The Period Attendance Cycle displays various programs and reports available to perform period attendance accounting. The form is color coded to display which steps are printed reports (white boxes), scanner sheet reading (green), critical processing steps (yellow), or forms (blue.) To select a function click the mouse on the button or type the letter displayed on the top left corner of the button, for example, A. Create New Period Attendance Sheet File. To exit the Period Attendance Cycle form, click the mouse on button X (EXIT).
As each step is performed a red check mark will display to ensure that certain steps are not done multiple times and ALL users accessing this form will view the same check marks displayed. The check marks are cleared from the form when option A is selected or the Clear Checkmarks option is selected at the top of the form.
To display detailed information click the mouse on any button on the Period Attendance Cycle form below.
Add Access Query Condition - limits the printout of any report a query condition can be added, for example, to print a class list for a certain teacher. Click on the button to the left and a small window will display to enter the condition. To print a class list for teacher number 1, enter TN = 1. This indicates ‘’If the Teacher Number equals 1 then print a class list". The report output can also be limited using an AERIES™ Query Skip/Keep. If a query condition can be used and has an effect on a form, report, or function a Q1, Q2, or Q3 tag will display on the bottom left corner of the button.
Preview reports before printing - allows all reports to be previewed on the screen prior to printing and can be turned off by clicking the mouse on the button to the left. All reports will now be automatically sent to the printer.
Clear Checkmarks - clears the red check marks from the form by clicking the mouse on the button to the left.