designed to load results of various test files into Aeries for the current or previous years. This form contains various record layouts available, such as, Aprenda 3, PSAT, Terra Nova, CELDT etc. This documentation will assist with loading test files into a local table in Aeries and then matching records in this table to the STU table. After the students are matched the test scores for these students can be updated into the Testing tables within Aeries.
Test_History_Overview.pdf June 21,2005 621.4 KB
The Test History Overview provides information on student test history and reports that are available.
Custom_Report_Web_Version.pdf December 16,2015 653.5 KB
The Custom Report Builder Aeries Web Version document will provide information on how to create custom reports in the Aeries Web Version. The document will detail the redesigned Custom Reports.  Pre Configured Custom Report Items can be created by Custom Report Admins and shared with users. An Import MDP Report option is available to import existing reports.
Multi_Data_Profile_DST.PDF April 27,2012 742.0 KB
The Multi Data Profile documentation gives assistance to the initial setup for creating a Multi Data Profile.
Load_STAR_File_District_DB.pdf August 28,2014 747.6 KB
The Load STAR File documentation will assist the DISTRICT with loading the 2014 STAR Legacy CST/CMA test file and prior year STAR CST/CMA, CAPA, STS, and EAP test files along with the Accommodations/Modifications into the STAR table. This documentation will also include procedures for Matching and Updating the STAR table with the students located in the database.
CAHSEE_Test_Result_Flags.pdf March 26,2010 806.4 KB
The CAHSEE Test Results can contain a flag of 6,8 or 9 within the Raw Score to produce and display a new value other than Passed or Not Passed.
Test_Settings_and_Export_Files_for_CAASPP.pdf February 10,2017 844.9 KB
This document includes information on how to populate the Test Settings (STS) table with the embedded and non-embedded test settings (designated supports and accommodations) for students that need modifications to the Smarter Balanced Assessment. Directions are also included on how to create the CAASPP Student Accommodations (Test Settings) extract file, the CAASPP Paper-Pencil Test Assignment extract file, and how to print the Smarter Balanced Cards.
Load_CAASPP_File.pdf November 23,2015 870.7 KB
The Load CAASPP File documentation will assist the DISTRICT with loading the CAASPP SBAC/CMA/CST, CAPA, STS, and EAP test results into the STAR table. This documentation also includes procedures for Matching and Updating the STAR table with the students located in the database and updating this data into the TST table in Aeries.
Custom_Report_Builder_Aeries_Client.pdf September 23,2015 1.1 MB
The Custom Report Builder in Aeries Client will provide information on how to build custom reports in Aeries Client.
Physical_Fitness.pdf July 20,2015 1.3 MB
The setup, testing and reporting of the CA Physical Fitness Test are detailed in this document. Includes selecting which tests to allow in each category, enter scores via the Teacher Portal & Aeries Client, reporting scores to the State and loading results from a vendor.
Student_Assessment_Multiple_Measures.pdf July 18,2011 1.3 MB
The Student Assessment Multiple Measures documentation will give assistance to the initial setup of the Student Assessment program. Documentation is also included to give details on creating Teacher Made Scan Sheets and Importing Test Scores.
Multi_Data_Profile_SCH.pdf April 13,2012 1.3 MB
The Multi Data Profile documentation gives assistance to the initial setup for creating a Multi Data Profile.
USER MANUAL The User Manuals contain easy step-by-step instructions on how to move through out Aeries and to utilize the programs available. They are created in Adobe PDF and saved into a ZIP file to be easily downloaded. The files have been named in the order that they would be printed and placed into a manual for easy reference. For example, ELM-01 would be the first section of the elementary manual.
TYPE NAME MODIFIED SIZE
Elem_User.zip October 11,2007 12.4 MB
Elementary User manual containing step-by-step instructions for utilizing the Aeries Student Information System for the Elementary Version.
Sec_User_Manual.zip February 19,2010 15.4 MB
Secondary User manual containing step-by-step instructions for utilizing the Aeries Student Information System for the Secondary Version.
WEB ON-LINE HELP This is an on-line HELP file that can be accessed by clicking the mouse on the eagle.htm file and will display from our Web site. This help file contains the User and Reference Manuals.
TYPE NAME MODIFIED SIZE
eagle.htm January 7,2013 153 Bytes
REVISED 04/01/2010: The Eagle.htm On-Line Help file has been revised with the User Manual documentation. This gives simple information on how to enter and update the student data.
WIKI_Overview.pdf September 29,2011 24.3 KB
The information presented on the Aeries wiki is intended for customers of Eagle Software, with the majority of content able to be viewed by anyone visiting the site. Currently, the contents of our wiki include documentation on the client version of Aeries (also known as traditional), the client-server version, ABI, and Aeries.net.
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