Prior to printing Physical Fitness Letters to Parents the information to be printed must first be selected. Click the mouse on the Set up Physical Fitness Letters To Parents option and the following form will display. The form will display different categories containing different activities performed. The Date of Testing field is used to determine a target range for the activities according to the student’s age on that date.
Click the mouse on the buttons for the different activities to be printed on the letters. Type the date that the test was taken in the Date of Testing. This date will be used to determine the student’s age at the time of the test. The student’s age will then be used to calculate the students Healthy Fitness Zone.
To select only certain students to print, type an Access query statement for these students in the Query IF statement…. field at the bottom of the form. For example the query statement below, gr = 9 will only print 9th grade students. The Letter Editor will allow the Physical Fitness Letter to display and can be updated prior to printing. Click the mouse on the Letter Editor button at the bottom of the form and the following form will display. This form will only display the Physical Fitness letter and can only be used to change and update this letter.
NOTE: For detailed instructions see the documentation for Query Letter Text Editor.