Q: Why did Aeries change the Assertive Discipline form?
A: Previously, each Assertive Discipline record could store 3 different Disposition codes but there was only one set of related disposition fields (Dates, Authority Action, Placement, Return Status and Return Location) for all 3 dispositions.
The major enhancement will now allow multiple disposition records to be stored with the related disposition fields. This allows the LEA to report to the State the final disciplinary action taken, as the action may progress for the student (i.e. suspension leading to expulsion). This will also allow for the disciplinary action duration to be kept per disposition, enabling the LEA to keep track of the days of suspension as well as the days of expulsion under the same discipline record.
These changes are to help Districts submit Discipline data cleanly to CALPADS. Previously, some districts were creating multiple ADS records for the same student for the same incident with different Dispositions to track the student’s progression. This affected their districts CALPADS reporting. The changes made to ADS with the addition of the DSP table enable you to track all that information on a single discipline record and not have to use a work-around that caused issues with CALPADS reporting.
Q: What does the “Copy Dispositions From ADS to DSP” Macro do?
A: The macro will copy ADS records with a single disposition (ADS.DS) to the new DSP table. Not all Disposition records can be converted using this macro. Any ADS record that has more than one disposition and information added to the disposition fields, such as Disposition Start Date (ADS.DD) cannot be converted. We cannot determine which Disposition code goes with the entered data. The “Print ADS to DSP Conversion Audit” report can be printed to evaluate the records that did not get converted.
Q: What information does the “Print ADS to DSP Conversion Audit” report provide?
A: The “Print ADS to DSP Conversion Audit” report will list students with ADS records with multiple dispositions. The report should be evaluated. If the ADS records have the Days and Start and End Date fields associated with the most severe disposition, those records do not need to be converted.
Q: Do all ADS records need to be converted to the new DSP table?
A: If the ADS records have the Days and Start and End Date fields associated with the most severe disposition, those records will be extracted correctly in the CALPADS EOY extract and do not need to be converted. The Discipline letters, reports and CALPADS EOY Extract will evaluate both DSP and ADS records. Moving forward, it is recommended that users use the new DSP table with ADS records.