Major Revisions to AERIES
| Date | Comment | Related Document |
| 8/27/2010 | The Work Permit form will now support the State of California Work Permit (B1-4) . There is also an option to print the State regulations on the back of the work permit or to print a 2nd page. | Work Permit |
| 8/20/2010 | Create CalPASS Extract - The new Fall 2010 Database and Data Element Dictionary V 2010.01 contains the new Hispanic/Latino indicator and Race fields to be loaded into CalPass file. The program has been modified to handle loading the new Ethnicity and Race fields if located in the student record. If there is no data in these fields the old Ethnicity code fields will be converted into the new CalPASS Hispanic/Latino Indicator and Race fields. | Create CalPASS Extract |
| 8/5/2010 | The STAR Test Results program has been updated to support the 2010 Data File Layout and a new version is available on our web site. Changes have been made to this program that will now load the additional STS and CMA cluster scores into the CST table and the Total Number Possible (TNP) table has been updated to this year’s Post Test Guide. For the latest documentation see attached link…. | Load STAR File District |
| 7/23/2010 | Transcripts have undergone major enhancements including the option to select a grade-range of records to print which will allow a Middle School transcript to be printed at the High School! For a complete list of changes, please review the documentation that is now available. | Transcript Enhancements |
| 7/2/2010 | Many new fields have been added to the Student (STU), Attendance (ATT), and Enrollment History (ENR) tables to help with CALPADS reporting. The "End of Year Next School", "Summer Withdrawal Next School", and "Summer Leave Date" fields in the STU table will help with Alternative Ed schools needing to report "Next School" to CALPADS for Summer and End of Year Withdrawals. The Summer Leave Date field can be used identify the leave date for "SWR" students who return during the school year. It is now OK to leave the SWR value for returning students as long as the Summer Leave Date field also remains populated. Additionally, "Reporting Home School" and "NPS School" fields have been added to ATT and ENR to enable keeping a history of this information as it changes throughout the school year. This information will pull from STU.HS and CSE.SS respectively and the CALPADS extract has been changed to pull this information from the ENR table. | |
| 6/18/2010 | The Special Education Data form has been modified to include the new Parent Input field from the CASEMIS June 2010 Layout. The Import CASEMIS Extract and the Create CASEMIS Student File was also modified to handle this new field from the CSE table. | Special Education 2010 |
| 5/26/2010 | Civil Rights Data Collection Options – (District Version ONLY) we gave added ability to create the CRDC Extract file that can be imported directly into the Department of Education’s software eliminating the need to hand enter your data! | Civil Rights Data Collection Report District |
| 5/21/2010 | The CAHSEE Pre Identification Form has been updated according to the 2010-11 layout of April 30, 2010. The main change was that the Student’s English Proficiency codes were modified that are now loaded into the Pre-ID file. The codes are now EO-English Only, IFEP-Initially Fluent English Proficient, EL-English Learner and RFEP-Reclassified and Fluent English Proficient. They have also included a new code TBD-To Be Determined. | CAHSEE Pre ID Changes |
| 5/21/2010 | The Client Server rollover process includes several enhancements in this update. For the latest documentation see attached link…. | Client Server Rollover |
| 5/5/2010 | Civil Rights Data Collection Options – (District Version) a NEW Civil Rights Setup form is now accessible with the new requirements for this year. There are four tabs: Schools tab that allows you to select schools to be included in the calculation, Code Locations/Dates and the Math & Science Courses tab used to define the settings required to load the information, and Views that allows you to display each table calculation as well as each student’s details used for these calculations. There are also three NEW reports. The Report Student Details by school and Print All Math & Science Settings which can be used to verify the courses and verify the students used to calculate each table. The Report Totals will print each of the Civil Rights table calculations according to the Civil Rights Data Collection layout for each school selected to print. Civil Rights Data Collection Report District | Civil Rights Data Collection Report District |
| 4/23/2010 | Civil Rights Data Collection Options – (School Version) major enhancements have been made to the Civil Rights Setup form due to the new requirements for this year. There are three tabs: the Code Locations/Dates and the Math & Science Courses tabs are used to define the settings required to load the information. The third tab, Views, will allow you to display each of the table calculations as well as display the student details that were used for these calculations. There are also three new reports. The Report Student Details and the Print All Math & Science Settings can be used to verify the courses and students that were used to calculate each table. The Report Totals will print each of the Civil Rights table calculations according to the Civil Rights Data Collection layout. | Civil Rights Data Collection Report School |
| 3/19/2010 | Physical Fitness Testing now allows multiple tests per year for students above 9th grade. The Healthy Fitness Zone values have also been updated for the 2009-10 testing year. | Physical Fitness |
| 3/19/2010 | Aeries now has the ability to indicate students who are exempt from CAHSEE test requirements. All related forms have been updated to display this new value when selected, and the transcript has been updated to not show the CAHSEE Status when a student is exempt. | |
| 3/19/2010 | Print Avery 5160 Student Address Labels is a new report with a selection form that will allow you to print labels to the Parent, Student or One Per Family. | Student Address Labels |
| 3/12/2010 | The Create R30 Language Census Files/CS has been updated for the 2010 R30 report. Changes were made for the adjusted requirements and also to take into account the locations where CALPADS would have looked for this data in Aeries. This extract is only available to SQL districts. | Student Language Census File |
| 3/12/2010 | Print Student Language Census (R30) has been updated for the 2009-10 reporting window, with the same changed described above. This report is for non Client Server Districts, and allows their Schools to print out reports for on-line submittal as not all of the data required is available in the Access District database. | Student Language Census Report |
| 3/12/2010 | The Student National Origin (SNOR) report has been updated according to the guidelines from November 2009. For more details refer to the new documentation: | SNOR Report |
| 2/26/2010 | The Aeries Control Panels have been completely redesigned with a fresh new look that includes new selection buttons as well as a new appearance to the background of the form! All existing options such as the shortcut keys, quick launch, etc. will still continue to work exactly the same with this new version. | |
| 2/26/2010 | We have updated Student Data with a new "Get" form that gives more flexibility when searching for students. You can now select which fields from STU display in the columns on the form to help with selecting the correct student. It also allows filtering students by any of the fields selected on the form using the desired criteria. | Student Data Get Option |
| 2/26/2010 | The Create CBEDS OPUS Files form has been updated for creating the PAIF files according to the new PAIF File Layout 2009-10. A new Staff PAIF Report has also been created to print in the same layout as the CBEDS PAIF form that is provided by CDE. The Staff PAIF Report can assist users in verifying their Staff data prior to creating a PAIF file. | Create CBEDS OPUS Files |
| 2/19/2010 | Supplemental Attendance has undergone a major upgrade, including 4 new reports and enhancements/fixes to all of the existing Supplemental Attendance forms and reports. Updated documentation is also available. | Supplemental Attendance |
| 1/15/2010 | Carl Perkins 2008-09 CDE 101 E2 report has been modified according to the new specifications. A major change is that the E2 report will only include students who are flagged in the new SSD.E1 field. The students flagged in the SSD.E1 field are the students that need to receive a survey. This field can only be updated by generating the E1 report. Even though you have previously run the E1 report it must be generated again prior to running the E2. After the SSD.E1 field is populated, this field can be used to generate Surveys and Address Labels in Query for the students flagged. | Carl Perkins E2 |
| 12/8/2009 | STAR Pre-Identification Form – The new STAR Pre-ID layout requires the new Hispanic/Latino indicator and new Race fields to be loaded into the STAR Pre-ID file. The program has been modified to handle loading the new Ethnicity (STU.ETH) and Race (STU.RC1 - STU.RC5) fields if located in the student record. If there is no student data in these fields the old Ethnicity code fields will be converted into the new STAR Hispanic/Latino Indicator and Race fields. When the Writing Wave file is created the only grades loaded will be grades 7 or 11. The grade ranges have also been modified according to the layout for students who will be assessed with CMA. A new button has been added to the form that will verify fields subject to monetary penalties if 3% or more are blank. A School tab has been added to the form to allow the selection of schools to be included when calculating the DISTRICT Continuously Enrolled flag. The calculation was processing all schools in the Enrollment (ENR) table. Therefore, students enrolled in summer or intersession schools that left before the end of that school’s calendar, would be considered as Not Continuously Enrolled in the District. Please note that this affects any district running STAR Pre-ID that has summer or intersession schools. | |
| 12/8/2009 | The Create CASEMIS Student File form has been modified to process the new December 2009 (New Ethnicity Fields Edition) CASEMIS extract format. Eagle Software is ONLY supporting this format, as we encourage all users to be populating the new Race and Ethnicity fields, and convert old to new on the fly if they are not. | |
| 11/20/2009 | The CELDT Student Test Results is a new report that will print results from the CELDT test scores for the Test Year and Testing Administration selected. This report will include the Test description, test grade, test date, raw scores and scale scores. A calculation will be performed for each test part to determine the Performance Level according to the Scale Scores. The scale score levels will be printed along with a color graph. The form will allow you to select specific test years, test admins, grade levels to be printed and can also be sorted by student, grade, counselor or Teacher/Period for secondary. | CELDT Student Test Results Report |
| 11/19/2009 | The Import Fixed Length File program can now import the CELDT Test Results for the 2009-10 record layout (Version 0.4). This version will import Accommodations, Alternate Assessment, Irregularities, and Modifications. Also, the test dates are now being loaded from the file and updated into the TST and TEX tables with the capability to load a default date for students who do not have a test date in their test record. Please review the updated documentation for the program changes that is now available. | Import Fixed Length Files |
| 10/20/2009 | The Attendance forms have been redesigned with tabs, allowing more data to be displayed. We added logic to log changes in the new Attendance Log (ATL) table, that was recently added to track attendance changes in ABI and Aeries. | |
| 10/20/2009 | Students and many student-related forms now have the ability to display the Algebra I Requirement status (similar to CAHSEE Status). The Algebra I Requirement, CAHSEE and Physical Fitness status data will now be calculated and stored in the new TPS (Testing Pass Status) table. The status now displays on the following forms: Students, Class Scheduling, Student Class Schedules, and Graduation Requirements. | |
| 9/25/2009 | We have just released a new 2 column portrait Standards Based Report Card. It is designed for double-sided printing of a report card on 1 piece of paper. | |
| 9/25/2009 | The CAHSEE Test Results program has been modified to support the 2009 Data File Layout that is dated July 2, 2009 and can now be loaded into Aeries. The changes to the layout were minimal and there were no changes required for any modification or special condition codes. | Load CAHSEE Test Results |
| 9/11/2009 | We have just released our new Supplemental Attendance programs that will enable schools to track positive attendance programs within a negative attendance school! This gives Aeries the ability to track Programs such as Tutorial, Detention, Saturday School (aka ADA recovery), as well as other programs. Schools can create Sessions and setup calendars for each session that are independent from the school calendar. Students can be signed in and out of the sessions from ABI or Aeries. Documentation is now available on-line: | Supplemental Attendance overview |