Detailed List of Recent Aeries.net Changes

Version Date - 11/17/2017
Page Comments
Import Test Results The SAT 2017-18 test results according to the 2017-18 For High Schools and School Districts Data Layout for SAT and SAT Subject Tests Electronic Score Reports file layout can now be imported. The SAT data results need to be the fixed length (.txt) data file.
Test Settings This page has been updated for the CAASPP 2017-18 testing administration according to the ISAAP tool (Excel template) from Sept 5, 2017. NOTE: The CAASPP Student Accommodations (Test Settings) and CAASPP Paper-Pencil Test Assignment export files have not yet been updated for the 2017-18 Testing Administration.
Attendance Audit Listing This report will no longer display the "TK Student 5 Years or older as of December 2nd flagged to bypass ADA" warning if the Non-ADA flag is set to blank (i.e. not in use).
Daily Apportionment By Month report The Page Break on Month, Group by Program and Include Weekly Average options that are in the Client are now available in the Web.
Mass Change Period Absences This page now honors the block schedule.
Missing Attendance report A hyper link to Attendance Submission Log page has been added to the options page.
Student Groups Permissions to Student Group Definitions (SGD) and Student Group Members (SGM) are now separated allowing admins to give users permission to modify students in the group, but not necessarily modify the group itself. Users need appropriate permissions SGM to use a group. If the user has permissions to SGD, the Student Groups page will also display under School Info. Also, an error was generating when a numeric value was searched, fixed. In addition, some adjustments have been made to the page to prevent cutting off the student search panels when searching by classes. Also, larger lists of students can now be accommodated when adding students to a group.
Attendance Teachers were not able to back-post attendance when today was a holiday or non-student day and future posting was not allowed, fixed.
Academic Plan Course Sequences A Course Sequence can now contain courses from multiple subject areas.
Individualized Academic Plan If the Course had no term field set, it could be placed into the wrong grade level, and term was not year-long as it should have been, when applying a course sequence to academic plan, fixed. Also, after adding a course on the list view, other tabs would no longer work, fixed.
Create Sections for Next Term This page has been disabled, please use the Client form. The page will be redesigned for better functionality.
Standards Based Report Cards This report was always printing all tracks instead of only those selected on the report options, fixed.
Career Pathways Dashboard All questions in the Features section are now editable.
Scores By Assignment This page was giving an error when a gradebook with no assignments was selected, fixed. Also, this page now displays a message with a link to the Add Category page if the gradebook has no categories.
Analytics Any TST typed indicators with Test Id greater than 6 characters long were not running since the 10/20 update, fixed. Also, the College Entrance Requirement indicators were giving an error when the Transcript Definition (TDF table) was not defined for a school, fixed. Also, the high-low range thresholds were not handling decimal values properly when the high value is a whole number, fixed.
Discipline Letter Text Editor / Suspension Letter Text Editor Users were able to edit or delete letters without appropriate permissions to LTR table, fixed.
Attendance by Photo (New) The report was not printing for elementary schools, fixed.
Test Details Updated the description of Claim Performance Level 2 from “At or Near Standard” to “Near Standard” for the 2015-16 and forward CAASPP test results to match the description in the file layouts.
Version Date - 11/9/2017
Page Comments
Navigation Each section of the navigation now has a "tab" look to easily see what section a user is on. Also, the Student search box is now visually distinct from the filter section box, including the use of a student icon for the Student search box. Also, when editing Favorites, there is now a cancel option and editing a long list of favorites now has a scrollbar.
Secondary Standards Based Report Card This report now completely handles being translated to Spanish.
Daily Enrollment Summary By School and Monthly Attendance Summary by School/Wide These reports will now print "TK-3" group instead of "K-3" when TK exists in a school.
Monthly Attendance Summary by School/Wide This report was printing zero totals for records above Grade 12, fixed.
Monthly Attendance Summary by School and Monthly Attendance Summary by School/Wide The Report Footers on these reports were inaccurate when school code and grades combined to form duplicate values (i.e. "School 1, Grade 12" and "School 11, Grade 2"), fixed.
Standards Based Report Cards The option to "Print a border around Explanation of Marks" was not being honored since the 7/28 update, fixed.
Transcripts and Grade History pages These pages will now validate grade marks. The Transcript page also now validates term.
Aeries Mobile Portal App Changes have been made to support the upcoming Aeries Mobile Portal App.
Version Date - 11/3/2017
Page Comments
CALPADS Extracts The Staff Demographics (SDEM), Staff Assignments (SASS), Course Section (CRSE), and Student Course Section (SCSE) for Fall 2 are now available.
Import Test Results The caption for the ACT option has been updated to include the 2017-18 results. No other changes were necessary.
Staff Increment Staff Years Process added to Aeries Web. Also, updating the Total Years of Edu Service or the Total Years in this District will now update the Date Years Incremented field.
Attendance Audit Listing report This report now supports "Report/Query Tagging" students included on this report. Also added a new setting for "Attendance Program for TK as non-ADA" allowing two new messages for "TK Student under 5 Years Old after December 2nd flagged for ADA" and "TK Student 5 Years or older as of December 2nd flagged to bypass ADA". These messages will also appear on the Students and Attendance Enrollment pages after the setting has been saved by running the audit report.
Supplemental Attendance by Teacher This page now allows taking attendance for inactive students on days prior to their attendance leave. The page was limited to the logged in teachers first Staff ID, updated to include Teacher staff ID2 and ID3. Opening this page from the Supplemental Attendance Data Sign In button will now open to the selected date, and changing between Sessions will retain the selected date if it exists in both sessions' calendars.
Master Schedule Master Schedule linking to Supplemental Attendance will now honor the Supplemental Attendance Session dates so that a student does not get enrolled into a session before it starts or after it ends, regardless of their Course Attendance dates.
Supplemental Attendance Class List and Rosters reports These reports would error when a session included a large number of assigned Staff, fixed by limiting the display to the first 4 teachers.
School Options The Aeries App URL was not being populated in the Aeries.
Apple School Manager Extract Extracted files are now sent compressed in a zip file compatible with Apples newest specifications.
Discipline Letter This letter was not printing if at least one contact was mail-tagged, fixed.
Referrals to Intervention An error was generating when the user clicked on the "Refer to Intervention" button from a Pre-referral intervention and it had more than one of the same intervention code, fixed.
Report Tagging In some cases the queries used for Report Tag related listings were failing to filter by users or reports, fixed.
Attendance Enrollment This page was allowing editing of existing records from the current date to locked dates, fixed.
Period Absence Audit report This report when sorted by Teacher and Date, will then sort by Period instead of Student Name. Also added a notification label to the top of the report regarding its intent.
Demographics This page will now prompt to drop classes when inactivating a pre-enrolled student with classes.
District Student Lookup This page would not print the Immunization reports since the 10/4 update, fixed.
Transcripts The Transcripts page and report were not properly sorting records when multiple grades were taken in the same year, fixed. Also, the Transcript report would print the prior year for a record if it was taken in a grade above the Transcript Definition High Grade (typically 12), fixed.
School Options The Portal Account Settings section was not visible to hosted site administrators, fixed.
Gradebook Details The portal option "Only Show Check Marks for Assignment Scores to Parents and Students" was not being honored, fixed.
Student Grades Additional logic has been added to ensure teachers can only edit the current mark.
Parent Portal Home The Student Name has been removed from the homepage title tag for privacy reasons.
Profile and Graduation Requirements The Algebra and Physical Fitness requirements were always showing in red, even if the requirements were met, fixed.
Aeries Navigation The side navigation was not auto scrolling to current page when the network connection to stats.aeries.com was slow, fixed.
Exam Analysis This page was giving an error since the 10/20 update, fixed.
Version Date - 11/1/2017
Page Comments
Student Logins Students couldn't login using the 10/27/2017 version of Aeries, fixed.
Version Date - 10/27/2017
Page Comments
System-wide Hard-coded ("fixed") codes used by Aeries can now be inactivated at the customer's discretion so they will no longer appear in drop-down lists throughout the system. Simply add the fixed code to the Code Table (COD) using the Update Code Table page and make it inactive using the Status tag. As an example, to prevent 504 plan records from being entered into the PGM table, add code "101" to the Code Table for PGM.CD and inactivate it.
Student Data Audit This report has been updated and now includes CALPADS validations. For a detailed description of the validations performed, please review the documentation.
Aeries Mobile Portal App Changes have been made to support the upcoming Aeries Mobile Portal App.
Student Demographics This page now includes the Counted in CBEDS (STU.CIC) flag. Field is read-only as it is populated when running the Student Counts report for CBEDS Information Day.
CALPADS Extracts The Student Language Acquisition File (SELA extract) has been updated to honor keep/skip statements.
Supplemental Attendance Sign In This page, called from the QR code report, will now ignore passive port information at the end of an IP Address as it caused the "Custom text for failed login attempts by students" to display for some students even when logged into a school's wifi.
Supplemental Attendance by Student This page was blocking the [Enter] key when using Student Search since the 9/26 update, fixed.
Supplemental Attendance by Teacher This page now allows users to select teachers by Staff records instead of Teacher records, allowing non-teacher staff to take Supplemental Attendance from this page. Added logic to only show the "check in" controls when a valid session is selected, and to give a detailed warning when the session has no calendar defined. Also selecting a Staff record from the list was scrolling back to the top of the list, fixed.
Student Add This process when adding students from an existing sibling will no longer copy the Free and Reduced (FRE) records.
Attendance History This page now handles displaying information from multiple linked districts (beta).
Special Education The General and Student Services tabs can now handle displaying information from multiple linked districts (beta). Also, the Student Services tab will display the message "Please add a student disability (General tab) before adding student services." if the student doesn't have any disability data.
Extracurricular Activities The Activities tab now handles displaying information from multiple linked districts (beta).
Activities and Awards This page now handles displaying information from multiple linked districts (beta).
Content Standards Scores This page now handles displaying information from multiple linked districts (beta).
Test Scores This page now handles displaying information from multiple linked districts (beta).
Google Integration The API backoff algorithm would retry failed requests even if the error code was not retryable, fixed.
Aeries Communications More API calls were being made than what was needed, fixed.
504 Plan Report A typo on the 504 Plan Report has been fixed.
Internships This page was giving an error since the 10/4/2017 update, fixed.
Mass Add Student Related Data Hard-coded ("fixed") codes did not display as available selections when there were also COD table codes created for the same field. Now the combined fixed codes and user-defined codes will display.
Student Profile The Career Pathway widget now displays the pathway names properly.
Send Emails When using a KEEP query or searching for groups of email addresses, the form will now prevent search results/KEEP containing more than 500 students. This limit is to prevent page timeout issues when adding too many recipients from a single search. More than 500 emails can be sent by doing multiple searches. Aeries recommends splitting large email jobs into multiple batches using appropriate KEEP queries as needed. The Send Emails form was never designed as a school- or district-wide mass communications system. Districts needing a more robust communications solution are encouraged to sign up for the Aeries Communications platform.
Grades by Teacher This page was showing all records for teacher 0 when GRD.TN2 = 0 or GRD.TN3 = 0, fixed.
Classes / Classes New The Print Changes reports weren’t limited by the selected terms, fixed.
Classes New If a student has classes taken at both regular and alternative ed scheduling schools, the classes schedule wasn’t displaying, fixed.
Course Requests/Schedule Attempting to sort from the 'Left' column (clicking on the Left column) when viewing SMS was giving an error, fixed.
Initialize ATT/CAR At the district, if any selected schools have been initialized, a checkbox with a warning message including school codes will be displayed before the process can be initialized. Also, the section presenting the number of students without assigned teachers is grouped by school.
Grades When adding a new GRD record, all terms were not initially showing, and users with update permission and no delete permission were able to delete records, fixed. Also, the recompute button will now be hidden for teachers while outside of the grading window in portal options.
Version Date - 10/20/2017
Page Comments
Aeries Mobile Portal App Adjustments have been made to support the upcoming Aeries Mobile Portal App for parents and students. Today's update (10/20/2017) is the minimum version for the Aeries Mobile Portal App to function against.
System Usage Metrics The Aeries Student Information System will now start sending anonymous usage data back to Aeries Software. This information will be used to help improve the system and help to identify trends with system usage and errors.
Login New login backgrounds have been added and picture information has been added to ones that were missing. Also, Aeries Software staff now have the ability to override planned images for any instance of Aeries without needing to distribute an update to Aeries.
LoginBackgroundPreview.aspx This is a new page in the system. There is no navigational link to it in the system, but the page can be requested directly to see all the login background images and when they are triggered to start.
SELA Conflict Report This report is now available from View All Reports and offers the same options as the client version. Also, a validation for STU.LF = "RFEP" and LAC.EAC = "EL" has been added.
CALPADS Extracts The Direct Certification Import has been re-enabled. The Direct Certification process and SPRG Extract have been adjusted with new logic for Reduced (code 182) records. There is now a one-time fix that will take care of possible inconsistencies that may have been caused by importing the direct certification file with the previous version. Also, on the SPRG extract, special education records (code 144) will not be closed anymore based on the enrollment exit date. Also, the SPRG extract has been modified so there can be multiple 504 - FOF table (code 101) program records. On the SINF extract, the missing Ethnicity Indicator was being populated incorrectly in some cases, fixed. The LTEL import could give an error if the data being imported contains commas, fixed.
Aeries Communications The Single Sign On to the Aeries Communications area now supports when the "Block 3rd Party Cookies" setting in a browser is set. This was recently enabled by default on many browsers including Safari. Also, Aeries Communication System user IDs are no longer cached in the Aeries database. They are now looked up every time. This will make sure that users are always mapped to the correct account in the Aeries Communications system.
Class Summary When a teacher adds or links a Google Classroom class, the adding of students to that class runs in the background, increasing performance for the teacher. A follow up email is then sent detailing which students were successfully added and if there were any errors.
Google Integration Adding a new student account could fail if part of the Org Unit structure was missing in Google. Now those org units are created on the fly. Also, logic has been added to honor the default Google API quotas which will increase performance by avoiding errors caused by rate limiting. Also, visiting the Google Apps for Edu config page in a sandbox copy of a database had the potential to automatically create an additional nightly sync process pointing to that sandbox copy. Now, the nightly sync processes will only be created when the user actively enables the option. Also, using Internet Explorer would sometimes display a JavaScript error on the Google Apps for Edu config page, fixed.
Gradebook Scores by Assignment The check for Google Classroom support now happens in the background. This method will improve page load times for the teacher when Google is not able to be reached for some reason. Also, Google Classroom assignments to import are now sorted by most recent Due Date.
Classes New This page now displays information from all schools a student has attended this school year. It also handles displaying information from multiple linked districts (beta).
Immunizations This page now handles displaying information from multiple linked districts (beta).
Monthly Attendance Summary report This report now allows a "Page Break on School" option that will allow the report to print each school's information on separate pages, similar to when running from a school. Also adjusted the report footer to align with the fields above it and removed the unnecessary duplicate footer for grade totals when run for a secondary school.
Mass Change Section Numbers and Scheduling Mass Change Section Numbers These pages have been adjusted to have a cleaner look.
Sonoma County's Escape HR Integration In cases where multiple Aeries schools share the same CDS school code, the matching logic has been improved to assign the staff member to the correct Aeries school based on an analysis of Teacher (TCH) records matching the staff ID. This should greatly reduce the number of staff records that are assigned to the incorrect Aeries school during the import process. If other counties or districts are interested in a similar integration with the Escape HR System, please contact Aeries support.
OneRoster API The "user.sourcedid" field was being populated with the wrong value, fixed. Also, gradebook assignments generated through the OneRoster API now have new default values so that "Grading Completed" is OFF and the Assignment and Scores Visible to Parents and Students options are ON.
Test Scores and Test Exclusions These pages now allow 8-character Test IDs (TST.ID and TEX.ID) to match the Testing Control Table (CTL.ID). The Records Transfer Test table has also been updated (RT_TST.ID).
Online Help Support has been added to enable specific help links when running specific reports.
Navigation Reports will now filter on "metadata" populated on various reports.
Supplemental Attendance to Attendance Process This process had the potential to mark a student absent if the student checked out of a session within a minute and then checked in to another session, fixed.
Schedule Master When changing a Course ID on a section and using the "Drop All Students" option, SSS records were being deleted instead of just having the SSS.SE field blanked out, fixed. Also, the Copy Section method was not working properly, fixed. Also, the student list was not displaying the Language Fluency field properly, fixed.
Master Schedule The Copy Section method was not working properly in all situations, fixed.
SMS Board When changing a Course ID on a section and using the "Drop All Students" option, SSS records were being deleted instead of just having the SSS.SE field blanked out, fixed. Also, the Copy Section process was not including recently added SMS fields (USA and SCL), fixed.
Course Requests This page would generate an error if a student had more than 30 course requests, fixed.
Courses The CBEDS search function has been enhanced to not cause a page refresh. Also, selecting a course from the selection grid will no longer refresh the whole page. Also, after adding a new record or copying one, the newly added course will be selected in the grid.
Career Pathways Dashboard Under certain circumstances the selected courses were not being properly honored, fixed.
Student Profile Career Pathway Widget - The Student Profile would generate an error since the 10/4/2017 version if the HIS table was not "ID-Based" or if the student had an invalid Career Pathway Code, fixed.
Immunization Status Report This report now supports TK and PS grade levels.
Teachers The HI and LO Grades dropdown fields on this page were pulling from the wrong datasource, fixed.
Send Emails Some grammar adjustments have been made to this page.
System Emailing Emails from the Aeries Reporting Service would fail to send if TLS was enabled without Authentication, fixed.
Students with Unverified Absences/Period Absences reports These reports were printing duplicate date lines for students with delete-tagged Contact records. There was also an overlap of the student numbers and names in some cases. Both problems are now fixed.
Grades By Teacher This page would generate an error if the current school did not have a GRP record, fixed.
Supplemental Attendance Report This report would over-report the Total Days when multiple check-ins occurred on the same day for a student and the Attendance Units was set to "Days", fixed. Also, the report would not run when a Session Name included an apostrophe, fixed.
Demographics When saving, student names containing apostrophes were becoming two apostrophes, fixed. Also, the Race And Ethnicity Fields now always show in read only view, even if they are not populated. Additional visual updates and hover descriptions for codes have been added.
Favorites Adding Some reports to Favorites caused an issue where the title of the favorite was incorrect, fixed.
Attendance Switching between schools would sometimes carry over the set of locked months from the previous school to the new school, fixed.
Changing Years In some cases, when viewing student data and switching school years the student information would change in the Student Information Bar to the student in the new school year, but the related data would be for the student in the prior school year, fixed.
Attendance Notes Under some situations this page would generate a JavaScript error due to file caching by the browser, causing the code dropdown to be empty, fixed.
School Information This page had 2 title bars being displayed, fixed.
Grades Students with no GRD records could not have a record manually added, fixed.
Records Transfer Request A Red Flag can now be added to the Records Transfer page for a student.
Analytics System Configuration The label indicating that the system is "Updating Indicators Nightly" now shows in the correct color.
Referrals to Intervention Approval Various visual issues have been fixed when screens are smaller or zoomed in.
Special Programs 190 Foster now Highlights the Eligibility Dates.
Event Calendar Calendar items with an End Date or Time without a Start Date or Time would generate an error, fixed.
Assertive Discipline When using a lower monitor resolution, the Add New Administrative Action popup will now display better.
District Assets Fixed visual issues, including fonts.
Version Date - 10/4/2017
Page Comments
Query Change Form Query now has the "Query Change Form" feature converted from the Aeries client.
Aeries Mobile Portal App Changes have been made to support the upcoming Aeries Mobile Portal App. It is important that district be on this version or later for the upcoming Aeries Mobile Portal App to function correctly.
Transcripts report Transcripts that extended to a 2nd page would sometimes not print student information at the top of the 2nd page correctly, fixed.
Grade Reporting Grade Reporting now supports linking to multiple teachers, as defined in MST in the TN2 and TN3 fields. This includes the "secondary teachers" being able to view and edit GRD records through the Teacher Portal.
Discipline (DIS) There is a new option, available on the District Rules page, to enable "Advanced Discipline." When enabled, the Discipline page will display 4 new fields: Exact Time, Location, Possible Motivation, and Consequence. This will also enable a new view of the Discipline page that is more optimized for data consumption and easy data editing. It is the new model that will be used on many other Aeries pages. Also, this page now supports the new customizable email text when a teacher enters a new record.
Student Discipline Report/DIS report This report has been redesigned to format data in each record better.
School Options There is now the ability to customize the email sent to the school office when a teacher enters a Discipline (DIS) record. Any field from DIS and STU can be mail-merged into the Subject or Body of the email. Code Descriptions are also supported: [DIS.CD?]. Also, there is now a link to the District Rules page when displaying the District record on this page.
Career Pathways Dashboard This page has been updated significantly. The ability to select any course into columns, along with pertinent course information is now visible to help identify students within a pathway. Other visual features have been added and enhanced in order to facilitate the manual identification process. https://aeriessis.freshdesk.com/support/solutions/folders/14000115960
Student Profile A new Career Pathways widget is now visible on the Student Profile page for students in a Career Pathway. It will display the courses needed to complete the pathway along with the student’s progress within each of those courses.
Career Pathways Security permissions for the Outcomes and Experiences areas can be set individually. This will allow users with appropriate permissions to be able to add/edit Experiences and/or Outcomes without having permission to place students into a new Pathway.
Career Pathways Mass Add Events The Career Pathways Mass Add Events page is designed to allow User and Teacher type accounts, with the appropriate permissions, to mass add Career Pathway Outcomes (CPO) and Career Pathway Experiences (CPE) records to students who are concentrating or completing within a selected pathway.
Query The CPH, CPO, and CPE tables can now be queried by regular users with the appropriate permissions. Previously, only system admins could query these tables.
Gradebook Summary By Standards report This is a new report that is only available to Rubric Gradebooks. This report displays assignments linked to standards of a gradebook. The assignments can come from different gradebooks.
Gradebook Summary / Gradebook Summary Export to Excel reports A new option to "Sort by Student Id" has been added to these reports.
Graduation Status The Graduation Status process now includes classes currently taken at other schools when calculating in-progress credits. The school name will display in parenthesis next to the class name if it is taken at a different school. Also, the Grad Status page and Student Profile widget can now handle displaying information from multiple linked districts (beta).
Graduation Status report This report now supports displaying classes currently taken at other schools.
API Security Graduation Status security area has been added to the "Multiple LEA Student Data Sharing" section.
Update Code Table The width of the "Code" field has been widened slightly.
CALPADS Extracts The SELA Conflict Report was giving an error, fixed.
Aeries Analytics The ATT Percentage indicator type was not honoring the Start Date / End Date fields when the Calculate Attendance History Through Current Day option was enabled, fixed. Also, users with Admin or Analytics Admin permissions can now view / edit all dashboards and dashboard items. Also, the Shared Security Group feature now supports Security Group Inheritance. Also, users that were not a member of any security groups were able to view all dashboards / dashboard items, fixed. Also, Dashboards and Dashboard Items were not displaying the Owner, fixed. Also, emulated users by admins were able to view dashboards and dashboard items belong to the Admin, fixed.
View All Reports Custom Report Owner names were not displaying on the Custom Report tab, fixed.
Class Rosters The page header was not printing on the 2nd page for a class unless the "Restart Numbering" option was selected, fixed. Also, when the Sort By Teacher/Period option was selected, students on the page were not being sorted correctly, fixed.
Attendance The "Update ATT" popup now displays Absence Code Descriptions and also now provides a "blank" option to clear absence codes.
Navigation The Drop down for "Year" is now in the direction that matches the rest of the system. Also, visual issues with previous year have been corrected. Also, issues with filtering the navigation and then switching to "Favorites" have been fixed.
Log In Visual styles, Aeries logos, colors, and fonts have been updated.
Various pages The standard "student information bar" has been added to pages that lacked it: Student Course Request and Religious Information. Also, red flags are now supported on the Religious Information page.
Security Users Page Searching for staff ID issues fixed, the window is now easily closable.
Parent Portal Notification Preferences is now hidden if not applicable for a district. Also, selecting certain links under the user name such as Change Password would prevent the user from navigating to other pages, fixed.
Medication Pages The Medication Dosage and Amount fields now handles 3 decimal places.
SBG - Initialize New Grading Cycle Information displayed on this page was sometimes not refreshing after running this process, fixed.
District Student Lookup This page now accepts single quotes in searches.
Student Transcripts Display issues with the Mass Add Records popup have been corrected.
Student Pages Single Quotes in STU.U1 through STU.U13 no longer cause a system error.
Visitation The "Counselor" field has been changed to "Staff".
Navigation Images for SchoolCity and IO Education now appear correctly in the navigation.
Drop Downs Dropdown boxes have been adjusted to display better on smaller screens, and now always appear on top of other elements of the page. This was specifically an issue on the Special Programs page.
College Entrance Requirements Various visual changes have been made to this page.
Portal Options Many visual issues have been corrected on page.
Block Schedule Calendar The AB Days field has been widened.
Letter Text Editor Various visual adjustments have been made to this page.
Student Demographics Students with empty Birthdate fields were causing system errors, fixed.
Version Date - 9/29/2017
Page Comments
Supplemental Attendance Report (CCLC/ASES and ASSETs) This is a new report in Aeries Web, converted from the Aeries Client. This report will print data in an excel format that can easily be copied into the state file.
Supplemental Attendance Sessions page Students tab now includes a new "Required for Attendance" field (ATA.RA) for use in conjunction with the Attendance Period field (ATS.PD). When a student is enrolled in multiple sessions in the same period, this allows for requiring a certain one of those sessions to be attended in order to count towards regular attendance. This new field is also visible from the Supplemental Attendance by Student page and the Students tab on the Supplemental Attendance Data page.
CALPADS Extracts A new option has been added under the "Other Options" tab to allow districts not to translate Exit Code Reasons to E450 for students enrolled in grade 6 or lower. Also, the Golden State Seal Merit Diploma and the State Seal of Biliteracy indicators had the potential of generating incorrect data on the SENR extract. If these two codes had different number of characters and the smaller code was contained in the bigger one, this could lead to a false positive. For example, a student earned The Golden State Seal (coded as "10") but not the Seal of Biliteracy (coded as "1") this student would extract as having earned the Seal of Biliteracy.
Various Pages URLs entered in the description or comment fields on various pages are now clickable when in Read mode. This includes the Description field in Gradebook Assignments, which will display a clickable link when expanding the assignment on the Gradebook Details page. The URL must begin with http:// or https:// for the automatic hyperlinking to work properly.
Apple School Manager Extract Added an option to choose among different Aeries fields to populate the sis_username field in the students.csv file: Student Email (STU.SEM), Student Network ID (STU.NID), or any character string field in the Supplemental (SUP) or District Supplemental (DSD) table. Also, the rosters.csv file could reference classes that were not in the classes.csv file, fixed. Also, added a button to Run Now and Upload that allows the SFTP upload to be performed on-demand instead of waiting for the scheduled process.
Aeries Mobile Portal App Changes have been made to support the upcoming Aeries Mobile Portal App.
Transcripts Transcripts report has had various formatting issues including pushing to multiple pages since the 7/28 update. Due to this, the report changes have been reverted for the time being.
Supplemental Attendance by Teacher This page had the potential to give an exception error when selecting a date at least 7 days into a session since the 9/26 update, fixed. Also modified the Check in/Check out toggle switch for aesthetics between browsers.
Attendance Submission Log / Missing Attendance Report Teachers without any students in the selected date range were displaying on this page, fixed.
Records Transfer More descriptive error messages have been added. Also, in certain cases requests sent would only be created on the sending side and no error would display indicating the network / database error, fixed. Also, the Records Transfer Messaging feature would sometimes fail to send, fixed.
API Security This page was giving an error when clicking on any of the vendors to view permissions, fixed.
Version Date - 9/26/2017
Page Comments
Supplemental Attendance Sign In This page, called from the QR code report, has been modified to have a more responsive design specifically for use on mobile and smaller devices. This page will now require a student to "Check Out" of their current session before allowing a selection of other sessions for "Check In".
Teacher Supplemental Attendance This page will now stay on the selected date when Student IDs are scanned or manually entered. When entering data for prior days, the page will no longer allow "Current Time" but will allow a student to be entered into overlapping sessions. Previously the page was deleting or closing-out the initial session automatically. Also added a "Refresh Page" button so that teachers can easily confirm students using the self check in technique.
School Options New options have been added to disable the ability for parents and students to change their email address.
Aeries Mobile Portal App Changes have been made to support the upcoming Aeries Mobile Portal App.
CASEMIS Import Students with a leave date prior to the first day of school are no longer listed in the active CSE listing. Also, database hits have been reduced on the services import to increase performance.
Google Integration Districts using Google Integration now have the option to link and unlink accounts within Google directly from the Student Demographics page. Also, certain Google API calls were being erroneously returned from Google with the error daily quota exceeded, these endpoints will now attempt a progressive back-off to allow Google’s APIs to catch up, and result in less errors. Also, when multitiered organizational units were missing they would fail to create on the fly, fixed. Also, the scheduled process to sync Google accounts will now wait until midnight on the following day to run for the first time rather than next time scheduled processes are polled by the reporting engine. Also, status emails for Google regarding adding a student and adding a student to a section will no longer be sent. Also, Accounts within the student root OU which were not linked to a student had the potential to become suspended during the sync process, fixed.
College Entrance Tests This page has been adjusted with minor visual enhancements. Also, new fields for Insert Date (CTS.IDT), Insert User ID (CTS.IUI), Insert Username (CTS.IUN), Update User ID (CTS.UUI), and Update Username (CTS.UUN) have been added to the CTS table. Also, this page now handles displaying information from multiple linked districts (beta).
504 New fields have been added: Insert Username (IUN) and Update Username (UUN) to the FAP, FDE, FEC, FOF, FPP, and FSD tables.
Classes New When deleting a record, if the record has a Perm-lock set, additional confirmation messages will be displayed.
Copy Scheduling Results to SEC & MST Users now need Admin access to the SMS, MST, SSS, and SEC security areas to use this page.
Security Areas The AHD and AHC tables are now accessible as Query-Only Security Areas. Also, MST, SEC, & SSS now display the "Admin" security level.
OneRoster API Logging has been added to the OneRoster API to internally track how vendors are using the system.
Work Permit This page now handles displaying information from multiple linked districts (beta).
Medical History This page now handles displaying information from multiple linked districts (beta).
CALPADS Extracts The Direct Certification process has been disabled until the new rules are implemented. This is also the only change in the "Old UI" this week. Please see Known Issues link or Info button for more information: https://support.aeries.com/support/discussions/topics/14000009324.
CAASPP Test Results When selecting to print this report by teacher, it was not working correctly, fixed. Also, DEL-tagged records from the Sections (SEC) table were being included, fixed.
Grades This page was not honoring the "Hide Current Info from Students and Parents when Teachers are Updating Grades" option, fixed.
Class Summary / Gradebook Summary When a gradebook was associated with multiple sections, the wrong period or attendance data could display for the class, fixed.
Supplemental Attendance by Student This page wasn't honoring the date limit, fixed.
Google Classroom The Google Classroom process has been optimized to prevent performance issues on Gradebook.
Version Date - 9/12/2017
Page Comments
Aeries Communication Attendance Notifications This process has been modified to significantly improve the speed of sending large quantities of messages. It also now supports phone calls originating from school-specific phone numbers and also allows administrative review of the messages that have been sent. This process now also logs the specific message sent to the "Attendance Notification Log" (ANL) table.
Aeries API Student Groups can now be accessed through the Aeries API. Also, additional security enhancements have been added to the API to prevent unauthorized use of the system.
Student Profile The Linked Portal Accounts widget is now ready for a new "Multi-District Data Sharing" feature that will be released later.
Interventions A Copy button has been added to this page so that Intervention details can be copied to another student. This feature is similar to what exists in the Assertive Discipline page.
Supplemental Attendance to Attendance Process For Supplemental Attendance Programs that allow walk-ins, this process will now also look at students who are scheduled into a Section flagged to Use Supplemental Attendance (MST.USA) and update their attendance (ATT) based on Supplemental Attendance Data (ATD). Also, the process was not limiting to the Supplemental Attendance Calendar (ATC), fixed.
Master Schedule / Scheduling Master Schedule These pages now include a new flag to Use Supplemental Attendance (MST.USA/SMS.USA). This flag works in combination with the existing option to Enable Supplemental Attendance to Attendance Processing on the Supplemental Attendance Configuration page.
Teacher Supplemental Attendance This page would not display attendance information when viewing the first 6 days of a session and selecting the "Daily View/Edit" option, fixed.
Gradebook Details The assignment documents were not displaying, fixed. Also, when viewing assignment details the assignment standards were not displaying for standards based gradebooks, fixed.
Student Profile Class Summary widget Clicking on any of the gradebook links was always directing to the first gradebook in the list on the Gradebook Details page, fixed. Also, the widget was not displaying the actual course the student was taking at Alternative Ed school, fixed. Also, an error was generated when the first assignment in a gradebook was hidden in the portal, fixed.
Missing Attendance / Attendance Submission Log reports These reports had the potential to not include all teachers in an Elementary school, fixed. Secondary daily attendance schools are now supported.
Class Rosters Sort options and other use cases were not working properly since the 9/1/17 release, fixed.
Mass Change Period Absences When selecting by Student Group, this process was including students that were delete tagged in SGM, fixed.
SMS Board The SMS Builder, when selecting A-Days or B-Days, incorrect days were populated, fixed.
School Options The Grade Reporting dropdown has been removed from this page.
Student Groups This page was displaying the "Communication View" option only for districts without Aeries Communications enabled, fixed.
Parent Portal Parents were not able to change students after changing password, fixed.
Popup Windows The popup windows were sometimes not staying in front when called, fixed.
Gradebook Email Report to Parents When emailing a Gradebook report to parents, certain SMTP errors would cause the process to end prematurely. Now, the process will continue, and those errors are simply reported in the summary email the teacher receives.
Version Date - 9/1/2017
Page Comments
Classes New The "New" Classes page has been re-released after the development of additional features and adjustments to address items previously discovered during the first release. Since the first release, the following items have been included: 1) Section # can now be used to add a new class or change an existing class; 2) Alternative Ed Scheduling is now handled better; 3) The View MST Window now has an option to be displayed in a new popup window instead of being embedded in the current window; 4) The Lock/Unlock All option is available in Edit mode; 5) Elementary with MST schools are handled better; 6) The Show Today option in Read-only mode now handles AB days; 7) An option in Edit View has been added to show the "Section Info box" with more information; 8) Missing features from the "Old Classes" page have been added: verify section when it is added from MST view, missing columns in read-only view, if current section has more than one block all applicable periods will show as "current", description for the Perm Lock, Period Range and Scheduling Group will show in View mode. 9) a problem with rescheduling classes at one particular school resulting in dropped classes has been resolved. 10) Any changes such as permanent lock will enable the Save button.
Gradebook Summary This page now displays information from all schools a student has attended this school year. It is also now ready for a new "Multi-District Data Sharing" feature that will be released later.
Gradebook Details This page now supports displaying gradebook data from schools other than the current that a student attended in the current year. It has also been redesigned to improve readability and usability. It is also now ready for a new "Multi-District Data Sharing" feature that will be released later.
Student Profile Class Summary widget This widget now supports displaying information from all schools a student has attended this year. Also, a period range will now display for blocked sections. Also, the widget was displaying all terms when the "Show All Terms" option was disabled, fixed. Also, it is now ready for a new "Multi-District Data Sharing" feature that will be released later.
Student Profile Attendance Summary This widget now supports displaying data from other schools the student has attended this year. Also, a new option to "Show All Schools" has been added to this widget. If disabled, only current school data will be displayed. It is also now ready for a new "Multi-District Data Sharing" feature that will be released later.
Student Profile The Data Snapshot, Most Recent Test Results, and Financial Information widgets are now ready for a new "Multi-District Data Sharing" feature that will be released later.
Student Profile The Financial Transactions widget will no longer display to admin accounts if there are no records in the FTS table. The widget was already secured based on the Financial Transaction Summary (FTS) table for non-admin users.
Student Grades This page is ready for a new "Multi-District Data Sharing" feature that will be released later.
API Security Many new Security Areas have been added to the "Multiple LEA Student Data Sharing" section.
Class Rosters A new option to only show students "Enrolled During Selected Month" has been added to this report. Selecting this option will include inactive students who were enrolled during the selected Attendance month and exclude students who were not enrolled during the selected Attendance month.
Supplemental Attendance Sign In This page, called from the QR code report, was not working for students logging into the mobile portal. This URL will now automatically redirect to the non-mobile version of the student portal.
Supplemental Attendance Sign In Scan Sheets report This report now requires that the Internal or External Portal URL be setup on the School Options page for the District. This report will no longer be available to be printed for a Session without a Room# populated.
Supplemental Attendance Configuration The option to update Attendance based on Supplemental Attendance Data was not logging these changes to either the ATL or LOG tables, fixed. Also, this page is now located under Supplemental Attendance | Configurations instead of School Info | Configurations.
Supplemental Attendance by Teacher (New) This page will no longer allow "Check in ALL" to be run multiple times.
Students With Absences report This report now supports "Report/Query Tagging" students included on this report.
Red Flags Red Flags were able to be edited by (non-student and parent) users that had only Read access to a page. This has been adjusted to require Update permissions to the page to edit Red Flags.
OneRoster API Minor cleanup adjustments have been made to the Aeries OneRoster API.
Attendance by Photo (New) Teachers who do not have any scheduled classes were unable to open this page, fixed. Also, districts running SQL Server 2008 encountered a CONCAT error, fixed. Also, recently dropped and inactivated students were shown in the report but not on the page, fixed. Also, alias names were not printing on the report and the Mark All Remaining Students Present button was missing, fixed.
SMS Board This page was not handling the "Split Term" field properly, fixed.
Master Schedule and Scheduling Master Schedule When sections were added to MST or SMS, some Split Terms were not handled correctly, fixed.
Classes After editing a record, the user could not switch to the Walk-In Scheduler tab, fixed.
Online Help Aeries continues to migrate online help to support.aeries.com instead of help.aeries.com and add additional context-sensitive help to various pages throughout the system.
Version Date - 8/26/2017
Page Comments
Aeries Communications The 8/25/2017 version of Aeries inadvertently disabled Attendance Notifications and Grade Threshold Alerts that use Aeries Communications to deliver the messages, fixed.
Version Date - 8/25/2017
Page Comments
Report Tagging (Query Tags from the Aeries Client) The Query Tags feature from the Aeries Client, now called Report Tags in Aeries Web, has been added to a number of reports in the system. Querying STU.QT can now be performed after these reports are run. Additionally, "Report Tags" from multiple reports are now accessible by Querying STU with the new RTG table. These reports display the Report Tags each of them use for use in Query afterward. Here is a list of the reports supporting this new feature: Students With N or More Discipline Demerits, Avery 5160 Labels 1 Per Family, Avery 5160 Labels For Birthdays By Teacher, Students With Unverified Period Absences, Students With Unverified Absences, Students With Perfect Attendance, Information Confirmation Status, Student Immunization Status, Students With N Or More Course Requests, Students With N Or More Absences, Students Without Student Or Parent Email Addresses, Physical Fitness Status Summary, and Students Without Portal Accounts. https://support.aeries.com/support/solutions/articles/14000069538
School Options A new option has been added to disable the ability for parents and students to create their own portal accounts. Options have also been added to disable the ability for students and/or parents to change their passwords. This is useful when student passwords are externally managed and pushed into Aeries. Also, the Mobile App Settings section has been adjusted to support the upcoming Aeries Mobile Portal App. Also, the Aeries EM2 public URL setting is now updateable.
CALPADS Extracts CALPADS codes in Aeries have been updated per the Code Set v.9.1 from August 10, 2017. This includes the new State Course Codes for this school year. Also, schools using alternate education scheduling were not being included in the SCSC, CRSC and SDEM extracts, fixed.
Aeries App for Parents and Students Changes have been made to support the upcoming Aeries Mobile Portal App.
Walk-In Scheduler For students with existing classes, the walk-in scheduler was only rescheduling students into sections with the same teacher, fixed.
User Passwords 25 of the most widely used passwords across the Internet have all been banned from being used in Aeries. Upon login, if the system detects one of these passwords, the user will be prompted to immediately change it. Also, users will no longer be able to change from one forced change password to another (i.e. "welcome" to "changeme"). Also "admin" is now never allowed as a password for any account. Newly banned passwords include: 123456, 123456789, qwerty, 12345678, 111111, 1234567890, 1234567, password, 123123, 987654321, qwertyuiop, mynoob, 123321, 666666, 18atcskd2w, 7777777, 1q2w3e4r, 654321, 555555, 3rjs1la7qe, google, 1q2w3e4r5t, 123qwe, zxcvbnm, 1q2w3e. https://support.aeries.com/support/solutions/articles/14000068046
Google Integration Adding students to a Google Classroom class when Aeries is not also configured for directory sync to Google was not working in some situations, fixed. Also, to increase system performance, Google API calls have been further reduced in some areas.
Teachers page Support has been added for all grades when moving students from one specific grade level. The input box was replaced with a dropdown list of available grades.
EADMS / IO References to "EADMS" have been change to "IO Education assessments" throughout the system as they have changed their branding. https://ioeducation.com/eadms-new-name/
Parent Portal Translations When using the browser to translate Aeries instead of the Parent/Student Portal Login option, "StuNum" was being translated incorrectly by Google/Chrome and possibly others. "StuNum has been replaced with "Stu #" to avoid this issue.
System Cleanup Some confirmation popups were appearing behind open popups, fixed. Also, when expanding a drop down, the system now checks for the edges of screen and avoids having the drop downs go over the edge, making it easier to see drop down options.
Security Users Drop downs on this page have been visually adjusted so that options do not appear "duplicated".
Import Test Results Blue header on top of page standardized and given the title "Options"
Attendance Alternating rows have been given a slight striping to better distinguish one row from another. Visual alignment adjustments have also been made and mouse hover states given to inputs.
Student Profile Printing of the profile has been adjusted to show all the content and handle multiple pages.
GATE Read-only users could not use this page effectively, fixed.
Attendance Dashboard This page is no longer available at the District level to avoid confusion.
Students with N or More Absences report Inputs on this options page have been widened and visual updates have been made for consistency.
Parent Data Confirmation Emails notifying staff of changes had the potential to display translated code values rather than English, fixed.
API Security Certificates were not being generated for new entries since the 8.11 version, fixed.
Rollover The rollover process was rolling forward the Supplemental Attendance Data tables (ATA and ATD) since the 7/14 update, fixed.
Grades and Student Grades Read-only users were able to see the "Recompute" button, fixed.
Old UI - CALPADS Extracts CALPADS codes in Aeries have been updated per the Code Set v.9.1 from August 10, 2017. This includes the new State Course Codes for this school year. Also, schools using alternate education scheduling were not being included in the SCSC, CRSC and SDEM extracts, fixed.
Old UI – Parent Portal Translations When using the browser to translate Aeries instead of the Parent/Student Portal Login option, "StuNum" was being translated incorrectly by Google/Chrome and possibly others. "StuNum has been replaced with "Stu #" to avoid this issue.
Version Date - 8/18/2017
Page Comments
Classes The new "Classes" page has been removed from Aeries due to issues found as districts began using the system. Since its release last week, many of these issues have been resolved, but enough still remain that it is best at this point to remove this functionality until we are more confident in the stability of this great new feature of Aeries.
Gradebook The Mass Add Gradebooks feature is now available for traditional elementary schools to create multiple gradebooks at once. This option is on the Gradebook Dashboard page.
Gradebook Gradebook Assignment Status (GBS.ST) codes can now be customized by each district by editing the values in the COD table. The list can be edited from the Update Code Table page by a system administrator.
Scores By Assignment The Overall Grade and Final Mark fields now display on this page. These fields will honor the Gradebook options to "Display the Final Mark" and "Hide Overall Grade".
Gradebook Standard Selector The option to view "Report Card Standards" is now available on the "Type of Standards" dropdown list. If the gradebook is associated with a course, the standards will be from the Standards-Based Courses table (SBR), otherwise they will be from Standards-Based Setup table (SBE).
CAASPP & CAA Reports The "Number Possible" values for these test have been loaded and will now be available on these reports.
Import Test Results The AP 2016-17 test results file, .csv format (AP 2017 layout) can now be imported. Also, a report to print unmatched students has been added. This report is only available through this page for the AP 2016-17 tests and the CAASPP Test Results.
Alert Thresholds Once a parent has received an alert, that parent will not receive another similar alert for at least 90 minutes. This will prevent excessive alerts during times when a teacher is continuously updating their Gradebook. Also, turning off alerts for a school would not stop alerts that parents had already configured, fixed.
Military Survey Audit This page is no longer available at the district level. It was only designed to be used at the school level.
Scheduling Mass Change Section Numbers This page now supports all grades, even Kinder and TK.
Avery 5160 Asset Barcode Labels report This report now has a new set of options to re-print one or multiple barcodes by choosing the Asset Number and the range of items. Also, the barcode number was added below the vertical lines that represent the barcode.
Google Integration The frequency of calls to the Google API have been reduced to improve system performance.
Copy Scheduling Results to MST/SEC Elementary with Master Schedule schools now do not see the Attendance Updating option if Attendance has not yet been initialized. Also, after attendance is initialized for these schools, a change to the "Leave Date" will change the "Enter Date" to be the next school day. Also, changes to these dates were not being honored when the process was run, fixed. Also, this process now requires a TRM table in the current school before it can be run. Also, the Attendance Period for the school is now displayed for Elementary with Master Schedule schools.
Enrollment History When editing ENR fields, text beyond the maximum field length can now no longer be entered. Also, the "Edit" buttons were still visible for all records when editing or adding a record, fixed.
Student Transfer Processes (Current and Multi-Year Processes and Online Enrollment Import) These processes have been adjusted to clear the "Parent Email Address" (STU.PEM) field if no other students in the school have a value in this field. STU.PEM is not visible in schools where no students have it populated. Contact Email Address is the recommended location for parent email address.
Student Header The label "Parent Email" on the Contacts tab will now not display if the STU.PEM field is not used in a school.
Account Emulation When emulating a user the logged in school had the potential of changing, now the user will be returned to the originally logged in school once emulation is ended. Also, when emulating a parent and returning to the original user, Aeries Communications would stay logged in as the emulated user, fixed.
Imports and Exports sFTP request timeouts have been extended to 90 seconds to accommodate communication over networks which have higher amounts of latency.
Online Help Aeries continues to migrate online help to support.aeries.com instead of help.aeries.com and add additional context-sensitive help to various pages throughout the system.
Initialize ATT/CAR This page has been visually improved although no changes to functionality were made.
Scheduling Setup This page has been visually improved although no changes to functionality were made.
Siblings This page has had some visual adjustments made to it.
Terms This page would give an error when attempting to add a previously delete-tagged TRM record, fixed.
API Security After using the new "beta" option to "Add New Student Data Sharing LEA", the LEAs added would be displayed as being "Elite Partners", fixed.
Military Survey Audit No records would display when orphaned records existed, fixed.
Residence Survey Audit No records would display when orphaned records existed, fixed.
Student Summons Call Slip report This report would generate an "invalid format" error when entering a time and running the report, fixed.
School Options When editing Cities for the DecisionInsite for Street Validation, some valid city names were not being accepted, fixed.
Version Date - 8/15/2017
Page Comments
Classes Class schedule changes were not saving unless CAR and ATT had been initialized, fixed. Also, the Save button was not enabled until the "Reschedule" button was clicked, fixed. Alternative Ed schools were not able to select Alternative Courses that were not already directly referenced in the Master Schedule, fixed. Also, when this setting is enabled, a message is displayed to the users. Also, in some cases, Supplemental Attendance would not display properly at the bottom of this page, fixed. Also, the "View MST" pop up window had some display issues the first time the window was used, fixed.
Parent Portal The Classes page was not displaying in the Parent/Student Portal.
Parent Portal The CAASPP Test Results (SBAC and CAA), Elementary Transcript, and Email List were not honoring the "Do Not Show Teacher/Counselor Fields to Parent/Students' portal option, fixed.
Attendance Totals Attendance Totals on home page and the Attendance Dashboard were not working during 1st 10 days of school year, fixed.
Version Date - 8/11/2017
Page Comments
Student Classes This page has a whole new user interface with new features using a modern design. Changes include the ability to quickly change classes and add new courses. The new "Edit Mode" allows for adding, deleting and changing courses and sections very quickly. All sections of a selected course are immediately displayed to allow users to manually choose the selected section or click the Reschedule button to let the system handle choosing the best student schedule. Multiple sections listed for a single period are sorted based on available seats. Sections are color coded: red if the section is full, yellow if the teacher’s number of students exceeds their max load and teacher load monitoring is enabled, blue if the section is available, or green if the section is selected. Additional information about each section is available by hovering the mouse over an "Info" graphic. Course Request Packets are also still available but now multiple packets can be selected at once. Alternate Course Scheduling is also supported using an "Edit" graphic next to the course title on the "Read-Only" side of this page. "View MST" has also been redesigned to display floating within the window or "docked" to the bottom of the page. Searching and sorting the View MST screen is now easier to use. The "Classes Old" page is still available to users if they aren't ready to make the switch.
Gradebook Add Assignment The Add Assignment window has a new option to "Push New Assignment to Selected Gradebooks". If this option is selected, only the current gradebook and the selected gradebooks will get the new assignment. This will overwrite the default behavior which will add the new assignment to all linked gradebooks.
Gradebook Summary report The option to "Show Assignment Description" now displays the Assignment Description.
Gradebook Summary Export to Excel report This report now displays assignment info below the summary when the option to "Show Assignment Description" is enabled.
Gradebook In rare circumstances the sorting of students in gradebook and attendance were different, fixed.
Gradebook Scores By Student "Next Student" and "Previous Student" buttons are now available to navigate to the next or previous student in the class.
Course Attendance This page now displays information from all schools a student has attended in the current year. The Student Class Schedule Changes report (the Print button on this page) now also includes all school but has an option to not include them.
Custom Reports Custom Reports now supports including Student Programs and Interventions.
Supplemental Attendance by Teacher (New) This page now includes a new button to "Check in ALL Students for the Selected Date". The "Weekly View/Edit" option will no longer force the display from Monday thru Sunday, but rather show the selected date as the first day of the week, allowing the new mass check-in to function for the selected date. Also, this page design has been adjusted to better fit the screen. Also, this page can now be accessed from the Supplemental Attendance node without having to select Teacher Emulation. Added a button to print the new Room Student-Self-Sign-In Sheet report. Also, the page would give an error when the selected session did not have times defined, fixed.
Supplemental Attendance Configurations This page, under School Info | Configurations, now includes new options to Enable Student Room Sign-In, Range of IP Addresses to allow to use Student Sign-in, and also a Custom text for failed login attempts by students.
Supplemental Attendance Programs This page now includes a new option to allow Student Self-Sign In. The option will only display if the option on the configuration page is enabled first. This will limit to student sign-in to select Programs. Also modified the page design for use in the New UI.
Supplemental Attendance Sessions This page now includes a button to print the new Room Student-Self-Sign-In Sheet report. Also modified the page design for use in the New UI.
Supplemental Attendance Data This page no longer includes the Room Student-Self-Sign-In Sheet report, as it has been moved to both the Sessions and Teacher pages. Also modified the page design for use in the New UI.
Supplemental Attendance Sign In report This report can now be run from the Reports window, allowing multiple rooms to be printed at once. Also, the QR code now includes the School Code in addition to the Room (for future use with the Student App). Increased the font size on all elements of the report.
Supplemental Attendance Sign In This page will now include walk-in sessions that meet in the given room today during the current time even if the student is not enrolled in them. Also added custom text that will display when a student is unable to login to the page either due to permission or invalid IP address range.
Supplemental Attendance Class List report This report would cut-off long Student ID numbers, fixed. Also increased the height of the Teacher box to fit up to 4 staff members.
Supplemental Attendance Class Roster report The wording on the 1 Day Roster's "Signature on Time-In & Time-Out" option has been adjusted to include the clarification that this is as opposed to only printing one signature. Also modified the report design to display "Time-In & Signature" and "Time-Out & Signature" to clarify the purpose of multiple signatures.
Supplemental Attendance Report This report had the potential to under-report the YTD data when there are records for zero minutes (ATD.TM = 0) or not selecting to Sort on Participation Reason, fixed.
Supplemental Attendance by Student This page has been modified for use in the New UI.
Terms The Terms page will now automatically update Gradebook dates (GBK, GBR, and GBU) when related Term dates are updated. Both Gradebook and Course Attendance (CAR) updates are now being done as a "Long Running Process" performed by the Aeries Reporting Engine, allowing the Term date change to save immediately and avoid time-out errors. The Terms page also now includes 1st/2nd Half of Term dates when the Master Scheduled includes sections defined as "FIRST" or "SECOND" in the Split Term field (MST.DY).
Navigation and Widgets Up and Down arrows are now consistent and represent the action you will take. When you click an arrow facing up, it will collapse the section, when you click an arrow facing down, it will expand the section. Arrows and icons now have a hover state when you place your mouse over them, letting you know they are clickable.
Home The Tour widget can now be turned off via the Customize Home feature. Also, the Tour has been updated to mention Reverse Search and Recently Viewed students.
Student Demographics Printing the demographics page now fits content better and prints in IE 11 better.
AIR Student Details Fields and drop downs on this page have been widened to show more content.
Course Request Packets Hand-entered Course IDs were not automatically upper-cased when saved, fixed. Also, drop-down fields on this page have been widened to show more content.
Parent Data Confirmation Adjustments have been made to better support smaller screens.
Codes Many pages throughout the system now support Code-Value Sorting and Code-Inactivation. Most pages in Aeries already support these features. This release adds the last additional 14 pages.
Online Help Aeries continues to migrate online help to support.aeries.com instead of help.aeries.com and add additional context-sensitive help to various pages throughout the system.
Internships Further Enhancements have been made to this page including: the address field now displays on the Employer Search control and the Employer Name now displays after being selected. Also, Internship Visits would not save properly, fixed.
Update Code Table Negative values in the "Amount" field would not save properly, fixed.
Staff Check-in This page was not automatically adding the date returned to student when the item was checked out to multiple users: staff first then student, fixed.
Asset Item History The incorrect date returned was being displayed, fixed.
Teachers The School field when viewed at the district level has been widened.
OneRoster Minor cleanup adjustments have been made to the Aeries OneRoster CSV extract and OneRoster API.
Query Letter Editor This page had the Author field limited to 20 characters: expanded to 255 to match User Name from the User and Group Names table (UGN.UN).
Email In certain instances when an SMTP server was set to use authentication without encryption, mail would fail to send, fixed.
Analytics Test Scanning and Scoring This page was not working since the 7/28 update, fixed.
Favorites The "Discipline" page was sometimes being displayed as being a favorite, when the "Assertive Discipline" page was actually favorited.
Latency issues External calls to aeriestools.tech have been removed to make page loads more efficient.
College Entrance Tests When editing records for any tab, except PreACT, the page was generating an error, fixed.
Version Date - 8/8/2017
Page Comments
Parent Portal When using the "Forward" and "Backward" icons next to a student's name to switch between children, the system was not properly adjusting school-specific settings in the system, fixed. This was causing issues in the Data Confirmation area of the system.
Transcripts The Transcript page will now group transcript records by school when taken in the same year and term.
API The Test Scores API would give an error if a NULL value in TST.TD was encountered, fixed.
Version Date - 8/2/2017
Page Comments
Import Test Results The CAASPP 2016-17 test results file, .csv format (CAASPP 2016-17 layout from June 27, 2017) can now be imported.
Initialize ATT/CAR An error would occur if no STU.SP values were defined in the COD table, fixed.
School of Choice Security An "Admin" security level has been added to the School of Choice Requests (SCR) Security Area. This level of security is now required to use the School of Choice Management page.
Single Sign On from 3rd Parties After logging in through an SSO process from a 3rd party system like EADMS or SchoolCity, an error would occur, fixed.
Version Date - 7/28/2017
Page Comments
Student Information LTEL information will now display at the top of student-related pages in the current user has read permissions to the LAC table and the student is marked "English Learner". Also, Elementary with Master schools now show "Teacher" instead of "Counselor".
CALPADS Extracts The logic to update FRE from Direct Certification has been adjusted to include the students with Reduced ("R") meals. This change is also included in the "Old UI" (Aeries Version 7).
Initialize ATT/CAR Initializing the ATT and CAR tables now requires that Nightly Processing of Attendance History be enabled. Also, the "students with unassigned teacher" error message was always visible in elementary schools, fixed. Also, the "Term Table Start and End Date Missing" error message was not always displaying correctly, fixed.
Copy Scheduling Results to SEC & MST This process was not properly skipping DEL-tagged records in certain places, fixed. This process also now requires that the scheduling tables be "active". This should help prevent people from running this process multiple times and causing data integrity issues.
Scheduling Setup This page now skips cached values so changes in other parts of the system immediately are reflected on this page.
Online Help Aeries continues to migrate online help to the Freshdesk Knowledge base (support.aeries.com) instead of help.aeries.com.
Transcripts The Transcripts page will now display the Staff Name under "More" while in read-mode instead of the Staff ID. Also, column spacing has been adjusted when including the new Hours field.
Transcript report Transcripts that extended to a 2nd page would sometimes not print student information at the top of the 2nd page correctly, fixed.
District Asset Security The Functions area of District Assets is now only accessible if a user has Read permissions to the DRA table. Also, the Mass Add Checked-Out Fees page was visible to users with only Read permissions to FEE, although they could not actually use the page if they navigated there. Viewing this page in the Navigation now requires Mass Update permissions to FEE.
Mass Change Section Numbers Support has been added for all grade levels, even Kinder, TK and PS. Also, the initial message text has been changed to be more descriptive.
Scheduling Mass Change Sections The initial message text is now more descriptive.
System All references to "aeries.com" have been changed to use HTTPS instead of HTTP.
School of Choice Management This page now does not load students until a search or filter is applied. There is also now a quick student name search. The Student's School of Residence (STU.RS) now displays and can be filtered on. The "Currently Special Ed" column is now filterable. Also, the School Requested data now will wrap at an appropriate point, making the make easier to use.
School of Choice Options This page has been adjusted with minor visual enhancements. Also, when defining code values for the SCR table, the "N1 / Amount" values are working correctly to handle Inter and Intra Districts Transfer values.
School of Choice Requests The School Approved or Rejected is now displayed in the "Decisions" areas.
Supplemental Attendance Sessions The Students tab of this page would not allow students to be added since the 7/14 update, fixed.
Grade Threshold Alerts Alerts are now sent separately by school rather than batched together. This should help system performance. Also for Aeries Communications districts the alerts now use a new back-end method that integrates better into the Communications environment.
Standards Based Report Cards Standards Based Report Cards will now print student data even if there is a report card layout without any valid marks defined.
Standards Based Missing Marks report This report will now limit to marks in the current reporting period.
Standards Based Grades The Print button was available even if no SBG records existed yet. This allowed parents to find out their students' assigned teachers even if that information was supposed to be hidden from parents, fixed.
Fees The Print button in the page header now functions correctly.
System Fonts The system no longer pulls external font resources from 3rd party URLs.
Hot Keys The Hot Key for "Previous Student" was not working, fixed.
School Options The Terms area now provides a scroll bar properly.
Course Requests When using the View SMS popup window, the courses added would sometimes not display immediately, fixed.
Navigation Additional keywords have been added to pages to find them.
Student Search Reverse lookup now works for students without any contacts. Also, an issue was fixed that would create duplicate headings in the search results.
Emulating Users When emulating a user, you can now change current year and the emulation message will keep.
Version Date - 7/21/2017
Page Comments
Student Navigation A list of the recently viewed students is now easily accessible from the Student Search Window as well as on a new drop-down list available when clicking the current student's name at the top of the page. This new feature will make it easy to quickly go back to student previously viewed. Important to note - using the "Forward/Next" and "Backward/Previous" student arrows do not register the students as "Recently Viewed".
Grade History Report Card This is a new report in Aeries that can be used to display all the details for each of the included marking periods. This information is based on data from the Grades History (GRH) table. This is a useful report for summer schools.
Aeries Communications "Aeries Communications" is the new name for the "Loop" system in Aeries. Loop recently changed their name to Signal Kit. To correlate with that change, the system is now "White-Labelled" as "Aeries Communications".
Aeries Analytics Grade Type indicators can now be limited by Course Department Code in addition to Subject Area. Also, now if a student is taking more than 1 course in the specified Subject Area or Department, the lowest grade will be counted in Analytics. Also, only gradebooks in the current term will be processed.
District Student Lookup The District Student Lookup page now includes the ability to print Immunization records from a prior year, with options to print the Blue Card or Regular report. Also when printing the Transcript, will print the Elementary Transcript if the selected student does not have any Course History (HIS) records in the selected year. Also when database connections don't exist for a given year, icons will no longer display instead of showing the "ban" icon which is now reserved for processes the user doesn't have permission to run.
CALPADS Extracts The Student Course Section (SCSC), Course Section (CRSC), and Staff Demographics (SDEM) extracts for EOY are now available. The SELA Import is also now available to import the SELA ODS file and update the LAC.EAC and LAC.EAD fields. Also, the SINF file had the potential of not extracting the "Missing Enrolled in US less than 3 years" field, fixed. The old Aeries User Interface (Old UI) has also been updated to reflect all these changes.
Fee Letters All outstanding fees are now printed on all letters, even if an item was included on a previous letter.
OneRoster CSV Extract Minor cleanup adjustments have been made to the Aeries OneRoster CSV extract.
Security All 504 related tables have been added to security as Query-Only.
SMS Builder The "Max" field for a section will now accept up to 4 characters.
Scheduling Setup This page now requires "Admin" access to the SMS table.
Course Requests This page generated an error when a student has more than 22 course requests, fixed. Also, this page when displayed to parents and students now shows the Alternate Course Title in addition to the Course ID.
Scheduling Letter to Parent The "Days of the Week" values printed on this report were sometimes not correct, fixed.
Transcripts, Grades, Teacher Grades, and Grades By Teacher pages When editing an existing course, these pages now restrict the Hours, Attempted Credit and Completed Credit values to two decimal places. This matches two-decimal-place restrictions that are also implemented for adding new courses.
Duo When the option to Secure Areas Independently was disabled the Duo Config screen would become inaccessible, fixed.
Supplemental Attendance Report This report was not including student totals since the 7/14 version, fixed.
Supplemental Attendance Student Sign In This page would not work against a SQL 2008 database, fixed.
Student Add The student add process had the potential to overwrite IDN records that did not have STU records associated to them, fixed.
Academic Plan The Add Course Sequences and Add Course Request Packets features were not working, fixed.
Staff Automatically generating new Staff IDs was not working, fixed.
Old UI – Aeries Version 7 - CALPADS Extracts The Student Course Section (SCSC), Course Section (CRSC), and Staff Demographics (SDEM) extracts for EOY are now available. The SELA Import is also now available to import the SELA ODS file and update the LAC.EAC and LAC.EAD fields. Also, the SINF file had the potential of not extracting the "Missing Enrolled in US less than 3 years" field, fixed.
Version Date - 7/14/2017
Page Comments
Aeries Version 8 Welcome to Aeries Version 8! The "New User Interface" that has been in the evaluation stage for over a month is now the full production version of Aeries. The "Old UI" will still be available to customers who want to delay implementing Version 8 (New UI), but after today's update, the "Old UI" will only receive critical bug fixes. Features in the Old UI that become incompatible with new Aeries features will be disabled, starting with Supplemental Attendance as of today's version.
Supplemental Attendance Supplemental Attendance has had a major overhaul in Aeries Version 8 including enhancements such as multiple check-ins/check-outs within a single day and automatically updating regular attendance based on a session's "Attendance Period".
Supplemental Attendance Sessions Supplemental Attendance Sessions now includes an Attendance Period (ATS.PD) field that will tie a supplemental attendance session to an attendance period. There is a Supplemental Attendance Configuration page that allows for a scheduled process to update Attendance (ATT) based on Supplemental Attendance Data (ATD) that is submitted throughout a day. Also students cannot be "checked-in" to a session if they have already been flagged with a verified absence code for that period.
Supplemental Attendance Data Supplemental Attendance Data (ATD) now allows for multiple records on the same day. Also the "Check-In" and "Check-Out" buttons have been replaced with a "Sign-In Students" button that will link to a teacher emulation version of the new Teacher Supplemental Attendance page allowing a more user-friendly interface. There is also a new report for Student-Self-Sign-In Sheet, which provides a URL to check-in/check-out of a session based on the Room.
Teacher Supplemental Attendance The new Teacher Supplemental Attendance page displays 7 days worth of data and allows for adding multiple records in a single day. It also includes a Student ID input to allow rapid scanning of ID cards to check-in or check-out based either on the session times or the current time. This page is also available to admin users and displays a teacher selection prior to selecting a session to display.
Supplemental Attendance Student Sign In This new page allows students to sign-in to a session, please note that this page should be considered in Beta phase and is only available if students have Update permission to the Supplemental Attendance Data table (ATD). The page will display, but not allow check-in/check-out if students only have Read to ATD.
Login Backgrounds Additional Login Backgrounds have been added to the system in Aeries Version 8. There are now enough backgrounds in our catalog for a unique image every week of the year. Aeries Version 7 will not have these new login backgrounds.
Titan Integration Additional cleanup has been made to the "Single-Sign-On" Process for Parents and Students to the Titan Nutrition/Food Services System. It is now ready for districts to beta test. Please contact Aeries Support to start this process.
One Roster 1.1 CSV Extracts OneRoster Extract Config is a new page that can be used to identify multiple 3rd party vendors wishing to receive OneRoster 1.1 CSV files from Aeries on a nightly basis. Documentation is available here: https://support.aeries.com/support/solutions/articles/14000067156
Google Integration The matching logic for students has been updated and will now attempt to link a student based on to their current email address (STU.SEM) if it is a valid account within the Google domain prior to using the defined username pattern. Also, two new options have been added to the directory sync tab: 1. An option to choose whether or not students who become inactive in Aeries will have their Google accounts suspended. 2. An option to choose whether or not student accounts will be moved from one Google org unit to another based on data in Aeries - such as school code and grade level - that correspond to the org unit structure.
Initialize ATT/CAR Additional Validations have been added to this process to ensure all student information is ready before this process is run: (1) A Chart now displays information including the count of students in each grade, program, track (if a multi-track school), and teacher (for elementary schools). There is also drill-down to list students in each area. (2) In Elementary Schools there is now a warning if there are students without a teacher. (3) When the school options are set up as a track school. Initializing ATT/CAR will be stopped if TRM dates have not been populated for all tracks (this feature was working for secondary, only now it is checking for elementary school as well).
CALPADS Extracts When the "Extract SINF For All Students" option was used, the effective date extracted was after the last day of school, fixed. The Identifier Request was not extracting the proper students if being processed before the first day of school, fixed. Also, the STAS extract logic has been enhanced for a more accurate determination of the attendance exemption flag. The SINF extract was not uploading when an apostrophe (valid character) was at the beginning of the name, fixed. Also, the SINF was adjusted for US School Entry Dates more than 180 days in the future, fixed.
Aeries Reporting Engine The Aeries Reporting Engine will now not start the "Scheduled Jobs Processor" if the "ScheduledReportProcessingThreads" setting is not greater than 0. This will allow for multiple Aeries Reporting Engines to exist within a single environment processing reports and "Long Running Processes" while only 1 instance will actually handle back-end scheduled processes.
Supplemental Attendance Supplemental Attendance in the "Old UI" has been disabled due to compatibility issues with new features in Aeries Version 8 (New UI). The pages and reports will display an error message now informing the user that the school/district needs to upgrade their version of Aeries for this functionality.
System For systems not supporting SVG files, there is now failover login in many places to display PNG images instead.
Student Information Student data displayed at the top of all pages now has additional security applied to ensure users do not view information they are not allowed to. Also, if granted permissions to the Red Flags (FLG) security area, red flags can now be viewed in the parent/student portal.
Student Search In the "New UI", the search for students by listing Student IDs was not working, fixed.
Emergency Contacts In the "New UI", an error would be generated when the system attempted to link a new student to an existing parent portal account, fixed.
Students with Repeated Courses report This report was generating an error on schools using the feature of having Class Rank based on the graduation track, fixed.
Version Date - 6/30/2017
Page Comments
New UI – Student Search Student search has been revamped to allow for reverse lookup by Phone, Address, Email, Contact Name, and Date of Birth. Also, Student Photos have been added to the search results and Teacher/Counselor has been added as a new column. Also, total record found is now displayed. It is also now possible to turn the result set into a "KEEP" by clicking the new "Keep Students" link.
New UI – Transcripts This page has been redesigned to make the information easier to read and edit. The page is now broken down more like the actual printed Transcript report and allows information previously in the "More" button to be editable at the same time as the rest of the HIS fields.
New UI – Attendance Summary This area of the Home page has been redesigned to show more concise information. It also now supports period attendance schools. Clicking the header now takes the user to a new "Attendance Dashboard" page that shows a graph of attendance and enrollment totals for the last 10 days.
New UI – Account Settings A User Option has been added to "Reduce Space Between Rows on Supported Pages." Many pages that display a list of students honor this option to view more students on the screen at once.
New UI – Change Year The ability to switch between years without having to log out and back in has been added. Click the current year at the top of any page and choose the year you want to switch to. Also, when in a previous year, the year will display in red and have a graphic next to the year indicating a "Past Year".
New UI – Student Top Data The top of every student-related page is now the same and includes new features: Red Flags, Programs, and Contact Information. There are other tabs for Student User Codes and "Additional Student Information". SSID is also displayed prominently. Also, use the Right and Left arrows around the student name to navigate between students.
New UI – Student Profile Attendance and Grad Status information has been redesigned on this page to be more concise.
New UI – Page Headers The page title is now displayed on every page consistently. Additionally, the ability to quickly "Favorite" a page can be done by clicking the star in the upper-right of any page. Also, the ability to "Print" pages is now at the top-right of any supported page. Eventually, all pages will have the "Print" feature.
New UI – Favorites Favorites is now a tab in the Navigation and it will remain on that tab after clicking a link to a page or report.
New UI – Reports All reports can now be accessed directly from the Navigation.
New UI – Navigation Filtering for navigation items now searches "Meta" data containing alternative spellings of items in the Navigation area.
New UI – Assertive Discipline Fields on the Administrative Actions popup window now display drop-down arrows on fields that are populated from the code table.
New UI – Time Pickers Many "Time" fields throughout the system have been updated to use a new input control that supports 24-hour time and includes a drop-down list of 30-minute intervals.
New UI – Parent Portal The Parent/Student portal has been redesigned to look better and work better on different platforms.
Titan Single-Sign-On for Parents and Students Aeries and Titan School Solutions have teamed up to provide a seamless way for parents and students to transition from the Aeries Parent/Student Portal to Titan's Nutrition, Lunch Management, and Payment Solution. The current feature is for "Early Adopters" to test. The first step to enable this process is to go to School Options and enable "Titan SSO" on the District record. A "Titan Customer ID" must also be entered. Secondly, security must be granted on the Portal Options page to parents and/or students for the schools where a Titan SSO should be displayed.
System Aeries now handles running on servers upgraded to the .NET 4.7 Framework.
2-Factor Authentication Additional Duo security areas have been added to Aeries. Also, integration with DUO 2-Factor Authentication has been opened up to all districts. Previously, districts had to request that this feature be enabled for them.
CALPADS Extracts The Enrollment Update tab has a new option to customize the SPRG extract. The option will create the SPRG extract without the FRE – NSLP programs (181 and 182), or with only FRE programs. Also, the Discipline extract (SDIS) extract had the potential of giving an error if the suspendable offense code contained the caret (^) character, fixed. The SCTE extract was not including inactive students, fixed. Also, added logic to uppercase local codes during the translation to CALPADS codes.
Loop As Loop transitions to a new name, Aeries has made adjustments to support new URLs behind the scenes.
Attendance by Photo (New) This page was not honoring the option to Allow Teachers to Setup Seating Charts Before Attendance is Initialized, fixed.
Free And Reduced Meals Free and Reduced meal eligibility values have been updated for the 2017-18 school year per the Federal Government's (USDA) Income Eligibility Guidelines.
Import Test Results The PreACT Test is now available to be imported into Aeries.
College Test Scores This page now displays the PreACT Test.
Reports A new report output format is now available called "RTF - Microsoft Word" that will create an RTF that, for some reports, will display better in MS Word. The old "RTF - Rich Text (Word)" format has been renamed to just "RTF".
Daily Attendance Record For All Students report This report was not page breaking correctly when the student had more than a page of data, the header and footer for the next student were printed on the previous student's attendance data, fixed. Also when the report is emailed, the email subject line had the incorrect report name. Also there was a typo on "Truant", fixed.
Grade Report Exception Listing Report Options The options page for this report was not displaying school-based codes, fixed.
Internship Management Various bug fixes have been made this new area of Aeries.
Version Date - 6/23/2017
Page Comments
Internship Management Internship Management is a new area of Aeries that allows districts to manage student internships. This new area includes an internships screen with related visits, a new nightly process that marks the employers "expired" if current contract dates are passed and an internship by teacher/class screen that allows the teachers add, edit, remove internships of students in a section from one screen.
Google Classroom Elementary teachers can now link their Aeries Gradebook rosters to Google Classroom using the Class Summary widget that is now available for elementary schools without a master schedule.
Aeries Analytics College Entrance Requirements is a new indicator type. This indicator provides the ability to analyze student credit progress and completion rates in specific college required subject areas (A-G).
Portal Options Rich text editing features have been added to several options. This will allow Districts to use additional color and style formatting to better express the messages displayed to parents during the Parent Data Confirmation process.
Student Transcript Classes that the student was taking at other schools were not showing in Work in Progress on the transcript. Also, repeated classes in a trimester school and past classes were showing in the Work in Process. When using Print College Address and Use CRT Table options and selecting a Transcript Definition, the Work in Progress was dropping on the second college transcript. Transcripts were printed for all students when printed from CRT table where CRT had no record.
One Roster API Adjustments have been made to the Aeries One Roster API.
Gradebook Summary report The Max Points field only displayed up to 3 digits, fixed.
Staff A warning message will display when entering a Staff Id greater than the maximum allowed.
Period Attendance For All Students report In some circumstances, the totals were incorrect for students, fixed.
Update Valid Marks This page was allowing leading/trailing spaces in new marks, fixed.
Security The Mobile security area has been renamed to EM2.
Mobile API Logging has been added for EM2 users
Version Date - 6/16/2017
Page Comments
CALPADS Extracts The CALPADS page has now a new tab for LTEL. Importing the LTEL file will be a two-step process due to the size of the file. The pre-process will create a new file that will only contain the information pertaining to the district. The new file can then be uploaded and the Language Assessment data updated. Also, the update process for the Attendance History Summary (AHS) table has been adjusted to delete and re-add records to avoid potential duplicates. The SCTE extract has been modified to extract the CTE codes without having a translation. In some cases, the SDIS extract could not extract the home school, fixed. The SENR Identifier Request file could have missing exit codes and date, fixed. Also, adjusted the SINF logic to validate the birthdate. In some circumstances, Code Value Translations was not working when trying to add/edit a new record, fixed.
Attendance History Configuration The update process for the Attendance History Summary (AHS) table has been adjusted to delete and re-add records to avoid potential duplicates.
Loop Staff linked to multiple logins now will have permissions combined from both logins.
CELDT Pre-Identification This is a new page directing the user to use the Aeries Client for the 2017-18 CELDT Pre-Identification and to the ELPAC website to learn about future English Language Proficiency testing information.
Analytics Dashboard Users with appropriate permissions were not able to view the Students List for the following indicator types: 504 Program (FOF), Intervention Count (INV), Graduation Requirements (HIS), fixed.
Student Indicator Details This page now requires users with Read permission to the underlying table of an indicator to view the student's indicator data. Also, the Display Qualifications for a Single Date now defaults to today's date.
Language Assessment Populating the Redesignation Date now automatically populates the follow-up date fields just like the Aeries Client does.
Daily Attendance Summary report This report was allowing invalid Start and End Dates to be selected. When an invalid date was selected it was printing totals as of the first day of school, fixed.
GPA Summary Listing by Term (HIS) report This report was generating an error if there were students in the school who had more than 13 year/term combinations in HIS, fixed.
SMS By Course The totals in the "Left" column were not correct in read-mode, fixed.
CSF Course List report This report had an incorrect column heading for "List III". The 3rd column should have been "List III" instead of "List I", fixed.
Missing Attendance Report and Attendance Submission Log These programs were including teachers with a gap in their teaching dates, fixed.
Query Report Barcodes were not displaying correctly in all situations, fixed.
Graduation Status The "Credit Enrolled" on the graduation requirement summary was not displaying at all on the last day of school, fixed.
Courses The Next Generation Science Standard type was missing in the Standard type dropdown list in the Add Standard popup, fixed.
Version Date - 6/9/2017
Page Comments
District Assets Mass Add Fees The District Assets Mass Add Fees feature is now available. It is located under District Assets -> Functions -> Mass Add Checked-Out Fees. Districts can use this page to mass assign fees to students that have asset items currently checked out.
CALPADS Extracts Due to recent CALPADS requirements, the STAS file logic has been updated to process the new Attendance History field for Programs. The Home Hospital program will now extract a student in the STAS file as exempt (no data) if the number of expected days in that school is less than the number of days in home hospital. Students with Secondary Enrollment will have the dates excluded from the STAS totals. Also, in the Other Options tab, the lists will now show the code in addition to the description. Added a label to the EOY tab to display the last time that the Attendance History Nightly Update was run and for Admin users, a link to the Attendance History Configuration page. The Special Education Data Disability2 dropdown has been updated.
Student Assertive Discipline Record report An option to Hide Detail has been added to the report to match the functionality of the Print Assertive Discipline/No Detail report that is in Aeries Client.
Students With Free Or Reduced Meals report This new report shows the data that is managed on the Free and Reduced Meals page. It can be launched from the Reports page for all students or from the Free and Reduced Meals page.
Classes The Total field has been added to this page. Also, the period columns now display an F for Full or A for available.
Standards Based Report Cards The landscape versions of the report had the potential to not properly reset the formatting between grade-levels when printing multiple grades at once, fixed.
Standards Based Options The "Push to Other Schools" process was not including the new option to only display Language fields for select Report Card Types, fixed.
Teachers This page has been adjusted to prevent teacher zero from being deleted. Also, the session timeout was sometimes not reset correctly, fixed.
One Roster API Adjustments have been made to the Aeries One Roster API per feedback from beta testing vendors.
Attendance pages These pages were giving an error for districts with non ID-based LTL tables, fixed.
Query to Excel This report was formatting any field as a telephone number when at least one record met the telephone requirements, fixed.
Version Date - 6/2/2017
Page Comments
Financial Transactions Financial Transactions is a new area of Aeries that handles fees, fines, and tuition in a brand new way. This new system can be used with the Edbacker.com Education Crowdfunding system to allow students, parents, and family members to pay for their outstanding balances online and setup auto-payments through PayPal.
Supplemental Attendance Supplemental Attendance Sessions that are linked to Master Schedule Sections will now automatically add students to Supplemental Attendance when a student's class schedule is modified.
Grade Reporting There is a new "Hours" field that is populated with Supplemental Attendance Sessions that are linked to grade reporting. This information will also flow to the transcripts table.
Login Page The Login page can now have custom contents applied to it. Simply create a virtual directory in IIS inside the Aeries application folder called "Extensions". Then place a file called "Login.html" inside it. If this file starts with "<html", the contents will be iframed on the login page. Otherwise, the contents will be read and injected directly into the login page itself. In either case, the contents will display inside the "Login Box" above the "Copyright" section.
Login Background Special background images have been added to the system for the days around the 4th of July and other important days.
CALPADS Extracts The SDIS extract has been adjusted to deal with SOC codes without severity levels. Also, the STAS extract was not extracting schools that were setup as Daily/Positive Attendance/Alternative Ed, fixed. Also, there was the potential of No Shows being included in some cases, fixed. The Attendance History calculation was not completing in some cases if the DAY.BL field was populated, fixed.
Student Demographics When using DecisionInsite for Address Validation, addresses that cannot receive mail were giving the error "Address does NOT exist". Now those addresses will give a more appropriate warning: "USPS does not deliver mail to this address".
Google Apps Integration An option has been added to Clear External IDs from Google.
504 Plans The Plan Facilitator dropdown on the 504 Program Page now only lists active staff members.
System Stability Adjustments have been made to reduce the possibility of the system running out of Connections in the IIS Connection Pool.
One Roster API Adjustments have been made to the Aeries One Roster API per feedback from beta testing vendors.
Students Actively Enrolled in Two Schools report The option to include or exclude certain schools has been added to this page.
Scheduling Master Schedule Board The SMS Board was not loading when a bad color code was encountered, fixed.
Assertive Discipline This page was generating an error when an ADS record had a NULL value in ADS.DT, fixed.
Interventions The Intervention Actions tab was not being properly secured, fixed.
Attendance Submission Log Attendance Submission data was not displaying for the Fall term after the "Copy Scheduling Results to SEC & MST" process was run for the Spring term, fixed.
Master Schedule / Scheduling Master These pages were not displaying section info when the logged-in school had no students, fixed.
Scheduling Letter to Parent / Scheduling Course Requests Letter to Parent These reports were printing incorrectly for summer school students with the same student number but at different schools, fixed.
Summer School Scheduler The scheduler has been adjusted to skip term matching if a summer school term is not mapped to an actual term from the TRM table.
Version Date - 5/26/2017
Page Comments
Students with Repeated Courses report This is a new report in Aeries Web, converted from the Aeries Client. This report prints students who have earned more than a course's maximum credit, excluding HIS records with appropriate Repeat Tags. This report should be run after each grading period where grades are posted to the Transcript.
CALPADS Extracts The Golden State Seal and Seal of Biliteracy dropdowns have been replaced with lists to allow multiple selections. The SENR extract will now only extract the exit date and exit reason if the exit date is on or before the current date + 30 days. Also, a new option has been added to the Enrollment Update tab to allow not extracting exit dates in the future (i.e. students already with an exit code and date who still need to complete the CAASPP test within the last two weeks of school). The STAS extract was including No Show students, fixed. Also, in some cases, the SPRG extract could include a program twice for the same student, fixed. The Independent Charter School options was not working consistently across all extracts, fixed.
Records Transfer Records Transfer now requires the use of TLS 1.2 to further enhance security. This change in requirement also ensures compatibility between districts. Support for TLS 1.2 must be added to all Aeries Servers to participate in the Aeries Records Transfer Network. If you are interested in getting your district involved in the Aeries Records Transfer Network, please contact Aeries Support to schedule a configuration.
Security Audit Many pages have been adjusted to properly implement security permissions: Asset Item History was visible without Read permissions to DRA, Asset Fees would display Asset History without permission to the DRA table, Attendance Summary would display for students and parents even if they had no read permissions to ATT, Master Schedule and Scheduling Master Schedule could overload a section when moving students even if the user did not have Update permissions to MST or SMS, Mass Change Section Numbers now requires Update permissions to the MST table to use this page, and Scheduling Mass Change Section Numbers now requires Update permissions to the SMS table to use this page.
Student Profile The Attendance Summary was displaying to users even if they did not have Read permissions to the ATT Security Area, fixed.
Standards Based Options This page now allows the Language fields to only display for select Report Card Types on Portrait report cards.
Summer Course Requests Assigning a pre-scheduled summer school section number will now check for a period conflict only in the same term.
Create Pre-Enrolled Students This process has been adjusted so it cannot be run multiple times concurrently. Doing so could have caused multiple copies of a student record in the same school. Also, permission can now be granted for non-Admin users to run the process with Read permission to the Create Pre-Enrolled Students security area and both Insert and Mass Update permissions to STU.
Special Programs When adding a program and changing the school code before saving, the date highlighting and the program-specific fields disappeared until the program code was selected again, fixed.
District Rules This page was missing the rule to "Assign new student ID numbers from district database only, not from school.", fixed.
Student Add The process when adding students from an existing sibling disabled the Update button when tabbing past but not updating the address field, fixed.
Version Date - 5/22/2017
Page Comments
Summer School Course Requests Manually Locking a pre-scheduled summer school section would drop the section number. Also, manually placing a student into a section would sometimes result in an error, fixed.
Course Requests Since the last update, when attempting to delete or edit Course Requests, the changes were not saving, fixed.
Login Background A Memorial Day-themed background has been added to Aeries that will display around this holiday.
Version Date - 5/19/2017
Page Comments
Summer School For districts using the new Summer School Scheduling system, the ability to mass copy students into Summer Schools (including into a new Summer School Database) is now available on the new Copy Students into Summer Schools page. It is located under Scheduling Process -> Summer School -> Copy Students into Summer Schools. Users need to have Admin permission to view this page. Also, this page must be run under HTTPS and DBO login credentials must be provided. This process also requires the summer schools to not have any students. If students are being copied into a new database, this database must reside on the same server as the regular database and be configured in a different "database group" that the regular database in the AeriesNetConnections.config file. Also, when adding students to Summer Schools that are in their own database, the system will look for matching students to transfer from both the Summer School DB and the Main Aeries DB. Also, new students added to the Summer School DB will now get their next Perm ID from the Main Aeries DB and also update the IDN table with new information.
CALPADS Extracts In some cases the Enrollment extract (SENR) could give an error or show zero records while processing the last student, fixed. Also, modified the validation of the school CDS code to assume that the school code (LOC.SC) is '0000000' if the field contains only zeroes but is incomplete. The Discipline extract (SDIS) was extracting the "Removal to Interim Alternative Setting" field for non-special ed students. Also, the most severe offense was not always extracting properly across all students with the same Incident ID, fixed. The Student Programs extract (SPRG) had the potential to include eligibility programs with a starting date in the future that was beyond the end of the school year, fixed.
New Year Rollover The New Year Rollover now includes new tables that have been added since last month's initial release. New tables include: CDC, CRF, CSQ, NAT, and SED. Added logic to no longer copy students forward into their current school if their next school is not a valid Aeries school code. This is done so that students flagged with an out-of-district next school will roll into the Inactive School. Also added a new option to "Bypass the Copy to Inactive School Process" (ROL.SIP), allowing Districts who have not traditionally maintained an inactive school to continue doing so.
Configure NSLP Import The NSLP Import process has been modified to allow multiple date formats, similar to the CASEMIS Import.
District Assets New fields have been added to Asset Items (DRI) for MAC Address and Serial Number, and a new field for Type added to Asset Titles (DRT).
Courses The Course Articulations tab will now warn when attempting to enter a new record without a College Name or Years Active populated.
Grade Report Cards For these reports, the Sort By Teacher option wasn't sorting students alphabetically within each teacher group, fixed. Also, the length for student messages has been extended to fit long messages. Also, School Name was wrapping for long school names, fixed.
Scheduling Exclusions The Scheduling Exclusions (SED) table's Student ID field (SED.ID1) has been renamed to "ID" in order to allow records to be related to the IDN table.
Alert Thresholds Districts with a large number of schools were not seeing all schools listed, fixed.
Class Roster report This report would generate an error if a date field was added to the report and students had NULL values, fixed.
Version Date - 5/12/2017
Page Comments
Gradebook Alert Thresholds Secondary schools are now able to allow parents to configure email and Loop alert messages to be sent out when gradebook marks for their students either rise above or fall below the mark thresholds that they have configured. This feature can be enabled on the new Alert Thresholds page found under School Info | Configurations.
CALPADS Extracts The Discipline (SDIS) and Career Technical Education (SCTE) extracts are now available. Also, the STAS extract has been adjusted to extract blanks instead of zeros when the exception indicator (13.13) is set. Also, the STAS extract was giving an error when the "Short Term Enrollment" option was not set to STU.SP, fixed. The SINF extract had the potential to include changes before the student enrollment date, fixed.
Special Programs The Eligibility and Participation Dates will now be highlighted according to the program code selected/entered as a way to indicate which date fields must be populated/updated for a specific program code. Also, the State and COE Migrant IDs are now visible and editable when selecting Migrant Program records (code 135). Previously, these fields were only available on the Secondary Student Data page.
Summer School Scheduling Report All scheduling reports now support Summer School Scheduling using the new SSR table.
Summer Course Requests The section field is now editable. Also, a summer course request can now be locked (SSR.RT = "*") to prevent the scheduler from overwriting the section.
SMS Board Step 4 of the SMS Builder was not allowing selecting different teachers since the 4/28 update, fixed.
Mass Change Period Absences The Student Groups drop-down list on this page now limits to the groups in the school the user is logged in to.
Default Code Management This new page in Aeries allows districts to quickly populate their Codes Table with code sets provided by Aeries when they are starting to use a new Aeries module for the first time.
Master Schedule Board The ability to Delete a section now honors the same rules as are implemented on the Master Schedule page. This ensures that while scheduling for the current year that sections in use can not be deleted.
Student Profile This page was giving an error for schools where the Academic Plan tables were still configured to be based on SC/SN instead of PID, fixed.
Version Date - 5/5/2017
Page Comments
Individualized Academic Plan The Student Individualized Academic Plan has been significantly enhanced. (1) Multi-Year Course sequences can now be defined as used to populate academic plans. Use the new Academic Plan Course Sequences page to define these sequences of courses. (2) Graduation Status and UC/CSU Eligibility now can include Planned Credits from Academic Plan information to properly extrapolate if the student is on track to graduate or be A-G Eligible. This information is now displayed on the academic plan page. (3) The Academic Plan page has been redesigned for easier use and now displays the Academic Plan Log table that tracks changes to a student's academic plan. Combined with course sequences, academic plans can now be created based on the course requests already populated in the SSS table. This is a great way to build a new academic plan for incoming 9th graders.
Graduation Status Report by Student This report has a new option to include planned credits from the Academic Plan. Also, this report was showing incorrect grade student grade levels if run with the Sort by Name option, fixed.
Summer School Scheduling Summer School Master Schedules can now be built when using the new Summer School Course Requests feature. The Scheduling Master Schedule or SMS Board pages now analyze the SSR table instead of the SSS table when configured for Summer School Scheduling. Also, the scheduler has been adjusted to work with the new SSR table. The following pages have also been adjusted for summer school scheduling: Scheduling Master, SMS Board, Schedule All Students, Scheduling Optimizer, Backup and Restore Scheduling Results. Also, the Summer School Terms page now has a new field for Actual Term that must be populated before scheduling students into summer school sections. This field will be used as a map between the summer school term and the actual term in the TRM table.
Class List by Section report This report can now be run against the new SSR table.
Copy Scheduling Results to SEC & MST This process has been disabled if the "Summer School Scheduling" option is enabled. Rolling SMS into MST in Summer Schools should only happen after students have been activated in the Summer School and the SSR data has been moved to the SSS table. The ability to move students from their home schools to their assigned summer schools based on the Summer School Course Requests (SSR) table will be available in a few weeks.
Create CALPADS Extracts The STAS file (Student Attendance) now supports positive/period attendance schools. Aeries calculates "Day Equivalencies" based on total periods enrolled and attended. This information is calculated and stored in the Attendance History table and will be visible in a future version of Aeries. Also, the SENR extract has been updated to include the Golden State Seal and State Seal of Biliteracy columns. The extract will automatically include these fields starting on May 9th. Also, the SINF extract could include invalid characters/data in fields such as student name or suffix, fixed.
Courses New tables have been added that are related to each course: Course Fees and Course Documents. This information can be secured independently with their own security areas.
Classes Course Documents are now accessible for each course on the Student Class Schedules page.
Aeries Help The online help URL that each Aeries page is associated with now comes from an index on www.aeries.com. This will enable Aeries staff to create or update online help links without a district needing to have the latest update of Aeries.
Teacher Resource Center The links and graphics have been adjusted in the Teacher Resource Center on the teacher home page to match the new website.
Parent Data Confirmation There is now a document confirmation date on the Documents tab in the Parent Data Confirmation setup. This date will allow schools the flexibility to determine at which point documents should be re-confirmed. Also, a grade range has been added to the Parent Data Confirmation lockout dates so that a school can configure which grades are affected by the lockout feature.
Test Details This page now properly displays decimal score values. It also now supports Test IDs with special characters in them.
Aeries One Roster 1.1 API The Aeries One Roster 1.1 API now validates fields before implementing sorting and filtering.
Suspension Letters When running Suspension Letters, the user can now choose the output format of the report.
Student Search and View All Forms The Student Group drop-down list will now only include groups flagged for the school the user is currently logged in to.
Attendance Quick Print The Footer of this report has been adjusted for better formatting.
Smarter Balanced Cards report This report now includes an option to display the new legal name disclaimer on all cards instead of only on students with Legal Student Information.
Standards Based Reports Cards The Mark Legend now takes advantage of more of the page making the layout more efficient.
Attendance Submission Log This page was giving an error when viewing a large set of records, fixed.
Version Date - 4/28/2017
Page Comments
New Year Rollover New Year Rollover has been updated for the 2017-18 Rollover. The process of copying student data has been updated to allow multiple copies of active students to roll forward into their existing school or matriculate into their next school, based on their next grade. This allows for dual-enrollment to be determined in the Spring rather than waiting for the Fall to copy a student into another school for scheduling. Concurrent enrollment is now an optional warning on the Pre-Rollover Audit Listing. Logic has also been added to always copy pre-enrolled students forward into their current school, ignoring their next school tag. This is also a new warning on the Pre-Rollover Audit Listing. There is a new option to "Only copy the most recent Student Photo" (ROL.ORP). Logic has been added to ensure that Letter Tags (STU.LT, STU.L2) and Letter Logs (LTL.CIS) are reset for all students during the rollover, specifically students rolling into the Inactives School.
Summer School Scheduling Reports The following reports can now be run from the summer school: Scheduling Reverse Verification Listing, Scheduling Conflict Matrix, Scheduling Master Schedule, Scheduling Master Schedule Errors, Scheduling Master Schedule Board. Also, the Scheduling Course Request Tally report now includes the pre-enrolled students, fixed.
Summary of Students report The following options are now available to match the Client: "Program, Next Grade and Next School" and "Next Grade and Next School". Also, the "Program and Ethnicity" and "Ethnicity" options have been renamed to "Program and Ethnicity/Race" and "Ethnicity/Race". Report now offers a school selection when run from the District.
Students with Incomplete Class Schedules Report A new option to process "Only students with a gap in schedule" is now available.
Scheduling Master / Master Schedule / SMS Board The Max field will now only be populated with Teacher Max when adding new section or SMS/MST.MX is greater than zero. Also changing teacher numbers will not replace existing SMS/MST.MX values.
Teachers The "Max Periods" and "Max Students" fields have been renamed to "Max Stu/Period" and "Max Stu/Day".
Career Pathway Requirement This process has been optimized for better performance.
Schedule All Students The scheduler was giving an error when the Randomly option was selected, fixed.
Student Profile An error could occur on this and several other pages due to del-tagged TPS records, fixed.
OneRoster API The Aeries OneRoster 1.1 API now supports paging and sorting.
Google Integration During the sync process pre-enrolled students will no longer have their accounts suspended for being inactive. Also, added wording to the directory sync settings page to bring attention to the fact that “auto-create portal accounts” applies to this feature. Also, Sync Org Units no longer requires an extra click to enable it, and can be run at any time to ensure that all needed org units have been created.
Standards Based Options Valid Marks tab now includes a new option to "Show in Legend" (SBV.SL) allowing certain marks to not display when printing the Standards Based Report Card.
Standards Based Input / Teacher SBG These pages have been updated to allow 5 character marks matching the recent change in the Valid Marks table.
Standards Based Report Card/2-Column This report had the potential to print Legend and Top-Left/Top-Right information from a prior grade, and not print all mark headings in the Legend when printing multiple grades at once, fixed.
Red Flags Red Flags being removed from any page would LOG as being removed from "FEE", fixed.
Standards Based Grades The gradebook assignment scores by standard popup was not displaying term gradebooks correctly, fixed.
Medication Schedule This page was giving an error when there were no scheduled medication, fixed.
Counseling Report If a counseling record had a blank code (CNF.CD), the report was printing the previous code in the blank code space, fixed.
Version Date - 4/21/2017
Page Comments
Attendance and Absence Totals Throughout the Aeries Web environment, new absence code types of "Temporarily Not Enrolled", "Independent Study Incomplete and Complete" and "In-School Suspension" are now being calculated based on new fields recently added to the Absence Code Table (ABS). This includes totals on the Attendance page and reports and in Attendance History. It is very important that the nightly process to recalculate Attendance History is enabled in Aeries Web.
Scheduling Exclusions A new feature has been added to the Aeries Web Scheduling area called Scheduling Exclusions. This feature is now available as a new security area and is displayed on the Course Requests page. Students can be excluded from being scheduled into a class with another student, in a particular period, or with a particular teacher. The Scheduler will now honors these exclusions. Scheduling Exclusions can result in additional scheduling conflicts with impacted students so please use this new feature carefully. The table used to store this information is "SED".
CALPADS Extracts The Direct Certification process is now available and users will be able to load and update their NSLP file. The Student Absence Summary (STAS) extract is also available for testing purposes only, and Alternative Education schools are not being processed at this time. The STAS file should not be submitted to CALPADS. Also, new dropdowns for Golden State Seal Merit Diploma, State Seal of Biliteracy, and Home/Hospital Instruction have been added to the "Other Options" tab for the upcoming update to the SENR and STAS extracts. A validation has been added to SENR to prevent an error from processing a school with a code over 999 (from ENR) that is not in LOC table. Also, some adjustments have been made to the SINF extract to fix errors caused by invalid combinations of birth city and birth state; or by the ethnicity indicator. Some translations for invalid data were not working properly, fixed.
Courses The Courses page now includes a College Articulations (CCC) tab to define credits awarded by colleges for completion of course work in high school. This is information is now available to be included on transcripts. Use the Transcript Definitions, Things to Print tab to configure including College Articulations.
Student Transcripts This report had various formatting issues in the Things to Print area depending on certain settings, fixed.
Student Transcripts There is now a new Transcript Definition option to hide Transcript Comments.
Off Grade Courses This screen/table now includes a new field to "Count in Overall Credits" (OGC.CC), that will default to match the current "Count in GPA" field. This option will impact the Credit Attempted and Completed at the bottom-left of the Student Transcript.
Smarter Balanced Card report This report will now offer the option to print a legal name disclaimer when there are students with Legal Student Information (LSI) in the school. The Disclaimer states: "* Use your legal name when signing into CAASPP. Please check with the office if you have any questions.". Also added the period number to the end of the class information when printing by section.
Mass Add Student Related Data This page now includes the ability to Delete an existing layout. Also, Comment fields were limited to 255 characters, fixed.
Vision Exams Many changes have been made to this page. All fields now properly limit input to the maximum length of the field in the database. New fields have been added for Left Eye and Right Eye Results. The Vision Appraisal field has been changed to be a Drop-Down List. The "Dr Treated" field has been corrected to read: "Date Treated" and "Dr Referf" has been changed to "Dr Refer".
Student Vision Record report The new VSN field have been added to this report, Also, this report no longer displays the old "Student Number" (STU.SN) field and instead displays the Student Permanent ID Number (STU.ID) field.
Student Immunization Cards - Plain Paper report This report no longer displays the old "Student Number" (STU.SN) field and instead displays the Student Permanent ID Number (STU.ID) field.
Student Medications report This report no longer displays the old "Student Number" (STU.SN) field and instead displays the Student Permanent ID Number (STU.ID) field.
Aeries EM2 App A proper message will be delivered when a user signs in with an unregistered Google account.
Query Using "BD?" to show age in Query was not working since the 3/31 version, fixed.
Online Help Context-sensitive help links are now available through the (?) button in the upper-right corner of the following pages: Summer School Courses and Summer School Terms. Also, some older links that were redirecting server-side have been corrected.
Records Transfer Blank CDS codes in the course history institution (CHI) table were causing transcript imports to fail, fixed. Now, only active schools will be displayed on the request records page. Incoming transcripts will now reflect the original course name instead of the local course name. Contact phone numbers are now validated on the records transfer config page, and formatted consistently on the incoming requests page.
Mass Change Period Absences Commas between student ids is no longer required. There was also a problem with the student list refreshing after certain actions, fixed.
Version Date - 4/18/2017
Page Comments
Student Profile Since the 4/14/2017 update, viewing inactive or newly added students was giving an error, fixed.
Version Date - 4/14/2017
Page Comments
Summer School Scheduling Setup The Scheduling Setup page now contains a new option for Summer Schools to use "Summer School Course Request Scheduling" - using the new SSR table instead of the SSS table.
Summer School Scheduling Reports When the new Summer School Scheduling option in enabled, the following reports can now effectively be run from the summer school. These reports are now coded to look at the SSR table instead of the SSS table: Scheduling Course Request Letter to Parent, Scheduling Course Request Tally, Scheduling Course Request Listing, and Students With More or Less Than N Course Requests. More reports will come in the following weeks.
2-Factor Authentication 2-Factor Authentication is now available in Aeries through the Duo Security Solution (www.duo.com) for early adopters. Additional documentation and a press release will be made available soon. Please contact Aeries support if you are interested in this new security process.
Graduation Status List by Student report This report is new to the Aeries Web environment - converted from the Aeries Client.
Graduation Status Letter to Parents This report is new to the Aeries Web environment - converted from the Aeries Client.
Graduation Status Letter Text Editor This page is new to the Aeries Web environment - converted from the Aeries Client.
Attendance by Photo (New) The color of student names has been adjusted for better readability and printability. Also, teachers were not able select the fourth attendance code from this page if more than 3 attendance codes were made available to teachers, fixed.
OneRoster API The Aeries OneRoster 1.1 API now supports gradebook editing commands and filtering across all supported end points.
Mobile API Additional adjustments have been made in preparation for additional features in the Aeries EM2 App: Google Sign In and auto lock user out for five minutes if user fails to log in after the 3 failed attempts.
Online Help The Mass Add Student Related Data page now has context sensitive help through the (?) button in the upper-right corner of the page.
School Options OAuth Settings - The Certificate Name field was not editable, fixed. Also, when disabling the OAuth, the Aeries EM2 App Checkbox will also be disabled.
Parent Portal Parents and students attempting to change their passwords were getting an error that their password was not changed when in fact it was, fixed.
District Resource Assets Users with Read permissions to this page could Add Assets, fixed.
Import Test Results for CAASPP Updated to import the Interim Assessment Algebra_Linear and Algebra_Quadratic test part names that were adjusted in the 2016-17 data files.
Student Transcripts This report would not print when the Test Scores (TST) table was set to be ID-based but Course History (HIS) was not, or vice-versa; fixed.
Version Date - 4/6/2017
Page Comments
Mass Add Student Related Data This is a new page that is the first phase of converting "Import or Add Student Data" from the Aeries Client. This pages allows you to mass add information into any student-related table for a selected group of students. Students can be added by pasting in a list of student ID numbers separated by commas, spaces, or line breaks. They can also be selected by Grade, Counselor/Teacher, Class, or by utilizing a Keep or Skip in Query. Tables that include a Grade field can "Use STU.GR" to populate. Use of this page requires Read permission to it; the tables listed to allow entry are based on permission to Insert and Mass Update those tables. Users with Administer permission to the page can overwrite other users' saved layouts. This page is located under School Info | Functions.
GPAs "Allow Transition Grade Reporting Mark Points" is a new option enabled on District Rules and defined under Update Valid Marks. This option allows districts to modify their set grade mark point values to transition in or out of certain mark weights. For example, if an A+ is worth more than an A currently, but your district deems it necessary to transition out of that method, you can set the Valid Marks so that an A+ only count for more in grades 10 and up, allowing incoming 9th graders to have A+ and A weigh the same. The Update Valid Marks page will display a Transition Grade and a set of mark points for the transition grade (GT: Non-Honors, GH: Honors, GN: Non-Academic, and GA: Advanced Placement). Students in the transition grade and above will be weighed based on those transition mark points, while students below the transition grade will use the existing grade point values (PT: Non-Honors, PH: Honors, PN: Non-Academic, and PA: Advanced Placement). These changes affect all grade point averages system-wide. Reports affected include: Student Transcript, CSU Eligibility Report, UC Eligibility Report, GPA Summary Listing by Mark, and GPA Summary Listing by Term. Enabling this option will disable GPA Computations in Aeries Client.
District Rules This page will now display while logged into a school as well as the district, based on security.
Mass Add Medical Tests This page now includes a link to the new Mass Add Student Related Data page.
Load Grades From Gradebook The Load Overall Grade process for Secondary Standards Based Grading now supports the Require Comment, Require Work Habits and Require Citizenship portal options.
Class Roster Students with an "SSA Date" now automatically have an asterisk displayed next to their name on this report.
Online Help The Online help link has been updated for the following pages: Activities and Awards, Colleges, Physical Fitness Test Results, Scheduling Master Schedule, Secondary Student Data, Streets, Victims, Special Programs, Tuition Billing, Retentions, Visitations, Counseling, Discipline.
View All Reports The Student Group Dropdown is now limited to groups assigned to the current school.
Loop Code has been added to support viewing message attachments directly through Aeries instead of users being directed to the Loop website. Support inside Loop for this feature will be added soon.
CSU Eligibility Report This report was including "D" grades in 10-11 Honors, fixed.
Student Demographics This page was giving an error when no students existed in a school, fixed.
Student Grades The Grading Complete field was not populated properly when the required fields for grading complete were met, fixed.
Version Date - 3/31/2017
Page Comments
CALPADS Extracts The Enrollment Update tab is now available. The Student Enrollment (SENR), Student Information (SINF), Student Program (SPRG), and Student English Language Acquisition (SELA) extracts can be created. The SELA extract will only include students with grade levels of Kindergarten through 12, Ungraded Elementary and Ungraded Secondary. Also, under Other Extracts, the Information Address (SIAD) extract is also available. Many of the user options saved by the client version will be translated to the web, but we suggest to verify them before running any of the available processes. This includes the settings on the following tabs: Schools, Other Options, Code Translations and the Other Extracts tabs.
Create Pre-Enrolled Students This is a new page in Aeries Web that was converted from the Aeries Client. This page can be used to copy students from many schools to many schools in a single process to create pre-enrolled student records for scheduling purposes.
Student Attendance This page now includes a "Legend" button that will display all the Absence Code table (ABS) like the Client. Also updated the "Days Enrolled" section to break-down by term along with the year-long totals through the current day. This section will no longer display "Tardy" totals in a Period Attendance school, as the totals are from the All-Day field. Also added the "Refresh" button to Daily Attendance schools, and the button will now refresh the term and year totals along with the absence code breakdown.
Query Aeries Query now runs much faster when getting code descriptions by using a new table-valued function in SQL that will be created by running AdminCS in the Aeries Client update. Also, certain valid uses of the Description operator "?" would cause the query to return no results, fixed.
Student Attendance The Letter Date field is now available on this page. The dates from the Letter Log table ( LTL) will display.
Recursive Standards This is a new report that will list any standard that has a circular reference back to itself. Report is available from either of the Grade Reporting Dashboards and requires select permission to the Standards (STN) table.
Student Demographics When using DecisionInsite for Address Validation, the schools that were returned for Residence School, Next School, and Next Residence School had the potential to be incorrect based on the student grade level in an Elementary or High School District. The schools returned from DecisionInsite will now each be correctly processed based on their grade-range before updating the student fields. Also, DecisionInsite now includes a Transitional Kindergarten layer that will allow districts to define TK boundaries that may encompass multiple elementary schools, and Aeries will evaluate these TK results from DecisionInsite when determining Residence School, Next School, and Next Residence School for a student.
Class Summary Active Directory Teachers were not able to link sections to existing Google Classroom classes, fixed.
View All Reports The Student Group dropdown on the All Reports tab and the Start Date and End Date datepickers on the Report History tab were not working, fixed.
Student Transcripts This report had the potential to print the Physical Fitness status incorrectly, fixed. Please note that the Physical Fitness status would only print on the transcript if it was defined in the Things to Print tab on the Transcript Definitions page.
District Supplemental Various fields have been adjusted to display properly.
Mass Create Portal Accounts There was a potential for portal account ids to be assigned incorrectly when attempting to mass create accounts for multiple schools separately rather than using the district mass create, fixed.
Mass Change All Day Code / Mass Change ATT Codes These pages were not considering a Parent Conference day ("+" in the Calendar) as a school day, fixed.
Course Requests The save button had to be clicked twice when adding alternative course, fixed.
Mass Change Period Absences This page was giving an error when the sections had Days of Week of FIRST or SECOND, fixed.
Student Attendance / Student Demographics The LOG and ATL tables were not logging Delete Attendance action, fixed.
Contacts The Mailing Name field was only auto-populated for users with Admin permission, fixed.
Import Test Results The CAASPP Import was not working when trying to import into school based test tables, fixed.
Aeries Variables For Current School The option "S" regarding "Show all year total absences" or "Show current semester total absences" was inverted, fixed.
Online Help The Context Sensitive Online Help reference has been updated for the following pages: Course Requests / Schedule, Classes, Schedule Dashboard, Schedule All Students, Scheduling Mass Change Sections, Grades, Grade History, Course History Institutions, Employers, Enrollment History, Medical Insurance Information, Authorizations, Fees, Create Pre-Enrolled Students.
Version Date - 3/20/2017
Page Comments
Student Demographics Importing students from Aeries Online Enrollment was resulting in an error since the 3/17/2017 version, fixed.
Version Date - 3/17/2017
Page Comments
Standards Based 2-Column Report Card This report now allows a "Mail Info at Top" option when selecting to Print Address Block Legal.
Reports PDF is now the default format unless otherwise specified by users.
Gradebook Scores By Class Since the 3/10/2017 update, the Edit Assignment link is missing in the Quick Assignment Info popup, fixed.
Teachers The Total Girls (TFG) and Total Boys (TMB) fields have been added to the Teacher (TCH) table. For Secondary schools, the Total Girls (TFG) and Total Boys (TMB) fields will display when the Aeries Variables Option for Current School, I – “Monitor Teacher Load” is on. Also, the Total Students and Total Left fields were displaying incorrect data, fixed.
Attendance by Photo (New) The chart was not loading when the show student alias name was selected and a student last name alias was missing, fixed. Also, the attendance messages were not always displaying for “Attendance taking is currently disabled” and “Attendance for this period is closed” when the corresponding portal options were enabled, fixed. Lunch Count items were populating with a zero count which then displayed on the lunch count report, fixed. Printing an unsaved chart had no result, fixed.
Auto/Mass Create Portal Accounts This page now includes the option "Do NOT Create/Manage Parent/Student Accounts for inactive students" to match with the Aeries Client. Please note that simply activating a student will NOT trigger the auto-creation of Parent/Student Accounts.
Summer School Course Requests The Course Requests page is now available to Elementary Schools.
Query Querying tables related to Summer School Course Requests was not working at school site, fixed.
School Access The Communication Group column was always displaying even when the district wasn't using Loop, fixed.
Contacts A new Attendance Notification (CON.AN) field has been added for districts using Loop. A contact will receive Loop attendance notifications unless the main Notification Preference is set to "None" or the Attendance Notification is explicitly set to "No".
Master Schedule / Scheduling Master / SMS Board When editing or adding new section the default value for Max will be TCH.MX based on the assigned teacher for the section.
Online Help The Online help link has been updated for the following pages: Payment Schedules, Gate, Off Grade Courses, Bell Scheduler.
Records Transfer Local school CDS codes are now validated when requesting records, and will result in an error if a valid, complete CDS code is not listed on the school/district options page. The arrow icon on the Outbound and Incoming requests pages is now a messages icon. Only admins were able to request records, fixed. The "Find Matches" button on the Incoming Requests page would not display students to match, fixed.
Google Auth Aeries password requirements were still causing Google-authenticated accounts to be redirected to the change password page, fixed.
Security Field-level permissions window had the potential to display the name of a previously viewed group, fixed.
Attendance Works Extracts A message has been added to warn the user if there is no district calendar. In this case, the program will provide a date range from 7/1 to the current date minus 10 days.
Student Attendance Internet Explorer (IE) users were not able to use the Quick Print button to print the report, fixed.
Standards Based Options The max length of the Valid Mark field (SBV.MK) has been increased to match the mark fields in Standards Based Grades.
College Entrance Requirements, UC Eligibility, and CSU Eligibility reports The eligibility calculations in the Web were accepting "P" marks for A-G completion. Per UC/CSU guidelines the "P" mark is not a valid grade, fixed. The Client version already bypassed "P" marks.
Graduation Status, College Entrance Requirements, UC Eligibility, and CSU Eligibility reports The eligibility calculations in the Web had the potential to display a subject area as "Not Completed" even with zero credits needed due to floating-point arithmetic. This occurred mostly in Trimester schools that provided credits of "3.33" for the first two terms, and "3.34" for the final term. According to floating-point arithmetic 3.33 + 3.33 + 3.34 < 10.00. This has been fixed by rounding all credits to 2 decimal points during the addition of credits.
Version Date - 3/10/2017
Page Comments
Attendance By Photo (New) This page has been redesigned to allow multiple seating arrangements for a single class as well as to adjust the seating chart while taking attendance. The old Attendance By Photo page will still be available to teachers through the end of the 16-17 school year. The Classroom Photo report printed from this page has also been adjusted to support displaying an entire class on one page with a new Shrink To Fit option.
Gradebook Scores By Standard This new feature in the Aeries Gradebook allows teachers to view assignments linked to specific standards, even when those assignments come from different gradebooks. An overall grade is provided for each standard and scores are editable on this page. This feature is only available for "Rubric" Gradebooks.
Gradebook Options The Hide Overall Score and Show Final Mark options now have separate settings for Parents and Students. This allows the teacher to see this information while being hidden from parents and students. Also, these options can now be checked/unchecked independently. The options on this page have been rearranged to display all the grading options at the top.
Graduation Requirements A requirement to complete a "Career Pathway" is now an option on each Graduation Track. This should help where many Career Pathway courses can count for credits in other subject areas.
Course Requests A new scheduling option has been added to not allow a course to be entered as an Alternate if the course has already been requested as a primary or alternate. This option can be enabled on the Scheduling Setup page.
Standards Based Grades The Standards Based 2-Column Report Card now includes an option (available on the Standards Based Options page) to print an address block at the bottom of the first page using legal-sized paper. This report also now has an additional option to Print to Contacts. The address block will include the District Name, School Name, and School Address, along with the Student Name and Parent/Guardian or Contact address information. Please note that these options only apply to the 2-Column Portrait report and must first be enabled in Standards Based Options. Also, the Print to Contacts option is only available when including the address block. This option will not apply when the report is printed by a Teacher, Parent or Student, or when generating Report Card History.
Attendance Works Extracts This is a new page in Aeries Web to setup and create the Attendance Works extracts. The two files generated, students and zip code counts, are comma-delimited and can be opened in Excel. The program can be run from the school or the district. When running from the school, only the students enrolled in that school will be included; the school selection is ignored. This page matches the functionality of the Aeries Client form by the same name.
Courses California Specific Fields tab - the CBEDS search, when entering text instead of the code, will now also look for matches in the Category column. Also, in some cases the CBEDS search closed and returned to the first tab when the Search button was clicked, fixed.
Supplemental Attendance Parent/Student Portal now allows viewing of Supplemental Attendance from the new "Supp Att by Student" page.
Course and Staff Data State Course Code descriptions have been updated to match changes for the 2016-2017 school year. Changes had already been made in most areas. This adjustment caught a few remaining places where the old information was still being displayed.
Custom Reports 504 program item was not working, fixed.
504 The responsible role and frequency fields in the accommodations tab are now limited to 50 characters.
Student Search Student searches based on multiple CID values was not working, fixed.
Student Attendance Percentage report This report was giving the wrong current percentage, fixed.
Student Attendance When viewing the Student Attendance page with Internet Explorer, the screen did not scroll to today's date, fixed.
Aeries EM2 API Users who have access permission to the District had problem caching when District was on the list of schools to cache in EM2, fixed.
Hourly Attendance Report Continuation and Monthly Attendance Summary Continuation reports These reports were not correctly calculating passing times based on the Bell Schedule when they vary between days in the Calendar, fixed.
Version Date - 2/24/2017
Page Comments
Supplemental Attendance by Student This is a new page, converted from the Aeries Client, now available in the Web. This page is located under Student Data | Other | Supp Att by Student and also Supplemental Attendance | Supp Att by Student. Security permissions and its Red Flag are based on the Supplemental Attendance Details (ATD) table.
Class Roster report An option to "Restart Numbering on New Page" has been added to this report to match with the Aeries Client.
504 This page was giving an error for districts using SQL 2008 and when viewing or saving a new plan, fixed.
Standard Based Report Card Templates Importing from SBE into the Template and copying a template were not copying over the Bold settings, fixed. Also, the Bold font was removed from the Fillers when printing, fixed.
CASEMIS Import The import process will now only stop when headers of key fields are incorrect, and will return warnings when other header fields are incorrect.
Student Attendance The Quick Print button was printing the page instead of the report in IE, fixed. Also, the second blank page was removed.
Classes The Quick Print button was printing the page instead of the report in IE, fixed.
Scheduling Master Clicking on the Scheduling Master in the navigation was giving an error, fixed.
Mobile Portal When a parent with no students associated to their account accessed the mobile portal they would see an error, fixed.
Parent Portal Some translations for the parent account creation steps and the confirmation email were not displaying properly, fixed.
Security In certain situations the permissions, groups and school access displayed would be from the user or group previously displayed, fixed.
Google Directory Sync Extra emails were being sent out when auto create portal accounts was turned on, fixed.
Courses Clicking on the Add New Record button after searching for a non existent course would generate an error, fixed.
Monthly Attendance Summary report This report was giving an error when only the totals printed on the last page, fixed.
Report Cards The position of the address blocks has been adjusted to properly fit inside the windows of envelopes.
EM2 Mobile API Users in a group with Mobile permission were not able to log in, fixed.
Version Date - 2/17/2017
Page Comments
Records Transfer Transcripts can now be transferred through the Aeries K12 to K12 Records Transfer System. Incoming Courses can be matched to local courses and transferred. Also, when using the Incoming Requests page to send student records, the process now uses the Aeries Reporting Engine to expedite the process and free up the user to make more matches in less time. Also, sending TST data with NULL test dates would result in an error, fixed. Also, Public/Private Key Security will now be used for all data transfers. A key set may be generated from the School Options page after the "District Auth Code" is configured.
Aeries Analytics A publicly accessible URL link icon is now available on each chart item. This URL can be embedded in an iframe on a public site. The public analytics item will not display the student list or filters. Also, the drilled-down item titles now display the main item title along with the selected category and the selected series description. For column/bar charts, a count will now display in parentheses next to the percentage.
504 Program The 504 page and 504 Plan Report have been significantly enhanced to support language that is more appropriate to 504 programs and to add additional fields and tables for recording the details of a student's 504. Also, a "Copy" button has been added to quickly create a new 504 record for a student in the new school year. Documentation will be available soon.
Contacts A new Educational Rights Holder (CON.ERH) field has been added.
Various Pages Adjustments have been made throughout the system to support new versions of Google Chrome and Microsoft Edge browsers that were causing issues with dates being blanked out. Some of the areas affected were gradebook assignments, 504 plans, and Medications.
Update Code Table The "Category" (COD.CAT) field is now available to view and edit. The newly adjusted 504 page will sort and group records according to the Code Category values.
Quick CON The ability to quickly access student contact information has been added to most student-related page in the system. Also, the new Ed Rights Holder field is displayed on this form.
State Reporting Fields Highlight Adjustments have been made to the fields related to CALPADS on the Courses, Assertive Discipline and Master Schedule pages.
Initialize New Standards Based Grading Cycle This process has been optimized to run significantly faster, especially when processing the Course Standards table.
API V3 Various final adjustments to wording and spelling and code sets have been made to V3 of the Aeries API. Documentation should be available very soon.
School Options The State field for schools will now be forced uppercase.
CASEMIS Import Better validation and error reporting has been added for missing or misnamed columns in the CASEMIS data files. Also, support has been added for additional common date formats. Filler columns will now be able to be properly labeled as Filler1, 2, 3 etc... Also, better wording has been added to specify that only Secure FTP using SSH is supported. Also, the import would fail when the file path or ftp were unavailable, fixed.
Attendance Process Dashboard The Suspension Attendance Listing by Student report has been added to the Attendance Process Dashboard.
Physical Fitness The Sit and Reach fields have been widened to fully display 2 character values.
Test Details The display of the CA Alternative Assessment (CAA) test results has been updated to be more understandable. Also, a Print button has been added for the CAA test that will generate a report similar to SBAC results.
Insurance Information The Parent Portal was not allowing this page to be displayed, fixed.
School Options Changing the Office Staff URL for the new Aeries EM2 App did not push the change to the master system managed by Aeries, fixed.
Teacher Attendance Teacher Attendance was not honoring Alternative Ed Scheduling, fixed.
Scheduling Course Request to Parent report This report was not supporting the STU.GC, STU.ID, STU.VPC, [CU?] fields in the letter, fixed.
Load Standards Based Grades From Gradebook Step 4 of the Load process was not honoring school based valid marks table (SBV), fixed.
Logins using LDAP For districts who now use LDAP authentication but who did not in previous years, users could not log in to previous years using LDAP, fixed.
Mobile Parent/Student Portal API The Final Grades for a gradebook were accessible through an internally used API, even if the teacher had disabled displaying final grades, fixed. This had the potential to be seen and displayed by 3rd party systems and applications.
Teacher Standards Based Grades This page, when using the View Missing Marks option was not displaying all standards according to the STN.MM (Show on missing mark) fields, fixed.
Student Photos File-based student photos were being displayed using their original file size, fixed.
Version Date - 2/10/2017
Page Comments
CAASPP Export Files Security permissions for users to access this page has been changed from “MassUpdate” to “Administer”.
Test Settings The STS Paper Pencil Test Registration setting descriptions for PPT.B (Braille) and PPT.LP (Large Print) have been updated.
Attendance Enrollment An option to not delete attendance when changing/adding leave dates has been added. Also, when changing an Attendance record from a E to a B, it was not giving the message and the attendance after the date was not deleting, fixed. Also, the message to "Allow Editing of Data from Locked Months" was displaying when adding Leave records that were not locked, fixed.
Monthly Attendance Summary report This report was giving the incorrect Year To Date Total ADA (Column P) count when run from the district and the low and high number of Days Taught for the selected month were different, fixed.
Parent Data Confirmation The process was unnecessarily sending email notifications that certain values changed from an empty string to whitespace, fixed.
Mobile Portal Portal accounts without Read permission to STU could not change students, fixed.
Import Test Results Selecting the option to “Verify Name” while matching by State ID or Permanent ID was not working for the ACT import, fixed. Also, the Verify Name and Verify Birth Date options have been disabled when matching by Last Name, First Name, Birth Date.
Student Transcripts This report was not honoring the option to "Print the Parent Address to Colleges", fixed.
Student Graph Showing Ethnic Distribution report This report was reporting incorrectly for students with multi-race and code 400 or 600, fixed.
Student Emergency Card The class schedule was sometimes cutting off when the Print Student Schedule option was used and the report flowed to a second page, fixed.
Assertive Discipline The offense dropdown was not displaying any content for some monitor resolutions and zoom settings, fixed.
Version Date - 2/3/2017
Page Comments
Summer School Course Requests Summer School Course Requests is a new system in Aeries that allows schools to define their "Summer School Terms" and available "Summer School Courses" in the current, active Aeries database. Once this information is defined for each Summer School in the district, the new "Summer School Course Requests" area of the Course Requests page can be used to identify student summer school course requests. This should eliminate the need to have to pre-enroll students in Summer Schools until closer to the end of the regular academic year. Additional changes are planned for the coming months that will allow for the building of the Summer School Master Schedule based on the new Summer School Course Requests table. This Spring, a batch process will be created to copy appropriate students into the Summer Schools and activate the Summer School Course Requests in the active Summer School Master Schedule. This should all be ready for use for this year's Summer School Sessions.
Absence Codes New fields and options have been added to the Absence Code Table which are needed for the CALPADS STAS extract (Not Enrolled/temporary not enrolled, Independent Study(Incomplete/Complete/Not)). Full support system-wide for these fields will be added over the coming months.
Daily Enrollment by Class report This is a new report, converted from the Aeries Client, that is now available in Web. The “Days Present”, “Exc Abs” and “Unex Abs” totals are fixed and not based on the selected absence codes. This report has also been added to the Attendance Process Dashboard.
Staff A new field has been added for Name Suffix. This is informational only and is not required for CA State Reporting.
Query The SCR, SCD, SCN, ESI, and RCH tables can now be queried.
School of Choice Requests The title of this page has been adjusted to be "School of Choice Transfer Requests". Also, the "Year" field has been hidden because it was causing confusion to parents. Also, the "Student IDs of Siblings" field is now labelled "Sibling Names". These new terms are also translated to Spanish in the Parent Portal.
Loop Attendance Notifications This page is now visible is the navigation tree for system admins in all districts, even if Loop is not configured. It will display a message on the page if Loop is not setup though. This is for districts considering or implementing Loop. It also no longer requires the current user to have an SSO to Loop enabled to use this page. This will assist the Aeries support team.
Staff API The Staff API was not including the extended Loop properties for "admin" users, fixed.
Attendance Letter to Parent Report This report has been widened by .5 inches to be able to display more information on a single page.
Online Help Context-Sensitive Help has been added to the Records Transfer pages.
Standards Based Grades The Load Grades From Gradebook process now supports the Standards Based Valid Marks Sort Order (SBV.SO) in the sort order of valid marks. Also, an All/None button has been added to Step 2 of the Load process to select all or none of the gradebooks.
Import Test Results New test parts have been added for the SBAC Interim Assessment. Also the ACT import routine was not handling birthdates properly and the summary email has been adjusted. Also, the summary email after importing a file now includes a reference to the Database Group and Year that the import was processed against.
Version Date - 1/27/2017
Page Comments
API V3 Final Adjustments have been made to Version 3 of the Aeries API. Documentation is still being finalized. Gradebook Assignments can now be updated/changed. New fields have been added to the Student Extended End Point: EnglishLearnerProgram (LAC.PR), EnglishLearnerServiceCode (LAC.SR), EnglishLearnerStartDate (LAC.SD), EnglishLearnerEndDate (LAC.ED), LongTermEnglishLearnerCode (LAC.LT), YearsAsEnglishLearner (LAC.YEL), BirthCity (STU.BCY), BirthStateCode (STU.BST), BirthCountryCode (STU.BCU). Staff Title (STF.TI) has been added along with School Phone Numbers, Contact Comment, and a V3 version of the Codes API that include more fields from the Aeries COD table. Programs also now has a V3 end point and supports filtering for a specific program code using a query string parameter (?code=144). And lastly, the Transcripts end point now support pagination using "StartingStudent" and "EndingStudent" Query String Parameters.
CAASPP Export Files This new page enables a download of a formatted CSV file for the CAASPP Student Accommodations (Test Settings), as well as for the CAASPP Paper Pencil Test Assignment. These downloads are used to populate the templates that are then uploaded into TOMS.
Medication Schedule This page will no longer display inactive students.
Attendance Enrollment When adding a leave record and attendance exists after the leave date, a message will display similar to Attendance Leave form on the Demographics page. Also the attendance after the leave date will be deleted.
Students With Unverfied Absences reports These reports now display correct phone descriptions when Contact Linking district option is enabled.
Imports and Exports Support has been added for sending the results of the CASEMIS import, NSLP import, and Apple School Manager extract to multiple email addresses.
Aeries EM2 App Adjustments have been made to the API used by the upcoming Aeries EM2 app that will replace the Aeries EMT app.
Various pages The principal's email address was still being used for some communications. Now the school's Portal Confirmation Email Address will be used in all parent/student portal communications, and the principal's email address will only be used when the confirmation email address is not populated.
Google Directory Sync The nightly process was not honoring the auto-create student portal accounts option, fixed.
Report Cards The position of the address blocks has been adjusted to fit better in window envelopes when the “print mail info at top of page” option is used.
Special Education The description for code 30 of the State Math, State Sci, and State ELA dropdown has been updated to remove reference to CAPA test.
API The Assertive Discipline endpoint was giving an error, fixed.
Query Letter report This report was giving an error when the query contained empty or null date, fixed.
Custom Suspension Letter report This report was giving an error if DSP code was not "SUS" or if violation code was not in SOC table. Now an informative message will appear on the page instead.
Contacts This page was incorrectly prompting the user regarding email address changes in some circumstances, fixed.
Transcript Definition The Change button now displays properly in Internet Explorer and Firefox.
Query The DAQ table was not queryable when linking to the STU table, fixed.
Version Date - 1/13/2017
Page Comments
Student Search Searching for a student now handles multi-word first and last names in a comma separated name search. In addition, it now supports a full name search without commas.
Monthly Attendance Report This report now honors a Query KEEP/SKIP to limit the students output.
Gain and Loss Report This report now honors a Query KEEP/SKIP to limit the students output.
Student Attendance Percentages report This is a new report, converted from the Aeries Client, that is now available in Web version for positive attendance schools. This report has also been added to the Attendance Process Dashboard for positive attendance schools.
Standards Standards can now only be deleted if the standard and all its child standards are not being used in other tables in the system.
Staff The Emergency Contact Telephone field was labeled "and Telephone", changed to "Contact Telephone".
School of Choice Management This page would generate an error for districts not using the 504 table and instead using the PGM table, fixed.
Standards Based Report Cards SBG Report Cards would not provide enough space for the Explanation of Marks for a given Mark Type when a blank is defined as a valid mark, fixed.
Bell Scheduler Users were not able to edit existing BSD records that were created using the Aeries Client. Also, the Make Schedule button caused an error when the Total Periods was 0, fixed.
Analytics Dashboard The "Create Supplemental Attendance" window was giving an error when the Start Time\End Time fields were not defined, fixed.
Transcript Printing Security Since October, security to limit office staff from creating student transcripts was not working, fixed.
Version Date - 1/10/2017
Page Comments
Gradebook Roster report Since the 1/6 update, this report was not honoring the Show Address, Show Phone Number, and Show City options, fixed.
Version Date - 1/6/2017
Page Comments
Immunizations A new vaccination has been added for Meningococcal (MCV4), including related Exemption fields. While this vaccination is not required in California, it is recommended, and can be defined in the Configure Vaccination Requirements should it become required in the future or if there is a local district policy. Also, a maximum length restriction has been added to the Records Presented, Beneficiary Identification Card Number, and Disaster Information fields to ensure proper data population. Also, the following field descriptions have been changed: "Blue Card Info" to "Status of Requirements", "Status (B)" to "Needs Follow-up (B)", and the TB Skin Test "Date 1" and "Date 2" to "Date Given" and "Date Read" (respectively) in order to match the wording on the California School Immunization Record (Blue Card).
Configure Vaccination Requirements This page now includes a "Load Default Vaccination Reqm'ts" button like the Aeries Client. The defaults are based on requirements defined by the California Department of Public Health.
Student Immunization Cards (Plain Paper) and Medical Profile reports These reports now include the new Meningococcal (MCV4) vaccination and exemption fields. The Student Immunization Cards report now includes the new Race and Ethnicity fields, like the Medical Profile. Code has been enhanced to improve performance when running this report for multiple students. The Medical Profile report did not include data from the Polio and Physical Comment, fixed.
Loop & School Access Security For districts using Loop, the School Access Security screens in Aeries now contain a new column for "Communication Group". Loop will soon be using this new field to manage which users are included in school-level groups.
Monthly Attendance Summary Totals report Adjustments have been made to this report to match with the report in the Aeries Client by removing Column I and changing the other columns accordingly. Also, now column K (J) now matches with the client and an issue with Track and Program being incorrect at the top of the page has been fixed.
Student Information Privacy When a student is flagged in the STU.DNR field to hide address and phone number information from teacher, parent, and student logins, the following reports now hide this information: Avery Labels, Elementary Transcript, Student and Parent Email Addresses, Class Rosters, Gradebook Roster, Medical Profile, Student Immunization Cards, Student Transcript, Student Work Permit, Student Work Permit Intent to Employ.
Create CALPADS Extracts Adjusted wording and color of the "In Development" message to more accurately reflect the status of development. Also removed the "BETA" label in the navigation for this page. Also adjusted colors to be more consistent with the rest of the system.
Manage Parent/Student Accounts Added "Last Login Date/Time" and "Last IP" for each account listed. Also refreshed the visual style of the page.
Aeries EM2 App Adjustments have been made to the API used by the upcoming Aeries EM2 app that will replace the Aeries EMT app.
Career Pathways Experience (CPE) records were not able to be deleted when the record had a start or end date, fixed.
Report Card History Two "English" links were shown on Report Card History records when a correspondence language report card did not exist, fixed.
Student Attendance Users without update permission to ATT had a problem displaying the Attendance Note window, fixed.
Attendance Notes The Off Campus fields will now be hidden if the attendance note code is not flagged as an off campus code. Also, the Time to Leave field has been redesigned to allow users to enter time more efficiently, including entering 24-hour/military time, or select time from the dropdown. Also, the Authorized By field has been adjusted to accept up to 255 characters.
Student Demographics The Update Attendance button was not allowing changes when only the Attendance Program 1 (AP1) or Attendance Program 2 (AP2) fields were changed, fixed.
Records Transfer The RTR.CID field has been updated to RTR.SSID.
Online Enrollment Import The import from Online Enrollment has been updated to clarify the wording of the warning message that displays when a parent has indicated that their student was previously enrolled in the district.
Online Help Context-Sensitive Help has been added for the following pages: Supplemental Attendance Sessions, Supplemental Attendance Programs, Supplemental Attendance Data, Special Ed, Analytics Indicator Qualifications, Analytics System Config, and Medications.
Version Date - 12/19/2016
Page Comments
Various Pages Since the 12/16 update, the following pages were giving an error due to an invalid Search function, Fixed. Daily Medical Log, Print Standards Based Missing Mark Listing Options, Print Standards Based Report Cards Options, Standards Based Update For One Student, District Resources Check Out, Print Attendance Log Options and Supplemental Attendance Sessions.
Version Date - 12/16/2016
Page Comments
Data Event Triggers Aeries Districts now have the ability to create custom stored procedures in the Aeries database that Aeries will automatically call when Student Demographic and Staff Demographic data is added or updated. Check Blogs on Aeries.com for more information and links to documentation. Additional tables will be added in the future to support this pattern. Examples of how this can be used include: creating new AD accounts when students or staff are added and updating a custom table to log all pertinent changes to students that impact certain 3rd party systems. http://www.aeries.com/downloads/Docs.1234/AeriesNet/Data%20Event%20Triggers.pdf
Aeries App Aeries has been adjusted to support the upcoming release of the "Aeries EM2" iOS app. This will be the next generation of the Aeries Emergency Management App and will authenticate and get data through the Aeries Web Environment instead of using SQL authentication like the previous versions. A part of this rollout, there is now a new security area called "Enable Mobile App" that will be used to regulate which staff logins will be able to use the new Aeries EM2 app. Additional information including an official release date are planned for January, 2017.
Student Groups Student Groups has been overhauled to make it easier to add students to the group. Students can now be added by pasting in a list of student ID numbers separated by commas, spaces, or line breaks. Student Groups can now also be linked to Aeries Analytics Indicators and will dynamically update with new students nightly or when indicators are manually processed. Also, schools will now only see groups which have been flagged for their school. Also, for districts using Loop, groups can now be flagged as a "Communication Group" and soon this will automatically create a communication group in the Loop Communication platform.
Attendance Submitted Early report This new report replaces the old "ABI Attendance Submitted Early" report.
Query Users with Field-Level Deny-Read Permissions were able to access those fields by using specially crafted queries, fixed.
Update Attendance and Enrollment Totals Users must now have "Admin" rights to the ATT table to view this item in the navigation. The page always required this and now the navigation matches.
Weekly Progress Email to Parents The Weekly Progress Email process now honors appropriate permissions to the Attendance (ATT) and Gradebook Scores (GBS) security areas when generating the emails. Also, the portal option to "Hide Current Info from Students and Parents when Teachers are Updating Grades." will no longer apply to this process.
Mass Change Period Absences The list of students on this page was not updating when selecting a grade level, fixed.
Student Attendance Attendance posted more than 30 days into the future will display a more descriptive warning message.
Classroom Attendance An incorrect warning message was being displayed when the selected date was less than or equal to nine days before a blocked month, fixed.
Student Backpack Assignments now show for students in Elementary Schools without a Master Schedule. Also, the Student Backpack "My Assignments" and Gradebook Scores by Assignment have been adjusted to be more efficient when communicating with the Aeries database.
Class Rosters Class Rosters now include an option to not print shading.
Student Demographics Manually editing the State Student ID (STU.CID) field will now only be validated using CALPADS standards when the school's "State" is "CA" (LOC.ST = "CA").
Hourly Attendance Report and Monthly Attendance Summary/Continuation These reports had the potential to print negative hours when the Bell Schedule was modified in both Aeries Web and Client, fixed. Also widened report footer totals on the Hourly Attendance Report to allow for larger numbers.
Send Emails and Define Email Text The WYSIWYG Editors on these pages would sometimes not work correctly in Firefox and IE, fixed.
Dental The "Exam Date" column now just reads: "Date".
Import Test Results This page would not work for districts where the AeriesReportingConfig.config file was located in the AppSettings directory, fixed.
Version Date - 12/9/2016
Page Comments
Student Test Settings The CAASPP Student Accommodations Test Settings feature has been updated for 2016-17.
Import Test Results The ACT score file can now be imported. Also, some slight adjustments have been made to the CAASPP load to handle CAA INC0 and INC1 exclusion codes.
Contacts The fields on the Contacts page have been rearranged to better focus on the data that needs to be populated: Mailing Name has been moved to after the detailed name fields and will be auto-populated from data entered into the detailed name fields. Also, data entry into the text fields on this page now restrict users to the correct number of characters. Also, this page was not allowing users with field-level security to edit data, fixed.
Mass Change Period Absences This process now verifies that students were enrolled in attendance and the selected section on the date where absences are being mass-added.
Online Help The Context Sensitive Online Help reference has been updated for the following pages: Define Email Text, Mass Create Portal Accounts, Manage Parent/Student Accounts, and Student Groups.
School of Choice Minor adjustments have been made to this new beta feature including additional filters on the Management page and now all text displayed to parents will translate to Spanish appropriately.
Gradebook API The Public Gradebook API would generate an error for vendors when they tried to request the scores for an assignment that was not included as part of a valid term for a gradebook. The API will now return an empty data set in this case and not generate an error.
Attendance Letters This report was printing one page for each period when using the AB days setting for a single student. Also, the total absences count was always displaying 0, now it displays the correct count of absences.
Student Locator Cards The Verification Passcode (VPC) was wrapping on these reports with certain character sequences, fixed.
Send Emails and Define Email Text The WYSIWYG Editor on these pages has been updated for better browser compatibilities.
Date Inputs More date inputs throughout Aeries have been updated to support newer browsers. Only a handful remain and should be resolved very quickly.
Student Withdrawal Form report Adjustments have been made to this report: a) Long Addresses were overlapping on the City field, fixed; b) Custom headers were not being printed, fixed; c) the Reason Code and Next School values were sometimes not printing, fixed.
SMS Board The Rejected Students popup window was displaying next year's student grades even if scheduling in the current year, fixed.
Analytics Dashboard This page was giving an error when viewing a large set of students, fixed.
Version Date - 12/2/2016
Page Comments
Teachers A new feature on this page enables sections and gradebooks to be transferred between teachers. This would normally be done when a teacher leaves the school mid-year and needs to be replaced and can also be used for instances of long-term subs.
Aeries Analytics Graduation Requirements is a new indicator type. This indicator provides the ability to analyze student credit progress and completion rates in specific course subject areas in any high school grade.
Portal Options There is now the ability to require Work Habits and/or Citizenship for each marking period. If these options are enabled, Work Habits and/or Citizenship are required for each student who has a mark.
Teacher Grades This page now supports the new Require Work Habits and Require Citizenship portal options.
Seniors Lacking Credit For Graduation By Subject report This new report lists 12th grade students who are lacking credit for graduation in each subject area. The equivalent report in the Aeries Client is: Print Seniors Lacking Graduation Credit By Subject.
Courses A new field for Next Year Status has been added to this page and table. Various other pages that look for "Next Course" or "Courses Next Year" including Scheduling Master, SMS Board, Course Requests and Mass Change Course Requests, will not allow a course to be used if marked as inactive for next year.
Teachers A new field for Next Year Status has been added to this page and table. Various other pages including Scheduling Master, SMS Board, and Course Requests have been modified to prevent inactive teachers for next year from being used.
New Year Rollover The New Year Rollover will now copy the new "Next Year Status" (NTG) fields in the Course (CRS) and Teacher (TCH) tables to the current year tag (TG).
District Student Lookup This page would incorrectly show "Student already exists" message for students without Enrollment records, fixed. Also this page will now display "unavailable" symbols in the Transcript, Enrollment, and Copy Student sections for enrollment years that are not defined in AeriesNetConnections.config.
Student Search The Student Search Window will no longer display the "Multi-Year District Search" for users without permission to the District Student Lookup security area.
Student Demographics This page no longer includes the "Import from Prior Year" button. Rather, it is now included as an additional option to "Search Prior Year" after clicking "Add".
Supplemental Attendance Class Roster The ability to include separate signature lines for both Time-In and Time-Out columns has been added to the 1 Day Roster.
Colleges An Add button has been added to the top of the page. Also, the COL.ID field is now auto-populated when adding a new record.
Online Help Context-Sensitive Help has been added for the following pages: Extracurricular Activities, Language Assessment, and Free And Reduced Meals.
Active Students by School and Grade report This report now supports all valid grades and up to 15 different grades can be printed on this report, including TK and PS. Also corrected an issue where if a school had no active students, the school code would print in the "Total" column.
Special Ed Class List report This report has been changed to include only the students who are active special education students.
College Entrance Test Codes CTS codes can now be 6 digits instead of just 4.
Update Valid Marks The Update Valid Marks page is now available to Elementary Schools.
Course History Institutions This page is now available at the district level and to elementary schools when the user has the appropriate permissions.
School of Choice (beta) Additional features and bug fixes. Custom Approval/Rejection Emails. School of Choice Management - new filters. Also shows total students listed and has email capability now. An application is now still "active" until a decision has been made on the 2nd school (unless there isn't a 2nd school choice). Shortened "Siblings in District" to "Siblings".
Staff Assets Assets for staff were only displaying for the first staff member displayed, fixed.
Student Assets The print button on this page was generating an error for inactive students, fixed.
CASEMIS Import An error would occur in this process if bad data was in the CSE.PT field, fixed.
Student Test Details The print button on this page was not working for teachers or when a user selected a test other than SBAC and then switched back to SBAC, fixed.
Attendance Notes Some users were not able to open the attendance note with Internet Explorer, fixed. Also, the "Time to Leave" field has been modified to accept four digits with AM/PM.
Report Card History and Student Backpack These programs have been adjusted to be more efficient when communicating with the Aeries database.
SBG Report Cards Some standard descriptions were being cut off since the 11.4 updated when the Mark Description area was increased. Made the Mark Description area transparent so that standard descriptions are not cut off.
Student Transcript report This report was showing records from the year 2000 as "1999-2000" instead of "2000-2001", fixed.
Staff On the Job Assignments tab of this page, for some monitor resolutions and zoom settings, the options from the Job Classification dropdown would not be visible because they were outside the viewable area, fixed.
Elementary Standards Based Grades Dashboard A typo has been fixed on this page.
Student Assertive Discipline Record Report This report was generating an error when CSE records had a null value in the enter date field, fixed. Also, a typo has been fixed on the assertive discipline page.
Siblings Clicking on the student photo from this page would generate an error, fixed.
Teacher Standards Based Grades The Load Grades from Gradebook process was giving an error when the logged-in teacher's gradebook was not selected, fixed. Also, when clicking on the Previous button, the correct steps are now displaying for rubric gradebooks.
Initialize New Grade Reporting Cycle The Update Grade History (GRH) option was not saving, fixed.
Version Date - 11/18/2016
Page Comments
Report Card History This page now logs an entry into the PHL (Page Hit Log) table when a parent or student opens the page. It also logs which report cards are viewed into the PHL (Page Hit Log) table.
Records Transfer College Test Scores are now available to transfer. Also, using multiple words separated by a space would fail when requesting records, fixed. Also, when receiving data if a leave date did not exist the records would fail to update, fixed.
Parent Portal All reports run by parents are now logged in the PHL (Page Hit Log) table.
Student Emergency Card report Options have been added to this report for double-sided printing, second signature line, and inactive students. The second signature line will be included when printed from the parent portal Data Confirmation process. The Medical section will show for students with no information in it, and longer medical comments will no longer get cut off. The “Contact Information” header has been reworded to “Emergency Contacts”. Also, portions of the report have been adjusted to take up less space. Also, the siblings section would not always print, fixed.
Year to Date Attendance (YTD) report This is a new report converted from the Aeries client.
Gradebook Scores By Student The # Correct Possible and Points Possible fields are now not editable if the assignment is a rubric assignment.
Gradebook Rubric assignments now supports Narrative Grading. The Score is now set to the Rubric Score of the selected Narrative Mark instead of 0. Also, the Narrative Grading dropdown will not display % if the assignment is a rubric assignment.
Gradebook Summary report This report was not working since the 11/4 update, fixed.
Gradebook Manage Students Transfer Grades was not working since the 11/4 update, fixed.
Weekly Attendance Report This report now supports choosing sections to print by Teacher, Period, Course, Subject Area, Department, or Room.
Monthly Attendance Summary report When run from the district level this report now defaults to only negative attendance / non-summer schools. It also will not default schools flagged as "DNR" (Do Not Report).
Reports Reports where selecting a section is available now place inactive sections at the bottom of the list and default them to be unselected. Also, filtering sections by Room is now available.
Multi-Tab Support All remaining pages in Aeries now support using multiple tabs or windows of the same browser to view and edit data on different students at the same time. The final set of screens include: Attendance, Medications, 504, and Career Pathways.
Google Apps Integration Since the last update, the server CPU would experience high usage when this process was run, fixed.
Apple School Manager Extract If an inactive student had classes, they were included in the rosters file, fixed. Also, if the extract was run on the last day of the term, roster info was missing, fixed.
Discipline The Staff ID is no longer visible on this page when viewed by teachers, students, and parents due to security concerns by some districts.
School Options This page now contains context-sensitive help using the (?) button in the upper-right corner of the page.
Residence Survey - This page is no longer available at the district level.
Honor Roll and Class Rank Listing from Transcripts report This report was throwing an error when the last page had only one record, fixed. Also, when students not counted in class ranks were included on the report based on their graduation track, the class size and the class rank fields did not display correctly for other students, fixed.
Medications report This report was cutting off comments on dose history, fixed.
Report Cards Grade Reporting GPAs now properly honor the grade reporting option for decimal places.
Version Date - 11/8/2016
Page Comments
Security Since the 11/4 update, if a user had ReadOnly School Access to one or more schools, they would have no permissions at those schools and would only receive permissions that were directly assigned to the user, fixed.
Student Demographics When using DecisionInsite for Address Validation, this page will now display new warnings for "This address exists outside of your District boundaries" and "Address does NOT exist". The existing warnings regarding "should include an Apartment#", "should not include an Apartment#", and "not zoned as Residential" will also warn if an address is outside of the District boundaries. Also, the "Addr. Verif" flag was always getting set when using DecisionInsite, even if the address was invalid, fixed.
School Options Using the DecisionInsite for Street Validation option will no longer include inactive students and mailing addresses when selecting "Auto Populate" from the District Cities pop-up. This should result in better performance during the API calls if the student's city is not yet populated or is invalid for a new address.
Teacher Attendance by Month This page now properly honors the "# Months Teachers Can Back Post Attendance" portal option.
Analytics Dashboard The list of students was sometimes displaying students that were previously qualified for a subgroup when filtered by subgroup, fixed.
Version Date - 11/4/2016
Page Comments
Attendance Dashboard This is new page that guide users through the Attendance process. Pages and reports are organized by their steps in this process.
Mass Change All Day Attendance Codes This is a new page for Elementary Schools to Mass Change All Day Attendance Codes.
Mass Change Period Absences This page now includes the ability to Mass Add Attendance Notes. Users need to have Update permissions to ATN Security area to use this new feature.
Update Attendance and Enrollment Totals This is a new page and method in the system to re-calculate values in the STU.DE (Days Enrolled), STU.DP (Days Present), and STU.DA (Days Absent) fields.
Period Attendance For All Students report This is a new report to print Period Attendance information for all students.
Records Transfer College Test Scores are now available to transfer. Using multiple words separated by a space would fail when requesting records, fixed. When receiving data if a leave date did not exist the records would fail to update, fixed.
Security There was an issue where certain security area permissions from sub-group inheritance were not being applied, fixed. Also, Teacher prior year access was not read-only for Gradebook and other areas, fixed.
Student Transcripts report This report was unable to run for students with no records, fixed.
Scheduling Dashboard New Steps have been added to this dashboard for: F.32. Class Rosters, F.33. Class List By section.
Grade Reporting Dashboard New Steps have been added to this dashboard for: A.9. Transcript Definitions, A.10. Standards. E.8. Secondary Standards Based Grade Report Cards (only visible to Secondary with SBG).
Standards Based Grades Dashboard New Steps have been added to this dashboard for: B.2. Create/Update SBG for One Student.
District Student Lookup This page was not properly importing the Immunization records during the Copy Student process, fixed. This process will also now clear additional STU fields not previously cleared including Summer Withdrawal, End-of-Year, and Completion Status fields. Also, will now display ban symbols when a user doesn't have permission to print the Enrollment History or Student Transcript in a prior year.
Student Demographics Transferring a student will now clear additional STU fields not previously cleared including Summer Withdrawal, End-of-Year, and Completion Status fields.
Various Pages The Siblings and Teachers links are now available.
Mass Add Student Pictures The "Update Sizes Only" option is now available to mass resize all existing pictures for the current school year in the PIC table.
Student Pictures Student pictures are now saved in various sizes. This was done to improve performance and also for use in the upcoming Aeries mobile app.
Google Apps Integration Student ID's are now stored in an encrypted format on the student's Google Account. Enhanced logic for detecting inactive students to suspend when those options are turned on. Gradebook Import from Google was not functioning in Firefox, fixed. LEFT and RIGHT string functions now work with the [birth-year] pattern element. There was the potential for syncing outside a root org unit if another org unit contained the exact name used for the root org unit, fixed. TK and PS students were being limited out of the syncing process in certain cases, fixed. A new option of "Grade Level" is now available to be used in the org unit structure. A warning has been added to the Google Classroom tab that informs users that some features may not be available for elementary schools without master schedule.
Google Authentication In cases where a domain is shared between parents and students and Google Authentication is turned on for students, the parent accounts would also be made to use Google Authentication, fixed.
Standards Based Report Cards This report had the potential to cut-off the Mark Type descriptions ("Achievement" and "Effort") next to the Standard text when selected to display, fixed.
Staff Check-Out/ Staff Check-In Code has been enhanced to improve performance of the Check-in and Check-out processes. Also, the Available Count field was not updated correctly. fixed.
Letter Log Users encountered an error when trying to delete a Letter Transaction, fixed.
Staff Asset The Check Out One button was not working, fixed.
Apple School Extract Inactive teachers and staff were included in the extract, fixed.
Physicals The waiver field is now a dropdown instead of a textbox.
Gradebook The gradebook was giving an error when it was set as single term gradebook and the Gradebook Term Description field was not defined, fixed. Also, the Gradebook Term Description field of the single term gradebook is now set to the Year term description if it is not set on Add/Edit Gradebook.
Language Assessment The Test ID, Listening, and Speaking fields have been added to the Test History tab.
Version Date - 10/28/2016
Page Comments
Records Transfer Records Transfer is now ready for beta testers and early adopters. The TST and CST tables are currently supported and more will be coming shortly. The group of early adopters has already been selected and have been contacted. We expect to begin to roll out this feature to more districts in December and January.
Social Security Numbers Social Security Numbers are no longer able to be stored in Aeries. SSNs are confidential information and determined unnecessary to be stored in Aeries. Therefore, the data has been removed from Aeries system-wide. Pages affected include Staff, Students, Transcript Definitions, and Work Permits. Please note that the SSN on Work Permits should be manually filled in after the report is generated from Aeries.
Student-Related Pages Student Photos now display on most student-related page. Also, all student-related pages now display the Inactive Status Color Border around the student information at the top of the page, including the Profile.
Report Card History This feature has been enhanced to save a more descriptive Term and Report Card Title when the Report Card History is generated for secondary schools. Also, it was possible for a blank GRD report card to be saved in Report Card History when the student had no marks populated, fixed.
Monthly Attendance Summary report This report will now include a totals section in the Report Footer. This report will also now delete all YTD records when recalculating for Month 1.
Online Help The Mass Add Student Pictures page now has context-sensitive help.
Mass Copy Gradebooks The mass copy process was generating an error when the Gradebook Assignment Category code was alpha instead of numeric, fixed. Also, Gradebook Assignment Standards(GBN), Gradebook Terms(GBR), and Gradebook Options(GBO) tables were not copying when the copy-to school is different from the copy-from school, fixed.
EADMS Integration The API used by EADMS was not always finding all teachers needing accounts linked between Aeries and EADMS, fixed.
Standards Logic has been added to prevent circular standard references from saving.
Monthly Attendance Summary/Continuation report This report was calculating based on 3 hours regardless of the Maximum Hours Per Day setting, fixed.
Standard Based Report Card Templates This page was generating an error when adding a circular referencing standard to a template, fixed.
Update Gradebook Assignment The update assignment process has been adjusted to not update # Correct Possible / Points Possible fields of any assignment score with NA / TX values.
Version Date - 10/26/2016
Page Comments
Standards Based Report Card The standards were displaying incorrect marks when printing in portrait format, fixed.
Version Date - 10/21/2016
Page Comments
Report Card History This new feature in Aeries allows for storing and saving the individual report cards for every student for every grading period. A button to Generate Report Card History is now available when printing report cards. The copies of these report cards will stay with a student and be available in subsequent terms and school years and are available to be viewed by office staff, teachers, parents, and students at any time (as long as security permissions are granted).
Career Pathways Extract All Career Pathways extracts now include a column for academic year.
Gradebook Backups The Gradebook Category Color, Gradebook Assignment Unique Id and Gradebook Assignment External Id fields are now included in the backup process.
Gradebook Restore The Gradebook Assignment Unique Id and Gradebook Assignment External Id fields are being restored only if it is the same gradebook.
Grade Report Cards The Decile Rank label was displaying incorrectly, fixed. Also, an ampersand has been added to improve readability of the ranking numbers when using decile ranks.
Trifold Grade Report Card This report was displaying Cumulative class rank instead of Grade Reporting class rank when the option to have Grade Reporting class rank was selected and vice versa, fixed.
Standards Based Progress Dashboard The Online help link has been updated for this page.
Mobile Portal New parent accounts were unable to add a new student and would see a blank page when visiting the mobile portal, fixed.
Bell Scheduler Users were unable to edit the record with sequence of 0, fixed.
Student Ethnic Distribution report The Note label at the bottom of the report now displays "Totals include special programs" instead of "Totals include special education" when the options to include special programs are selected.
Portal Options On Gradebook tab, the "Allow Teachers to add standards that are associated to existing standards and linked to their courses (Secondary Schools Only)." option was not saving if the Beta flag was off, fixed.
Version Date - 10/14/2016
Page Comments
District Student Lookup This page has had MAJOR enhancements added to it. A) It now includes the ability to Copy Student from a prior year if they do not exist in the current year. B) The page also includes the ability to print a Transcript and Enrollment History from a prior year. This makes the process of printing transcripts for prior year graduates very fast and efficient. C) The Enrollment History displayed on this page now includes the Leave Reason.
Student Search window This window now includes a link to a "Multi-Year District Search" that will bring up the District Student Lookup page.
Student Demographics This page now includes an "Import from Prior Year" button that opens the District Student Lookup page.
CALPADS Extracts This page is now also available when logged in to a school. Changes to Code Value Translations were not being saved if the description was longer than 50 characters, fixed.
Standards Based Report Cards Templates Entering "new lines" is now supported when entering long text into the fillers. Any standard in the template can now be bolded or un-bolded by using the right click feature. Also, when pushing a template to SBE, the system now verifies that the Default grade level report card already exists. Also, the filler was not saved when too much text was added, fixed. Also, the print preview sometimes added fillers from different area of the template, fixed.
District Assets An Outstanding Fee warning has been added to the Check-in and Check-out processes to let users know that there are fees attached to the Asset Item. A list of Unpaid and Lost Fees will display along with a warning sound when there are fees associated to the item.
District Asset Fees This page now allows users to add multiple fees to an Asset Item. Also, selecting a damage fee code will populate the damage fee value if the value is defined in the COD table (COD.N1). Also, this page now supports using multiple tabs or windows of the same browser to view and edit data on different students at the same time.
Standards Based Input and Teacher SBG These pages would not save apostrophes correctly in Comments when the new Advanced Formatting option was not turned on, fixed.
Loop Attendance Notifications Student ID can now be included in the attendance messages sent home by injecting [StudentID] into the message template.
Locker Assignments report Assigned and Unassigned Lockers can now be seen on a single report.
Transcripts When adding new records for courses with 0 credits, the credit in the HIS record now defaults to the Default Credit field of the Course selected.
Student Withdrawal Form The student name fields have been widened and also auto-wrap has been disabled to prevent overlapping with address.
Grade Report Cards The student name fields have been widened to allow for extra-long names. An extra-long name had the potential to interfere with the printing of the mailing address, fixed.
Student Emergency Card report The "Print Authorizations" option is now set by default.
Lockers This page will no longer be available for Parents, Students, or Teachers.
Define Student Grade Levels This page no longer warns about use in the "2015-16 School Year".
Copy Gradebook This process was generating an error when the "Gradebook Assignments (GBA)" option was checked and any gradebook assignment used Narrative Grading, fixed. Also, the Gradebook Low Grade and High Grade fields were always set to 0 even though the teacher had these values set appropriately, fixed. Also, Narrative Grading scales were not copying to the new teacher if the scales were being used by the first selected gradebook, fixed. Narrative Grading will now only copy if the "copy to" teacher number is different from the "copy from" teacher number.
Gradebook Scores By Student / Assignment The % and Points Earned fields were not refreshing after a percentage score was entered, fixed.
Gradebook Manage Students Students who had been manually added to a gradebook would be inadvertently Dropped from a gradebook when the Start and End Dates were edited, fixed.
Daily Present by Teacher/Month report This report was not correctly displaying data on the first day of school, fixed. Also, it will no longer include Verified Not Absent codes that do not Count for ADA. Also, the report heading has been changed from "Daily Attendance by Teacher" to "Daily Present by Teacher" to better match the report's name.
Student Demographics Teachers can now see the link to Google Maps of student's address.
Student Immunization Card (Plain Paper) The report had the potential of printing the wrong description for the TB Test Type, fixed.
Student Medical Profile report This report now includes the home telephone number of the student.
Query Aeries Query will now properly display code descriptions even if the code in the code table includes leading zeros. This issue will be fixed by running AdminCS in the Aeries Client update.
Version Date - 9/29/2016
Page Comments
Mass Copy Gradebooks This new feature in Aeries, available under School Info | Functions, allows users with "Admin" access to the Gradebook Security Area, that ability to push gradebooks to many teachers at once by copying existing gradebooks already created. This includes copying a set of gradebooks from a previous school year or a school other than the current.
Grading Report Dashboard Elementary This is new page that will help guide people through the standards based grading process for elementary schools. It displays all Standard Based Grade features and reports. Pages and reports are organized by their steps in this process.
Grading Report Dashboard Secondary This is new page that will help guide people through the grading process for secondary schools. It displays all grading features and reports. Pages and reports are organized by their steps in this process.
Gradebook Scores By Assignment The ability to import scores from spreadsheets into the Aeries Gradebook is now available! The accepted file formats are .xlsx, .xls, and .csv. If the header row is included, the system will try to match the headers with the required fields. Currently, the required fields are Stu Id and # Correct. Also, the scores grid can now be exported to an Excel file.
Gradebook Missing Assignments By Class report This is a new report which displays students with missing assignments by class. For traditional elementary schools, it displays by teacher.
Gradebook Scores By Student The "Max Correct" header has been changed to "# Correct Possible". Also, a link to the Standards Based Progress Dashboard has been added to this page.
Gradebook Security Extra precautions have been added to make sure teachers cannot update gradebooks that don't belong to them.
Standards Based Progress Dashboard This dashboard is now available for secondary schools. It allows users to view student progress on Report Card Standards. It also now displays within the main Aeries Navigation instead of as a stand-alone page.
Online Help The following pages now have context-sensitive help on help.aeries.com: NSLP Import, CASEMIS Import, and No Show Setup. Additionally, the Online Help for Security pages have been updated.
504 Plans The records on this page now sort by Date Descending.
Student Profile The Counselor/Elementary Teacher field now displays on this page.
Section Totals from CAR report This is a new report in Aeries Web. It matches the functionality of the same report in the Aeries Client.
Code Table report An option has been added to hide inactive codes. Also added the TG and SRT fields to this report.
Google Classroom Some teachers were not able to access Google Classroom because of case sensitivity when evaluating their group memberships, fixed. When adding a student to a Google Classroom if the student already existed in that classroom an error would be reported on the backend, fixed.
Standards Based Missing Mark report This report now honors "Y" in addition to blanks populated in the Missing Mark field in Standards (STN.MM).
Standards Based Options This page now sets the "Enable Web Only Features" District-wide instead of allowing it to be School-based.
UC Eligibility Report and CSU Eligibility Report These reports have been updated to handle the new 2015-16 SAT I scores.
Smarter Balanced Cards (SBAC) - CAASPP The "CA-" prefix has been removed from the student State ID.
Apple School Manager Extract This process was generating an error when a District did not have any XRF records defined for secondary enrollments, fixed.
Student Count (CBEDS) reports These reports had the potential to not match the Client reports when the CALPADS Cross-Reference values were defined at the school level (XRF.SC <> 0), fixed.
CASEMIS Import Matching logic has been enhanced to only evaluate the first 15 characters of a student's first and last name. Since the maximum length for those fields are 15 characters in the CASEMIS file spec this will be able to identify more students.
Security Permissions There was the potential for a display issue on the permissions tab text for the "Current Year" and "Last Year" tabs, fixed.
Phone Numbers Phone Numbers throughout Aeries have been adjusted to use a new input control that works in all major browsers.
Standards Based Input The WYSIWYG Editor on this page was not working in Firefox, fixed.
Referrals Approval This page, when selecting to edit a record, was not properly switching to the selected students, fixed.
Summary of Students by Teacher report This report now excludes courses tagged as "Exclude from Teacher Totals".
Class Rosters The Print Additional Lines option stopped adding vertical lines with the 9/5 release, fixed.
Master Schedule and Scheduling Master Schedule The Print Class Roster button was not filtering to the selected section, fixed.
Period Absence Audit report This report was sometimes generating duplicate rows, fixed.
Gradebook Standards Code has been adjusted when processing the relationships between standards to prevent excessive processor usage on servers.
Login Background Special Login Backgrounds will be displayed during the upcoming Sacramento Users Conference to highlight areas around the conference in downtown Sacramento.
Version Date - 9/16/2016
Page Comments
Gradebook Assignment Categories Categories can now have colors assigned to them. A color strip now displays at the top of the assignment columns on the Scores By Class page if any assignment category has color.
Gradebook Scores By Class The Assignment Quick Info popup now includes Category Description. Also, the Status/Comment icons were not displaying on low resolution monitors, fixed.
Gradebook Options A new option to "Hide Dropped Students" is now available. If checked, dropped students will be hidden on the Scores By Class and Scores By Assignment pages.
Parent Portal: Student Profile and Quick Test Results A print button has been added to allow printing the new SBAC Test Results report, starting with the Spring 16 testing administration.
CAASPP Test Results report The color bands have been adjusted to match the existing color configuration for similar tests (Green and Blue have been inverted).
Class Rosters The Class Roster Report now has a new "section selection" tool that enables filtering by teacher, section, course, period, subject area, or department for the set of sections a user wishes to include on the report.
Parent and Teacher Portals Additional places where address, email address, and other contact info might display for a student flagged as having restricted information based on their STU.DNR field are now appropriately hidden. This included the Authorizations, Emergency Contacts, Siblings, and Student Contact information on the Student Demographics page.
Many Student-Related Pages Many Student-Related pages now hide the student demographic data at the top of the page if the user jumped straight to that page without actually having access to it.
Calendar Totals, legends, and a Print Button have been added to the Calendar page.
Attendance Calendar report Staff Development Days were being included in the Total Days of Enrollment, fixed.
Browser Tabs Many Student-Related Pages throughout Aeries now support using multiple tabs or windows of the same browser to view and edit data on different students at the same time. There are still a few pages that do not fully support this though - so it is recommended that users do not attempt to view and edit different students using multiple tabs or windows of the same browser until it is announced that all student-related pages work correctly. Those instances are scheduled for completion in next week's update. In the past for most student-related pages, and for the pages that currently do not fully support this, using multiple tabs or windows of the same browser to view and edit data on multiple students could result in data being saved to the wrong student.
Missing Attendance Report and Attendance Submission Log These programs now properly honor the days of the week fields in the Master Schedule.
Import Test Results The update logic has been adjusted to use the assessment grade rather than the student grade in the test results file to update TST and CST. Also, added logic to delete "Unknown Science", part 49, from TST due to the invalid student grade level from a prior import.
Teacher Attendance and Teacher Attendance by Photo When clicking the "Mark Unmarked Students as Present" button in a Positive Attendance School also doing Daily Attendance, an error occurred, fixed.
Loop Demo The demo of Loop was not properly working in the Aeries Demo Database, fixed.
Medication and Medication Schedule Users were unable to modify existing dose records and the Last Dose status was not shown for all records that used "CON" as the Medication Code, fixed.
Daily Enrollment Summary By School report When printing totals by Program, errors were occurring when the program included values for SP, AP1 and AP2, fixed.
Version Date - 9/9/2016
Page Comments
Standards Based Grades New mark types for Free Text and Comment have been added. Setting a Standard as Free Text will allow up to 5 characters to be entered for the mark without being limited by "Valid Marks". Setting a Standard as Comment will allow a comment to be written inline with other Standards, like "English Comment". The ability to use these new mark types relies on a new Standards Based Option to "Enable Web Only Features". Please note that using these new features will disable access to Standards Based Grading in the Client! Also included in the Web Only options are two new methods of display comments: Shrink-to-fit and Advanced Formatting. These options will apply both to existing term comments and the new Comment mark types. Shrink-to-fit will modify the font-size on the printed transcript to allow for more text to be shown. The Advanced Formatting option allows teachers to use features such as bold, italic, and underline. Standards Based Options also now allows users to push options to other schools based on having Admin permission to the page. Accessing this page will now set the default Standards for Filler (0000) and Attendance (0001-0003) like it does in the Client.
Class Rosters "Grade Rosters" are now available as an option when running Class Rosters. Also, Field-level security is now enforced when student fields are selected to be included on this report.
Students with Duplicate Course Requests report This is a new report in Aeries to display situations where a student is requesting the same course twice.
Student Documents Users with "Admin" security access to Student Documents can now edit or delete files posted by others.
Scheduling Reject Analysis Listing report The "Sort by Counselor" option on this report now sorts by counselor name instead of number.
Standards This page now defaults the "Applies to Term" fields to True on new Standards.
Initialize New Standards Based Grading Cycle This process now allows for new track codes, and was not properly defaulting 4th Quarter Term dates, fixed.
Grade Reporting Options The Secondary Standards section of this page was adjusted to not include the new Free Text and Comment mark types and also not mention the Mark Type Legend which does not apply to Secondary Standards Based Grading.
Aeries Navigation The Aeries Navigation will now spell out "Standards Based" for many "SBG" pages.
District Rules This page now includes a button to "Initialize Contact Linking" when the Contact Linking rule is enabled.
Red Flags The Address History Red Flag is now visible.
Copy Scheduling Results to SEC & MST This process for Elementary schools with MST now update STU.CU with the teacher from the section of the home/attendance period when only selecting the option to Update Student Teacher (STU.CU).
Master Schedule The Copy button on this page now updates STU.CU and ATT enrollment records in an Elementary w/MST school for the attendance period.
Loop The SSO into the Loop system was not working if the Loop link wasn't clicked within 5 minutes of logging in to Aeries, fixed.
Load Grades From Gradebook The load process was not working when the Assignment Date Range was empty, fixed.
Classroom Attendance The "Mark Attendance as Complete for This Teacher" button sometimes displays in green color same as the submitted text color, fixed.
Version Date - 9/2/2016
Page Comments
Apple School Manager Extract (Beta) This new setup page allows districts to configure nightly extracts from Aeries to the Apple School Manager system where student and staff Apple IDs for your district can be managed. The nightly process will also FTP the files to Apple's sFTP server automatically.
Gradebook Google Integration On the scores by assignment page a new "Import from Google" button is available to teachers when Google Classroom is properly set up. This import will allow teachers to pull grades directly from Google into their gradebook to reduce double entry.
Google Apps Integration a) During the directory sync process tie logic has been introduced to overcome situations where the student username pattern does not create a unique account name for each student in your district. b) Google Classroom: A new tab has been added to configure Google Classroom settings. An option to add students to Google Classroom at the time when they are scheduled into a section has been added. An option to enable a Google Classroom nightly sync has been added to ensure that new students are linked to their Google Classrooms. An option to select only certain schools to be able to use Google Classroom features has been added. A new performance enhancement option has been added which, when enabled, will only look at the ESI table for a linked Google account; this will improve performance by decreasing outbound Google API calls during the linking process. c) Directory Sync Settings: When selecting the schools to sync within the Directory Sync and Google Classroom tabs, a Select All button is now available to speed up the configuration process. Options to suspend accounts that are no longer linked to a student record, and suspend accounts outside age/grade ranges have been added. Options to only sync students within a grade and or age range have been added. The "Match Existing Student Emails to Pattern" option has been updated with more clear wording "Override Existing Student Emails (STU.SEM) with Pattern". d) Changed wording on the Org Unit structure tab. e) Google Service Account Settings: A new teacher domain option has been added. The max requests per second field is no longer configurable and has been removed. f) Maintenance Functions: An option to delete all suspended student accounts within Google has been added. An option to populate the External Student IDs table with information from Google accounts has been added.
Security Users A new field has been added for Google Email addresses to enable districts to use this field instead of UGN.EM for Google Classroom.
Standards Based Options SBG Marks can now be set up with Default Scales for both percentage and rubric.
Teacher Standards Based Grades When loading standards based grades from the gradebook, the default scales defined in the SBV table will be used instead of blank values. Also, the Reset To Default button will reload the default values setup by the district.
Portal Options Require Comment and Can Mark Page as Complete are new options for every marking periods on the Grades tab. If Require Comment is enabled, at least one comment is required for each student who has a mark. If Can Mark Page as Complete is enabled, the "Mark Page as Complete" button will display on the Teacher Grades page and teachers can click the button to mark all students as "grading complete."
Teacher Grades This page now supports the Require Comment and Can Mark Page as Complete portal options. Also, the periods now display in red until the grading is marked complete. Also, the comment drop-downs now support hiding inactive codes and custom sort order.
Missing Mark Listing report A new option to Ignore Records Marked as Complete has been added to this report. If checked, the report will only display records that have not been marked as complete.
Student Demographics When adding a new student based on a sibling in the district, the logic will now properly update the new student's Next School, Residence School, Next Residence School, and Next Grid Code fields.
Class Rosters report This report was not handling track vacation above "F", fixed.
Discipline The "Add New Record" button at the top of the page now populates the DIS.SCL, DIS.SID and DIS.UN fields.
Student-Related Pages Many student related pages in the Medical categories now display Counselor and Elementary Teacher.
Loop Attendance Notifications Period Absence Messages were not listing the correct periods the student was absent, fixed.
District Assets Staff Check-Out This process was not working at the district level, fixed.
Staff Assets The print button on this page was not printing, fixed.
Resources / Assets The Count of Items and Available Items was not always correct. This page has been enhanced to re-calculate these values when checking in or out.
Student Search When the navigation was hidden, the Quick Student Search was not bringing up the Search Window after clicking the Go button, fixed.
Classes The attendance was not showing under the Today column on the last day of school, fixed.
Teacher Attendance Attendance notes were displaying in the wrong column for the first 10 days of the school year, fixed.
Version Date - 8/26/2016
Page Comments
Mobile Parent Portal The system was not properly handling when a student was flagged in the Records Release field to hide address and phone number information from parents, students, and teachers. The Mobile Parent Portal was still displaying this information on student demographics and contacts even when this option was set on the student, fixed.
Student Transcripts report This report can now be secured independently from the ability to view the Transcripts page. There is a new Security Area called "Transcript Report Printing" found beneath the "Transcripts" security area. AdminCS will automatically set this new Security Area for users with Read permission to Transcripts (HIS).
Classes When a class is taught by more than one teacher (according to the Master Schedule having TN2 or TN3 populated), then all of the teachers now appear in the Student Classes screen.
Aeries Analytics Dashboard A new option to Display By Subgroup has been added for dashboard items. Also, when creating Intervention records, the Grade Level field on the INV record was not being populated, fixed. Also, "Display by Class" dashboard items were giving an error if filtered by Subgroups, fixed. Also, past qualified students were displaying on the View Students window when filtered by Subgroups, fixed. Also, the selected dashboard on the menu now displays in bold.
Analytics LCAP Dashboards Dashboard items were displaying incorrect data if a subgroup had more than one level, fixed. Also, combined columns chart items were not displaying data, fixed. The >3% Subgroups now display when filtering, fixed. Also, LTEL Identification of students was not working, fixed.
Analytics Item Definitions The Subgroup Title has been modified to not accept semicolon (;) or vertical bar (|) in the title. The save process will remove them if there are any. This restriction has been added to support the Display By Subgroup option.
Gradebook Scores By Class The option to Sort Assignments By Due Date or Assignment Number is now available on the Scores by Class page.
Parent Data Confirmation Parent Data Confirmation now hides the contact step for students tagged in the Records Release fields to hide address and phone information from parents, students, and teachers.
CALPADS Extracts Importing new or replacement SSID files was not working when using IE 11, fixed. Also, the new SSID update process could error if there was data in the LAC.EAC or LAC.EAD fields and the STU.CID was empty, fixed. The CALPADS codes have been updated according to the new code set v8.1 from August 9, 2016.
Google Authentication Google Authentication (Identity Provider) information now only comes from the default database so this configuration will not need to be made in multiple years for users to log into previous years.
Navigation Student Other Section has been reordered to be alphabetical.
Work Permits The user is now prompted to enter a Default Expiration Date when the value in OPT does not exist, or if the current date is within 5 days of the expiration date or is after the expiration date.
API The Staff Gradebooks API, when output to XML, would sometimes generate an error, fixed.
Student Demographic Update Information report Some typos have been adjusted on this report: Guardian and Suffix were misspelled.
Logging Loop was logging failed attempts to disconnect for schools that were not using Loop, fixed.
Version Date - 8/19/2016
Page Comments
CAASPP Test Results report This is a new report to graphically display the CAASPP test results for the 2015-16 (SPRG16) administration. When running from the school, there are several options to select/filter students. If running from the district, a KEEP/SKIP Query is required in order to filter and run this report.
Parent Portal The navigational menu for parents and students has been updated to better fit the aesthetics of the rest of the site. Also, the navigation dropdown menus were not functioning properly on certain mobile devices, fixed. Also the mobile portal link would not always redirect to the mobile site, fixed. Also, in the Mobile Parent Portal, if a parent had access to a student at multiple schools the mobile portal would not display correctly, fixed.
View All Reports When entering the View All Reports form, the cursor will now be active on the filter field.
Seating Charts There is now a new Portal Option to enable teachers to setup seating charts before the ATT table has been initialized.
Student Demographics (a) When making a student inactive or pre-enrolled the options to drop classes and update course attendance are no longer optional. This will alleviate potential scheduling conflicts when re-activating a student who had classes scheduled. Changing the status of an existing inactive student to either a different inactive tag or pre-enrolled will no longer prompt for dropping classes, course requests, lockers, or updating course attendance. Also, when selecting to drop locker assignment only the Locker table was updated but the Student Locker field (STU.LK) was left populated, fixed. (b) Logic has been added to no longer allow deletion of a student if they have a related Gradebook record. (c) The Birth Country dropdown will now be in alphabetical order by country name rather than code although still keeping the United States, Mexico, and Canada at the top. (d) The Verification Passcode field is now visible to users with read-only access if the new District Rule is enabled.
District Rules A new option to "Allow Users With Read Permission to STU to View Verification Pass Code (STU.VPC)." has been added. When enabled, users will be able to view a student's VPC by clicking on the field in either Read or Edit mode.
Staff A new District Rule has been added to Auto-Generate New Staff IDs when a new Staff record is added.
Special Ed A "Quick CON" button has been added to this page.
Unassigned Lockers report This is a new option for the Locker Assignments report. It displays unassigned lockers along with their serial numbers, locations, positions, and (optionally) their combinations. Minor formatting adjustments were also made to the Locker Assignments report.
Loop Test Page For support purposes only. Actual SSO error messages are now displayed, telling support at which stage in the SSO process a failure occurred. Also there are now connect and disconnect buttons so that, while testing, support will not need to log out and log back in as often.
Online Help The Online help link has been updated for following pages: API Security, Block Schedule Calendar, CALPADS Extracts, and Update Absence Code.
API Staff end-point filters were requiring a case-sensitive match to return a record. It now ignores case.
LACOE Foster Youth Extract The transcripts file in this extract was reporting the currently enrolled schools rather than the school where the course was originally taken, fixed.
Classroom Photo / Seating Chart report Active Directory Teachers were unable to use this report, fixed.
Class Rosters report This report would generate an error when using the new "Block" option when a teacher had an apostrophe in their name, fixed.
Version Date - 8/16/2016
Page Comments
CALPADS Extracts The SSID Request extract has not been working since the 8/5/2016 update, fixed.
Teachers The "Max" field for Secondary Teachers was not displaying the correct field, fixed. There are two "Max" fields in the TCH table. One is used by Elementary Teachers and the other is used by Secondary Teachers to indicate the maximum total number of students a teacher can teach across all sections. This field can be used in conjunction with the Monitor Teacher Load school option.
Version Date - 8/12/2016
Page Comments
Student Profile A "Quick Print" button has been added to the bottom of this page. This button will perform a "Print Screen" of the Student Profile and automatically hide the navigation and header.
Student Demographics A "Quick Print" button has been added to this page. This button will perform a "Print Screen" and automatically hide the navigation, header, and buttons.
Attendance The Daily and Period Attendance pages now automatically "Quick Print" the report generated from these pages.
Login The login page now handles a user using the "Enter" key to "Continue" in after the Login button is pressed.
Loop Security A new "Loop Access" security area has been added. Now Loop customers are able to remove access to Loop for specific users and groups.
Loop A new Loop test page has been added to assist support in troubleshooting issues. Also, when emulating users in Aeries and accessing Loop, the system admin would not always see the correct Loop account, fixed.
Student-Related Pages Many student related pages in the Guidance, Interventions, and Test Scores categories now display Counselor and Elementary Teacher.
Gradebook Summary / Gradebook Summary Export to Excel report A new option has been added to this report: "Do Not Print Assignments". Assignment Details will not print if this option is checked.
Locker Assignment Errors report This is a new report that displays errors related to locker assignments. It works similar to the equivalent reports in the Aeries Client.
Import Test Results When matching manually and editing the student, the view would switch to the first page, fixed.
Fee Letter to Parent report This report has been adjusted to display Asset Information when available. It also now supports "mail-merging" more STU field and SUP fields and code descriptions. Also, the address blocks have been adjusted to better fit in windowed envelopes. The option to display Barcode instead of Copy Number has been removed since it only applies to textbooks in the Aeries Client. This report is also now available to be printed from View All Reports.
District Assets When checking out assets from the district level, the system now uses the most recent school of enrollment for a student as the "School Checked Out To" in the check-out record. Also, the new Asset Fee fields in the FEE table have been added to Query.
Lost Password page for Parents and Students A better error message is now given when an email address does not match an account.
CASEMIS Import Student IDs in the CASEMIS import files were previously numeric only and now support alphanumeric values.
Immunizations This page, when viewed frequently enough over a short time period would cause a system error, fixed.
Lockers This page would not run in schools that did not have any locker records already created, fixed.
Copy Scheduling Results to SEC & MST This process was not working properly when run for multi-track schools in the middle of the year, fixed.
Version Date - 8/5/2016
Page Comments
Language Assessment The Long Term English Learner (LAC.LT) and Years as EL in a US School (LAC.YEL) fields have been added to the page and report.
Import Test Results The import process has been adjusted since some users could experience a timeout when loading the data file. Also, the update process ended prematurely if the data file included commas, fixed.
Vaccination Requirements The Allow Age field (in months) now accepts 3 digits instead of 2 digits.
Career Pathways Extract Files This page was accessible only to system admins, now it is accessible to users with "administer" permission to Career Pathways.
Lockers This page will no longer include inactive lockers in the mass assign process. Also added logic to automatically del-tag invalid blank lockers (LKR.LK = " ").
Record Access Log Many fields on this page have been adjusted to properly limit the user's free-text entry to the correct number of characters.
Transcript Definitions This page no longer includes the option to print Social Security Number instead of Permanent ID. Permanent ID will now always print on transcripts. This is being done in preparation to remove Social Security Numbers from Aeries altogether.
Version Date - 8/3/2016
Page Comments
Gradebook Options There is now a new gradebook option to "Add/Drop Students Automatically when loading Scores By Class page". If enabled, the load process of the Scores By Class page will trigger the Add/Drop Students based on changes in Class Enrollment.
Time inputs Since the last update, pages that included a time in the record such as Assertive Discipline or Medical Log were not saving, fixed.
Version Date - 7/29/2016
Page Comments
Loop Attendance Notifications Aeries now supports sending attendance notifications through the Loop Communication system. Various options and configurations are available including: All Day Absences/Tardies, Period Absences/Tardies, Absence/Tardy Counts, and Previous Day Unverified Absence Reminders. For information on how your district can start using Loop or if you would like a free demo, please contact sales@aeries.com.
Loop For Loop customers, students now have the ability to set their Notification Preferences from the Student Portal Home Screen.
Students V3 API A new field (NotificationPreferenceCode) has been added to the Student Information endpoints.
Student Demographics Several fields have been moved for a more intuitive flow. Also Student Email has been added to the Student Data 1 tab, and Student Email on the Student Data 2 tab is now read-only. Also for Loop customers, Student Notification Preference has been added.
Student Asset Fees This is a new page located in District Assets - Students. A new fee can be added to a resource item associated to a student. Mass adding fees will be added in the near future.
Fees and Fines This page now displays Resource Fee information when applicable.
Hourly Attendance Reports and the Monthly Attendance Summary/Continuation report These reports now include the option to "Use Bell Schedule for Passing". This will allow for variable passing periods and even removing a passing period between two blocked periods. The Hourly Attendance Reports were not handling back-posting correctly when a student had a leave between the current enrollment and the Week Credited, fixed. Also, the Monthly Attendance Summary/Continuation report now includes a Grade footer like the Client version.
Lockers This page now includes the ability to Mass Assign Lockers. This process will honor KEEP and SKIP statements and includes options to limit by Odd/Even, Starting and Ending Locker IDs, Student Grade, Gender, and to exclude attendance programs (STU.SP) or not. Also includes the ability to overwrite or keep existing locker assignments. The update process is considered a "Long Running Process" and will be performed by the Aeries Reporting Engine. The user will receive an email when the process is complete. Also, the hyperlink on the Students page to the Lockers page was not automatically selecting the student's locker if it contained non-numeric values, fixed. Also, the Lockers page has been removed from the District navigation menu because it is school-based.
Gradebook Options The following options have been removed: "Filter Assignments By", "Count Assignments Within Date Range", "Display Assignments Within Date Range", "Count Assignments Within Number Range", "Display Assignments Within Number Range". Gradebook Terms should be used in lieu of these options. Existing gradebooks with these options already set will continue to work correctly.
Assertive Discipline Many fields on this page have been adjusted to properly limit the user's free-text entry to the correct number of characters.
Special Ed A new field has been added to the Special Ed screen for "IEP System ID" (also known as "Special Ed System ID"). The CSE.SEI field is designed to store the "Record ID" of a student being used inside the IEP Management System used by the district.
Course Attendance A spelling error has been corrected on this page.
Parent Portal Under certain rare circumstances a read-only flag might have inadvertently limited certain parent logins, fixed. This would have impacted a parent's ability to complete the data confirmation process.
Scheduling Master Schedule Board and Master Schedule Board reports These reports now properly honor the selected term to print.
SMS Board Filtering for a specific Trimester was not working properly, fixed.
Version Date - 7/22/2016
Page Comments
CALPADS Extracts This new page to the Aeries Web environment allows users to create CALPADS extracts. The page is still in "beta" so files should be verified for accuracy. As with the client version, the page is organized into tabs. For this release, the following features are available: Identifiers tab, Create SSID Request, Import New SSID file, Import SSID Replacement file; Other Options; Code Value Translations; and Schools. Many of the user options saved by the client version will be translated to the web, but we suggest to verify them before running any of the available processes. Other features will be released throughout the 2016-2017 school year.
Parent Portal The color theme has been updated to match the "Steel Blue" theme used by the Aeries Admin Portal.
New Year Rollover This process will now warn if a Summer or Intersession school is not set to "Do NOT Copy" because copying students from these schools could cause loss of data if the student is pre-enrolled elsewhere with course requests. The Inactive Status Tag will now allow codes that have been set as inactive in the code table (COD.TG > " "), allowing a code designated specifically for added to the inactive school during rollover, that cannot be set from the Students page.
Gradebook Options There is now a new gradebook option to Sort Assignments On Scores By Class by: Due Date or Assignment Number.
Gradebook Manage Assignments The assignments on the "Push Assignment To Other Gradebooks" and "Import Assignment Into This Gradebook" are now sorted by the modified date so that recently added and edited assignments are listed at the top of the list.
Gradebook Standard Selector The ability to quickly view "Recent Standards" is now available on the Type of Standards dropdown list. It will display the last 15 standards used if available. Also, this form will now only display "CA State (1997)" if it exists in the database. It also remembers the last Type of Standard used.
Gradebook - Add Assignment The system now remembers the last Assignment Type used and will default the value to either Summative or Formative.
Gradebook Scores By Class The auto-scroll was not working correctly when there were assignments with "Input By Standard" turned on, fixed.
Loop Parents and Students can now actively use the Loop environment from within Aeries. Parents can configure their notification preferences from the Parent Portal Home Screen. Students will have this same ability in a future release.
Contacts For Loop customers, when making changes to notification preferences if a parent portal account has already made a preference selection the user will be warned before being allowed to override this value.
Standards Based Progress Dashboard The "View Details" and "View Child Standards" links have been converted to buttons. Also, "View Child Standards" has been renamed to "View Related Standards". The Details view has been enhanced to be simpler and easier to read.
Standards A new field, Not Linkable to Gradebook Assignments, has been added to the standard. If enabled, the standard will not be selectable in the Gradebook.
Teachers The Teacher Search process now allows for searching by Staff ID. Previously, searching for numbers above 32,000 would generate an error, fixed.
Class Roster Report This report now supports printing multiple pages for blocked sections. Also, in elementary schools, the Track selection was not being honored, fixed.
API All versions of the API now support include a QueryString for "DatabaseYear" that should be in the format of "YYYY" with the year at the start of the school year ("2016" for the "2016-2017" school year). Passing this parameter will connect to a previous year database if a match is made. Otherwise, the system will failover to the "default" year database.
Schools V3 API 5 new fields have been added to the School Information endpoints. These fields are: ScheduleType, SessionType, AttendenceType, AttendenceReporting, and ScheduleBasis.
Attendance History This process was using the first day in the school calendar to determine the Attendance History years instead of using the database years. This potentially caused duplicate AHC, AHS, and AHD records when enrolling students in summer school, fixed.
Attendance Calendar report This report now warns that the "Multi-Track" version only prints Tracks A-F. The regular version will print 1 page per track.
Contacts The Name of Red Flagged Contacts are now Red and Bold in the summary list of contacts on this page. Also, email address in read-only view is now a "MailTo" link. Also, the Correspondence Language label for contacts was only displaying in Edit mode, fixed.
Quick CON The Name of Red Flagged Contacts are now Red and Bold.
Import Test Results The import routine had the potential to identify an incorrect default date, fixed. Also, this page now has an accurate Online Help link defined.
Version Date - 7/15/2016
Page Comments
Import Test Results This page has been updated to allow importing CAASPP Test Results for the 2015-16 school year, according to the July 5, 2016 layout using the "caret" delimited file.
Scores By Class The Scores by Class page now has the ability to add and edit status and comment information for students. This feature is represented by different colored triangle shapes within the score cells.
Locator Cards report The option to Print Verification Pass Code (VPC) has been added. Also, various text fields have been adjusted to better fit the space without cutting off. Additionally, “Counselor:” was added in front of the counselor name for clarity. The barcode was unable to be scanned since it was too close to the border, and it has been enlarged for more accurate scanning, fixed. In addition, the track code was not printing, fixed.
Security Since the 6/24 update, the ReadOnly tag was not being honored, fixed.
Lockers The Locker Assignment section of this page has been removed temporarily because it is not functioning properly. It will be fixed in a future release.
Version Date - 7/13/2016
Page Comments
Loop Single-Sign-On to the Loop Communication System is now available in Aeries. The OAuth configurations can be identified on the School Options page, on the District record.
Security There are now new Security Areas to define permissions in Loop.
Staff There is now a new field for Mobile Phone on the Staff Data page. If the district is using the Loop Communication Platform, a Notification Preference field is also now available on this page.
Staff API The V3 Staff API has been adjusted to include the new STF fields as well as include School and Loop Access permissions.
Hourly Attendance Report/Summer and Hourly Attendance Summary/Summer These are new reports in Aeries Web based on the reports in the Client version.
Career Pathway Extract Files This is a new page that extracts information from the new Career Pathway area of Aeries for analysis, evaluation, and aggregation for CCPT Reporting. This information can also be imported into other systems like Cal-PASS Plus's CTE LaunchBoard.
Grade Report Mark Verification Listing report This report now correctly handles teacher-periods with different sections and courses. Also, when selecting a single mark, a different report in Portrait view will now be generated.
Online Help The New Year Rollover page is now linked to online help and other minor adjustments have been made.
Version Date - 7/8/2016
Page Comments
Teacher Query Query can now be enabled for teachers. There is a new security area called "Query for Teachers" that can be enabled for all or selected teachers. Teachers always must include the STU table in all queries and do not have access to the CHANGE, KEEP, or SKIP commands.
Query Users without permission to "Saved Queries" or "Query Letters" will no longer see these options on the Query page.
Query The definitions for the PRS and CON tables have been updated.
School Options A new option at the district level to enable the Loop Communication System has been added.
Contacts Districts using Loop now have a new field called "Notification Preferences" that can be established on each contact.
New Year Rollover This process was overwriting previously set grade and program codes when updating a pre-enrolled student record using the "Next" fields from an active copy of that student, fixed. Also the rollover process was not copying forward User Codes 11-13 and Old Stu#, fixed.
District Assets Alphanumeric asset barcodes are now supported and the maximum length of barcodes is now 50 characters. Also when scanning a student id barcode, non-numeric characters are now ignored. Also when scanning "Warning" and "Success" sounds have been added.
District Resources/Assets On the Items tab, support has been added to scan many items remembering the previous selections. Also, the Asset Number is no longer editable. Also, the Warehouse field is now a drop-down list. Also, you will now be presented with an error message when attempting to add an item barcode that is already in use.
Parent Data Confirmation This page would sometimes "flash" on the screen before rendering correctly in some browsers, fixed.
Branding References to "Eagle Software" and "Aeries" have been made consistent throughout the system and many pages that did not previously display a browser "icon" for Aeries now do so.
Master Schedule and Scheduling Master Schedule Sections with credits of 10 or more could not be saved from these pages, fixed.
API A V3 end point for contacts has been added that includes the new Contact Notification Preference field.
API The V3 "Student Extended" end point was giving an error, fixed.
Version Date - 7/1/2016
Page Comments
Military Survey Audit This new page, similar to the Residence Survey Audit page, will allow office staff to review the parent response and confirm or reject each entry. Confirming a record will create a PGM record with code "192 - Armed Forces Family Member".
Parent data confirmation The "Residence Survey" step has been renamed "Family Information" to allow for more general questions to be asked in this step. Also, on this step there is a new question regarding parent/guardian military status which will, similar to the Residence Survey, need to be confirmed by office. This confirmation process will be available on the new Military Survey Audit page.
Portal Options Under "Parent Data Changing" the Residence Survey tab has been renamed to "Family Information". Military Survey questions have been added and are configurable on this tab. The Family Information tab also includes new options to disable the Military Survey and Residence Survey from displaying during the data confirmation process. The system defaults both survey areas to being enabled but has the ability to disable either of the questions if needed.
Print Master Schedule Board This is a new report. This report can be printed from the Master Schedule Board.
Free and Reduced Meals NSLP Eligibility Information has been updated for the 2016-2017 school year.
Aeries Analytics Intervention Count is a new type of Analysis Indicator.
Course History Institutions This page now has a "Display References to this Record" option that will show a list of references to the current record and includes the option to limit to the current school. Also added logic to verify that a record can be deleted before allowing it, and ensure the ID field can be changed before allowing based on existing references.
Students This page will now allow modification of State Student ID (STU.CID) with delete permission to Transcripts HIS (like Client) or delete permission to Student Data STU (current logic in Web).
Various pages The Help links have been updated on various pages
Parent Portal The mobile portal link is now a bit larger to help reduce the possibility of parents mistakenly clicking logout. The mobile link now also takes the parent directly in rather than having them sign in a second time.
Security Additional security measures have been put in place to ensure a user cannot access a student in a school they do not have access to.
Student/Parent Portal Parents/Students security groups can now view the 504 page if they have the correct permission.
Student Profile The "Current Programs" widget now displays 504 plans from the FOF table.
Google Authentication The case-sensitivity requirement for an Aeries account and Google account validation has been removed.
Student Demographics When making a student inactive or pre-enrolled, this page had the potential to set the student leave date to an invalid date, fixed. Also when inactivating a student, the Course Attendance Leave Date will now default to today instead of tomorrow (like Client).
Standards Based Setup Template The filler now supports one or more lines. The number of line that users can add has increased from five to ten lines. Extra empty fillers were added when Pushing to SBE with the "Hide Top-Left & Top-Right Sections" turned on, fixed. Also at a low resolution, 1280, the long text in the filler ran over the border and sometimes the standards ran over the bottom border on the second page when opening a template, fixed.
Classroom Attendance In certain circumstances, the classroom attendance page was not displaying correctly for teachers with blocked periods with the Portal Option of “Take Attendance for Each Period in a Blocked Section (MST.BL)” turned on, fixed.
Mobile Parent Portal Rubric grades were displaying incorrectly with percentage marks, fixed.
Medications The red flag on the medication page was not working correctly, fixed.
Version Date - 6/24/2016
Page Comments
Student Classes A "Quick Print" button has been added to this page to reduce the number of clicks required to run this report.
New Year Rollover The New Year Rollover has a new option "Do NOT Copy Student Records from This School (Students at this school not copied elsewhere will still be copied to the Inactive School)". Also added logic to disable the "Increment credit requirements in Graduation Requirements" and "Copy next year's schools to current year in Streets" options if they are unnecessary based on existing data. Also, the New Year Rollover will now create default values for SUP and DSD tables when they don't exist in the prior year.
Security In prior years the dropdown was only displaying the current year's schools, fixed. Also teachers were read-only system-wide in prior years, now assigning prior year security for teachers will allow change permissions. The teacher portal group will remain read-only in prior years.
LCAP Dashboards The Att % Chronic indicator has been adjusted to only include students that have > 10% of days enrolled not present. NOTE: To update the LCAP Dashboards, the Update button needs to be selected on the Analytics System Config page.
Aeries Analytics ATT Percentage indicator type will now look at Attendance History table (AHS) if the option to "Calculate Attendance History Through Current Day?" is enabled. Also, it will only process students who are enrolled for more than 10 days.
Courses The CBEDS codes have been updated according to the new CALPADS code set (version #8.0) for the 2016-2017 school year.
Online Help Many pages now have context sensitive online help: Account Settings, Career Pathways, District Rules, and Transcripts.
NSLP Import The district name has been added to the sFTP downloads folder to distinguish between multiple districts in a shared Reporting Service environment. Also all temporary files will be created with the current date and time in the filename to ensure that they are unique and to allow for a historical record of imports. Also if using sFTP and an older version of an imported file with the same file name contained more rows than the current file there was the potential to import old data, fixed.
CASEMIS Import The district name has been added to the sFTP downloads folder to distinguish between multiple districts in a shared Reporting Service environment. Also all temporary files will be created with the current date and time in the filename to ensure that they are unique and to allow for a historical record of imports. Also if using sFTP and an older version of an imported file with the same file name contained more rows than the current file there was the potential to import old data, fixed.
Scheduling Course Request Letter Sorting by student name was not correct for students with 2 last names, fixed.
Student Transcript report This report had the potential to not run when "Print/Define TTP" is enabled but there are no Things to Print defined in Transcript Definitions, fixed. Also will now include score values for AP and new PSAT tests when Things to Print is not defined.
Email Logging Under heavy use there was the potential for emails to fail to send because of conflicting IDs in the Email Log, fixed. Also, to save space on SQL servers, EML will no longer create a redundant LOG entry. Also, the Gradebook email to parents feature and send emails form will log multiple recipients in the same Email Log record instead of logging individual entries for each recipient.
Portal Options Under the miscellaneous tab the "Hide students in parent portal" option was in certain cases not honoring the active students flag, fixed. Also the weekly progress email will no longer send to student's hidden with the "Hide students in parent portal" option.
Parent Portal Clicking the "Change Student" link was automatically linked to the "Add new student" page, it now simply opens the change student menu. When a parent's default student had multiple schools there was the potential for a student record that was not listed in the change student list to be shown anyway, fixed.
Gradebook Summary report This report was giving an error when a student had a score of "0", fixed. Also, sorting by student name was not correct for students with 2 last names, fixed.
Scheduling Reports Some scheduling reports have been adjusted to make the order of fields consistent with the rest of the system: Scheduling Master Schedule, Scheduling Class Load Analysis (also problem with sort by Department and Period has been fixed), Class Load Analysis (also high grade wrapped to 2 lines for translated grade levels has been fixed).
Mass Change or Add Course Requests This page had an issue getting the correct number of students to update based on the courses they currently had, fixed. Also the Aeries LOG table now records the old course when dropping a course.
SMS Board When adding a class for a teacher in the same period, the section was not being added, fixed. Also, the Scheduling Group field now supports School-Based Codes.
Scheduling Master Schedule The Copy Section process was not working properly, fixed.
Version Date - 6/15/2016
Page Comments
Classroom Attendance The Classroom Attendance page was not honoring the "Take Attendance for Each Period in a Blocked Section" option from the Portal Options page. When this option is turned on, clerks and administrators can take attendance for each period individually. Also, taking attendance with an absence code was not honoring the period block in a negative attendance school, fixed. Also an option was added to not show inactive teachers, the Student ID is now a link that redirects to the Student Attendance page, and a Classroom Attendance link can also be found under Teacher Emulation in the navigation.
Attendance Submission Log This page now properly supports the "Take Attendance for Each Period in a Blocked Section" option from the Portal Options page.
Analytics There is now an option on the District Rules page to exclude specified Student Attendance Programs (STU.SP) from being included in Aeries Analytics processing.
Assertive Discipline This page has been updated to identify students with a 504 plan in the same manner that is currently done for Special Ed students. The FOF table will be searched first and then PGM if nothing was found in FOF.
Course Title Translations The Aeries Parent Portal now supports displaying Translated Course Titles in additional areas: Grades, Classes, Class Summary and Course Attendance.
Transcript The Credit Summary was not displaying a "TOTALS" line when no HIS records existed, fixed.
Copy Grades to Transcript / History The "Copy Grades to History" page has been renamed to "Copy Grades to Transcripts" to better clarify its functionality.
Drop-Downs Many pages throughout the system now support Code-Value Sorting and Code-Inactivation. Most pages in Aeries already support these features. This release adds an additional 14 pages and more will be added over the coming weeks.
Course History Institutions This page will now accept School Taken# values over 32,767. Also that field was being logged in the LOG.SC incorrectly, fixed.
Bell Scheduler The calendar list on this page jumped to the top of the list after a date was selected, the X was not shown when a schedule was copied, and the title in the key type box was not left justified and was not wide enough, all fixed. A new Weekday column has been added to the calendar view.
Student Contacts report The Comments field was being cut off on this report, fixed. Also, there was a typo in Birth Date, fixed.
Version Date - 6/10/2016
Page Comments
Portal Options On the Miscellaneous tab there is now an option to hide students from the parent portal by status tag.
New Year Rollover This process was rolling active students with next school set to zero into the Inactive school even if their next grade was valid for the current school, fixed. When active students were copied to the Inactive School, the Last School and Old Student Number fields were not updated, fixed. The Copy Security process was using deprecated functions causing schemas to be added for each user, fixed. Also modified all processes to use the DBO credentials for both the current and new year, specifically for the Copy Security process. The option to increment Street table grades wasn't including Preschool and Transitional Kindergarten, fixed.
Drop-Downs Many pages throughout the system now support Code-Value Sorting and Code-Inactivation. Most pages in Aeries already support these features. This release adds an additional 19 pages and more will be added over the coming weeks.
Test Details CAHSEE test results on this page now show pertinent information about the subparts of the CAHSEE test.
Teacher Standards-Based Grades The drop-down list of Standards has been adjusted to display more data.
Grades By Teacher Step 2 of the Load process now defaults to the most current gradebook, even after the end of the school year.
Gradebook Dashboard The Gradebook Dashboard now displays the most recent gradebooks as "Current Terms", even after the end of the school year.
Class Summary Now displays the most recent gradebooks as "Current Terms" after school ends.
GPA Computation The GPA Computation was not processing Off Grade Courses correctly for schools with a low grade under 9, fixed.
Student Transcript report This report was including Work in Progress after the end of the school year if there was a deleted (del-tagged) month in the Calendar, fixed.
Logging In some instances, the IP address field would not be logged along with a LOG entry, fixed.
LACOE Foster Youth Extract The extract had the potential to fail when tracks were enabled for a school and no tracks actually existed, fixed.
Attendance Log report This report now has a page break on period option. Also, various sorting and paging anomalies have been corrected.
Scheduling Class Load Analysis Report This report now has a "Deviation" column to display the student count difference for that class compared to the average for that course.
Student Demographics When making a student pre-enrolled ( * ), this page will no longer ask to Drop Classes or select a Leave Date.
Version Date - 6/8/2016
Page Comments
Standards Based Report Card Templates Since this feature was released, when editing standards from this page, the BID, TS, ST, SQ and some grade fields were being blanked out from the STN record. Also the STN.CA field was blanked out if the original CA value was not in the category drop-down list on the Standard Edit window, fixed. Please contact Aeries support if you think you may have been impacted by this issue. AdminCS in today's update will attempt to correct any data that was blanked out.
Scheduling Master Schedule Since the 6/3/2016 update, new sections could not be added using the Scheduling Master Schedule page, fixed.
Gradebook The Gradebook now consistently considers the "TX" mark to be "Missing". It continues to not count against the student.
Define Email Text The Correspondence Language has been removed from this page.
Query Query did not support comparisons on comment fields when the condition occurred after the first 255 characters of the comment, fixed.
Query Recently added tables and fields are now available in Aeries Query.
Version Date - 6/3/2016
Page Comments
API Adjustments have been made for the upcoming full release of Version 3 of the Aeries API. This batch of changes includes the ability to add assignments among other features. Microsoft's Class Notebook team will be working with these new API end points to build an interface between OneNote and the Aeries Gradebook: www.onenote.com/edupartners. Further details will be released soon.
Gradebook Restore The restore page has been enhanced to be more user friendly. The "Load Into New Gradebook" option is now selected by default. Messages have been added to inform users of the selected options. Also, if an existing gradebook was selected in Step 1, a backup of that gradebook would be created before restoring. The restore process was restoring a backup into the current gradebook instead of the selected gradebook in Step 1, fixed.
SMS board When scheduling for next year in SMS if the user changes a Course ID for a section with students in it, a form appears "Change Students Course Requests?" with 3 choices of actions. This process did not occur in the Web version which caused SSS records to be inaccurate for scheduled students, fixed. Also, the Days checkboxes have been added to the section information showing above the page. The TeamCourseGroup (CG) and SemGroup (GP) textboxes have been changed to Dropdown lists. Also, clicking on empty first row cells caused the grid to be unjustified, fixed.
SMS Builder The Days, TeamCourseGroup, Team#, and SemGroup have been added to section 4. Also, Tch2,Tch3 and MultiTch have been removed from section 4.
Weekly Progress Report Email When the External Portal URL (located on the school options page) is populated the Weekly Progress Report Email will include a link back to that URL to allow easy access to your Parent Portal page directly from the parent's email.
Streets This page now includes the options to "Auto populate Next Year?" and "Auto populate higher grades?"
Emergency Contacts This page now includes Student's Mobile Phone.
Transcript Definitions This page now includes the Off Grade Courses Term Disclaimer on the GPA Options tab.
Print Student Transcripts report This report now honors the "Off Grade Courses Term Disclaimer" text on courses taken prior to the current school's grade-range.
Various Student related pages These pages now display Red Flag Comments in red so that the data is more noticeable.
Student Intervention Plan report The "Show to Parent" field has been removed. Also, this report now displays the Birthdate field. Also, this report was cutting off comments in the Goals section, fixed.
Schedule Master Schedule Changing the course of a section was not cascading down to the SSS table, fixed.
Names And Addresses This page was not working, fixed.
Security Since portal group security is only available for the current year, teachers were not able to view last year's data without having explicit group or user security permissions. The teacher portal group's read permissions will now be effective in all years.
Gradebook Quick Data Entry The Student dropdown list included students with "Not Applicable" score, fixed. Also, entered score was not displaying in the main grid, fixed. Logic has been added to prevent Quick Data Entry from updating Not Applicable / Transfer Grade score unless the "Override Not Applicable / Transfer Grade" option is checked.
Initialize ATT/ENR This page was using the first day in the school calendar to determine the ENR year instead of using the database year. This potentially caused duplicate ENR records when enrolling students in summer school, fixed.
NSLP Import The sFTP port option and the enable/disable scheduled process buttons have been added back to this page.
Teacher Emulation Now both active and inactive teacher accounts may be emulated.
Class Summary When teachers would change schools, the class summary had the potential to show some cached data from the school that the teacher had been in previously.
Gradebook Backup The backup process was giving an error when the backup comment contained a slash, fixed.
Ineligibility Listing report This report wasn't honoring the option for which GPA type to use, fixed.
Grades by Teacher A value of "1" was automatically inserted into the comment field when doing a Mass Add Values the second time, fixed.
Version Date - 5/27/2016
Page Comments
New Year Rollover (BETA) The New Year Rollover is now available in the web-based version of Aeries. The AdminCS version is still available for districts who do not want to use this new functionality in the Aeries Web-Based Environment. This new method drastically streamlines the rollover process and has been tested to work about 10 times faster than the AdminCS version. This page is located in School Info | Functions. There are 2 tabs on the New Year Rollover page: Settings and Processes. The Settings tab includes District Wide, Inactive School and School Based settings, with the option to push one school's settings to selected schools. The School Based settings will display while selecting the District School Code (0) to facilitate easily setting up the defaults from the district and pushing the School Based settings to other schools. The District Wide settings will not display unless viewing the District School Code. All of the settings are stored in a new Rollover Settings (ROL) table that will roll forward to the new year in both the Web and Client rollover processes. The Processes tab includes three categories: Pre-Rollover, Rollover, and Post-Rollover. The Pre-Rollover section includes reports to be run prior to the rollover: Pre-Rollover Audit Listing, and Table Record Counts (Pre). The Rollover section includes details on how to set up the rollover, and a button to "Start Rollover". The Post-Rollover section includes reports to be run upon completion of the rollover: Missing Student Report, and Table Record Counts (Post). Please note that the Rollover process must be run under HTTPS and DBO login credentials must be provided. This new page is marked as "Beta" in this release in order to indicate that although districts can go ahead and use this new process, we highly recommend being very diligent at checking and verifying the success of the rollover process. Extensive testing was completed on many different district and school configurations but we still recommend that you test this process on test databases and verify the accuracy before running it on your production database.
Behavioral Emergency This is a new page to track behavioral emergency information such as mechanical restraint, physical restraint, or seclusion. A report has also been added to print this information. The information is stored in the new BER table and will be used during the next Civil Rights Data Collection submission.
Gradebook A new "Show Point Ratio" option has been added to the gradebook. If checked, the Point Ratio will display on the Scores By Class page. This option only applies to Total Points Grading gradebooks.
Gradebook Summary report An option to "Show Point Ratio" has been added to this report.
Graduation Status This process will now include currently enrolled classes with zero credits in the detail section.
Graduation Status Report by Student This report has been adjusted to fit more data on a single page.
College Test Scores A new tab has been added to the College Test Scores page to display the PSAT 8/9 (formerly known as ReadiStep) scores and benchmarks. Also, the corresponding report has been updated accordingly.
Reports Cards Since the last update, sorting report cards was not working, fixed.
Smarter Balanced Cards (SBAC) - CAASPP report Teachers are now able to run this report or their students as long as they have Read permissions to the "Student Test Settings" (STS) security area.
Class List By Teacher report This report now honors the KEEP/SKIP process.
Scheduling The "Scheduling for Next Year" label has been added to the following screens: Course Requests, Scheduling Master Schedule, Scheduling Setup, Update Course Request Options, Class Roster report, and the Student Locator Cards report.
Scheduling Master Schedule When scheduling for next year, the Next Grade of students is now displayed.
Update Attendance This page will now default the Enter Date when the Leave Date is modified.
Classroom Attendance This page now honors track vacations for new tracks G through Z.
Teacher Logins The option to Highlight State Reporting Fields has been removed for teachers.
Career Pathway Dashboard Running this page from the district level would sometimes generate errors, fixed. Also, additional Survey questions have been added for each Career Pathway to assist in CCPT reporting.
Classroom Photo / Seating Chart Report Since the 5/6 version teachers were not able to access this report without read access to MST. Due to the nature of the report and its usage, teachers will now be able to access this report with read access to ATT, while user type accounts will still require access to MST.
Teacher Emulation Teacher's with access to multiple school would only display once, fixed.
Manage Parent/Student Accounts All confirmation messages on this page have been changed to use the new style. Also certain confirm messages would continue without waiting for the user's response, fixed.
Standards Based Grade Template This page was not displaying correctly when viewing on a screen size of 1360x768, fixed.
Teacher Attendance and Teacher Attendance by Photo These pages displayed an error when there were no calendar (DAY) records in a school, fixed.
Students With More or Less Than N Course Requests report When sorting by "Counselor Name", the system was not handling multiple counselors with the same name, fixed.
Mass Change or Add Course Requests The "Print List" feature was not working, fixed.
Physical Fitness Test Error report This report was displaying Japanese as an invalid race code, fixed.
Version Date - 5/20/2016
Page Comments
Standards Based Report Card Templates This new feature of Standards Based Grade Reporting allows districts an easy drag-and-drop method for setting up report cards for next school year without impacting the current report cards that may be in production. An unlimited number of different report card layouts can be configured and evaluated using this screen. Existing report card layouts can be imported and when complete, final report card layouts can be copied to the active report card for the district. At this time only the Portrait format of the report card is supported. The Landscape format will be available in the future.
Course Titles and Report Card Translations Secondary Report Cards now support printing Course Titles in multiple languages. The Courses Table/Page has been updated to contain 6 additional Course Title fields to store translations of the official Course Title.
Victims A new field has been added to this page: Harassment Based On "Sexual Orientation". Also, the "Beliefs" field has been changed to "Religion". These changes were made according to the new requirements for the next Civil Rights Data Collection.
Translations Parent Login - In Korean the "Next" button was mistranslated, fixed. Class Summary - More Spanish and Vietnamese translations have been added. Gradebook Summary - More Spanish and Vietnamese translations have been added.
Assertive Discipline When adding a new record, the student SSA date was not being saved, fixed.
Get "Shortcut Key" When the navigation was hidden or when the "Display Student Search in a Centered Popup" was unchecked on the Account Settings page, the GET shortcut key was not working, fixed.
Teacher Attendance by Month This page was displaying as read-only when there were less than 12 months in the school calendar, fixed.
Student Groups This page would not allow non-admin users to access it, fixed.
Security Users Emulating a user that previously had no school access would not work until the cached value was refreshed, fixed.
Manage Teacher Portal Accounts Users could add but not edit accounts, fixed.
Send Emails The "Add Recipients" button was not displayed correctly in Chrome, fixed. Also, the Save button on the text editor was removed since it was not necessary.
Absence Verification Letter This process now shows all absence dates for a student on the same page and now sorts correctly.
Version Date - 5/16/2016
Page Comments
Security Groups Inherited groups were automatically expiring permissions when no permissions existed in the parent group, fixed.
Manage Parent Student Accounts When emulating changing students would log the user out.
Version Date - 5/13/2016
Page Comments
Navigation A new icon has been added which, when clicked, allows the navigation bar to be temporarily hidden on any page.
Career Pathway Career Pathways is a new way to manage "Career Technical Education" information. This new screen, only available in the Web-Based Version of Aeries can be used to gather information for CCPT reporting as well. This screen is optional this school year but will be required to be used next year. Data from the CTE table can be converted to the new CPW and CPH tables by using the District Rules page and enabling the "New Career Pathways" option. Doing so, will disable the old "CTE Pathways" (CTE) table in both Aeries Web and the Aeries Client. Next Week's update to the CALPADS EOY extracts will honor this option and extract data from either the old CTE table or the new CPW/CPH tables.
Career Pathway Dashboard This new screen, secured by the new "Career Pathway Courses" Security Area, allows for quick and effective management of Career Pathway information in Aeries. Courses assigned to Pathways can be linked and given the appropriate "Pathway Level" of "Intro", "Concentrator", "Completer", or "Academic Support". Students in these courses, in the pathways, or having passed the completer course will also be listed and can be flagged as Pathway Participants or Completers in mass.
District Rules A new option to "Use New Career Pathways (CPW) tables instead of old 'CTE Pathways (Perkins)' (CTE) table" has been added. When enabled, a button to convert CTE data to the new CPW and CPH tables will also be displayed.
Courses The Career Pathways tab has been updated to reflect a new design for the CCP table. This update will wipe out any information previously populated in this table. The new design of this table makes the information school-based and replaces the old "Completer" flag with a "Level" field of "Intro", "Concentrator", "Completer", or "Academic Support".
Aeries Security To increase ease of use and consistency between databases, security tables will now always come from your district’s default database as defined by the AeriesNetConnections.config. Multiple years of permissions now exist in the default database with a new year field specifying permissions for Current Year, Last Year, and All Prior Years. Initially after applying the update, all users who have permissions in the current year will be granted those same permissions as read-only in prior years. Also, users will now no longer be able to set their password to be the same as their username.
Security Users This page has been completely redesigned. Admins may now emulate any user from this page. The permissions, groups, and school access areas are now to the left of account information. Accounts may now be set to change password on next login. Permissions are now available to be applied to the last year or all years before last year. User permissions may now be set to expire (expiration excludes read permissions). The new user account search displays all users in a paginated format and is searchable by username, first name, last name, or staff id. We've added select/clear all buttons on both the permissions and school access areas. The new staff search will auto-populate first name, last name, and email address if that information is in the staff table and no existing information is present in those fields. UGN accounts that had been DEL tagged could not be re-added, fixed. This page is now only accessible from the default database. The “Display Permissions Only” checkbox has been reworded for clarity.
Security Groups This page has been completely redesigned. Users may now be added or removed directly from a selected group. The permissions area is now to the left of group information. Permissions are now available to be applied to the last year or all years before last year. Group permissions may now be set to expire (expiration excludes read permissions). We've added select/clear all buttons on the permissions area. This page is now only accessible from the default database.
Security Portal Groups This page has been completely redesigned. Portal groups will be read-only in prior years this includes all teacher type accounts. Portal Group permissions may now be set to expire (expiration excludes read permissions). We've added select/clear all buttons on both the permissions and push to other schools areas. Increased efficiency of the push to other schools feature which had the potential to timeout for larger districts.
Manage Parent/Student Accounts Users with access to this page may now emulate parent/student accounts.
Security Tables Permissions This page is now only accessible from the current default database, and only can be used for current year permissions.
Security School Access This page is now only accessible from the current default database.
API Security This page is now only accessible from the current default database.
Manage Teacher Portal Accounts This page is now only accessible from the current default database. Duplicate usernames could be added on this page, fixed.
Scores By Class The "Show Trend" option has been added to this page. If checked, the Trend graphs will display for students that have 10 or more applicable scores. Currently, this option is only available for non-rubric gradebooks.
Special Programs The Armed Forces Family Member program, PGM.CD = 192, has been added to the Programs.
Loop Integration The Aeries Demo Database now contains an integrated link to the Loop Communication System. Additional integrations will be available over the coming weeks and months.
Define Email Text This page has been moved in the navigation tree to be more appropriately located under School Info | Portal Management.
Mass Create Portal Accounts This page has been moved in the navigation tree to be more appropriately located under School Info | Portal Management, and has the new title Auto/Mass Create Portal Accounts to emphasize its ability to enable ongoing automatic account creation.
Staff Field level permissions were not being honored for all users, fixed.
District Resources The check-in and check-out process had the potential to get SQL Timeout Errors, fixed.
Graduation Status The process was not properly splitting course credits when it exceeded a subject areas requirement and applied to multiple subject areas, fixed.
Version Date - 5/6/2016
Page Comments
Attendance History Attendance History now supports being calculated through the current day instead of through the end of the school year. A new page, Attendance History Config, now gives districts the option to enable this feature and trigger Aeries to recalculate the Attendance History information for all students every night. Enabling this feature is HIGHLY recommended and will ensure that the Attendance History information in the system is always accurate through the current day.
API This update contains Version 3 of the Aeries API. This version includes many new data sets being requested by 3rd party systems: Absence Codes (ABS), Attendance (ATT), Attendance History (AHS, AHD, AHC), Bell Schedules (BEL), Calendar (DAY), Assertive Discipline (ADS), College Test Scores (CTS), District Supplemental Data (DSD), School Supplemental Data (SUP), Fees and Fines (FEE), Grades/Report Cards (GRD/GRH), Grade Reporting Marking Periods (GRP), Transcripts (HIS), Graduation Requirements (REQ), Graduation Status (HIS/HSG), Student Pictures (PIC). It also includes more fields from the MST table for Master Schedule Section Information, more fields to the Schools data set, more fields to the Staff data set, and adds "Pagination" to many of the end points. Please see the latest Aeries API Documentation for all the details.
District Rules District Rules is a new page available under School Info when logged into the District. The page is based on the Schools form in the District version of the Aeries Client, but is limited to the rules that apply to the Web version of Aeries. It also includes a new rule: "Do NOT Optimize Graduation Status", which will cause the graduation status to display the same in Web as it does in the Client by not taking advantage of the new optimizing logic in the Aeries Web environment.
Standards Based Valid Marks A "Blank" mark is now allowed as a valid mark. Also, a valid mark can now be identified as the "Not Taught Mark" by checking the "Not Taught" column. If defined, any standards without scores in the gradebook are populated with the "Not Taught" mark during the Load process. These features apply to both Elementary Standards Based Grading and Secondary Standards Based Grading.
System An improvement has been made to display the favicon properly on all pages throughout the system. The Aeries “A” logo will now display in most web browsers on tabs and bookmarks.
Login The login page now places the cursor in the username field when the page is loaded.
CASEMIS Import Custom SFTP ports are now supported. Also, disabling this scheduled process would also disable the NSLP Import process if it existed, fixed.
Gradebook Various popup windows have been resized to fit the minimum resolution requirement.
Student Attendance (Daily and Period) The attendance summary section of the Attendance page has been adjusted to honor the Attendance History setting to calculate through today and when enabled, will not include attendance information put in for future dates. Also, when first loading the page sometimes it would automatically scroll too far and hide the student information at the top of the page, fixed.
Students With Duplicate Enrollment report The Student Attendance Program (STU.SP) has been added to this report.
Student Demographics The DecisionInsite integration has been adjusted to support changes in their API. Also, the DecisionInsite integration now honors the Student Address Rules in District Rules (LOC Rules 11, 12, 14, and 15).
Mass Change Period Absences This process was hard-coded to use "A" as an unverified absence. It now uses the Absence Code Table (ABS) to determine the correct code to use.
Calendar The Bell Schedule popup window was not working when trying to select a pre-existing bell schedule to copy to the date, fixed.
Student Summons Call Slip report This report was not properly formatted when printing 2 students on a page. It would cut-off the School Name of the 2nd half in the middle of the page, fixed.
Aeries Reporting When certain Scheduled Processes were created they were incorrectly defaulting to disabled, fixed.
Version Date - 4/29/2016
Page Comments
Hot Keys Hot Keys have been added to Aeries. Users can use hot keys to bring up the search window, go to the next student, previous student, or to the first or last student alphabetically. Because most browsers take control over most common key combinations, to use Hot Keys in Aeries, a 3-key combination is required: ctrl + alt + {key}. The default values are as following: {G} Get/Search for a Student, {F} Forward to Next Student, {B} Backward to Previous Student, {1} Go to First Student Alphabetically, and {9} Go to Last Student Alphabetically. Hot keys can be changed from the Account Settings page.
Gradebook Transfer Grade is a new feature! It allows teachers to define a default grade for assignments that were due before the student's Start Date. Teachers can input a Transfer Grade using the "Manage Students" tab. Currently, this feature is only available for non-rubric gradebooks.
Gradebook Scores By Assignment The "Mass Assign Values" feature is now available for assignments that are set to Input By Standard. Also, the "Blank" option has been removed from the "Status" dropdown in the "Mass Assign Values" section.
LCAP Dashboards Various enhancements have been made to the Free LCAP Dashboards in Aeries Analytics: (1) 504 Students now process the FOF table. (2) The CAHSEE, Parental Involvement, and PGM.CD = 180 indicators have been removed. (3) EAP dashboard now uses the SBAC tests instead of EAP tests and displays 4 levels of readiness. (4) The AP dashboard now includes subject areas when processing data and displays 5 Rubric levels. (5) The AP/IB Participation dashboard items have been renamed to "AP-Rate" and "IB-Rate". Also, the subgroups are now named "Advanced Placement Participated" and "International Baccalaureate Participated". (6) LTEL process counts students that have been in the program 6 or more years instead of 5 or more. (7) SBAC legends have been changed to "Not Met", "Nearly Met", "Met", and "Exceed". (8) The current SAT I and PSAT dashboards have been renamed to SAT I (Pre-Mar-2016) and PSAT (Pre-2015). Also, new SAT I and PSAT dashboards have been added to handle the new format for these tests. (9) CTS Threshold was giving an error if the CTS table was not ID-based, fixed. NOTE: To update the LCAP Dashboards, the Update button needs to be selected on the Analytics System Config page.
Aeries Analytics Various enhancements have been added to Aeries Analytics: (1) 504 is a new option in the "Program" dropdown list. If selected, the FOF table will be processed first, then PGM.CD = 101. (2) The legends of the Stack Chart now display in the same order as the graph. (3) The Y values of the chart now display decimals if the max Y value is less than 10. Also, the Series Percentages now display 2 decimals if the value is less than 1. (4) Label Layouts now allow codes up to 10 characters long. (5) Test ID and Test Part dropdowns now display Test ID /Test Part along with the descriptions. (6) Analytics Dashboard was giving an error in Safari browser, fixed. (7) The nightly process will no longer log changes to the DAS table.
Mass Change or Add Course Requests This page has been renamed to include "or Add" to better description the functionality. Also, the ability to add or change based on Course Request Packets has been added to this page. Also, the list of courses to change or add was limited to 6 Course at a time, now there is no limit. Also, a "Reset" button has been added to the page to reset all settings on the page to their default.
Import Test Results The CAASPP Interim Assessment layout change that was published after releasing the Import Test Results page made the Interim Assessment Block (IAB) scores that were loaded inaccurate, therefore they will need to be deleted and re-loaded. The AdminCS macro Delete CAASPP Interim Assessment Data can be used to delete the scores. The data can be re-loaded using the old layout format. Import Test Results has been updated to handle the old layout as well as the new. Also, an Info button has been added to the page.
Period Absence Audit report This report now includes an option to "Limit to a Single Period Present". Unlike the existing period code options, this option requires a student to be present in only one period in a day (students present 2 periods and absent the rest of the day will not display using this new option). Also modified the options page to better fit on smaller screen resolutions.
School Options This page will now reset saved cache value for Attendance Tracks, allowing the Calendar page to display the newly updated number of tracks immediately.
Pre-Rollover Audit Listing report This report was modified to honor LOC Rule 11 - Next School (STU.NS) is the next grade-level, not next matriculation-level. Please note that if this rule is turned on incorrectly, the audit will now display a "Next Grade does not exist in Next School" error for all students not in their school's highest grade level. Be sure that the rule is set correctly for your district before running this report.
Contacts When "Auto-Create Parent Portal Accounts" was enabled and a blank email in contacts was updated to an email address matching to an existing PWA account, that email would be set for other contacts that had blank email addresses for that student, fixed. Also, when "Auto-Create Parent Portal Accounts" was enabled and a contact's email address was changed, the system would automatically update other contact records which contained that same old email address. Now there is a prompt to inform the user and give them the option to leave that old email in other areas of the system.
Calendar Viewing a track calendar and reselecting the currently selected month would result in an error, fixed.
Supplemental Attendance Audit report This report had the potential to ignore overlapping attendance, fixed.
Class Summary The Class list would not display for students with alternative scheduling classes, fixed. Also, Chrome version 50 would print every other row with a black background, fixed.
Graduation Status Optimization would push a course to Electives if CRS.S2 or CRS.S3 = "Z", fixed.
6-Mark Plain Paper Report Card This version of the report card was truncating "CR" as "C", fixed.
Print Secondary Standards Based Grade Report Cards An unnecessary blank page was being inserted for some students when double sided printing option was turned on. This was due to the margins being too tight. The margin settings have been adjusted.
Version Date - 4/20/2016
Page Comments
System Under some circumstances, districts have been receiving Connection Pool errors. Adjustments have been made to Aeries to help prevent this error from occurring.
Teacher Attendance By Month On this page, all days were marked as Holidays, fixed.
Attendance and Student Profile The Attendance Summary section of these pages would only show in Multi-Track Schools since the 4/15/2016 update. This could also result in users getting Connection Pool errors throughout the system, fixed.
Calendar This page would not allow the Month Lock feature to be turned on or off since the 4/15/2016 update, fixed.
Terms This new page wasn't allowing Term "2", fixed.
Monthly Attendance Report and Monthly Attendance Summary reports These reports would unnecessarily update ENR, fixed.
Version Date - 4/15/2016
Page Comments
Tracks Aeries now supports up to 26 attendance tracks for students. The School Options and Calendar pages have been adjusted along with many reports, pages and functions to support this increased number of tracks. There may be some remaining reports and functions that do not yet support 26 tracks but they will be worked on in the near future as they are identified.
Terms This is a new page that allows for more easily entering track dates than the School Options page. This page can also be used to adjust term dates AFTER the start of school. It will automatically adjust the dates in the Course Attendance (CAR) table to reflect adjusted dates in the future.
CALPADS Field Highlighting The Student Demographics, Secondary Student Data, GATE, and Assertive Discipline, and Programs pages have been modified to support highlighting State Reporting Fields.
CASEMIS Import This import now detects more instances of bad data in the CASEMIS A file and generates appropriate "errors" when they are encountered. Also, records changed by this process were logging an incorrect user name, fixed.
Teacher Class Summary This widget will no longer display the links to the Gradebook if the current user does not have access to use the Gradebook. Also, Substitute Teacher accounts will now not have access to the Website and Access Code columns.
Teacher Logins On rare occasions, some teacher logins result in bad SQL Execution Plans being generated on the SQL Server that result in subsequent teacher logins getting SQL Timeout Errors. Changes have been made to attempt to mitigate this from happening.
Query Tables and Fields recently added to Aeries have all been added to Query.
LACOE Foster Youth Extract This extract now supports schools with attendance tracks. The extract will now return a message indicating if there are no foster students in the district. The code has been hardened to ensure that missing/empty data will not cause the extract to result in an error.
Gradebook Teacher and Substitute Teacher Accounts could sometimes access the gradebook without actually having permissions to do so, fixed.
Load Grades from Gradebook Step 3 of the load process was generating an error for team-teaching accounts, fixed.
Student Programs Teachers with Read permissions to Student Programs could copy-paste records between students even without the appropriate security permissions, fixed.
Code Sets and Drop-Downs Recent change to many pages throughout the system to support Code-Value Sorting and Code-Inactivation inadvertently changed those dropdown lists to be District-based instead of allowing School-based codes, fixed.
Version Date - 4/12/2016
Page Comments
Graduation Status The Graduation Status calculation in Aeries has been adjusted to include better optimization logic than previously. The process will now attempt to minimize elective credit in favor of non-elective credit by pushing eligible course credits into secondary subject areas when a course can not be scheduled into a non-elective subject area. This method is ONLY available in the Aeries "Web" environment and is NOT available in the Aeries Client. This will result in some students having a different (but better) graduation status in Aeries "Web" environment than the Aeries Client.
Graduation Status Report by Student This report now has an additional option to only print 12th Grade Students Lacking Credits for Graduation.
Student Search The student search has been updated to allow teachers to access students based on Special Ed Staff ID (CSE.SI). This will allow special education teachers to access their case load students without being given permission to view all students in the school. This avoids the need to create additional sections for this purpose.
Gradebook Standard Selector Standards that are children or parents of any selected standards will no longer display the "Add" button. This will ensure that an assignment is not double-counted in the overall score for the standard on the report card or in the class. Also, the Grade dropdown list now selects the grade level of the students in the gradebook instead of the "All Grade" option.
Standards-Based Grades Highlighted Standards on the Report Card now display in Bold in the Standards dropdown list when in the "View By Standard" mode. Also, switching between "By Student" and "By Standard" views would create duplicate standards in the Standards dropdown list, fixed.
NSLP Import New Program - The new NSLP Import page is located under School Info | Imports and Exports | Configure NSLP Import. This page will allow districts to configure a scheduled process which will be able to be scheduled to pull a CSV file down from a Secure FTP or network path, and import data into the Aeries FRE table. After import an email will be sent which will detail the records imported and any records which may have not been able to import successfully. Documentation on the required file format is provided on the page itself.
Query The Legal Student Information (LSI) table has been added to the list of tables than can be queried.
Test Scores page and Student Tests report These areas have been modified to display decimals stored in the Percent and Performance Level fields.
Physical Fitness Physical Fitness pages have had their Pass Status descriptions updated. The status of "Fail" has been changed to "Needs Improvement" to more closely match the State Description for not passing a test part.
Student Summons Call Slip The setup page for this report was giving an error when trying to select students when using the grade filter, fixed.
Gradebook Scores By Assignment Clicking on the "Add Assignment" link of the Assignments dropdown was giving an error if the gradebook didn't have any assignments, fixed. Also, the Missing Scores filter, Sort by Custom Sort, Mass Assign Values, Show Stats, and Quick Data Entry are now hidden if the gradebook doesn't have any students.
Interventions The Stakeholders tab would generate an error since the 4/1/2016 version of Aeries, fixed.
Version Date - 4/1/2016
Page Comments
Legal and Preferred Student Names and Genders Aeries now supports storing a student's legal name and gender if the student or parent requests that the name and/or gender be changed "officially" in Aeries. This is done by moving the legal name and gender into a new set of fields that are available on the Student Demographics page and adjusting the primary name and gender fields to the values requested by the student or parent. This should NOT be used for simple "alias names". It should ONLY be used when an official name and/or gender change is officially requested by the student or parent. Access to the legal names fields and the ability for a user to enter this information is regulated by security access to the new "Student Legal Information" security area. When a user has the appropriate security permissions, a "Show/Hide Legal Name" button becomes available on the Student Demographics page. Additionally, various reports that may require legal student information to be reported now have an option to include the Legal name and gender information. These reports currently include Student Transcripts and Assertive Discipline. More reports can and will be added later to include this option. Additionally, file extracts like the CALPADS extracts automatically use the legal name and gender.
Import Test Results CAASPP Interim Assessment Results - This is a new page in Aeries that currently supports importing the CAASPP Interim Assessment results (ICA and IAB types). The functionality for loading, matching, and updating is similar to that in the client version. The difference is that multiple files can be selected at once for upload. When the update process is completed the user will receive an email with the total of records processed, added, and updated as well as the names of the files that were processed. This new page will be used to include additional "file loading" functionality in the future as test result loads are converted from the Aeries Client.
Login Background Image Information is now available. There is now a line at the bottom of the Login box with a link to "Background Image Info". Clicking it will display a small popup message with the image info (description, location, photographer) and a link to Google Maps of the location the picture was taken. When the popup is viewed, it hides the login block so that the picture can be appreciated more. Also, new background images have been added to the rotation. Also, display issues with Firefox and Internet Explorer have been resolved.
Gradebook Gradebook pages displaying student scores have been adjusted to load significantly faster, especially for positive attendance schools.
Many Pages Many pages throughout the system now support Code-Value Sorting and Code-Inactivation. Most pages in Aeries already support these features. This release adds an additional 20 pages and more will be added over the coming weeks.
Scheduling Course Request Analysis report This report now includes a "% Rejects" column.
Immunizations When Immunizations are saved, the dates are now automatically reordered to be in chronological order.
Contacts When auto-create/manage portal accounts for parents was not active and a contact email address matched a parent portal account, that contact record could not be deleted. Now a warning message will be displayed and the contact record will be able to be deleted.
Scheduling Dashboard Adjustments have been made to the Scheduling Dashboard to better organize certain features and reports. Also, adjustments have been made to improve functionality on different browsers.
Update Course Request Options This page was previously named "Update Course Request Sheet Table" but has been changed to better reflect that this screen is used to identify Course Requests which students can request online. The Aeries Web environment does not support "OMR Scanning" so the concept of a "Sheet Table" is no longer appropriate. Other changes have been made to better reflect current usage of the system through the Aeries Web environment. A confirmation message has been added to the "Tag all" and "Untag All" buttons and series of confirmation boxes in the Initialize or Recreate table processes have been replaced by a single popup window. The "Get Total From Last year" caption has been changed to "Update Totals From MST" and it will update from current database only. The "Untagged And Tag Based on totals" process has been adjusted to have more streamlined options as well. Also, the wording in "Reset to default” is now "Recreate New Course Request Options Table".
Version Date - 3/25/2016
Page Comments
CALPADS An option to "Highlight State Reporting Fields" has been added to the "Settings" menu at the top of the screen. This will highlight various fields related to state reporting on the following pages: Courses, Staff, Teachers/Elementary Classes, Master Schedule, Scheduling Master Schedule, Language, Special Ed, and Free and Reduced Meals. This option is saved for each user and will change the border around the field to green.
System Adjustments have been made to prevent Aeries from being run inside an HTML iframe. This should help prevent some targeted phishing attacks against districts. Also, some pages were generating warning messages in some browsers about "Mixed Content" when running in HTTPS, fixed.
Transcripts The date-picker was being displayed on top of the red flag comment when trying to edit the comment, fixed.
Many Pages A few more pages have been updated to use the new date-picker control.
Standards Based Report Cards An error occurred when printing for all grades and also the report ran for the fourth mark even though there were only three marks in the report options, fixed.
Transcripts This page would not run for districts with a non-ID-Based HIS table structure, fixed. Also, Sort options were not available to users without Insert permission, fixed.
Teacher PFT and Physical Fitness by Teacher These pages would not allow data entry on the last day of a Testing Administration, fixed.
Attendance Submission Log This page was not properly looking for permissions to the "ASL - Attendance Submission Log" security area, fixed.
Version Date - 3/23/2016
Page Comments
SMS Board The 3/18/2016 version of this page had an error that caused all the buttons on the SMS Board to not function properly, fixed. Also, the wording in the delete confirmation box has been adjusted to be more clear. Also, the course number column on the Rejected Courses window was not wide enough to cover six digit Course IDs, fixed.
Version Date - 3/18/2016
Page Comments
Attendance Submission Log This new page and report are now available to quickly view which teachers have and have not yet submitted attendance today. It can also be used to quickly view this same information for previous days. Users must have access to the "Attendance Submission Log" security area. This security area was previously marked as "Query Only" but is now applicable for use of this page and report.
Missing Attendance Report This report now has additional options for period ranges and date. Also, the security requirement to run this report has changed from "Read" on the "Attendance" Security Area to "Read" on the "Attendance Submission Log" Security Area. The report title was incorrect when there were no teachers with missing attendance, fixed.
District Assets District Assets is a new area available in Aeries. It is similar to the "Textbook" system in the Aeries Client but it is "District-Based" and can easily transfer assets between schools or assign assets to the district level. If you have been using the Textbook System in the Aeries Client and would like to transition to District Assets in the Aeries Web Version, please contact Aeries Support and we will begin an implementation process. For those who have been using the "beta" version of this feature, this update adds multiple asset reports. 1) Asset Details, can be accessed from View All Reports and also for individual printing on the Resource/Assets page. 2) Asset Items, can be accessed from View All Reports and also for individual printing on Resource/Assets page. 3) Asset Items History, is available to view and print from the Quick Asset Information Lookup page or from the Items tab on the Resources/Assets page and Item History button. 4) Also includes an option to print a single current record from Student or Staff asset page.
Standards Based Grades by Teacher Users with "Admin" access to SBG can now load Standards-Based Grades from teacher gradebooks under the Teacher Emulation node. Also, rows are now highlighted as teachers work on individual students/standards.
Grades by Teacher Users with "Admin" access to GRD can now load Grades from teacher gradebooks under the Teacher Emulation node. Also, rows are now highlighted as teachers work on individual students.
Changing Schools The School Name at the top of every page has been changed to operate as a drop-down list of schools available to the current user. This should make switching between schools very fast and efficient for users.
Class Summary The widget now recalculates total students (MST.TS) from SEC to ensure the values displayed are up to date for the teacher. It also hides classes without any enrolled students. Also, the size of the widget has been reduced to take up less space on the screen. The first gradebook term would always display if the district term table was not defined, fixed.
Teacher Homepage The edit homepage window now allows teachers to hide the Class Summary widget. Also, when a widget was re-enabled on the edit homepage window that widget would not immediately display, and required that the page be refreshed, fixed.
Security Security Areas have been re-ordered to better reflect associated information. A new "Attendance" section has been added.
Parent Portal Additional Spanish Translations have been added to the Parent/Student Portal. These include: Create New Portal Account, Lost Password, Add New Student to Parent, and Parent Notification Preferences. Also, emails generated from these pages are now generated in Spanish if the user has selected that as their preference.
Navigation The Web navigation now has 3 more sections "Imports and Exports", "Letter and Email Texts", and "Deprecated".
Transcripts The options to Sort by Subject and Sort by Date Descending are now available.
Staff Network Login ID, Alternate Email, Human Resources ID, and Comment have been added to this page. Also, changed "Home Phone" label to "Primary Phone".
SQL 2005 Support The Suspension Letter (Ventura version), Referrals to Interventions Approval, and Teacher Attendance Supplemental (Weekly) - These pages were not working properly in districts using SQL 2005, fixed.
Student Demographics The Old Student State ID (OSI) field was added next to the Old Perm ID on the Student Data 2 tab.
Query Additional safeguard checks have been added to the Query.
Attendance The "Days Truant" label now reads "Days With Truancies".
Course The "(Adult Ed)" phrase was removed from the Type (CRS.TY) dropdown descriptions
Student Demographic This page will not render any buttons when logged in as Teacher, Parent or Student regardless of permissions.
Student Envelope When changing the position of the recipient address, the address would go off the envelope after printing, fixed. Also, the selected options are now automatically saved.
Print Attendance Audit Listing This report now checks for "Student has Teacher (ATT.TN) populated in a Period Attendance School". This message has also been added to the Check Status of the Students page.
Student Demographics This page has been adjusted to enhance the design of the Parent/Guardian and Telephone areas when in edit mode. This change looks better across multiple browsers. Also the pages that show or hide Parent Email based on its use have been updated to enhance performance. Pages affected include: Student Profile, Demographics, Contacts, and Student Demographic Update Information.
Student Groups Removing a student from the group would remove all the students when logged in at the school, fixed.
Test Settings The Scribe Items under Non Embedded Designated Supports was not working properly and had the potential of creating a duplicate records if other changes were being saved, fixed.
Physical Fitness Test Results The date validation was not working properly when first changing the Testing Administration, fixed.
Print Attendance Summary, Print Daily Attendance Summary, and Print Daily Attendance Summary by Program These reports will no longer display the "ADA Abs" column since Absence codes that Count for ADA have not been in use for many years. Also, the "Days Present" column was reduced by the number of "Verified NOT Absent" codes, fixed.
Print Grade Report Cards on Plain Paper This report had the potential to cut off descenders (i.e. the bottom of "g", "j", "p", etc.) in the Report Title and Address fields, fixed. Also, 1, 8, and 12-mark reports would cut off long Comments when including both Absences and Tardies, fixed.
Mass Add Student Pictures The page was giving an error if the Student ID was greater than 2,147,483,647, fixed. Also, for zip files, a message has been added to inform the user that zip files should only contain pictures and they should not be placed in a separate directory within the file.
SMS Board The bottom row was hidden, fixed. Also, the Column Headers were not resizing correctly when the browser was resized, fixed.
Custom Report Builder (Old) This page now displays a link to the new Custom Reports.
LACOE Foster Youth Extract The extract would not run in certain cases where a student has no TPS records, fixed.
Teacher/Admin Homepage The header did not match other widgets in Steel Blue theme, fixed.
Parent Homepage Global Messages were not displaying, fixed.
Version Date - 3/1/2016
Page Comments
Query Since the 2/26/2016 version, queries could not be run after a KEEP/SKIP was run, fixed.
Classes This page now displays the Scheduling Group field along with the High and Low Period Range and the Counselor fields. Also, the Available Periods area has been adjusted for better readability.
Course Requests The Scheduling Group field has been widened. Also, the Available Periods area has been adjusted for better readability.
SMS Board The "Options" area of this page is now functional at smaller screen resolutions. Also, a button to "Backup and Restore" has been added. Also, the SMS Builder popup window now fits on the screen at smaller resolutions. Also, various fields have been re-ordered to match other scheduling screens in the system.
Teacher Class Summary The header of this control is now a link to the Gradebook Summary page. Also, the classes displayed for teachers with access to multiple school sites were from the original school the teacher logged in to, fixed. Also, on smaller screen resolutions, all columns now continue to be visible.
Student Class Summary On smaller screen resolutions, all columns now continue to be visible.
Update Code Table Users were unable to enter more than two digits for Next School field, fixed.
Student Demographics The code description of the Scheduling Group was not working, fixed.
Update Code Table A message has been added to not add STU.SG code values. Instead, MST.SG should be used.
Event Calendar Teachers could not add events linked to their classes, fixed.
Home Page The last login and IP information are now displayed more efficiently to take up less space.
Version Date - 2/26/2016
Page Comments
Scheduling Dashboard This is a new page that will help guide people through the scheduling process. It displays all scheduling features and organizes the various pages and reports by their stage in the scheduling process.
Standards This page will now allow 20-character Standard IDs to be added.
Parent Email Address The Parent Email Address (STU.PEM) field has been removed if there are no values populated in that field in the current school. This should not impact current schools using this field but will hide it from new schools starting to use Aeries. It is recommended that the Email Address on the Contact record be used instead. Pages affected include: Student Profile, Demographics, Contacts, and Student Demographic Update Information.
Query Query now supports changing multiple fields in a single statement. Also, querying the STU table and tables related to STU would not display a student if they only had DEL-tagged records in the related table, fixed. Also, querying child tables of STU at the district level without including the STU table was not working, fixed.
Elementary Standards Based Progress Dashboard The dashboard was not displaying if none of the gradebook standards were children of the report card standards. Also, the process of finding Standard Min/Max values are now including the children's scores.
Gradebook Summary The Average/Percentage now displays 2 decimals.
EADMS Single Sign On There is now a "Butterfly" graphic in the header area of the Aeries Gradebook that will SSO into EADMS when EADMS SSO is enabled.
Aeries Demo Any Website/URL containing "EADMS" will now not display the SchoolCity SSO link. Likewise, any Website/URL containing "SchoolCity" will now not display the EADMS SSO link. This is mostly for the dedicated EADMS and SchoolCity Demo Sites that have been setup for each of these companies.
Student Demographics When using DecisionInsite for Address Validation, this page will now display warnings when "This address should not include an Apartment#", "This address should include an Apartment#", or "This address is not zoned as Residential". In the event that an address exists in the boundaries of multiple schools, a new pop-up will display asking to select which school (School of Residence, and/or Next School of Residence). When updating Mailing Address and a Residence Address exists, the Next School of Residence was being updated, fixed. Also, the error "Address cannot be geocoded" would leave the related fields (City, State, Zip) disabled, fixed. Please note that all of these changes are specific to the District Option to "Use DecisionInsite for Street Validation (beta)".
CBEDS Course Codes 3 CBEDS Course Codes have been activated (4698, 5654, 5693) and one code (2873) inactivated.
Class Summary Many website URLs that were valid were not being allowed to be added, fixed. Also, now percentages/averages in the mark column are displayed with a decimal point to be more precise. Also added the abbreviation "Avg" to the Mark column when averages are displayed.
Update Course Request Table This page, previously known as the "Course Request Sheet Table" has had its name changed to better describe its functionality in the Web-Based Version of Aeries which doesn't support printing scan sheets or scanning Course Requests from paper sheets. Also, wording of various buttons on this this page have been adjusted to be more understandable. Also, courses manually added now force the Course ID to be upper case.
All Pages Users were not able to insert a new-line (Carriage Return / Line Feed) in any Text Editor field throughout the system, fixed.
Custom Reports The Excel report was not including all columns if the total width of all columns was greater than the report's width, fixed.
Gradebook Options The tab was too wide and required scrolling except on very large monitors, fixed.
Add Gradebook The Term Description was shown even when Single Term was unchecked, fixed.
Load Secondary Standard Grades from Gradebook The load process wasn't including child standards for non-rubric gradebooks, fixed.
Load Standard Based Grades from Gradebook The load process was giving an error if the grade level was less than 1, fixed.
Fee Letter Editor Users were unable to reuse the same letter id from a previously deleted letter. Also, when saving text with a single quote in the Fee Letter Editor, the single quote was turning into two single quotes after hitting save, fixed.
Letter Text Editor An error was occurring when creating a letter with the Part or Total Attendance field blank or not a number, fixed.
Student Transcripts The term credit summary was not showing on the report if the student had a waived course, fixed.
Student Demographics When inactivating a student, if the user enters a leave date prior to the beginning of the school year all of the CAR records will be deleted. A warning message has been added to allow user to cancel the process.
Version Date - 2/19/2016
Page Comments
Google Classroom Aeries now interfaces with the Google Classroom API. Our new Class Summary widget on the teacher home page allows teachers to automatically create and join students into their Google Classroom. Along with this change the Parent/Student portal home page has been adjusted to display the Google Classroom Website and Access Codes to students without integrated Google accounts to join the Google Classroom website.
Teacher Home Page A Class Summary widget has been added to the Teacher Home Page which allows teachers to see which sections they are currently teaching and displays valuable data about each section such as total students enrolled and provides direct links to their class gradebooks. This widget also allows teachers to identify their class website for each section, and if Google Apps is configured in Aeries, teachers will be able to create a classroom in Google Classroom and add students with Google accounts to that class automatically.
Parent/Student Home Page A Class Summary widget has been added for parents and students which replaces the gradebook summary widget on the Parent/Student Home Page for master schedule schools. This new widget will include all the data that was on the Gradebook Summary along with the addition of website and access code columns. Also, a more responsive design has been added to this page for display on mobile and smaller devices. Also, the Graduation Status widget "Show Credit Details" option now saves its state.
Student Profile A new Class Summary widget has been added which replaces the gradebook summary widget on the Student Profile. This new widget will include all the data that was on the Gradebook Summary along with the addition of website and access code columns. Also, a more responsive design has been added for display on mobile and smaller devices. Also, the Graduation Status widget "Show Credit Details" option now saves its state.
Admin/Teacher Home Page The top of this page now displays the user's current IP address in addition to the IP address and date/time of the previous login. This should help alert users if an unauthorized login has occurred.
Gradebook The Standard Search window has been updated to support NGSS.
Standards This page has been updated to support NGSS.
Standards This page will no longer enable and disable the Category based on the Type of the Standard.
Student 504 Plan report This report now includes Disability Effects, Review Date and Leave Date. The Disability and Disability Effects will print near the top between Description of Disability and Comment. The Review Date and Leave Date will only display if populated. Also, the Signatures section has been reformatted to no longer include hard-coded "Parent/Guardian" lines and to ensure all signature text fits on a single page.
Student Search The SSA indicator has been added next to the student's first name for teachers. If the teacher has permission to ADS, clicking on the link will open the Assertive Discipline page.
Master Schedule and Scheduling Master Schedule There is a new field on these pages to indicate "Itinerant Teacher" classes (MST.IT and SMS.IT) in secondary schools. This field will be used by the CALPADS Fall 2 Extract to always extract these sections, even if no students are enrolled in them.
Course Requests This page has been updated to validate when entering a new course or section number like in the Aeries Client.
Copy Scheduling Results to SEC & MST This process will now offer to update Student Teacher (STU.CU) and Attendance (ATT.TN) when run in a school configured as Elementary w/ MST.
Student Profile This page will no longer display Linked Portal Accounts for users without permission to view Contacts (CON).
Scheduling Master Schedule Four zeros were added to the credit field after a copying a section resulting the new section not being able to be saved properly, fixed.
SBG Options The checkboxes in the Language Options tab did not populate when the page was loaded, fixed.
Student Transcript report This report had the potential to not run based on certain information selected in Things to Print, fixed. Also, it was overlaying Physical Fitness information (defined in Things to Print) on the Student Photo, fixed. When Things to Print had a grade-range starting at zero, it was using the School's low grade from LOC.LO instead, fixed.
Transcript Definitions On the Things to Print tab, the edit record pop-up wasn't displaying the high grade correctly, fixed. Also logic has been added to unlock the grade-range in Things to Print for TST and PFT like in the Aeries Client.
Teacher Physical Fitness and Physical Fitness By Teacher These pages were not working properly in districts using SQL 2005, fixed.
Standards Based Report Cards This report had the potential to print a space in front of the teacher name, fixed. Also, on the 2 Column Portrait version the demographic data along the right-edge will now line up with either the 3-mark or 4-mark report and the 2nd page "Grade" field will align along the right-edge like on the 1st page.
Teacher Standards-Based Grades The Insert button on this page was stripping apostrophes, quotes and backslashes from the pre-worded comments, fixed.
Testing Control Table The dropdown to limit by Test ID was not working in Chrome due to an improper identification of the browser, fixed.
Google Apps Integration The algorithm to parse substrings of pattern elements when creating Google account passwords was not working in some situations, fixed.
Login In rare circumstances the year drop down list had the possibility of displaying connections from multiple database groups, fixed.
Analytics Dashboard Users could not view the student lists of dashboard items associated with Field Value Ranges indicators, fixed.
LACOE Foster Youth Extract This extract has been updated to enhance performance.
Version Date - 2/12/2016
Page Comments
Gradebook The ability to give read-only access to the teacher gradebook and for teacher gradebook emulation is now available. This can be used in prior years for the Teachers group as well as in the current year to office staff that need the ability to emulate teacher gradebooks without changing anything. To enable Read-Only Gradebook Access, use the "Deny" permission level on the "Update" permission of the Gradebooks (GBK) security area.
Gradebook Rules The Gradebook Rule indicator will now display on the Scores By Student and Gradebook Details pages if assignment scores are dropped/replaced based on a grading rule.
College Entrance Tests This page and report have been adjusted to handle the new format of the SAT. Also, the PSAT and ACT tabs were showing a non-functioning "Add New Record" button in the Parent Portal, fixed.
Student Transcript This report has been updated to handle the new PSAT and SAT scores.
Scheduling Backup and Restore The Restore process had the potential to time-out with large schools. This process has been modified to run as a "Long-Running Process" to avoid the time-out.
Grades Deleting a Grade record now deletes the corresponding Grade History (GRH) record.
Student Documents Appropriate warning messages are now displayed on this page to users when attempting to perform actions in error.
Students With N or More Discipline Demerits report This report is newly renamed from "Discipline Report". It also was not displaying students with total demerits matching the amount asked for, fixed. Also, this report now supports generic parent contact labels of "Contact 1" and "Contact 2" instead of "Father's Work" and "Mother's Work".
School Options The "Classroom Version" setting has been removed as it is no longer used in the system. Also new schools now default to Multiple Mark Grade Reporting and the One Mark Grade Reporting option is now labelled as no longer supported. Also, clicking the Cancel button was changing the focus to the "District" record, fixed.
Aeries Variables for Current School Option "V" (Classroom Version) has been removed and marked as "No Longer Supported."
Scheduling Options References to "ABI" have been changed to "Online Student."
Import Course Requests from Academic Plan Logic has been added to ensure this process does not create duplicate Course Requests.
Student Data Printout Report This report, printed from the Student Demographics page, was not printing students outside the grade range of the school, preventing run report for pre-enrolled students, fixed.
Aeries Analytics Analytics charts did not show if the user had a space in their username, fixed.
Grade Report Exception Listing report Some students were included in this report even though their marks do not match the selected total marks, fixed.
Version Date - 2/5/2016
Page Comments
Gradebook Scores By pages Entering the last score on the page was not saving unless tabbing out, fixed.
Master Schedule The section number was not populated if period zero was selected, fixed.
Discipline Page The required fields have been removed from this page because they were from the wrong table.
Define Custom Table This page's UI has been enhanced for a fresher look. A warning message will now display if table or field doesn't exist in database. The fields are now honoring Varchar length. Deleting table was not working, fixed.
Portal Account Management When leading or trailing spaces were added to an email associated with a portal account there was the potential to create a duplicate account, fixed. In certain cases when making changes to email addresses that were associated with a portal account a duplicate email would be sent, fixed. When a portal account existed for a student who had been deleted the record would still display, fixed.
Elementary Transcript The contact name was not always printing because the report was only using the Mailing Name. Modified it to also use the contact's last and first name if the mailing name is not populated.
Block Schedule Calendar When School Options are set for Utilizing A/B Days, the "AB" column would become hidden after clicking any of the "Repeat" buttons, fixed.
Letter Log This page was not updating the list of students when selecting a letter with no students, fixed. Also, when deleting a record for "Absent" or "Tardy" letters, the Student letter tags (STU.LT and STU.L2) will now be updated like in the Client version.
Version Date - 2/1/2016
Page Comments
Demographics When utilizing the Streets (STR) table, the "Add" process wouldn't enable the "Update" button when entering an exact match on address since the 1/29 version, fixed.
Required Fields Users who are not admin were not able to modify or add new record for the following pages: Emergency Contacts, Interventions, Master Schedule and Scheduling Master Schedule, since the 1/29 version, fixed.
Version Date - 1/29/2016
Page Comments
Gradebook A new option has been added for gradebooks called "Single Term Gradebook". If selected the gradebook will be linked to the "Year" term behind the scenes and the user will have the option to type in the actual Term for the gradebook. Single Term Gradebooks will need to be manually "Closed" when the term they are designed for is complete. There is a now an option given a Single Term Gradebook to "Close Gradebook". This option should be used when grading terms do not match the terms defined for the school. This could include "Trimester Elective Wheels" in a Semester School, Hexamester Schools, and year-long sections that reset instruction and students at the semester.
Required Fields Many pages throughout Aeries can now handle required fields defined using the Aeries Client. Also, a few pages that were not supporting Define Captions, are now supporting it. Pages include: Discipline, Retentions, Emergency Contacts, Language Assessment, Supplemental Data, Courses, Free and Reduced Meals, Immunizations, Interventions, Lockers, Master Schedule, Scheduling Master Schedule, School Options (Custom User Code Field Captions now work), Special Education Data, Teacher and Elementary Classes Data, and Assertive Discipline.
Scheduler When scheduling for all students the scheduler now runs up to 300% faster. Also sometimes students who could be scheduled were getting conflict rejects and scheduling results would vary between runs, fixed.
Test Settings Adjustments have been made to this page to support the new Test Accommodation layout for CAASPP. New codes have been added for 2015-16. Also, if there are students with active records that have deprecated codes, the records will be automatically closed if the user has Update permissions to the Test Settings page.
College Entrance Tests The layout for the ACT and PSAT tests have been adjusted to accommodate the new scores for these tests. Adjustments were made to the page and the report.
Mass Add Student Pictures This program has been updated to allow limiting the size of the pictures being uploaded. This setting is now on the School Options page. Also, there were some issues with the location of a configuration file that have been addressed in this version. Also, the picture cache will be reset when the upload has finished updating the PIC table so the pictures will be immediately available.
School Options A new District Option has been added ("Maximum Student Photo Size") to specify the maximum allowed size for student pictures. By default it is set to 100 KB.
School Options This page now includes a District option to "Use DecisionInsite for Street Validation (beta)". Please note that this option is in Beta and will only display for districts without an active Streets (STR) table.
Student Demographics Update Attendance will no longer allow records to be updated when there is no difference between the current Attendance Enrollment record and the Student record.
Immunizations A new Date Selection Control is being used on this page that will pre-populate the date slashes in Chrome.
Assertive Discipline The Remove SSA Date button was not working, fixed.
Send Emails The default sort order of Recipients has been changed from Email Address to the Student Name.
Student Withdrawal Form report This report has been adjusted to allow printing the withdrawal form, with the classes, for students whose classes have been dropped.
SEASweb Extract The District of Residence has been added to the SEASWeb Extract. This will be populated with the County-District value in the STU.ITD (Inter/Intra-District Transfer District) field if there is a value, otherwise the current County-District code will be used. Also, the extract will now also include students where the new Special Ed Evaluation Flag (CSE.EV) is set to "Y". Also, only the most recent student record will be extracted. Previously, all instances of student records were extracted, resulting in duplicates. Also, the "Email Me The Extract" button was not emailing, fixed. Also enhanced extract performance.
CASEMIS Import Changes have been made to support the new 2015-2016 CASEMIS File Layout. There is backwards compatibility with the previous file layout.
Special Education A new Evaluation Flag field (CSE.EV) has been added to this page to flag students who are being evaluated for special education services but have not yet been approved. This field can be used to extract these students to IEP Tracking Systems.
Attendance Enrollment The "Delete" process wasn't working properly since adding logic to support the Inter/Intra-District Transfer District (ITD) to the Attendance and Enrollment tables on 9/11/2015, fixed. Also will no longer allow "Delete" during a month that is locked.
Elementary Transcript This report was not formatting properly for TK and PS grades, fixed.
Fee Letter Editor When saving a letter with the top or bottom portion blank an error occurred, fixed.
Version Date - 1/15/2016
Page Comments
Courses The CBEDS code field is now a control that allows searching/filtering by code or description, as well as displaying/hiding inactive codes. Also, a CBEDS Codes report has been added, with the option to include/exclude inactive codes.
Demographics The Primary Contact 1 and Primary Contact 2 labels were not working correctly when using Contact Linking since the 12/18/2015 update, fixed.
Event Calendar The class list was showing the same courses for all teachers, fixed. Parents and students can now see the period next to the teacher's event in the calendar.
Print Student 504 Plan This report now includes both Title and Name of the Responsible Participants.
Teacher Briefcase Teachers were unable to upload files that are smaller than the allowed size limit, fixed. Also, the file upload error description now includes more details.
Gradebook Options The "Weight scores of assignments by Category" and "Apply weighting to Formative and Summative assignments" options are now selectable even if the "Rubric Grading Scale" option is selected.
Update Course Request Sheet Table The Tag and Un-Tag process has been optimized to yield better performance. The "Tag/Un-Tag based on totals" option now asks if only one grade should be processed. The wrong message was displaying if the current year database wasn't available, fixed. Also, the "Create a New Sheet Table" button changed to "Reset to default", and the "Add a Course to Sheet" button changed to "Add a Course".
Print Physical Fitness Letter to Parents This report had the potential to cut-off the letter footer on the first page, fixed.
AIR Student Details This form no longer honors the "Skip Inactives" option when creating Parent Portal accounts. This option wasn't designed for use in AIR and was implemented here incorrectly.
Dropdown List On some of the pages, the dropdownlist window was displaying in the wrong location when clicking on it, fixed.
Print Grade Report Card This report would not properly reset the student message code between students if a code was being used without a translation defined in the COD table, fixed. Also, the Vietnamese and Korean legends were not being cleared if the subsequent page was English, fixed.
API Adjustments have been made to tighten security in the Aeries API. We found that in certain rare situations with properly mal-formed requests that a vendor could access information they had not been given access to, fixed.
Version Date - 1/8/2016
Page Comments
Fee Letters The Fee Letter Text Editor page and Fee Letter to Parent report have been added to match functionality in the Aeries Client. Users with read permission to FEE can also print the report from the Fees and Fines page.
Calendar Changing dates on this page now has enhanced validation logic.
Teacher PFT and Physical Fitness by Teacher pages These pages now support highlighting Passed, Previously Passed, and Pending Approval test status, like ABI did in the past.
Physical Fitness by Teacher This page wasn't honoring the Physical Fitness Setup on the default Testing Administration, fixed.
Student Demographics Some drop-down lists were not displaying their codes on new student adds, fixed.
Login Background The autumn-sea.jpg file has been adjusted to level the line of the horizon.
Date Selection Controls More date selection controls around the system have been enhanced to work on more browsers.
Initialize New Grade Reporting Cycle A typo has been corrected on this page.
Configure Password Requirements In Chrome, the popup help information would flicker, fixed.
SchoolCity Integration A link to the SchoolCity.com website will now appear in the Aeries Navigation Tree when viewing an Aeries demo database.
Version Date - 12/18/2015
Page Comments
Gradebook Rubric gradebooks will now utilize a new calculation method for the Overall Standard Grade. The Standard Grade is now calculated using Trend Analysis to find the grade on a standard, then averages the "sibling standards" together to determine the grade for the "parent standard". This process is repeated until it reaches the assessed standard. The Load from Gradebook process for elementary and secondary schools loading from Rubric-Based Gradebooks will also use this algorithm. Also, a portal option has been added to "Allow Teachers to Add Standards" that is available for secondary teachers using standards-based grading (also known as "Mastery-Based Grading") where their secondary course has been linked to standards on the Aeries Courses page.
Intervention Dashboard This new Intervention Analysis page will help schools and districts analyze and recognize the frequency and distribution of various Intervention programs being administered.
Standards-Based Progress Dashboard This page has been enhanced to allow for drilling down to child standards more effectively than before.
Parent Portal Support has been added for Spanish translations to the Main/Default, Profile, Demographics, Contact, Classes, Course Request, and Fees and Fines pages.
Teacher Session Timeouts There is now a new Portal Option (on Miscellaneous tab) called "Disable Session Keep-Alive for Teachers (available on various pages)" that when enabled, prevents the "Session Keep-Alive" feature from running. This feature is primarily in the Gradebook but can also be found on the Teacher Attendance By Month page.
Portal Options This page has been moved to School Options | Portal Management in the navigation tree.
Session Timeout When the "Keep My Session Alive" button was selected, the session while on that page never actually timed out after that point, fixed.
Envelope Printing Student/Parent and Query Envelopes are now available on the Student Demographics and Query pages.
Aeries Client Emailing The Aeries Client can now be configured to use Aeries.net as an email relay instead of the "AeriesEmailService" previously used.
Student Transcripts report This report will now display the "Attention" line (COL.AT) when printed for Colleges like the client version of Aeries.
Discipline Dashboard Users were not able to click on the detail link after sorting the student list. The link was replaced with a button instead. Also, some lists of student incidents did not include everything from the chart, fixed.
Analytics Student Indicator Details A pre-release version of this page was accidently released. The original page has been restored.
Extracurricular Activities Extracurricular Activities now has the ability to secure Probations (ECP) separate from Eligibility (ECA). The GPA History (GRG) tab will now display the Mark Headings defined in the Multiple Mark Headings and Descriptions page instead of "M1" through "M12" when viewing current year data. Also this page was generating an error under the rare condition that a record existed without a "Date Last Loaded" (which is automatically set on "Load"), fixed.
Teacher SBG Standards Based Grade Reporting Input for Teachers will now limit the View by Standards dropdown to the Report Card Types of the students the teacher has.
Student Groups The "Use This Group" button was not working, fixed.
Attendance Since the 12/11 update, the message icon was not turning red after entering an attendance note, fixed.
Assertive Discipline and Medical Since the 12/11 update, the "Initials" drop-down field on the Assertive Discipline and Medical forms could not be updated with a value not in the COD table. These fields have been changed to allow free text.
Date Choosers More date selection controls have been enhanced to work on more browsers.
Version Date - 12/11/2015
Page Comments
Custom Reports The web version of Custom Reports has been structurally redesigned. The report items are now pre-configured by Custom Reports Admins and shared with users. Users with appropriate permission can build custom reports from the pre-configured items. Custom Reports Admins can share the reports with specific security groups. The ability to print to Excel format and a new item type "Program" are also available. Custom Reports created in Aeries Client version using MDP tables will not be compatible with this version. An Import MDP Report option is available to import existing reports.
Attendance Notes, Off Campus Pass The Attendance Notes form has been modified to allow printing Off Campus Passes. The form features two new fields: "Time to Leave" and "Authorized by", visible in read only mode if the code selected is an off campus code (on the Update Code Table form, the Amount field for ATN.CD has to be something other than zero). If the code is an off campus code, a printer icon will show for that record, indicating that an off campus pass can be printed on a receipt printer. The format is similar to that of the Readmit Slip.
Extracurricular Activities (beta) This is a new page for tracking Extracurricular Activity eligibility and participation. The page includes tabs for: Eligibility (ECA), GPA History (GRG), Activities (ACT), and Probations (ECP).
District Assets Vendors This is a new page to collect vendor information.
Assets Checked Out To Student This is a new report.
Assets Checked Out To Staff This is a new report.
Dropdowns Description-driven dropdown lists that have no codes defined will no longer allow free-text to be entered. This was done because "Update" processes had the potential to fail without notice when a description was entered that exceeded the maximum length of the field. Please note this change does not affect code-driven dropdown lists with no codes defined, they will continue to be open to free-text input.
Login The Aeries graphics used on the login page have been adjusted.
Parent Portal The Eagle logo used at the top-left of the system has been replaced with the new Aeries "A" logo.
Home Language Student-related pages have been modified to show "Reporting Language" instead of "Home Language". The data is still stored in STU.HL, but the description has been updated to reflect the true purpose of this field.
Define Student Grade Levels This page will now allow modifying the code used for Kindergarten (traditionally "K"), to allow High School Districts to redefine it as "0". Please note, the definition is district-wide.
Discipline Dashboard A button has been added to the student lists to "View Details" that will take the user to the referenced discipline record.
Analytics Watch Lists Watch lists displaying multiple schools were not displaying students, fixed.
LCAP Dashboard Usernames with a period or backward slash were not able to run some of LCAP dashboards, fixed.
Gradebook Assignments By Student report and Gradebook Missing Assignments By Student report Added "Show Assignment Comment" option.
Gradebook Summary The gradebook details button (+) was not working, fixed.
Copy Gradebook The copy process skipped the Rubric Assignment option, fixed.
Scores By Assignment Added "Visible to Parents" and "Scores Visible to Parents" options to this form.
Gradebook Options Added "Group Assignments Menu by Category" option. If checked, the gradebook assignments menu will be grouped by category.
Student Emergency Card This report was not running from the district because of the large number of students involved, fixed. The setup form has been modified to require a query when running from 'View All Reports' in the district. Also, added the student selection control, but it will only be available at the school sites.
Immunizations Other Immunizations dropdowns will now Limit-to-List when codes are defined in the COD table for IMM.O1T.
Teachers and Master Schedule pages The "Move" functions on these pages didn't process the Inter/Intra District Transfer District (STU.ITD) field when updating Attendance, fixed.
Supplemental Attendance reports Modified report designs to ensure labels didn't overlap one another.
Supplemental Attendance Class Rosters Elementary schools option to Group by Teacher displayed "Section" and the teacher list was not displaying properly, fixed.
CSU Eligibility Report and UC Eligibility Report These reports would not display the proper "No report data was found!" when run for students without Transcript records, fixed.
AIR Student Details A misspelling has been corrected in "No Supplemental Question Responses to Import".
Grade Report Cards (all versions) These reports were not properly translating all labels based on various language options, fixed. Also, the Message Code (STU.MC) was not printing on the trifold report card, fixed.
Standards Based History This page was not allowing updates since introducing Preschool and Transitional Kindergarten grade levels, fixed.
Special Education All the participation fields are now enclosed in parenthesis, indicating that these fields are no longer part of the 2015-2016 CASEMIS layout.
Student Disability Graph report This report was using the disability descriptions from the COD table which may not be current. Adjusted the report to always pull the most current disability descriptions. Also, only CSE records that have a start date and no end date will be included on the report.
Parent Login Parents and Students using IE 8 (or older) or a browser using IE 8 Emulation were receiving a 404 error when trying to log in to Aeries, fixed. They will now be taken to a page that indicates that they cannot log in to Aeries using their current browser version.
LACOE Foster Youth Extract This process has been adjusted to handle slowness in the FTP process of sending data to LACOE.
Dates and Phones Many more Date and Phone input controls have been converted to support newer browsers.
Version Date - 11/20/2015
Page Comments
Analytics Dashboards Table permission has been added to the Student List. To view the student list the user needs read permission to the table of the data on the chart and any subgroup filters that have been applied. Also, districts with a large number of students would sometimes timeout when displaying the dashboard charts, fixed. Also, the schools listed on the filter tab included schools that were flagged DNR and inactive, fixed.
Analytics Init The initialization process for Aeries Analytics that trainers perform now does not delete LCAP Dashboards.
Analytics Nightly Process This process failed sometimes for district with many students. Aspects of the system have been redesigned to run much faster. Also the nightly process will now only generate information for grades 9 to 12 for AP/IB and CAHSEE and grades 10 to 12 for PSAT instead of all grade levels.
Analytics Item Definitions Users were able to delete a layout that was associated with a dashboard, fixed.
LCAP Dashboard Student Lists Users were unable to list students who were in a program subgroup that was generated by reaching the "> 3%" threshold, fixed.
LCAP Dashboards Update Part of the test part title was added to all of the Advanced Placement short names. Also, the "PGM > 3% Subgroups" were misconfigured, therefore no data was being generated from the nightly process, fixed.
Student Groups The ability to identify which Student Groups teachers have access to has been added. Also, users will now only be able to see the students from schools they have access to. Teachers will continue to have access to any student in a Student Group they are assigned to.
Monthly Attendance Report and Monthly Attendance Summary reports These reports now include the option to "Ignore AP1 and AP2" like the CS version. The Monthly Attendance Summary report now has shading on the Grade-Grouping (TK-3, 4-6, etc.) footers. For Elementary schools there is also now shading on the Grade footer. For non-Elementary schools the "Tchr No." label is now hidden since that data only displays in Elementary schools.
District Assets (beta) - Mass Change Items This is a new page that allows users with permission to Mass Update the DRI table to Mass Change eight different fields at a time while scanning item barcodes.
Gradebook Backup This process can now be run for anyone with "Admin" access to the Gradebook Backups security area, not just full system administrators.
Security/Query Intervention-related tables (INA, INC, ING, INM, INP, INR, INS, IPI, IRC, and ISS) are now included in the list of security areas allowing Query access.
Red Flags The Student Documents Red Flag is now available on the Student Profile screen.
Emergency Student Listing report The option to print the Contact's red flag has been added to this report.
Student Profile This page will no longer display any data if the user doesn't have permission to view the STU table.
Security Users For districts with less than 100 users, the password field was always showing, even if the account was linked to AD, fixed.
Elementary Transcript report The student name on this report was wrong when printing multiple students with multi-page transcripts. The page before the last page showed the name of the next student, and the last page (elementary school history, explanation of marks) showed the right student, fixed. Also, the Elementary School History section was not displaying all the enrollment records, and the Contact Relationship was incorrect (repeated from previous contact) when the field was blank, fixed.
Suspension and Discipline letters These reports now add up partial days of Suspension when displaying this total on the report.
Work Permit report When printing residence address, the City and Zip were still from the Mailing Address, fixed.
Discipline Letter report Schools with multiple discipline letters were sometimes not having the correct letter printed, fixed.
Date Editing Many report option pages have been updated to use a new Date Chooser control.
Version Date - 11/6/2015
Page Comments
Query Query results are now sortable and filterable.
Student Backpack Future assignments were showing in the student backpack even though the student was already dropped from the class, fixed. Also, when parents logged in, some assignments were displaying twice, fixed.
School Options The Customizable Parent/Student Portal Login Page Content textbox lost the WYSIWYG format in a previous version, fixed.
Google Integration When External Ids were added for an account in Google the sync process would return an error, fixed.
Various Report Options Many report option pages have been updated to use the new date-picker and phone-picker controls.
Gradebook Progress By Student report This report was having trouble printing from Chrome, fixed.
Gradebook The Narrative Grades dropdown sometimes was not selecting the correct value when using the keyboard, fixed.
Staff Code changes for CALPADS 2015 have been made to various fields on the Staff screen.
Version Date - 10/30/2015
Page Comments
Student Google Authentication Aeries now supports students logging in to the Aeries Parent/Student Portal using Google Authentication. System Admins can use the "Identity Provider Config" page to set the various options necessary to turn this feature on. Once enabled, new student accounts that are generated for the given student domain will not have a password generated for them. Instead, these students will use their district-assigned Google login to access Aeries. As a consequence of this new feature, the Parent/Student Portal Login Page has been redesigned for a new look. It also will now require students and parents to enter their email address first, click "Next" (or hit {Enter}) and then enter their password.
Missing Assignments Report This report now has an option to "Page Break On Each Student" that can be turned off to print multiple students on a single page.
Mass Change Period Absences An option has been added to this page to be able to mass change period absences for specific students using Student Groups.
Assertive Discipline The calculated Total Demerits values for "This Year" and "Cumulative" have been added to this page.
Ineligibility and Grade Exception Reports These reports now support analyzing up to 14 different grade reporting marks. The limit was previously 12 marks.
Teacher Attendance Teacher Attendance will now hide the "Tardy" code (usually "T") if it is not defined in Portal Options (like ABI did).
Counseling The Add New Record button on this page will now default the Counseling Grade based on the Student Grade.
Initialize New Standards Based Grading Cycle This process will no longer hide Mark 4.
Student Attendance Notes Since the last version, only the original creator of an Attendance Note could edit it, fixed. Now only teachers are restricted to their own records and all other users with appropriate permissions to the Attendance Notes table can edit any record.
Student Transcripts Report This report was displaying the "Ranked by" label even when hiding Class Rank. It was also hiding the 10-12 GPA when using the Add-On Weighted GPA since the 10/2 update, fixed. Also, when selecting to calculate both Weighted and Add-On Weighted, but only printing Add-On Weighted, the report was printing the regular Weighted GPA instead of Add-On Weighted, fixed.
Scheduling Master Schedule Board With new versions of Chrome, the Student Sort option was pushed to the bottom of another section, fixed. Also, clicking on the Change All button in the Course Changes Window created an error if the ROOM field was blank, fixed.
Master Schedule Users were not able to insert a copied MST section when using Chrome or Firefox because the Credit field had four zeros after the decimal point when copied, fixed.
Graduation Status Report by Student This report was sorting by student number when the By Name option was selected, fixed.
Many Pages More pages have been updated to use the new date-picker and phone-picker controls.
Student Assertive Discipline Record report This report was not running from View All Reports when selecting to show inactive students, fixed.
Version Date - 10/23/2015
Page Comments
Discipline Dashboard The Discipline Dashboard has been modified to display a single dashboard at a time and now has the ability to drill down to the Student and Discipline Record Details. Also totals for Dispositions were being inflated, fixed.
Google Integration The beta flag has been removed. The Google Apps Integration setup page is now available for all Aeries.net admin users. Some wording has changed on the Google Apps Integration page to clarify the “Match to pattern” option. Student Google Apps accounts will now automatically move OUs during the nightly sync process if their primary enrollment record moves to another school. The sync process will now both suspend and reinstate student's Google Apps accounts based on the student's primary enrollment record’s status tag. The class-of username/password pattern element has been replaced with a new element called graduation-year this will output just the year, for example "2016" instead of class-of which would previously output "Class Of 2016". Expanded capabilities for districts to add many more schools to the sync process, this was previously limited to a 255 character comma delimited string, and will now accommodate districts of any size. STU.SEM was being updated even when the "match to pattern" option was turned off, fixed.
Parent Account Management The Access to Portal (CON.AP) field now must be set to a "Y" for a parent portal account to be created. Previously a blank was assumed to be "Yes" but that has now been changed so that a blank is assumed to be "No". Affected pages include: Mass Create Portal Accounts, Send Emails, Email List, Parent Data Confirmation, and Print Student and Parent Emails.
Student Groups This page has been moved to be within the School Options section of the navigation. Also, there is now a security area for this screen called "Student Groups (SGD)" and a Query-Only security area for the SGM table. This page has also been removed from visibility by teachers until some adjustments are made.
Daily Enrollment by Teacher report This report is now available for teachers to print themselves for their own classes. It has also been adjusted to handle Translated Grade Levels and sorting functionality has been improved.
Send Emails The "Add Recipients" popup has been modified to allow a simple selection of Student and/or Parent Emails. Student Emails will include emails from STU.SEM and any Student Portal accounts in PWA.EM. Parent Emails will include emails from STU.PEM, Contacts that have been flagged with Access to Portal (CON.AP = "Y"), and any Parent Portal accounts in PWA.EM. Contact records will also include any emails in the "Additional Contact" area (CON.CN1 - CN4) when Access to Portal is flagged. Portal Accounts that have been flagged Admin (PWA.ADM) will not be included. Also added the ability for Elementary with Master schools to search by class.
Mass Set Grade Fields This is a new page and Long-Running-Process that will update missing grade fields (0 or "K") in 16 student-related tables based on student enrollment data for the record's date. Tables available to update include: ADS, APL, CNF, DNT, ECP, HRN, HWO, INV, LAF, LAS, LEA, MHS, PFT, RET, SCO, VIS, and VSN.
Send Emails When a teacher uses this process, it now does not include students with Records Release (STU.DNR) values that call for information to be hidden.
Student and Parent Email Addresses report When run by teachers, this report now does not include students with Records Release (STU.DNR) values that call for information to be hidden.
Students Without Email Addresses report When run by teachers, this report now does not include students with Records Release (STU.DNR) values that call for information to be hidden.
Teacher Data The fields for High and Low Grade have been changed to be drop-down lists.
Student Profile The Student Profile will no longer display the Linked Portal Accounts when the "Hide Contact Info" Portal Option is enabled or the current student has a Record Release (STU.DNR) value flagged with a "1" in COD.N1.
AIR Import The "Verify Home Language!" label is now colored Red like in AeriesCS.
Transcripts Since the 10/2 update students, parents, and teachers with access to the Transcripts page could print unofficial transcripts, fixed.
Assertive Discipline Users were unable to click on the Letter button to print non-suspension letter.
Student Attendance Teachers were able to edit and delete other users' notes from the Attendance Note popup page, fixed.
Analytics Item Definition When users wrote a long title in the Short Title field, the system rejected it, because the text length was over the max length that is allowed in the database, fixed.
Student Demographics The Inter District field was not able to save if the value was cleared out using the delete or backspace key, fixed.
Many Pages A few more pages were updated with new datepicker and phonepicker controls.
Student Attendance Admin users were not able to take attendance on a locked month while using Chrome, fixed.
Initialize New Standards Based Grading Cycle This process was including delete-tagged Course Attendance (CAR), Sections (SEC) and Standards Based Courses (SBR) records, fixed.
Teacher PFT and Physical Fitness by Teacher pages These pages would always reset the SPRG16 Testing Administration dates to the default 2/1/2016-5/31/2016, fixed.
Students With More or Less Than N Course Requests and Students With No Course Requests reports These reports have had their Font Size reduced to better fit the Stu#.
Version Date - 10/16/2015
Page Comments
Student Groups This is a new screen to create and maintain ad-hoc student groups that mimics the feature by the same name in AeriesCS. This screen is available at both the school and district levels. And offers several filtering options to select students. It is advisable to run a KEEP/SKIP Query before using this page, especially at the district.
504 Plan There is now a "504 Plan Report" available to be printed for each 504 plan for each student. It contains the 504 Plan information and has signature lines for the various stakeholders.
Standards Based Report Card landscape reports These reports would not run when only 1 Mark Type was defined in the Legend, fixed.
Standards Based Options The Legends tab would not properly un-delete records that were added back in, fixed.
Initialize New Standards Based Grading Cycle This process was not properly initializing custom mark types (Type 10 and above), fixed.
Grade Report Cards When sorting by Section, report cards were including deleted student classes, fixed. Also, when printing to contacts, it was possible for deleted contacts that had previously been identified as receiving additional copies of mail were being included, fixed.
Student Demographics The Records Release (STU.DNR) field will no longer display the description of a blank value in red.
Suspension Letters When printing Suspension Letters in English for students whose correspondence language was not English, the footer of the letter was still printing in the students' correspondence language instead. Also, basic student information has been added to the Letter Popup screen from the Assertive Discipline page.
Assertive Discipline The correspondence language field has been added to this page header.
Discipline Letters This process has been reworked to streamline printing Discipline Letters. Also, when a letter is printed in a language that does not match the student's correspondence language, the user will get a warning.
Query Labels and Query Report These reports were formatting State Student ID as a phone number, fixed.
Student Medical Records report This report was generating an error when run for multiple students, fixed
Student Distribution by Ethnicity report This report has been modified to accurately show Ethnicity and Race counts.
Supplemental Attendance Class Roster report This report was not running when Staff Name had special characters, fixed.
Supplemental Attendance Class List report This report was not running when Staff Name had special characters, fixed.
Student Demographics Student data was not being saved when there were certain special characters in the Note field and the text was very long, fixed.
System Access Log Clicking on the second page was not displaying anything when there were two or more pages, fixed.
Teacher Attendance Class periods with mixtures of sections with different period blocks were not accurately applying absences to the multiple periods correctly, fixed.
LACOE Foster Extract This extract for Los Angeles County Schools will now skip students who are enrolled in inactive schools or schools flagged as "do not report". The extract will skip students with a leave date prior to July 1st of the current school year. The Type H file will temporarily not extract until a decision has been made on how to handle CELDT test scores as DCFS only currently accepts functioning and non-functioning as test results. The function to pull CALPADS codes was looking for an incorrect TC value "CLPDS" this has been changed to the correct value "CLPD". In cases where the extract was already running and it was started again the long running process would fail with a file IO error. Now, when there are errors during the file creation and add attachments processes it will record the errors and return that information back in an email to the user.
Various Pages Various pages throughout the system now utilize the new "Date Picker" control that works effectively on all modern browsers.
Version Date - 10/2/2015
Page Comments
Update Valid Marks The option to include different Grade Points for AP classes has been adjusted to also include IB classes. This means that the GPA logic will look for codes 30, 37, & 38 in the CRS.CL (CrsLvl) field. All reports and programs involving GPA calculations have been adjusted to support this change.
Aeries Variables for Current School The Add-On Weighted GPA options now allow the Add-On Weighted GPA to only be applied to specifically defined grade levels. All reports and programs involving GPA calculations have been adjusted to support this change.
GPA and Credit Calculations Courses taken in the 8th grade and defined in the Off-Grade Courses (OGC) table no longer require a minimum mark value to override credits. Additionally, many of the programs looking at the OGC table were not taking into account AP/IB grade point values, fixed.
Transcripts report The Work-In-Progress section was not honoring the Alternative Education Scheduling option to print Course Title from SEC instead of MST, fixed.
Configure Vaccination Requirements This page has been updated to allow selection of Preschool and Transitional Kindergarten grade levels.
Query Query will now support the user-defined fields in the DSD (District Supplemental) table.
Query Letters Since the 9/25 update, Query Letters were not working, fixed.
Change Password There is now a new message on the change password screen for Active Directory users informing them that their passwords are stored outside of Aeries.
API The Gradebook Update Scores process was not properly handling assignments that had different Number Correct Possible and Points Possible values, fixed.
Teacher Logins When a teacher username has an underscore ( _ ) symbol, after logging in, the teacher was not able to see any students, fixed.
Grade Report Exception Listing This program was not honoring grade, citizenship, and work habit marks that had two or more count, fixed.
Monthly Attendance Summary This report would encounter an error when it ran in to students without a leave reason who have a Completion Status populated in STU.HSG, fixed.
Student Demographics Some browsers would attempt to autofill the network id field with the user's username when editing a record, fixed.
Data Confirmation Residence Survey Audit - This page would not display records when a student's phone number was blank, fixed.
Version Date - 9/25/2015
Page Comments
LCAP Dashboards New dashboards are now available for SBAC Test Results! Also, users can now select any subgroup that is available in the system, not just the LCAP subgroups. So if you also have the full version of Aeries Analytics, you can include your locally created subgroups on the LCAP dashboards.
Mass Add Student Pictures This new page in Aeries.net allows users to mass add/update student pictures. The file types that can be uploaded are .jpg, .jpeg, .png, .gif, and .zip files. The file size is limited by the server configuration and it is shown on the form. When using zip files, these will be uploaded and unzipped on the server automatically. Although a large number of files can be selected, (up to around 2500 pictures with an average size of 20K); it is preferable to make smaller selections in batches, upload and update, and then do it again until all the pictures have been uploaded. Another alternative is to create several zip files and upload them.
Ineligibility Listing Report This report is now available in Aeries.net. It has been converted from AeriesCS.
Email Log This is a new page designed for teacher to view the history of the emails they send out. It provides filters for date ranges and display the details of a specific email if they click on it.
Course Data There is now a tab for "Career Pathways" on each course that will end up tying into the upcoming Career Pathways screen for students.
Career Pathways Beta Career Pathways is a new page (and set of tables) that is being released in beta until the remainder of the project is complete. Districts with the "Beta" flagged enabled can explore this new screen for managing Career Pathways of students. More information will be published when the rest of this project is complete.
Teacher Attendance by Month The options Back and Forward Posting Days were treated as days are now treated as months when this type of attendance is being taken by teachers.
Login A new set of pictures has been added for the login page.
Query Query now only return results for 100,000 records. Asking the system for more than that can cause significant system performance problems.
Streets The Streets page now includes fields for Preschool and Transitional Kindergarten.
Student Demographics This page has been adjusted to honor the new Streets table fields when updating a PS/TK student's address.
AIR Import This process has been adjusted to honor the new Streets table fields when importing a PS/TK student.
Date Selectors Many more pages throughout the system now use our new Date Selector control.
System Errors Additional logic has been placed around the loading of student pictures to avoid errors raised on the server.
Gain and Loss Report This report was cutting off Student ID when the ID was bigger than eight digits. It will now fit ten digits.
Medical Log report This report would fail to load properly when there was no data, fixed.
Teacher Supplemental Attendance This page was showing delete-tagged Dates from the Calendar (ATC) table, fixed.
Version Date - 9/22/2015
Page Comments
Gradebook On the 9/18 version, new assignments with standards could not have the scores entered for them, fixed.
Analytics Item Definitions On the 9/18 version, scores were not saving for new assignments with standards and using the "Input by Standard", fixed.
Version Date - 9/18/2015
Page Comments
CASEMIS Import New CASEMIS Import page located under School Info | Configurations | Configure CASEMIS Import. This form will allow districts to configure a scheduled process which will be able to be scheduled to pull a CSV file down from a Secure FTP or network path, and import it into the Aeries database. After import an email will be sent which will detail the records imported and any records which may have not been able to import successfully.
System Performance Many changes have been made throughout the system to optimize system performance. These changes are the result of intensive performance evaluations by Aeries Developers, System Admins, and Microsoft Systems Specialists. These changes should reduce the overall processor usage on both Web and SQL servers and result in faster page load times. These changes will increase memory usage on web servers by about 10%.
Portal Options Physical Fitness Testing includes a new setup table - Testing Administration Details (TAD). This table will store Testing Administrations and a date-range for when each Testing Administration is active. The setup form is available from Portal Options - PFT tab. The new table will be populated automatically from AdminCS based on existing data in Physical Fitness Testing (PFT).
Teacher PFT The Teacher PFT page will now support allowing multiple Testing Administrations based on setup from Portal Options - PFT tab. Teachers will be able to use any Testing Administration within the valid range of dates. Dates outside of the testing range for the selected Test Admin will not be accepted. Added the ability for teachers to "blank-out" a score (was previously requiring that they enter "0"). Blanking-out a score will update the related "Test Taken" fields appropriately. Modified the time fields to format including a leading zero (i.e. "6:05" instead of "6:5"). Also this page was displaying the Skinfold fields (Calf and Triceps) inverted, fixed.
Physical Fitness by Teacher This page, under Teacher Emulation, will now honor the same enhancements the Teacher PFT page now has regarding the use of multiple Testing Administrations. This form remains more flexible based on the Portal Options - PFT - "Allow Updating Prior Test Admins" and "Ignore Above Date Ranges". Added the ability to "blank-out" a score (was previously requiring that they enter "0"). Blanking-out a score will update the related "Test Taken" fields appropriately. Modified the time fields to format including a leading zero (i.e. "6:05" instead of "6:5"). Also this page was displaying the Skinfold fields (Calf and Triceps) inverted, fixed.
Physical Fitness Test Results This page, under Student Data - Test Scores, now displays the Testing Administration dropdown including the defined date-ranges based on the new setup table. Also the Testing Date entered will be validated and warn if outside the valid ranges.
Physical Fitness Test Error report This report had the potential to give invalid "Student has invalid Test Grade based on Age" errors when Testing Administrations exist that are 6-characters and not formatted "SPRGxx", fixed.
SchoolCity STARS Suite Single Sign On There is now an SSO URL on the School Options page. The correct value to enter into this field should be requested from SchoolCity STARS support.
Secondary Standards-Based Report Card This report card for secondary schools doing a hybrid of traditional Grade Reporting (GRD) and Standards-Based Grading (GRS) now includes an option to format the report for double-sided printing.
Date Selectors Many more date selectors throughout the system have been updated to have working Input Masks on additional browsers.
Grades by Teacher The teacher list was changed to show only teachers who have GRD records.
School Option All the fields in this page have been updated to have a better look and feel.
Aeries Analytics Test Scanning and Scoring Aeries Analytics Test Scanning and Scoring was not functional in the 9/15/2015 version of Aeries.net, fixed.
Students Absent Today, Students Absent Today Wide, and Students Tardy Today reports These reports will now support printing on dates where there are no Absent or Tardy students.
Classroom Attendance Users were not able to set lunch count to zero, fixed. Also, the teacher list was changed in secondary schools to show only teachers who have MST records.
Master Schedule This page had the potential to overwrite existing Scheduling Master Schedule section numbers when scheduling for the current year and adding a section, fixed. Also will now copy the newly added sections to the Scheduling Master when scheduling for the current year (like AeriesCS).
Gradebook Scores By Class The Attendance Code displays as dots in Firefox, fixed.
Medical History report This report was generating an error when there was no data, fixed.
Version Date - 9/15/2015
Page Comments
Student Demographics The "IntDist Exp Dt" and "Name/Addr Verification" date fields were not saving when changed since the 9/11 update, fixed.
Teacher Attendance When a teacher had 2 sections in the same period but 1 was blocked for multiple periods, the blocked periods were not being updated properly, fixed.
Global Messages Editing existing records were always editing only the top record listed, fixed.
Many Pages Many pages throughout the system have been adjusted to use a new Date Input control.
Version Date - 9/11/2015
Page Comments
Many Pages Many pages have been updated to use our new Date-Chooser control. Also, a few pages have been updated to use a new Alert Popup Window that will be rolled out to more pages in the future.
API The Aeries API has been enhanced to allow more advanced account management features for Aeries Elite Partners like SchoolCity and EADMS. Look for updates to their systems in the future to improve syncing of accounts between our systems.
Student Demographics Users were not being prompted to update the STU.NIT or STU.NTD fields when STU.IT or STU.ITD were updated, fixed.
Standards Based Report Cards Standards Based Report Cards were missing the Mark Type 1 and Mark Type 2 descriptions in the body of the report since the last update, fixed.
Server Memory Usage Last Week's build of Aeries.net had some build configurations set incorrectly that could have resulted in greater memory and processor usage on servers. The exact impact of these build configurations is unknown but the issue has now been corrected.
Student Pictures Under some situations, the process to load student pictures would generate an error, fixed.
Portal Home Page The "Students You Have Access To" widget was causing errors for some accounts that were only linked to inactive PWS records, fixed.
Test Details This page was sometimes generating an error. Code has been added to try to correct it.
Weekly Progress Report Emails This process would fail to send emails to students in sections without an associated gradebook, fixed.
Free and Reduced Meals When entering the Food Stamp #, the NSLP Lunch Type Code will now be automatically populated with an "F".
Employers The Delete button will no longer be available if the selected employer is being referenced in the Work Permit table (WPT).
Student Intervention Plan report This reports now includes a section for Progress Comments from the INC table.
Table Record Count report This report will now limit to valid Aeries tables based on the table name not exceeding 4 characters (except for "USYSGCOD"). This was done due to some non-Aeries tables and data captures having the potential to cause this report to fail.
Version Date - 9/4/2015
Page Comments
Student Profile The "Recent Test Scores" item now displays SBAC results and links to the new Test Details page.
Test Details Test Details is a new page in Aeries.net that should help users trying to interpret test data to understand the information better. The "Most Recent Test Results" widget on the Student Profile page now links to this page. Also, the colors for performance levels have been softened to be easier on the eyes.
Teacher Home Page There is now a "Teacher Resource Center" item on the home screen for all teachers that will give links to teachers to Aeries Documentation, Videos, Tips and Tricks, the New Aeries Teacher Community on AnswerBase.com, the New Aeries UserVoice page for teachers to submit and vote on change requests, and recent changes to Aeries that impact teachers.
Standards Based Report Cards SBG Report Cards now include the ability to define and print additional Mark Types. Also adjusted the shading to be more visually appealing. The Landscape reports will now honor the "Adjust width of Explanation of Marks" option that previously only applied to the Portrait report.
Standards Based Options This page now supports the ability to Add, Change, and Delete on the Mark Types tab. New custom records will start at Code 10, the Delete process limits to these custom records (cannot delete codes 1-5). The Valid Marks tab includes the ability to define custom marks. A NEW Mark Type Legend tab allows users to select what order Mark Types will print on each report card, by grade. Defaults are created based on what currently prints on the report cards. The dropdowns for each grade are based on the valid marks defined for each grade level.
Standards This page now has the ability to select a custom mark type for Mark Type 1.
Teacher SBG This page now includes logic to handle PS/TK grade levels and custom Mark Types on Load from Gradebook.
Discipline Dashboard Four new graphs have been added: 1) Total Incidents for Top # Students, 2) Total Incidents for Top # Referrers, 3) Disposition Analysis, 4) Total Incidents by Race/Ethnicity.
Enrollment by Teacher report The grade selection on this report now translates to PS/TK and higher grades (>13) to their codified values (i.e. "AD" instead of "18"). Also, added an additional bucket to allow for 10 grade levels to display - specifically for TK thru 8.
Alternative Education Scheduling Various enhancements to this feature have been added: (1) Print Course Attendance Audit will no longer display Course ID mismatch errors in schools set to use Alternative Education Scheduling. (2) Print Class Rosters will now display the correct Course Title when selecting to "Print Course With Student" in schools set to use Alternative Education Scheduling. (3) Copy Scheduling Results to SEC & MST will now ensure the proper Course ID is populated in the SEC table.
API The Student Programs API would generate an error when pulling for a single school, fixed.
Mass Change ATT Codes and Mass Change Period Absences These pages now support PS/TK grade levels.
Grade Report Cards These reports now include middle initial and suffix in the student name like Aeries CS.
Class Period Absence Listing report This report wasn't printing student grade level since the 7/31 update, fixed.
Daily Present by Teacher/Month report This report would not run when teacher names exceeded 15 characters, fixed.
Period Attendance This page would show dashes for classes that met "FIRST" or "SECOND" half-of-term based on Term dates rather than Course Attendance dates, fixed.
Initialize ATT/CAR This process was not properly updating the Enrollment Inter/Intra District Transfer (ENR.ITD), fixed. Please note that today's AeriesCS update will process your Enrollment table and fix missing/mismatched ITD data in the ENR table.
Gradebook Final Marks The Manage Final Marks tab now displays only Type 0 records. Elementary teachers were being confused by seeing other final mark sets for different mark types.
Gradebook The Assignments dropdown menu is now sorted in chronological order.
Gradebook Scores By Class The Class Average was not calculated for Narrative Grading assignments, fixed.
Gradebook Manage Categories The Percentage of Grade field now allows whole number inputs only.
Gradebook Manage Narrative Grades The Narrative Grade Mark field has been extended to 10 characters long.
Login Additional support for older versions of IE have been added.
Programs For the Homeless Program, the Dwelling Option of "None of the Above" has been removed.
Version Date - 8/28/2015
Page Comments
Grade Report Exception Listing report This report is now available as one of the grade reports in Aeries.net.
Supplemental Attendance Class Rosters This report can now be printed by teachers. Teachers need Read security permission to the "Supplemental Attendance Student Assignments" (ATA) Security area to run this report.
API Enhancements (1) New Extended Properties available for Student Programs that includes "Disability" and "DisabilitySecondary" for Special Ed, "Home Type" for Homeless, and "Foster ID" for Foster. Also, new 504 table (FOF) is now supported by the API. (2) New "Student Extended" data set available with student-related that are less often required by 3rd party vendors but some still need them. (3) Enrollment History is now available as an end point. (4) Data Change end points have been added to return lists of students where data has changed in various areas. This is also available for Courses, Sections, Section Rosters, and Staff. (5) Many text fields are now being filtered for invalid characters in JSON and XML. (6) Pushing Rubric Scores to assignments that were not having scores input by standard would generate an error, fixed.
Period Attendance This page will now default to "Fill all periods student has a class" when the Fill Periods option is set to "Ask" instead of defaulting to "Do not update period absences" like AeriesCS. Also, when the mouse was over period 6, the tooltip showed P5 instead P6, fixed.
Student Demographics The Record Release field will now be highlighted in Red like in AeriesCS.
Free and Reduced Meals New fields have been added to this page and table for "Source" (FRE.SRC) and "School" (FRE.SCL). The Source field will be used to identify the origin of the information. The codes for this new field are stored in the COD table. The School field is auto-populated when adding a new record.
AIR Import Kinder students were importing as TK, fixed. Also now the PreSchool and TK grades will display correctly in search results and will properly import TK when support is added to AIR.
Student Transfer This page now displays codified grades properly like PS and TK.
Course Attendance Audit report This report would not run when encountering certain errors, fixed.
Students With Siblings report This report was not honoring the student selection, fixed.
Gradebook The Gradebook now supports the new grade level descriptions in Aeries like TK and PS.
Portal Options The option to "Allow Teachers to Add Students to Gradebook Before Attendance is Initialized" was incorrectly also making reference to setting up seating charts which is not yet a feature, fixed.
Version Date - 8/21/2015
Page Comments
Event Calendar The teacher event is now available in the Event Calendar.
Master Schedule Added logic to update Course ID in SEC if it was changed in MST and CAR did not exist. Also, the teacher number in CAR will be updated if it was changed in MST from Teacher 0 (zero).
Student Demographic An error occurred when updating the student page with an empty Next School field. Also, when searching for School/District (STU.ITD), the SX field cleared out, fixed.
Gradebook API Assignment Standards with 0 as Max Score caused an error when pushing scores through the API, fixed.
Victims This page would generate an error if VIC records were added directly to the database without proper field defaults, fixed.
Attendance When an Attendance Month is locked, users with "Admin" access to the Attendance security area can now over-ride the locked month and change attendance data after being warned. Previously, only users with "Delete" permissions to the Calendar security area could change attendance from a locked attendance month.
Standards-Based History This page is now available to secondary schools so that office staff and teachers can optionally access historical grading information from elementary school.
Aeries Analytics Testing This section of the Navigation Tree can now be hidden by districts who have a full Aeries Analytics License but who do not use the testing engine. There is now a setting available to be configured in the AppSettings.config file. Add a line for "HideAnalyticsTesting" and set the value to "True" and the Analytics Testing node in the navigation will be hidden.
Mass create portal accounts Better logic for random temporary password.
Gradebook The logging delete calls didn't always include the School code, fixed.
Gradebook Under certain rare circumstances, the Mass Add Gradebook process could reuse the gradebook number, fixed.
504 Plans Teachers were not able to view this form, fixed.
Version Date - 8/14/2015
Page Comments
Gradebook There is now a link in the Gradebook to the Teacher Resource Center (http://teacher.aeries.com). The link is the little "( i )" (aka Info) graphic next to the "( ? )" (aka Help) graphic in the upper-right corner.
Student Attendance Both the Daily and Period Attendance pages now have a button to "Print Readmit Slip" that will generate a Readmit Slip to be printed on a receipt printer. This button is only visible to users with Update and Insert permissions to the ATT table.
SchoolCity STARS Aeries now supports a "Single-Sign-On" (SSO) to the SchoolCity STARS system. There is now a District option to enable SchoolCity STARS Integration. Also, there is a "STARS ID" field now displayed on the Security Users page for each account. When that is set for an account, users will see a "SchoolCity STARS" link at the bottom of the Aeries.net navigation tree. When clicked, the user is taken into SchoolCity STARS without having to log in to that system. If you would like to enable this process, please contact SchoolCity STARS support to enable your environment for SSO (there are security steps that must be taken to authorize your Aeries.net server).
Gradebook Options A new option has been added to "Hide the Overall Score" that will allow teachers to hide the Overall Score and Mark from themselves as well as office staff, parents, and students.
Attendance Letter to Parents The Attendance Letter Summary List now displays the Letter Part that was printed.
Weekly Progress Email The Weekly Progress Email to parents was being generated before school if the TRM table was not created, fixed. It will now not start generating the email until school starts according to the TRM (Term) or DAY (Calendar) tables.
Login Active Directory and Google Auth users had the potential to see a change password prompt when in SQL their password was set to "welcome", "changeme", or "password", fixed. Also, the District Name color has been changed to pure white with a darker shadow for better display on light backgrounds. Also, drop down selected items now display in blue and white to be more apparent as to which item is selected. Also, dropdowns no longer show horizontal scroll bar to optimize space and look cleaner. Also, fixed display issues on Windows Phones.
Contacts The automatic creation of portal accounts was sometimes not functioning, fixed.
Version Date - 8/7/2015
Page Comments
Login Under rare circumstances, the Login page would accidentally log a person into the District instead of the school they were attempting to get in to, fixed. Also, the background images now rotate through 9 different images once per week. More images will be added to the rotation in time. Also, additional security-related fixes have been put in place to ensure that users only log in to schools they have permission to.
Test Scores The Test ID field is now a drop-down list instead of a free-form text box.
Student Profile and Graduation Status pages and report These pages and reports would give an overflow error when used in a school that includes PS/TK grade levels as well as high school grade levels, fixed.
Teacher Attendance This page was generating an error if the "# Days to Display Adds and Drops" was not set with a numeric value, fixed.
Parent Data Confirmation Parent Data Confirmation was not displaying to parents unless there were valid Documents to view or the parents had Update permission to STU. It is supposed to show Parent Data Confirmation also when parents have update to CON, MHS, or AUT, fixed.
Portal Options Since the 8/3/2015 version, Portal Options could not be changed by system admins when logged in to the district.
Version Date - 8/3/2015
Page Comments
LCAP Dashboard Free LCAP Dashboards are now available in Aeries.net. This new feature uses the Aeries Analytics Engine to provide pre-canned analytics for developing district LCAPs and for various other data analysis purposes. To get started, system administrators can use the "Analytics System Config" screen to initialize the LCAP Dashboards and to trigger the system to process students nightly. System Admins should also grant access to the "Aeries Analytics Dashboard" security area to view the dashboards and the "Student Indicator Details" security area to allow users to drill down and see all the LCAP indicators for a single student. To edit or expand on these dashboards, districts will need to contact sales@aeries.com to purchase a full Aeries Analytics License.
Login A new login page for Teachers and Office staff has been added to Aeries.net. This new login screen also contains our new logic to integrate with Google Authentication. Here is a link to the sample screen shot: www.aeries.com/downloads/temp/AeriesNet/NewAeriesNetLogin.png
Google Authentication Aeries.net now supports teachers and office staff logging into Aeries.net using Google Authentication. The new Identity Provider Configuration page is used to link Aeries.net with Google and then the Security Users page allows admins to identify which accounts are authenticated through Google or through Aeries.net. When using Google Authentication, users who are already logged into Google can get into Aeries.net without entering their password again. This can present a security risk to the district so be sure that your users know the security implications of Google Authentication. Basically, a workstation logged into Google, can immediately access both Google Mail and Aeries.net without additional authentication.
Teacher Attendance Students who drop from a teacher's class are now displayed at the top of the page for a specified period of time. Information about where the student went is provided in this list. Also, Attendance Notes are now available to be viewed and entered by teachers if appropriate security permissions are given to them.
Teacher Attendance By Photo Students who drop from a teacher's class are now displayed at the top of the page for a specified period of time. Information about where the student went is provided in this list. Attendance Note viewing and editing will come shortly to this screen too.
Portal Options New options have been added to manage access to Attendance Notes and to specify the # of days to display dropped students to teachers. Also, users with read-only permissions to this page are now read-only. Before, it was assumed that anyone with access to this page could make changes.
Aeries Analytics Navigation has been added to all Analytics pages.
Analytics Dashboard All and None buttons are now available on the Filters tab. Also, added Excel and Image buttons to the Students and Chart tabs respectively.
Analytics Item Definitions The Table, Field and Subject Area dropdowns now display the code along with the description. Also, Subject Area dropdown is getting data from REQ table that has SC = 0 and GRT = " ". Also, Cancel buttons are now available on all tabs except Summary Data.
Analytics Item Thresholds When in edit mode, some input controls were hidden on lower resolution monitors, fixed. The Copy button is now available to add new threshold by copying an existing threshold.
Analytics Item Summary Data The View Students popup now has the ability to select/unselect all students. Also, added the Set Student as Current Student button.
Analytics Dashboard Config The Shared Security Group was displaying Parent, Student, and Restricted Portal Account groups, fixed. Cancel and Copy buttons are now available to cancel changes and copy existing configurations. Also, added the Sequence field to the Dashboard Items selection to allow users to reorder dashboard items.
Analytics Dashboard Item Config The Schools Selection was displaying District, fixed. Cancel and Copy buttons are now available to cancel changes and copy existing configurations.
Analytics Indicator Process The process wasn't honoring DAT.NA (Not Applicable for a Grade or School) field, fixed. Also, the process has been adjusted to only update the At-Risk field of the students in the regular schools (LOC.U = "0"). When a student was active in both summer school and regular school, the "Most Recent HIS" indicator could potentially process multiple HIS records, fixed.
Analytics - Student Indicator Details This page will no longer display programs the student is not in. Also, sometimes Total Early Warning Points didn't match the actual sum of Early Warning Points, fixed.
Medical Log Parents with MED access could print all students and all medical screens using the Medical Profile Report if there was no DAY table yet for the school and by using some clever browser techniques, fixed. Also, using some clever browser techniques, even when a DAY table existed, parents and students could print other medical tables they did not have access to, fixed. Additional security-related fixes have been made to combat advanced techniques to elevate privileges.
Courses When adding new courses, existing Course IDs could be used and will overwrite the existing record, fixed.
API The Student Classes API was generating an error when no Student ID was being passed and there was no CAR table created yet, fixed.
PS/TK Grade Level Support More reports now support the new PS and TK Grade Levels. This batch of changes mostly covers reports with Grade Level Range options when being run.
SMS Board Using the SMS Builder feature, teacher numbers were getting wiped out when a new teacher in a different section was changed, fixed.
Student Locator Cards This report was unable to Vertically Sort since the "TK" and "PS" grade levels logic was added, fixed.
Student Data Printout report When printing for multiple students, this report would print the previous student's photo when encountering a student without a photo, fixed.
LACOE Foster Extract This feature, only available for Los Angeles County Districts has been adjusted to fix some errors.
Version Date - 7/24/2015
Page Comments
API Test Scores from the Aeries TST table have been added as a new end point. Also, the Student Classes APIs now return course enrollments even before the start of the school year. Also, there is now a new end point to return the Teacher objects for a given Staff ID.
Copy Scheduling Results to SEC and MST This process will now not run if the current school has not yet defined all the appropriate TRM records.
Portal Options Documents for the Parent Data Confirmation process now support the TK and PS grade levels.
Teacher Supplemental Attendance This page will now accept entry of either Student ID or Stu#.
Student Demographics This page hasn't correctly updated STR-related fields such as City, State and Zip since the 7/1/2015 update, fixed. Also, the school selections for Inter/Intra District Transfer District, Next Inter/Intra District Transfer District, Summer Withdrawal Next School, and End-of-Year Next School would give a "Conversion failed" error if any Course History Institution records contained a non-numeric value in the Type field (CHI.TY), fixed.
Address History This page will no longer display a period between State and Zip.
Version Date - 7/17/2015
Page Comments
Standards Based Grade Reporting Standards Based Grade Reporting now supports Preschool and Transitional Kindergarten grade levels.
504 Plans 504 Plans is a new screen and set of tables available in Aeries.net. There is specific security for this page that can be granted. The CALPADS extract will be adjusted to support this new table for the 2015 Fall Submission. Districts can use this new screen or continue to use the Special Programs screen.
Parent Weekly Progress Report Emails Progress Report Emails would be sent out even when schools were closed. Now Progress Report Emails will only be sent to parents after the first day of school and up to 1 week after the last day of school.
Attendance Enrollment pages These pages have been adjusted to properly display custom grade level descriptions like "TK" and "PS".
Monthly Attendance Summary reports These reports will now include Preschool as a separate Grade Grouping. Transitional Kindergarten will now group in with the K-3 grouping as "TK-3". For schools that are not using Transitional Kindergarten the grade group will remain "K-3".
SMS Board Old versions of the SMS Board have been removed from the system. These old pages now give a link to the new version.
Gradebook The old Silverlight Gradebook is no longer physically available in the system, if a user goes directly to the old URL they get a link to go to the new version.
Transcripts Users were unable to update information on the Transcript Additional Info popup when using Chrome, fixed.
Parent Portal The Parent Portal Home page and Change Student menus now support Preschool and Transitional Kindergarten.
Teacher Portal The Teacher Portal Attendance page now supports Preschool and Transitional Kindergarten.
Version Date - 7/10/2015
Page Comments
Master Schedule The "Move or Copy Students" button on this page was not properly populating the new Student Class Schedules Course ID field (SEC.CN) since the 6/19/2015 update, fixed.
Teacher Attendance by Month The ability for schools to configure Teacher Attendance to be taken one month at a time is now available. This feature is just like the same feature in ABI and is intended for Independent Study-Type schools. There is a Portal Option to enable this specialized view for teachers.
Define Student Grade Levels and School Options These pages will now reset saved cache values for Grade dropdown lists when data changes.
Student Demographics This page will no longer validate grade ranges based on Required Fields but rather the Define Student Grade Levels page, specifically regarding Grade, Next Grade, School Mobility and District Mobility. The School Mobility dropdown was not limited to the current school's grade-range, fixed. Logic has been added specifically for Preschools (Grade Range "PS" to "PS") to allow "Next Grade" to be "K" instead of limiting to "TK".
School Options This page now validates changes to ensure the Low Grade is less than the High Grade.
Attendance By Photo Adjusting student seats on touch-screen computers would sometimes not work, fixed.
Gradebook Summary The Trend Graph in some browsers was not displaying the assignment details when hovering over the dots, fixed.
Most Pages Most pages throughout the system have been adjusted to properly display custom grade level descriptions like "TK" and "PS". A few more pages are still in the works.
Visitations Adding new records to this page now default the Grade Level to the current student's grade level.
Retentions Adding new records to this page now default the Grade Level to the current student's grade level.
Student Emergency Card report This report would sometimes give a NULL VALUE error with certain NULL data in the PIC table (Student Pictures), fixed.
Classroom Photo report Long student names will now shrink their font size to fit in the available space.
Student Demographics Uploading a new student photo now allows upper case file extensions.
Medical History report This report was page breaking when run from the district in spite of the user option, fixed. Also, this report would sometimes display the incorrect student information at the top of the page when run for multiple students, fixed.
CBEDS Course Codes The State Course Codes, commonly known as "CBEDS Codes" have been updated for the 15-16 school year.
Special Education Special Ed Disability Descriptions and Special Ed Native Language Codes have been adjusted for the 15-16 school year.
Aeries Analytics Aeries Analytics now supports the new grade level descriptions in Aeries. Also, adding new Label Layouts were not always being displayed immediately, fixed.
Version Date - 7/2/2015
Page Comments
Parent Data Confirmation In certain cases parents would not be able to see parent data confirmation during a data confirmation window, fixed.
Version Date - 7/1/2015
Page Comments
Student Demographics This page now displays Grade as a dropdown list based on the values defined in the Define Student Grade Levels page. The Next Grade, School Mobility and District Mobility fields have also been changed to dropdown lists. When adding a new student, the Grade level will now default based on the School's low grade instead of defaulting to 0 (Kindergarten).
School Options This page now displays the Grade-Range as dropdown lists including Transitional Kindergarten and Preschool.
Update Code Table This page will now warn that the Define Student Grade Levels page should be used when selecting the STU table and GR field.
Define Student Grade Levels This page now ensures that all grade levels are defined when the page is loaded.
Free and Reduced Meals NSLP Eligibility Information has been updated for the 2015-2016 school year.
Student Scheduling Listing report This report would not run because of the Alt Ed Scheduling option being improperly evaluated, fixed.
Initialize New Grade Reporting Cycle This report would not run because of the Alt Ed Scheduling option being improperly evaluated, fixed.
Version Date - 6/26/2015
Page Comments
Silverlight Gradebook Silverlight Gradebook's End of Life - Links to the old Silverlight Gradebook have been removed from the navigation. Also, the Portal Option to "Hide the Silverlight Gradebook From Teachers" has been removed from the system as it is no longer necessary. All teachers must use the new gradebook based on HTML.
Standards Based Report Cards Many adjustments have been to Standards Based Report cards to improve the beauty and readability of report cards. Using the new Hide Gridlines option and Filler between Categories, the Categories are more easily defined in the report design. Multi-line standards are now allowed for standards other than type 3; multi-line standards are now allowed for any standard except: Double-mark (MT1=1 and MT2=2), Top-Left (PL=2) and Top-Right (PL=3). The new Shading field option is now supported for each line. Removed border around the "Achievement" and "Effort" descriptions in the body of the report (negating the "Expand explanation of marks border" option). School Name had the potential to cut off bottom of letters, i.e. the "g" in "Eagle"), fixed. Removed ALL bold borders to make report card more visually appealing. The 2-column portrait report has the following enhancements as well: "Print a border around Explanation of Marks" and "Adjust width of Explanation of Marks". The option to adjust width will calculate the ratio of each mark type based on the longest description, and then give that ratio of the total available space to each mark type. Also, an option to print Principal Signature in addition to Teacher Signature has been added.
Standards Based Report Card Preview The Preview version now allows an option to print the Standard ID in place of the mark (M1-M4). Also, The Top-Left and Top-Right sections would always display check boxes, even if the mark type was not a Check Mark, fixed.
Standards Based Options New options have been added to "Print a border around Explanation of Marks", "Adjust width of Explanation of Marks", and "Hide Gridlines for empty space/blank filler". Also an option has been added to "Show description only if mark type 1 AND 2" (i.e. don't display "Effort" in Standards that only have 1 mark type). Removed the option to "Adjust width of mark explanation borders" because those borders have been removed on the reports for aesthetics.
Parent Data Confirmation New translations have been added for additional multi-lingual support. Also, Medical History and Authorization codes now honor translations from the code table. Also, the Print Emergency Card generation now honors security permissions and options for hiding certain information: authorizations, medical history, student's teacher, and scheduling results. Also, returning users now continue from the last unconfirmed step rather than the last available. Also, custom text was not properly wrapping in certain circumstances, fixed. Also, if no additional medical conditions were available to add the medical history step would not display and data confirmation could not be completed, fixed. Also, in certain cases, very strict field level security on CON would cause records to not be able to be updated, fixed. Also, a new step has been added for Parent Residence Survey. This allows parents to select a student's current dwelling type. It will update the new PRS table and can be reviewed by office personnel using the new Residence Survey Audit page.
Parent/Student Portal The ability to restrict parent and student accounts via codes in SSD has been added. This process works like it did in ABI.
Security Portal Groups Added new portal group, Restricted Portal Accounts which, when restricted, is applied to a parent/student account instead of Parent/Student portal group permissions.
Portal Options There is a new Lockout feature that will force parents into the Data Confirmation area. After a lockout date passes while within a data confirmation window, parents will need to complete confirmation prior to accessing other areas of the portal. Also added multi-lingual support for custom text in the Data Confirmation area. The Parent Data Changing sub tab did not retain correct focus between form posts, fixed.
Residence Survey Audit This is a new form located under Student Data | Other. It allows users to create PGM records by confirming data entered by parents on the new Parent Residence Survey step in Parent Data Confirmation. Users need READ and UPDATE permissions to the new Parent Residence Survey security area and UPDATE permissions to the Student Programs security area in order to use this page.
Portal Options Security The "INSERT" permission set is now available to be established for users. This will grant those users permission to add Documents on the Portal Options page. It may also grant other permissions on the Portal Options page in the future. For non-admins who you want to give permissions to make adjustments on the Portal Options screen, please add this new permission set for them.
Security Residence Survey is a new Security Area. Parents need READ and UPDATE permissions to be able to complete the Residence Survey on the data confirmation page. Also, school office personnel need READ and UPDATE to this area (and also UPDATE to PGM) to be able to use the new Residence Survey Audit page.
Parent/Student Portal Security If districts explicitly allowed parents to update Authorizations and Medical History parents were able to make changes to data outside of data confirmation. This has been removed to ensure data changes are made only on the parent data confirmation page.
Information Confirmation Status Report This report now includes Parent Residence Survey confirmation status.
Test Scores The new Test Type (TST.TY) and Test Source (TST.SRC) fields have been added to the following pages and report: CAHSEE Scores, Test Scores, Language Assessment/CELDT Test and Test Scores Report.
Various Pages The date-selection control on various pages has been updated: Physical Fitness Tests, College Test Scores, Test Settings, Content Standards Scores, CAHSEE Scores, and Test Scores.
Daily Enrollment Summary by School and Monthly Attendance Summary by School Wide reports These reports were not running properly since the 6/12/2015 update, fixed.
Mobile Parent/Student Portal Added field level security support for all fields in STU and CON.
Version Date - 6/19/2015
Page Comments
Aeries Analytics New HTML-based pages have replaced the old Silverlight pages in Aeries Analytics. The navigation structure and names of each page have been adjusted slightly but functionality remains comparable to the Silverlight versions.
Alternative Education Scheduling This is a new process in Aeries to help schools with teachers who instruct students in multiple courses simultaneously. Please see documentation on this new feature for all the details.
Query Query Change Command is now available in Aeries.net. Users need security permissions to BOTH, "Mass Change" the table they will be updating and also the new "Query Change Command" security area that is now available on all the security pages. All CHANGE commands are logged in the LOG table with the Aeries Query, the equivalent SQL statement, and the numbers of records changed.
Security There is now a new security area for "Mass Change Query". Also, every security area in the system linked to a tables in the database can now have "Mass Change" granted for it. Also, the Security pages now show the table that each security area is linked it. Also, the "Old Free/Reduced Meals" security area has been removed.
School Options There are now 2 new options for each school that can be defined. They are Intervention Referral Settings for "Referral Submission Email Address(s)" for an email to be sent when anyone creates a new Intervention Referral and "Referral Approval Notification Email Address(s)" for an email to be sent when Intervention Referrals are approved.
Pre-Referral Interventions This page has been redesigned to have a fresher look. No actual functional changes were made though.
Referral To Intervention This page was generating an error when trying to add a new record, fixed. This page also now supports emailing individuals when a referral is created. The email addresses are defined on the School Options page. Submitting a new referral also now emails a confirmation to the person submitting the referral. Also, this page has been updated for a fresher look.
Referrals to Intervention Approval This page now supports the new school options for emailing a set of individuals when a referral is approved. This is in addition to the email generated to the originating teacher and the meeting invite to the Stakeholders. Also, the Stakeholders lookup for parent account now defaults to listing the current student's linked portal accounts. This should make it easier to find the accounts of the parents and student. Also when approving a referral, the related tables (Student Strengths, Prior Interventions, and Reasons for Referral) were not copying into the new INV record, fixed.
Interventions A few adjustments have been made to this page. Stakeholders lookup for parent account now defaults to listing the current student's linked portal accounts. This should make it easier to find the accounts of the parents and student. The Location field is now visible. The Action Description field is now limited to 255 characters.
Intervention Plan report This report has been redesigned to better format the information being displayed.
Supplemental This page was not displaying newly converted nvarchar(max) fields (previously ntext) as multi-line text boxes, fixed.
Elementary Transcript report The Year headers on this report had the potential to duplicate, fixed. Also, Standard IDs that included a decimal would potentially combine multiple Standards onto a single line, fixed. Also adjusted the sort order so that Aeries.net and AeriesCS match.
Student Transcript report The term credit and GPA summaries may not always display when a Waiver Mark "X" exists in the transcript records, fixed. Also, when printing for multiple students, the "Class of" label had the potential to print based on the previous student, fixed.
Version Date - 6/12/2015
Page Comments
Define Student Grade Levels This is a new form that allows the defining of student grade levels including new grade levels for PreSchool (PS) and Transitional Kindergarten (TK). Grades above 13 can now be redefined to display a more meaningful 2 character code and full description (i.e. "UE - Ungraded Elementary", "US - Ungraded Secondary", etc.). The "PS" grade level will be stored in the STU.GR field as -2, but display "PS" in forms and reports. The "TK" grade level will be stored as -1, but display "TK". In the next few weeks, the Schools and Students forms will be updated to display grade levels as dropdown lists, based on these COD table values. Many forms and reports have already been updated to display -1 as "TK" and -2 as "PS", with more to come.
Copy Scheduling Result to SEC & MST This process has been disabled when Scheduling is set to Scheduling for Next Year.
Student Backpack Users were able to see the assignments even though Visible to Portal option was turned off.
SMS Board Users on this page will now no longer timeout from inactivity. Also, there was an issue were the progress bar kept spinning when users entered the board, fixed. Also the Schedule All Students process encountered an error when Grade Sort and/or Student Sort was not selected, fixed. Also the Room field for a section is now limited to 6 characters.
Scheduling Pages The Room fields on the following pages were extended to accept six characters long: SMS Board, Master Schedule, Scheduling Master and Scheduling Master Schedule by Course.
Course History Institutions When updating a record with no grade levels, a system error occurred, fixed.
Medications Users were not able to administer doses when the school is on SQL 2005, fixed. Also, when there was an active and a pre-enrolled record for a student and a medication was added, it visually showed the newly added medication twice, fixed.
Course Requests Users were unable to add courses using the section number or when the course was full using the View SMS window, fixed.
Standards Based Report Cards Landscape reports were unable to print Filler at the end of the report, fixed.
Physical Fitness Summary This page had the potential to show records from students at other schools, fixed.
Version Date - 5/22/2015
Page Comments
Student With Perfect Attendance report This report gave false positives when students exist with the same name (LN, FN), fixed.
Student Demographic When adding a new student failed, the entered student gender code was set back to the default gender code that was set up in the school options, fixed. Also, the gender field was not uppercasing, fixed.
Various reports More reports have been adjusted to support new grade levels.
Session Timeout In some situations parents could be redirected to the Aeries.Net user login page after a timeout, fixed.
Student Vision Record report The waiver field has been added to this report.
Student Scoliosis Record report This report now has the ability to print at the district level. Also, added the waiver field.
Student Physical Information report This report now has the ability to print at the district level. Also, added the waiver field.
Student Hearing Record report This report now has the ability to print at the district level. Also, added the waiver field.
Student Medical Records report This report now has the ability to print at the district level.
Student Medical Notes report This report now has the ability to print at the district level.
Student Medical History report This report now has the ability to print at the district level.
Student Dental Record report This report now has the ability to print at the district level.
Hearing, Physicals, Scoliosis, and Vision The waiver field has been added to these forms.
Print Summary of Students Total Classes report This report was unable to run since the 5/8/2015 update, fixed.
Students The Teacher and Next Teacher selections were including inactive teachers, fixed.
Physical Fitness Setup This form now allows setting values from the District which automatically updates the setup table for all Schools.
SMS Board After sorting in the Rejected Courses popup, the STU and SMS buttons were not working, fixed. Also, some Terms were not showing in a Trimester school, fixed.
Version Date - 5/8/2015
Page Comments
Gradebook Scores By views The entire row is now highlighted instead of just student info.
Gradebook Menu An assignment search has been added to the Assignments dropdown menu. Part of the assignment description or the assignment number can be entered and the list of assignments will be filtered on the fly.
Scheduling Mass Change Sections This is a new page similar to Mass Change Section Numbers but designed specifically for the Scheduling tables (SMS and SSS).
Mass Change Section Numbers This page no longer includes an "MST or SMS" option set. It now always works against the active master schedule (SEC/MST).
Pre-Rollover Audit Listing report Options have been added to this report to compare "Next" fields (i.e. Next Program is not equal to Program). All options are now saved and default the next time the report is run. Added a legend to the report footer detailing the selected options.
Gradebook Options Min Assignment Value and Max Assignment Value are now defaulting to 50 and 150.
Security GBV and GBR tables are now included in the list of security areas. These are Query-Only tables as no screen or report looks for permissions on these tables. Also, all "Query Only" security areas now display the Table Code that is used to query the data in that table.
Portal Account Management There were some situations where portal accounts would be managed without the Auto-Create option being turned on, fixed. Also, a more robust feature set has been added for parent account management. When auto-create is turned on new multi-option dialogs will allow the user to make choices about account changes while they are entering data.
Contacts The user option popups when creating and adjusting email addresses has been changed to create a better account management process for parent portal accounts.
Student Demographic Update Information The user option popups when creating and adjusting email addresses has been changed to create a better account management process for parent portal accounts.
Student Demographics The user option popups when creating and adjusting email addresses has been changed to create a better account management process for parent portal accounts.
Various Reports Various reports have been adjusted to be ready to display "TK" and "PK" when these new grade levels are able to be used by Aeries in June. In a June update to Aeries, districts will have the ability to define custom descriptions for each grade level. That includes new grade levels in the system for TK (Transitional Kindergarten) and PK (Pre-Kindergarten/Pre-School). More screens and reports will be adjusted over the next 8 weeks to be ready for this change.
Scheduling Class Load Analysis report This report now includes the Team# field.
Query Excel output from Query was formatting 7-digit fields like District of Residence as Phone#, fixed. Also removed Silverlight message on Query.
Lunch Count Data report This report would cut off part of the heading label when a school name was too long, fixed.
AIR Import The Next School field had the potential to load incorrectly based on the District Rule that "Next School (STU.NS) is the next grade-level, not next matriculation-level.", fixed.
AIR Import Parent Portal Accounts were sometimes not being properly created when importing a student where the parent had indicated that some contact records should have parent portal accounts, fixed.
Scores By Student The rows on this page would sometimes not line up when there were long descriptions, fixed.
Gradebook Extra Credit assignments were not calculating into the students overall score if the Scale Min/Max assignment option was on, fixed.
Parent Portal Home Page This page was giving an error when the user changed the calendar display option and then clicked on the Trend Graph Details link, fixed.
Student Assertive Discipline Record report This report was giving an error if the student had an empty Special Ed (CSE) record or the CSE record had no date, fixed.
Version Date - 5/1/2015
Page Comments
Gradebook Narrative Marks Users can now use special characters in the Mark field (Alt-Key combinations).
Assertive Discipline The Instructional Support Indicator field is now again visible to all students all the time. According to the most recent CALPADS File Specifications Document (CFS v.6.1) this field (4.21) must be populated for all incidents for Special Ed students and incidents for non-Special Ed students when the action duration is greater than 10 days.
Language Assessment The header on this page is now 2 lines: moved "HmLng" and "LangFlu" to a 2nd line so that the page isn't so wide.
Multiple Pages Comment fields have been increased in size on the following pages to be multi-line and removed the field size limits: Language Assessment – Test History (LAS.CO), Other (LAF.CO) and Waivers (AUT.CO), GATE – Tests (GTT.CO), Billing (PAY.CO), and Physical Fitness Test Results (PFT.PC).
Standards The Title in the Standards page (STN.TI) is now limited to 255 characters.
Quick CON The sort order of records on this popup now shows red-flagged contacts at the top.
API Adjustments have been made to the Gradebook API to make the results easier to parse.
Student Portal Course Request Students were able to use a special technique and procedure to bypass the date range for when they could enter course requests, fixed.
SMS Board When the saved department code was not part of the department list, the progress bar spun forever, fixed. Also, the Period and Block fields are now limited to 1 character and the Exit button has been added to the bottom menu.
Contacts This page was giving an error when going into edit mode and then clicking the Cancel button, fixed.
Parent Portal Adding Students Adding a student to a portal account did not add to the list of available students until the next login, fixed.
Gradebook Restore This process was sometimes not displaying all the backups for the selected gradebook, fixed. Also, the backed up year now displays in the backed-up gradebook name if it is from the previous years. The backed up year is also included in the sort order.
Version Date - 4/24/2015
Page Comments
Student Documents This is a new page to allow the storage of documents. The user will be able to add, delete, and retrieve documents from the DOC table.
Print Summary of Students Total Classes This is a new report converted from AeriesCS.
Print Students With Unbalanced Academic Weight This is a new report converted from AeriesCS.
Print Student Section Listing This is a new report converted from AeriesCS.
Print Student Room Listing This is a new report converted from AeriesCS.
Assertive Discipline This page was not allowing adds/edits to a record if the student had an empty Special Ed (CSE) record, fixed.
Gradebook Reports (1) The option to Sort Assignments By Assignment Number or Due Date has been added to the reports. (2) For the reports with the Assignment Selection Box , an option to Sort Assignments in Selection Box By Number or Due Date has also been added. (3) Gradebook Assignment Analysis now displays Due Date field. (4) Gradebook Assignments By Student / Gradebook Missing Assignments - the Points and Max labels have been changed to Points Earned and Points Possible. Also, the selection boxes were collapsed after the Run Report button was clicked, fixed. (5) Gradebook Summary Export to Excel was not displaying data correctly, fixed.
Google Apps Integration The scheduled process was not running, fixed. Also, the logic has been adjusted to just suspend accounts when student's matching the given pattern have an existing Google Account instead of deleting them.
Transcripts The Mass Add button temporarily disappeared after mass adding records, fixed.
Session Timeout The window would in certain circumstances display under other elements on the screen, fixed. Also, after selecting to remain logged in, teachers could not enter Physical Fitness scores unless they refreshed the screen first, fixed.
Print Monthly Attendance Report The grade totals for Day 4 and Day 5 were inverted, fixed.
Query to Excel This report formatted any field with at least one 10 digit number in it as a telephone number, regardless of whether other records in that set of data were alphanumeric, fixed.
District Student Lookup This page was added to the District navigation tree, under both School Info and Students | Other.
Print Student Transcript Report This report was printing a score of zero for any test in Things to Print when there were two tests in a row without an overall score (i.e. SAT II), fixed.
Print Attendance Audit Report This report was displaying the previous student's District of Residence when the current record was blank, fixed.
Student Demographic Update Information Users were unable to update the telephone fields, fixed.
Student Demographic This page crashed in IE when users brought up the Street Table or the No Show popup, fixed.
Print Student Absence Totals Report This report generated an error when a Login name included a space, fixed.
Course The Academic Weight field was not included in this page, fixed.
Reverse Verification Listing Report This report wasn't honoring the "Include Inactive" option when no students were selected, fixed. Also, the totals for the last course selected was not displaying, fixed.
Version Date - 4/17/2015
Page Comments
Standards Based Progress Dashboard This is a new page that allows users to view student progress in Report Card Standards. This page is only available to elementary schools. Standard Based Progress Dashboards will only display under these conditions: the gradebook must be a rubric gradebook, the assignments must be rubric assignments, the assignments must be summative assignments, the assignments must have at least one standard, the standard on the assignment should be from a standard that is in the Elementary Standards Based Report card.
Gradebook Manage Assignments More Info section has been added for each assignment to display Assigned Date, Narrative Grading, Visible To Parent, Score Visible To Parent, Drop Box and Documents.
Course History Institutions Missing CHI fields have been added to this page. Also, the school list was not accurate, fixed.
Discipline The Removal to Interim Alternate Setting Reason Code (ADS.RR) field has been added to this page. This field, along with the Instructional Support field, will not be visible if the user does not have read permission to Special Ed, but it will issue a warning stating that the Special Ed Status is unknown and the discipline record could be inaccurate. The fields will not be visible if the student is not Special Ed. The Instructional Support field has been relocated to the General tab and the "Student is Special Ed" field has been removed from the form. Also, the Assertive Discipline report has been updated accordingly.
Language Assessment Data Report This is a new report that allows printing the language assessment record. There are options to include/exclude different report sections and to filter students.
AIR Student Details This page was not populating fields such as Grid Code and School of Residence based on a Street-table match when importing a student, fixed. Also, Emergency Contact records were all defaulting the "Lives With" flag to True, fixed.
Teacher Attendance The "Mark All Students as Present" button has been changed to "All Remaining Students Are Present" to avoid confusion since the process does not clear existing absences.
Custom Reports This report can now be created by users with Insert permissions to the page instead of limiting to admins.
Print Other District Enrollment This report has been reformatted to match the AeriesCS design that groups each section of data by District/School, Contact Information, Enrollment Information, and Other Information. Also, it will now only print data that exists, instead of printing labels for fields with no information.
Teachers This page now includes Period-Block on the MST Classes and SMS Classes tabs.
Courses This page now limits the Course Title data entry to 15 characters like AeriesCS to ensure the title fits on all reports, specifically the Transcript. Also, added Days field to the MST Classes and SMS Classes tabs.
Print Enrollment History The "ID Number" label has been changed to "Student ID".
Medications Users were unable to add new or edit existing medication that had "CON" as the medication code, fixed.
CAHSEE Status Report This report has been removed from District login.
District Assets The Birth Year and Birthdate fields have been removed from this page.
Version Date - 4/14/2015
Page Comments
Parent/Student Logins Since the 3/24/2015 update, under certain circumstances, students and parents logging into the portal would see the wrong students, fixed.
SMS Board (a) Instructions have been added for the user on how to turn off compatibility view to the page when the browser's compatibility view is turned on. (b) A message has been added when entering an invalid course during the add class process. (c) The max field in the Course Changes window was not editable and also the course title was not shown in the header bar, fixed. (d) When dropping a class, the confirmation for dropping SSS records was not there, fixed. (e) The course title was not shown in the Rejected Student window header, fixed. (f) Scheduling Statistics were not showing the correct numbers, fixed. (g) When the Scheduling Tables are inactive, the progress bar was spinning forever, fixed.
SMS Builder (a) Clicking on the conflicting course number did not show the conflicted courses window, fixed. (b) The conflicted course window title had a typo, fixed. (c) The numbers in the breakdown by grade only showed grades 9-12, fixed.
Assertive Discipline A clear button has been added to easily remove the SSA Date field.
Query Results Instructions have been added for the user on how to turn off Compatibility View to the page when the browser's compatibility view is turned on.
Student Demographic Update Information This page did not honor field security properly, fixed.
Perfect Attendance report This report did not honor the date parameters, fixed.
Version Date - 4/3/2015
Page Comments
Address History This is a new page that displays a history of student address changes.
Medication Schedule This is a new page that Health Clerks and Nurses can use to manage medications that are scheduled to be given throughout the day.
Medications This screen has been totally re-written to be more user friendly. It also now contains a new field to indicate if medications being logged are to be taken At Home.
API The API has been enhanced in a few areas: School Info now contains Term data, There is now an independent Terms end point, Student Programs are now available, Class Rosters by Section are now available, Staff data now contains Email Address, Username and Primary School.
Google Apps For Education Integration In the Username and Password pattern settings, LEFT and RIGHT commands are accepted to integrate parts of fields. Also, Pattern elements now support drag and drop and a new Org Unit of "Students of School Name" has been added. Also, the "Class Of" OrgUnit was not importing correctly, fixed.
School Options There is now a new setting that allows updating of student addresses to be secured based on update permission to Address History instead of Students.
Student Demographics The address change process has been enhanced to allow a "Verify" based on the STR table (if it exists), and also now requires user selection of either "Fix" or "Change" before allowing an address to be modified, this should alleviate invalid records being created in the ADH table.
Aeries Analytics Dashboard - New Beta There is a new beta version of our Analytics Dashboard written in HTML 5. This version is only available to system admins and only in districts with the "Beta" flag turned on. This dashboard system is not yet complete but has some great features that we would like some people to try out and give us feedback on.
Various Pages Many pages throughout the system have been updated to use a new Date Chooser control that is supported on all browsers.
Logging There is now a new setting supported in AppSettings.config. If "VerboseLogging" is set to "True", then a LOG record will get created every time a user "Gets" a student, whether by the navigation buttons, profile icons or attendance details icon. This should only be done to debug ongoing issues and the information should be cleared out after debugging is complete. The following SQL will view some of the logged records: Select Top 10 * From LOG WHERE OB = 'GET' Order by TID Desc.
Aeries Analytics Exams - Intel-Assess/Amplify Integration The integration between the Aeries Analytics Exams system and Intel-Assess/Amplify has been adjusted to use their new website: mclasshome.com.
Gradebook Term Descriptions being used were sometimes not correct for the current school, fixed.
Teachers This page was referencing a CSS file on the Internet over HTTP and was causing warning messages on systems running on HTTPS, fixed.
Student Grades report This report would not run correctly if there were blank marks between defined marks, fixed.
Student Grades report This report was not working when called from View All Reports, fixed.
Version Date - 3/24/2015
Page Comments
Session Timeout When a user's session is approaching its Session Timeout, the system now pops up a message to warn the user. Also, when the session does timeout, a popup message is displayed to the user.
SMS Board The Scheduling Master Schedule Board is now built in HTML instead of Silverlight.
Physical Fitness by Teacher This is a new page that allows users to view student fitness data in the same format as the Teacher PFT page. "Admin" access to the Physical Fitness Security Area is required to use this page. Related to this, the Portal Options page now has new options to "Ignore Date Ranges" and "Allow Updating Prior Test Admins" when PFT admins use this page.
College Entrance Tests This page now includes the Readistep test as its own tab.
Portal Options The ability to define documents to include in Aeries AIR - Online Student Enrollment has been added. The Portal Options page now includes new options on the Parent Data Changing - Documents tab for "Show in Parent Data Conf?" and "Show in AIR?".
AIR Student Details This page now includes a tab for Document Confirmation Log records to be viewed and imported with the student.
Test Settings This page has been updated for the most recent changes from TOMS published on 3/20. Additional codes have been added and the code for Noise Buffers (NEDS_NoiseBuf) is now NEA_NoiseBuf.
Vision A "Vision Appraisal" field (VSN.VA) has been added to the Vision form and reports.
Query Results Query Results now always display in HTML. The Silverlight version has been removed from the system.
Query Multiple adjustments have been made to Aeries Query: logic has been added to pull SUP table field headings, the date condition of "# NULL" is now supported, the ability to use conditions against "ntext" fields has been added, and STU queries sorting by FN were giving no results, fixed.
Aeries.net Revision History report Non-admin users can now be given permission to run this report.
Standards Based Missing Marks report The Stu# field on this report was too small for 6-digit numbers, fixed.
Student Standards Based Grades This page will now allow users to clear marks. It will also hide Mark 4 when the student's grade level is configured for Trimester Grade Reporting.
Teacher SBG This page will now hide Mark 4 when setup to use a 3-Mark report card.
Student Demographics Phone Numbers in Chrome did not have an Input Mask, fixed.
Student Demographics Update Information Phone Numbers in Chrome did not have an Input Mask, fixed.
Gradebook Previous versions had issues with some browsers not re-downloading certain JavaScript files and causing errors on the client, fixed.
Gradebook Scores By Assignment An error was being generated if users tried to add assignments by clicking on the "Add Assignment" link of the Assignments dropdown when the gradebook didn't have any assignments, fixed.
Gradebook Downloading Assignment Files using Firefox was not working, fixed.
Initialize New Standards Based Grading Cycle This process would sometimes generate an error when run for multiple schools at once, fixed.
Parent Logins Some parent portal accounts were not linked properly to students, fixed.
Supplemental Attendance The Weekly View for teachers was not formatting the time input field correctly after an inactive student, fixed.
Mass Add Medical Tests The Date fields on this page were not updatable when using Chrome, fixed.
Period Absence Audit report This report was not correctly labeling class periods and did not process block-periods, fixed. Also, this report was duplicating classes when selecting to "Include All Classes", fixed.
Version Date - 3/11/2015
Page Comments
Gradebook Random students were being added to gradebooks with last week's update when users followed a specific set of steps, fixed.
Version Date - 3/5/2015
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Update Gradebook Scores The process now updates GBU when the current term GBV is updated. This will allow querying of the GBU table to still reflect the current mark and percentage for each student in each class.
Add/Edit Gradebook This screen now displays a message to warn users of the incompatibility of the Silverlight Gradebook when selecting multiple terms.
Edit Gradebook This page now displays a warning message if multiple terms are selected and their date ranges are outside of the Gradebook Option Display Assignments Range dates.
Gradebook Summary The Trend Details link was not working, fixed.
Gradebook Backup & Restore In some situations, the checkboxes for options would not display, fixed.
Teacher Briefcase This feature was not working since last week's update, fixed.
Staff Schedules report The option to Group by Department and Subject Area have been added to this report.
Grade Reporting - Load Standards Based Grades From Gradebook Gradebooks were not displaying in Step 2 of the Load process if Gradebook Terms were not available, fixed.
Query The GBR and GBV tables are now queryable.
LACOE - Foster Youth Extract The Test Email button was not working properly, fixed.
Version Date - 2/27/2015
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Gradebook Terms Teacher can now associate multiple terms with a single gradebook. Gradebook terms affect the display of the gradebooks. This will allow teachers to create one gradebook and select multiple terms. The assignments will display based on the assignment due date and gradebook term dates. Once a teacher selects multiple gradebook terms, the old Silverlight gradebook cannot be accessed and an error message will display.
Password Changes The rule that "New password must be significantly different than old password" now has additional logic to include a "Damerau–Levenshtein Distance" (DLD) analysis (http://en.wikipedia.org/wiki/Damerau%E2%80%93Levenshtein_distance) to ensure the new password is significantly different the old password. New password must have a DLD score greater than 25% of the length of the old password. Additionally, The Soundex of the new password must not match any part of the Soundex of the old password (and vice versa). Also, an issue was corrected - when this rule was applied, certain passwords would return an error when changed, fixed.
Student Demographics A button has been added to allow uploading a student picture from the computer's local system.
Avery 5160 Labels reports These reports are now available for teachers to print for their students. Additionally, office staff now have new options to print specific classes by period, teacher or course.
MST Board The List button now generate a more friendly version of the report in PDF format.
Medical Log Viewing students with more than 200 MED records now will be limited the display to the first 200. Users can see more MED records by changing the value in the total number displayed option.
Master Schedule and Scheduling Master Schedule These pages have been changed to make the Team Course Group and Semester Group fields into dropdown lists. Also, the Team# field has been expanded to accept 4 digits instead of 3.
Test Settings On the Active Settings tab, the Paper Pencil code was not displaying in read-only mode, fixed.
Version Date - 2/25/2015
Page Comments
Test Settings This page has been updated with new Test Settings for 2015 and also now has two tabs: Active Test Settings and Test Settings List. The first tab will allow users to add or update records, but not delete them. The second tab has all the records associated to the student, active or inactive.
Special Ed A new tab has been added to this page to display the Active Test Settings. As with the Test Settings screen, it also has the ability to add or update records.
Version Date - 2/20/2015
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Google Apps For Education Integration Integrating Aeries with GAFE is now possible. This feature is currently in "Beta" and can be enabled by contacting Aeries 2nd Level Support. This process syncs students in your schools to create accounts in your Google Domain. Documentation will be available shortly as will a new blog entry on our website.
Transcripts A new method to "Mass Add" HIS records has been created in Aeries.net. This new process will make data entry of transcripts much more efficient.
Security LDAP Authentication is now available in Aeries.net. This means that districts can now configured their web servers for Anonymous Access and setup Aeries.net to communicate with Active Directory through LDAP. The LDAP settings are on the School Options page on the District record. Please consult with Aeries 2nd Level Support for more information.
Parent Data Confirmation This process has been changed to utilize a user interface that is more like a "Wizard" where steps must be taken and data confirmed in order. The requirement for parents to follow the wizard process can be disabled using a new option on the Portal Options page. Also, the last time a step was confirmed by a parent is now displayed to them. Also, parents attempting to change address information now have the Address Warning highlighted when their cursor enters the Address fields. Also, additional Chinese translations have been added to this page. Also, emails were not being sent properly if a student's records were in multiple schools and one school's student had data confirmation turned off, fixed.
District Supplemental Student Data This screen is now available in Aeries.net. The "DSD" table is just like the "SUP" table in Aeries in that it can be customized to suit the individual needs of the school district. DSD is an "ID-Based Table" while SUP is School Based for each student. This screen is available at all levels to grant security to.
Teacher Max Students The district option to limit the total number of students scheduled into a specific teacher is now honored in Aeries.net.
Smarter Balanced Cards (SBAC) - CAASPP report This report now has the option to include a student's Last Name.
LACOE Foster Youth Extract This is a new feature for districts in Los Angeles County to send student achievement information to the LACOE so that the information can be sent on to LA County DCFS. Please contact Aeries 2nd Level Support for more information.
Attendance Enrollment The Interdistrict Transfer District of Residence (STU.ITD) field has been added to the Attendance Enrollment Tracking process. This information will now flow from the STU table to the ATT and ENR tables so that changes to the District of Residence can be tracked if it changes. This will be used by CALPADS extracts for COEs who need to track the changes to District of Residence for proper billing and funding.
Student Demographics The Update Attendance button now includes the new District of Residence (ITD) field. Also, a mismatch in this field between STU and ATT will now display in the Check Status area.
Attendance Audit Listing report A check has been added for mismatches in the new District of Residence (ITD) field between STU and ATT. If the District of Residence number is a district (the last 7 digits are all "0"), then only the first 7 digits, County and District, will print. Also modified this reports to print "K" instead of "0" as a grade level.
Enrollment History report This report now includes the new District of Residence field. It has also been modified to print "K" instead of "0" as a grade level. The NPS and District of Residence fields will display name AND number.
Discipline Dashboard This screen is now no longer labelled as "beta".
Custom Report Builder This screen is now no longer labelled as "beta".
General The login name of a user is no longer displayed at the top of the screen if the current user has a First Name or Last Name defined.
Parent Portal Menu Changed name from "Standards Based Grades" to "Standards Based Report Card".
Students Without Portal Accounts report This report now has logic to Query Tag the students on this report. Also changed the report heading to "Students Without Student Portal Accounts" when running for students rather than parents. Also disabled the printing of the VPC based on field-level permission to that field.
Students Without Student or Parent Email Addresses report This report now has logic to Query Tag the students on this report. Also added options to process Student/Parent Email (STU), Portal Accounts (PWA/PWS) and/or Contact (CON) records.
Student Transcripts When run for multiple students, this report had the potential to give false positives in "Algebra 1 Requirement Met", fixed.
API Student API was generating an error when a STU record had a NULL birthdate, fixed. Also added Terms to the API but we have not yet documented it so we aren't announcing it yet.
Students Absent or Tardy Today Report This report did not work for Daily Attendance Schools, fixed.
Master Schedule report This report did not contain any data when exported to Excel, fixed.
GATE The Referrals tab was misspelled, fixed.
Period Absence Audit report This report never cleared out the Query Tag before processing students, fixed.
Student and Parent Email Addresses report Student accounts in PWA were not being properly included or excluded based on the options to include student and/or parent accounts, fixed.
Student Test Scores The Limit by ID dropdown list was not working in Chrome, fixed.
Student Grades The print button was hidden if the grading period was open, fixed. Also, the report now respects the portal option "Hide Current Info from Students and Parents when Teachers are Updating Grades".
Version Date - 2/6/2015
Page Comments
Parent Data Confirmation Emergency Card report will no longer display the Siblings section to parents if they do not have access to the Siblings (SIB) security area.
Print Courses Not Used Would error on databases without a PRG table (Progress Reporting) table (which we dropped 7 years ago), fixed
Gradebook Backup When the assignment titles or descriptions had invalid symbols, the backup process would fail. Fixed
Classes The Course Attendance Effective Date was looking backwards through the calendar if today is not a valid school day instead of looking for the next valid day, fixed! This fix will also apply to other areas in the system that offers a default CAR Date.
Teacher Attendance Had the potential to not include periods where the current teacher was flagged in the Master Schedule as Teacher 2 (MST.TN2) or Teacher 3 (MST.TN3), fixed.
Student Backpack The backpack was not compatible with SQL Server 2005, fixed.
Honor Roll Reports All of the "Honor Roll" reports have been renamed to include "Class Rank" in their titles for clarity.
Update Absence Codes Fixed typo
Version Date - 1/30/2015
Page Comments
Manage Gradebook Options The "Doing Weighted Scoring" option would be set to false if users clicked the 'Back' button in their browser while on the Manage Gradebook form, Fixed.
Scores By Student added "More Info" button for each assignment row to display Long Description and Assigned Date.
Gradebook Details now displays standards for standard based gradebooks. Also, the red box was incorrectly displaying for extra credit assignments, fixed.
Monthly Attendance Summary report when creating a dummy (blank) record for a month with no data, use the new Group code 1 for "K-3" instead of the old Group code 0 for "K". These records were causing "Force An Update" from AdminCS to continue to delete all YTD data
Student Immunization Record report The wording of paragraph 4.E (instructions) did not match the New 1/14 CDPH Layout, fixed.
Version Date - 1/15/2015
Page Comments
System Logging Performance enhancements have been made to how Aeries.net logs transactions. Also, now some types of Gradebook transactions will use a different code in the LOG table so as to distinguish that the system is making the changes and not the end user. Also, some transactions were not logging the users' IP Address, fixed.
Interventions The form was not working for districts without an ID-based INV table, fixed. Also, the character "7" was displaying at the top of the screen, fixed.
Emailing Reports When reports would be emailed, if any of the addresses were identical but their casing was different, an error would be generated when attempting to email the report, fixed.
Scores by Student The summary displays zeroes in the %, Points Earned, and Points Possible on the Total line when the teacher Weights the Scores of Assignments by Category, fixed.
Portal Options Improved performance and visual display of the page when loading. Also, if no school was selected in the list but the Save button was clicked, the first school in the list would have their portal options cleared out, fixed.
Version Date - 1/9/2015
Page Comments
Medical Profile report This is a new report that allows printing all the medical-related tables. The report allows limiting by dates, including inactive students, as well as choosing the sections (tables) to print. The printing order of the sections can also be customized by dragging and dropping them to get the desired order. The report is available from View All Reports and from the Medical Log form. Due to the large amount of data involved, a KEEP/SKIP is required when running this report from the district. If a user does not have permission to any of the tables, the section will be shown in red and the ability to select it, disabled.
Gradebook Mass adding students for a single gradebook was not working, fixed.
Security Users A previous version disabled being able to change a user name, fixed.
Initialize Attendance and CAR Tables This process didn't use track dates from the Term table when enrolling all tracks at once, fixed. The Pre-processing check regarding missing calendar or invalid terms will now display when run for an individual School, instead of just for the District. A pre-processing check for missing student tracks and valid start days for each track calendar has been added.
Version Date - 12/19/2014
Page Comments
Security Accounts with usernames with a backward slash could not be added, fixed.
Gradebook All scores now automatically hide trailing zeros in the decimal places.
Gradebook Dashboard Gradebooks with an end date of today would incorrectly show up in the "Past Gradebooks" group, fixed.
Version Date - 12/16/2014
Page Comments
Load Standards Based Grades from Gradebook This process was generating an error if there were more than 23 gradebooks to load from, fixed.
Restore Gradebook This process was not restoring Assignment Standards, fixed.
Gradebook Missing Assignments Report Assignments were incorrectly reported as missing when the "Apply Assignment Scores Immediately" gradebook option was ON, even when "Grading Completed" was OFF. Now, assignment scores are only reported as missing if the assignment is marked as Grading Completed AND the student has no score/mark value.
Version Date - 12/12/2014
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Hide Gradebooks from Parent Portal Districts now have the option via "Portal Options" to grant teachers the ability to hide entire gradebooks from parents. This will prevent any notifications about assignments in that gradebook from going to parents via the weekly notification as well as hiding those gradebooks from the gradebook summary and detail forms.
Parent and Student Portal Now have the ability to log parent and student page/report hits to the PHL table. A System Access Log page is also available for teachers to view parent and student page/report hit histories. Read permission must first be granted to the Teacher Portal Group for the new System Access Log area in Security.
Parent Portal The PWA.LPR (last page request) value is now correctly updated when parents view a form
Special Education The two new fields from CASEMIS, Reason the Annual IEP is Untimely (CSE.IDL) and Reason the Triennial Evaluation is Untimely (CSE.TDL), have been added to the General tab.
Gradebook Add/Drop Students Dialog When teachers had too many gradebooks in the Enters and Leaves list, the student view box was pushed to the bottom of the window. Fixed.
Gradebook Restore In some circumstances, teachers were unable to see backup for different period from the dropdownlist in step two of the restoring process. Fixed.
Aeries Drop Down Lists Drop down lists that have no codes defined have been unusable since the 8/15 update, fixed.
Print Student Summons Call Slip Added options to include Stu#, Perm ID, Birthdate and Grade. Reformatted the message text with a border and increased the amount of space available.
Teacher Attendance Supplemental Weekly Time fields were not properly honoring the new option to Restrict Session Times, fixed.
Navigation Tree If users have "Favorite" menu items, then the "Favorites" area is now auto expanded
Version Date - 12/5/2014
Page Comments
System Performance Adjustments have been made to Aeries.net to increase system performance and reduce the processor load on Aeries.net Webservers.
Mass Create Portal Accounts New page that will create Portal Accounts for any Student, Parent or Contact without an account who should have one. Student Accounts are created based on the Student Email field (STU.SEM), Parent on the Parent Email (STU.PEM) and Contacts on the Contact Email (CON.EM) with Access to Portal (CON.AP) flag not set to "N". Page is located under the School Info - Functions node in the navigation tree.
Supplemental Attendance Programs Added an option to "Restrict to Session Time" that will allow users to either limit the data entry to the defined session times or allow for entry before and after the session times. Option applies to the Teacher Supplemental Attendance page (daily and weekly).
Test Scores Test Settings (STS) - added 3 new codes for use with the CAASPP Paper Pencil Test Registration Extract.
Gradebook Scores By Class The filter on Standard was not working, fixed.
Gradebook Scores By Assignment Gradebook with lot of assignments would sometimes generate an error, fixed.
Load Standard Based Grades From Gradebook The load process was loading marks for standards with undefined mark types, fixed.
Print Enrollment by Teacher Match the options for CS and added an option to Sort by Teacher Number
Colleges Colleges that have 4 digits in their ID numbers can now be entered/selected correctly and are displayed correctly on transcripts
Immunizations page and Print Immunization Status Report Would ignore the DTP requirement when only 1 DTP date exists with no boosters, fixed!
Version Date - 12/2/2014
Page Comments
Gradebook Options Added "Copy Options to Gradebooks" option. This option can be used to push options to other gradebooks.
Gradebook Restore The restore process is incorrectly restoring GBE section from last year, fixed.
Assertive Discipline Unable to add or update record when the Date field is a required field and also the End/Return Date fields are not auto populated when the Start Date field is entered. Fixed.
Portal Options Replace Silverlight file upload with KendoFileupload for the parent data confirmation.
Version Date - 11/21/2014
Page Comments
Gradebook All Scores by Pages (1) Student Alias Names are now displayed (2) Added quick links to the student profile and attendance forms (3) Rows are now highlighted green when entering scores
Gradebook Scores by Class (1) When clicking on the right most two assignment headers, the Assignment Info popup would be offscreen, fixed (2) Assignment class average scores now include the average percentage and score
Gradebook Manage Assignments (1) Users can now do multiple column sorts of the assignments (2) Long assignment names are now displayed on multiple lines (3) Standards are now displayed underneath the assignment name as just the standard name. This greatly increased the performance of managing assignments
Gradebook Dashboard Gradebook sort order on the dashboard now shows Current Gradebooks first, followed by Future and Past. Also, the Future and Past groups are collapsed by default
Gradebook Scores by Assignment Long assignment descriptions are now truncated if longer than 325 characters with …
Gradebook Scores by Student (1) Long assignment names are now wrapped (2) Displays the Overall Mark and Percent in the header section as well as the student ID (perm ID) and SN (student number)
Print Grade Report Cards Fixed translation on Scholarship Marks from "Calificaciónes" to "Calificaciones", and Marks from "Calificacion" to "Calificación".
Print Standards Based Report Cards Fixed translation on Explanation of Marks from "Explicación de las Calificaciónes" to "Explicación de las Calificaciones".
Date Picker Begin rolling out the use of a newly designed date picker
Assertive Discipline The referrer dropdownlist incorrectly showed inactive teachers, Fixed
Security Added CTE table to the list of objects to grant access to for all users. .Net account types of “User” will need at least Read to Secondary Student Data and permissions to Career Technical Education in order to view or update the CTE Pathways.
Update Course Request Sheet Table The process would not correctly del-tag ALL prior created courses, fixed!
Print Daily Enrollment Summary by School The Report Totals had the potential to be inflated, fixed. Also the report was not correctly totaling students whose grade level exceeded 13, fixed.
Parent Data Confirmation Home Page would show confirmation needed when Portal Options were set to not include AUT or MHS codes, fixed
Version Date - 11/14/2014
Page Comments
Gradebook Edit Assignments Warning messages have been added when a user changes the "Input By Standard" option or removes standards. Doing so after scores have already been entered could result in the loss of that data.
Security Users Aeries.net was allowing the creation of duplicate user accounts with same user name, fixed.
Version Date - 11/7/2014
Page Comments
District Student Lookup This new screen in Aeries.net has been converted from the Aeries Client. It allows users with permissions on the new security area, "District Student Lookup" to lookup basic demographic and enrollment history information for any student, ever, in the district.
Immunizations The "Other Immunizations" drop-down lists can now contain values other than those in the drop-down lists.
SSO Process The SSO (Single-Sign-On) process now supports including a "page" Query String Parameter when directing a user to the LoginDirect.aspx page so that the user will land on the given page provided by the 3rd party vendor.
Logging There is now a new setting supported in AppSettings.config. If "LogSessionId" is set to "True", then all logins to Aeries.net will log the ASP.NET Session ID in the Aeries LOG table. This should only be done to debug ongoing issues and the information should be cleared out after debugging is complete. Also, for installations using Proxy servers, if the Proxy Server creates a request header for "HTTP_X_REAL_IP", it will be used to log transactions instead of "REMOTE_ADDR".
Gradebook Manage Students When modifying a dropped student, the student's status was being set back to active, fixed.
Language Assessment The Home Language and Language Fluency fields were not displaying for users with only Read permission to STU, fixed.
Version Date - 11/4/2014
Page Comments
Language Assessment This page has been updated to include the new fields added to LAC. The English Language Acquisition Code (LAC.EAC) and English Language Acquisition Date (LAC.EAD) will store the information as it is in CALPADS, once the corresponding import and update processes are completed.
Version Date - 10/31/2014
Page Comments
API Gradebook API is now available for accessing Gradebook info and updating gradebook scores. Documentation on this new feature will be available soon.
Load SBG From Gradebook This process has had some major changes made to it. It now supports Trend Analysis and Average during the load process.
Load Secondary Grades From Gradebook This process now supports assignment date range. It also supports loading a single gradebook with multiple assignment ranges. Also, step 2 now uses Section Period to look up the gradebooks instead of Gradebook Period and displays current gradebooks first, then past gradebooks.
Student Immunization Record report This report has been updated to match the CDPH 286 (01/14) layout.
Copy Grades to History When copying grades to history (HIS) in a track school, the Track = ALL option was not working, fixed.
Daily Enrollment Summary by School report This report was overstating enrollment counts by the number of students with a "B" enrollment code in attendance, fixed.
Class Ranking Class Ranks using Grad Track Groupings on "COD.N1" values were not working, fixed.
Teacher Standards Based Grades Viewing this page would generate errors if there were any blank Standards Based Valid Marks (SBV.MK) defined, fixed.
Discipline and Suspension Letters The Print and Exit buttons on this popup window were not working, fixed.
Version Date - 10/23/2014
Page Comments
Reports Reports throughout the system will now no longer run in a popup window.
Staff Staff Assignments/Staff Job Assignments - New fields have been added to store start and end dates on the STA and STJ tables. Additionally, filed level security has been added to Staff Demographics for teachers. This will allow districts to allow teachers to edit certain fields on their own Staff Demographics record.
Referrals Approval The Status filter at the top of the page now shows "Pending", "Denied", and "Approved w/o Intervention Meeting". Also, when approving a Referral, the user can now schedule the intervention meeting (creating the INV record). While doing so, they can add Stakeholders, including ad-hoc names and email addresses and the system will email the stakeholders the meeting invitation information.
Interventions The Meetings tab now has fields for Start Time, End Time, and Location. Meetings added for future dates will email the Intervention Stakeholders the meeting information. The Stakeholders tab now allows for free-form entry of email addresses. The Reasons tab now fits better on small resolution monitors.
EADMS Gradebook API Integration This process was not pushing scores to assignments marked for entry by standard (even if there is only 1 standard). It now handles when this flag is set when only one standard is linked to an assignment.
Teachers Elementary Teachers were not displaying student totals if not monitoring teacher load, fixed.
Schools A "Next Year Start Date" (LOC.NSD) field has been added for use with AIR.
Import Students from AIR Added warning on matching page to warn if the student was previously enrolled in the district based on the data provided from AIR. The address field was not automatically including the required "#" when there was an apartment included, fixed. Other District Enrollment tab in AIR includes the 6 new fields and has been reformatted to better fit and only display populated information. The Import Student Data process will warn if there were any commas placed in the birth city or address fields by the parent, and will auto-populate the Student Enter Dates (STU.ED and DD if not transferring an existing student) with the Next Year Start Date (LOC.NSD) when importing a student registering for next year.
Enrollment History Other District Enrollment tab - 6 new fields have been added: Contact Name, Telephone, Fax, Student was Expelled, Student was Special Ed, Student had 504 Plan. Also modified the design of the page to better fit the amount of data. Will only display certain data if it is populated while not in edit mode, to avoid wasted space in read mode.
Gradebook Removing a score now blanks out the "Date Completed" value.
Version Date - 10/3/2014
Page Comments
Gradebook Scores By Class Teachers can now enter scores for assignments that were "Due" before a student entered the class. This is done by selecting the "Override Not Applicable Scores" option and clicking into the appropriate assignment/student to enter a score. After a score is entered, it will be counted in the student's overall score for the class.
Gradebook Manage Students The check box at the top of the column in the "Add Students Not In Your Classes" window can now be used to select or deselect all students.
Aeries Analytics Item Definitions Numeric Absence Codes are now supported.
Student Profile Students with DNR values set to hide student and contact address and phone information still had the information displayed to parents and teachers on this page, fixed.
Gradebook Narrative Grades Narrative Grade Setup would not allow teachers to add a new mark if all marks had already been deleted, fixed.
Version Date - 9/25/2014
Page Comments
Security All the Gradebook tables have been added as security areas so that they can be queried by non-administrators.
Gradebook Attempting to remove a "Status" values on the Scores by Assignment and Student forms was not working, fixed.
Version Date - 9/19/2014
Page Comments
Portal Options An option has been added to "Allow Teachers to Print HIS Transcripts."
Transcripts This page now honors the new Portal Option for Teachers to determine if teachers can print a student's transcript. Also, the "Limit Rcds" button was not accounting for the "Show on Transcripts" field in the Off Grade Courses table (OGC.ST), fixed.
College Requests The Print Transcripts button on this page has been removed for teachers as it allowed printing transcripts for all students in a school.
Aeries.net Software Revision Notes Report This is a new report available to system admins. It links to the Aeries.net Software Revision Notes page on aeries.com.
Suspendable Offense Codes report This is a new report that allows users to print the offenses defined in the SOC table. The translations associated with each offense will be printed if the report option is selected or if the form is displaying the translations.
School Options Secure SMTP - Added the username field to support services that have a username that is different than the email address.
Free and Reduced Meals NSLP Eligibility Cut Points have been updated for the 2014-2015 school year.
Elementary Teacher Data The process of moving students between teachers was not properly updating Attendance Enrollment when the start and end dates spanned a school holiday, fixed.
Assertive Discipline This page was not working properly if a discipline record was entered without a date, fixed.
Physical Fitness Test Results The Summary tab was allowing users to update the overall fitness status without the proper security permissions, fixed. Also, this field has been relabeled to be consistent with the Student Demographics page (ie "High School Physical Fitness" instead of "High School Status").
Student Data Printout report This report had the potential of printing the 'Lives With' contact from a previous student if the student being printed did not have one. Also, if the "Lives With" and "Class Schedule" options were both selected, the class schedule would not print for any student if the first student being printed did not have a class schedule.
Add New Gradebook Teachers were able to add gradebooks for sections that had been inactivated, fixed.
Gradebook Progress by Student Report Categories that had zero applicable assignments were showing a score of "0/0 = 0 F". The "F" has been removed in this specific circumstance.
Version Date - 9/12/2014
Page Comments
Student Demographics New Student Photos can now be loaded into the system through the computer's web cam while logged into a school (can not be done from the district level). The ability to upload an image from the computer's hard-drive will be coming soon.
Gradebook Scores By Class The ability to filter by Standard and/or Category has been added. Also, the "Sort by Student Custom Sort" was not able to be unchecked, fixed. Additionally, "Overall Mark" was displaying even when the option was turned off, fixed.
Monthly Attendance Summary report The grade grouping totals now combine the "KDG Total" and "1-3 Total" into a new group for "K-3 Total". Running the summaries for prior years will display the totals separately as they have in the past.
Attendance Audit report and Student Demographics page These programs now bypass the "Active Student not currently enrolled in Attendance" errors prior to the 1st day of school or before the Calendar (DAY table) is populated.
Gradebook Manage Students The Manage Students page and the Add/Drop Students windows have been modified to always show the drop-down list.
Gradebook Scores by Class and Scores by Assignment These screens now sort the students consistent with the gradebook reports.
Gradebook Options Changes to the Filter Assignments By option was generating an error if a gradebook does not have any assignments, fixed.
Gradebook Scores By Views The scores grid was not always resizing correctly, fixed.
Gradebook Scores By Assignment When entering Scores on this page, if there were students that were "Not Applicable" and the list of students was sorted by the Number Correct (Score) field, an error would be generated, fixed. Also, the sort order of the scores is now toggled each time the Number Correct column header is clicked.
Gradebook Scores by Class This page was incorrectly coloring some scores as "Extra Credit", fixed.
Gradebook Scores By Assignment and Scores By Student If the same "Status" value was used for multiple students in succession, only the first student's "Status" was saved, fixed. Also the number of instances of rounding errors was reduced when calculating the "Points Earned" value.
Seat Assignment The set of periods to choose from were not respecting the selected "Attendance Date", fixed.
Course Requests Users were not able to click on the section number to add a section from the View SMS window, fixed. Also, students with lower case last names were preventing the "Next Rejected Student" button from working correctly, fixed.
Student Immunization Status report and Immunizations page Prior to the Calendar (DAY table) being populated, these programs were not listing grade-specific missing immunizations errors for the correct student grades, fixed.
Aeries Analytics District Analysis Definitions This page was sometimes giving a "Failed to get Student Related Table-Fields" error when loading, fixed.
Version Date - 9/8/2014
Page Comments
Gradebook Assignment Number is now displayed on the Manage Assignments page and is editable on the Edit Assignment form.
Gradebook Teachers with a Narrative Grade Set that didn't have any actual marks was causing performance issues on web servers, fixed. Also, teachers who had the new Gradebook bookmarked would sometimes get an error when using the bookmark to get to Aeries.net, fixed.
District Assets (beta) Many changes have been made to enhance the District Assets beta feature of Aeries.net. This feature is getting close to being able to be fully released.
School Options The ID Type field was not displaying any code set values, fixed.
Version Date - 9/5/2014
Page Comments
Teacher Attendance by Photo and Seating Chart A Print button has been added to these pages to print the seating chart for the selected period.
Student Demographic Update Information report This report is now available in Aeries.net. It matches the features from the Aeries Client.
Gradebook Manage Assignments This screen now displays the standards linked to an assignment as well as the "Input by Standard" option for the assignment.
Gradebook Restore The options to restore the "Students" and "Scores" were always disabled, fixed.
Student Attendance The "Update ATT Data" button that mass adds attendance codes for a defined date range was not working in Chrome, fixed.
Student Demographics Fields related to address changes were not being updated when the address initially failed to match a record in the STR table, fixed.
Missing Attendance report This report was not working for schools using "FIRST" and "SECOND" half-terms, fixed.
Version Date - 8/29/2014
Page Comments
Transcripts The Print button has been removed for teachers.
Teacher Supplemental Attendance This page was requiring teacher security permissions to Attendance (ATT table), fixed to require security permission to Supplemental Attendance Data (ATD table).
Special Ed Discipline The code sets on this page were being pulled from the COD table when instead, they should have been from a fixed code set, fixed.
Parent Portal The Parent/Student Portal was generating an error behind the scenes when the Student Backpack feature was not turned on, fixed.
Gradebook Teachers not using a compatible browser for the new Aeries.net Gradebook will now get a Help Link in the error message about adjusting IE 11's Compatibility Mode setting. Many teachers using IE 11 have this enabled and Aeries.net then detects that they are not using a compatible browser.
Gradebook Narrative Grades After adding new Narrative Grade Sets, the screen was not refreshing, fixed.
Gradebook Scores Changing a score from "TX" to something else was not refreshing the background color of the cell, fixed.
Version Date - 8/25/2014
Page Comments
Gradebook Since Friday's update, the Scores By screens in the Gradebook were not displaying as many students and assignments without scrolling as possible, fixed.
Version Date - 8/22/2014
Page Comments
Classroom Attendance Lunch counts can now be submitted from this screen for teachers. Also, searching for a non-existent teacher was generating an error, fixed. Also, Room Number has been added to the teacher list.
Gradebook A notification has been added when a user attempts to use the gradebook from an unsupported browser.
Gradebook Quick Data Entry This process will now search by last name AND first name.
Gradebook When adding new gradebooks, the Period, Name, and Term fields will now auto fill according to the section selected only when those fields have not been changed by the user.
Teacher Briefcase Teachers now have the ability to upload documents and files into Aeries that are not associated with assignments.
Student Backpack Uploaded files will now validate against a blacklist defined on the Portal Options screen.
Portal Options New settings for the Briefcase and Backpack have been added for black-listing certain file extensions.
Enrollment History report This is a new report available through View All Reports in the School version of Aeries.net and on the Enrollment History page.
Translations Spanish and Vietnamese Translations have been updated for Student Demographics and AIR.
Transcript Definition When defining Things to Print, the Test/Event dropdown list was not matching the contents from the Aeries Client, fixed.
Attendance Enrollment When switching a record from Enter to Leave, the Reason dropdown list was not matching the Enter/Leave value for IE users, fixed.
SMS Board The "TmCrsGp" fields was allowing too many characters and would result in changes not being saved, fixed.
Backup and Restore Scheduling Results This process was not including the Room# field (SMS.RM) in either the backups or the restore process, fixed.
Student Emergency Card report The Portal Option to "Do Not Show Teacher/Counselor Field to Parents/Students" is now honored by this report when run by parents during the parent data confirmation process.
Version Date - 8/15/2014
Page Comments
Assertive Discipline The Assertive Discipline Screen has been redesigned to be easier to use and quicker to access important information.
Student Summons Call Slip report This is a new report in Aeries.net, converted from the Aeries Client. The Options screen contains 3 tabs: Select Students - allowing for lookup based on name, grade, counselor or class; Print Options - including select message code, editable message text, time or period to report, date to report, 1 student per page, and print summary; Update Summons Text (Letter Editor) - allows for adding and editing school-defined messages. Security settings under the Students - Others section, allows separate settings for simply running the report (Read) and using the Update Summons Text tab (Update).
Teacher Supplemental Attendance By Week Supplemental Attendance By Week for teachers now has the ability to input minutes instead of start and end times.
Student Demographics The Grid Code and Next Grid Code fields are now limited to 5 characters when entering information.
Gradebook Rules The Rules feature of the gradebook is now available.
Gradebook Navigation Sub-header menus now collapse correctly when the mouse is clicked outside of the menu.
Gradebook Assignments Deleting Assignments was not working on some websites, fixed.
Gradebook Teacher Emulation Users who were not system administrators, but simply had Gradebook Admin permissions were not able to emulate teachers, fixed.
Gradebook Scores Sometimes scores entered into the gradebook where not saving if the cursor focus was not propagated to another data entry field, fixed. Also, there have been a few user interface enhancements including matching the Temporarily Excused (TX) hint color to the Missing Score hint color.
Gradebook Manage Students On the Manage Students tab, the "There are students to add/drop from the gradebooks" message was incorrectly being displayed sometimes, fixed.
Gradebook The new gradebook was incorrectly attempting to drop students when there were two or more sections tied to the gradebook, fixed.
Version Date - 8/8/2014
Page Comments
Student Import from AIR Added a Search box (Name or Birthdate) and added Phone# to the fields displayed. Also added a horizontal scroll-bar so that the "Student Not Found" button can be seen without scrolling. Also, on the student details process when importing a student, field sizes have been limited on the State, Zip Code and Zip Extension fields. Also, the Enroll Date has been changed to be read-only because that is the date the parent entered the information, not the Student Enter Date. This process will now warn user if the student has a Restrained Contact. Also, Immunization records had the potential to load out of order, fixed.
Students Adding a new student will now populate the Record added System (STU.RSY) with "Aeries.NET".
Information Confirmation Status report Added an option to print "Only Students With All Data Confirmed". Report will also now automatically hide the columns for tables that parents are unable to confirm due to Portal Group Security or Portal Options. Please note - since the 7/18 version those tables that parents were unable to confirm were automatically confirmed when any other table was confirmed. This logic has been removed so that ICL records will no longer be created for tables that parents cannot confirm.
Gradebook The options to display only missing assignments now properly limit to assignments marked as Grading Completed.
Gradebook Final Marks Final Marks were unable to save when multiple marks were edited in the same transaction, fixed.
Gradebook Narrative Marks The previous maximum percentage was 100%. This limit has been removed.
Other District Enrollment This page has been adjusted to auto-populate the Address fields when a school is selected.
Other District Enrollment report This is a new report in Aeries.net and is available to be printed for all students or for a single student from the Other District Enrollment page.
Portal Options The Final Data Confirmation Custom Text was loading based on District (OPT.SC = 0) instead of the current school, fixed. Please note - the "Save" process was saving it to the correct school. Also fixed an issue in IE11 where the tabs would have a bullet point overlapping the first letter of each tab.
Parent Data Confirmation This screen had the potential to falsely display "No Data Was Changed" after updating Student data. This would only occur if there were multiple instances of that Student ID in the district and if Student Sync was enabled for all of the fields that were changed.
Parent Portal Account Generation When accounts are auto created from within Aeries.net for ABI Parent Portal, it was generating the passwords as SHA512 when they should have been generated as SHA256. They are now generated at SHA256 and therefore should not require the ABI parents to immediately change their password.
Missing Attendance Report This report was not handling A/B Days Properly, fixed.
Version Date - 8/1/2014
Page Comments
Gradebook Emulation Administrative emulation of the new teacher gradebook is now supported. There is a now a "Gradebook - New" under the Emulation section of the navigation tree.
Themes and Colors The Steel Blue theme is now the new default theme in Aeries.net. It can be adjusted by individual users by using the Account Settings page.
Gradebook When adding Narrative Grades at the beginning of a school year, it is now clearer that a new Narrative Grade Collection needs to be created. Adding assignments now has more option detail information displayed to users. The interface for Manage Students now distinguishes between "Add Students", "Drop Students", and "Add Students Not In Your Classes" actions. When creating New Gradebook, there is now additional helper text to guide users through the process. The Scores By pages have all been adjusted to handle when a teacher hits them in a gradebook that does not yet have either students or assignments.
Standards Based History This page is now available at the district level. It is now displayed under Student Data | Grades as also requires specific permissions to the SBH security area. This page also now has a print button. SBH is also now a possible area to display to parents.
Parent Portal Login The login screen for the parent portal has been adjusted to be more visually efficient so that custom text is more easily displayed.
Standards Based Grades This page is now available at the district level.
Parent Data Confirmation This page now works well on smaller screen resolutions like those on an iPad. Also, the wording warning parents when authorizations had not yet been completed has been changed to be more accurate.
Elementary Transcript report This report was not handling students without SBH records and also was not handling non-numeric Standard IDs, fixed.
Grade Report Cards Trifold report The print margin was not properly fitting all the content on the actual trifold mailers properly, fixed.
Version Date - 7/28/2014
Page Comments
Student Demographics Adding a new student would generate an error, fixed.
Version Date - 7/25/2014
Page Comments
Address History Changes to student addresses are now tracked with date ranges
Data Change Log Added logic to log changes to key CALPADS fields in the new Log Details (LGD) table. Fields include: Student Name/Alias, State ID, Birthdate, Sex, Birth City/State/Country, Address, Parent Education Level, Ethnicity and Race(s), Language Assessment Initial US School Entry Date, and Secondary Student Data US School < 3 Years. (2) Students form - modified the design of the address fields to be read-only blocks and added a "Change" link next to the address fields.
Student Portal Added student back pack feature that will be compatible with the HTML gradebook
Gradebook Quick Data Entry is now available. Scores by Class now allows to sort by Custom Student Sort and includes the overall Class average score and mark. Also, when a gradebook is deleted, it will first be automatically backed up to GBB. Lastly, the "Allow Drop Box" in the assignment editor was not saving properly, fixed.
Teacher Grades and Grades by Teachers Were incorrectly including delete-tagged GRD records, fixed.
Version Date - 7/18/2014
Page Comments
Attendance History New calculations in the Attendance History Summary information are now performed: Days of Truancy and Suspensions. Suspensions count only All Day Suspensions and Days of Truancy will count the days where Unexcused Absences or attendance codes flagged with the new "Partial Day > 30 Minutes Truant" indicator (ABS.PT) are found in either the All Day or any Period. It is recommended that after properly populating the new ABS.PT field, that Attendance History be recalculated for all students using the Macro in AdminCS. Districts might want to consider going back into prior years to recalculate and pull forward this new information.
Update Absence Code Table The new "Partial Day > 30 Minutes Truant" field is now displayed and editable on this form.
Absence Code Table report The new "Partial Day > 30 Minutes Truant" field is now included on this report. It is also now printed in landscape to fit all the columns and displays the full text of all fields.
Gradebook The Copy Gradebook process was generating an error when the selected year had no teacher with gradebooks, fixed. Also, in the Add Gradebook process, the Start Date and End Date were sometimes not in sync with the selected Term's Start and End Dates, fixed.
Gradebook Help Gradebook Help is now context sensitive for the page the user is on.
Special Programs New Fields and Codes have been added to support the 14-15 CALPADS changes. The new fields are: Homeless Dwelling Type (PGM.HDT), Runaway Indicator (PGM.RA), Unaccompanied Youth Indicator (PGM.UY), and State Foster ID (SSD.FID). The State Foster ID will only show when the new program code 190 (Foster) is selected. The Homeless Dwelling Type, Runaway Indicator, and Unaccompanied Youth Indicator will only show when the new program code 191 (Homeless) is selected.
Secondary Student Data The Home Type field will now be disabled as this information should now be populated in the Programs area of Aeries.
Portal Options Authorizations Type (AUT.TY) will now include user-defined codes in addition to the 3 hard-coded values. Documents (DOC) can now be setup to include grades 14-18. Final Data Confirmation Custom Text was being saved district-wide instead of being school-specific, fixed.
Parent Data Confirmation Student Demographics will now display without a "Change" button when parents are not given update permission instead of hiding the tab, this is to fix a bug in IE11 that would hide the entire page when hiding the first tab. Authorizations and Prohibitions – "Save" button had the potential to appear not to save records, fixed. Also had the potential not to refresh the Final Data Confirmation tab after clicking "Save", fixed. Final Data Confirmation tab would not display the Emergency Card or Custom Text when parents were not given the ability to confirm all four tabs, fixed.
Translations Additional headings on the Student Demographics page will now be translated to Spanish in the Parent Portal.
Query The fix for Server 2003 from last week didn't get every instance of the bad code, fixed. Also, new tables and fields being released in AeriesCS are now available in Query.
Update Code Table This page wasn't handling large data sets, fixed.
Version Date - 7/11/2014
Page Comments
Gradebook Aeries.net now has a new version of the Gradebook built around HTML 5 instead of Silverlight. The Silverlight Gradebook is still available in the system but can be disabled on a school by school basis using a new option on the Portal Options page. The New Gradebook is fully tablet friendly and requires an HTML 5 compatible browser. Documentation will be available soon and we encourage all teachers to try out the new gradebook to start the school year. Both the Silverlight and HTML gradebooks are compatible with each other so teachers can use both interchangeably. The Old Silverlight Gradebook is scheduled to be removed from Aeries.net in the late Fall or Early Winter, 2014. Please check the Aeries Blog and the Aeries_Talk listserv for more information and for the announcement of the availability of documentation.
Query Query was having troubles loading on some Windows Server 2003 servers because of the use of some .NET 4.5 syntax, fixed.
Courses Course IDs are now forced to use upper case letters. Lower case letters are not supported in Course IDs.
Version Date - 6/27/2014
Page Comments
Parent Data Confirmation Clicking the Save button on the Authorizations tab would create duplicate AUT records, fixed.
Teachers Schools who accidentally delete "Teacher 0" can now re-add it back.
API The Schools API was not outputting the School Name, fixed. Also, the SchoolCity certificate was not being honored, fixed.
Student Absence Totals report This report was causing an excessive number of requests to the SQL server if run in a school without a DAY table defined, fixed.
AIR Import A minor spelling error has been corrected.
Version Date - 6/17/2014
Page Comments
Graduation Status Report Graduation Status Report would not run under certain circumstances, fixed!
Version Date - 6/13/2014
Page Comments
Course Searching Course Searching throughout the system now only pops-up a search window if the user clicks the "Search" icon.
Course Requests The Course Requests page now supports adding up to 10 new records in one transaction, making data entry tasks easier on users. When using the "Add Many" button the user can use the Up and Down arrow keys to navigate.
Teacher Attendance The Teacher Attendance pages were generating an error if viewed before the start of school, fixed.
Parent Portal Login Bad login information submitted on the Parent Login page is now encoded when re-output to the client.
SMS Board When adding new sections using the Interactive SMS Builder, the incorrect Course was sometimes being used if multiple courses had the same course title, fixed. Also, when exiting the SMS Board the user will now be redirected to the Scheduling Master page instead of the Default page.
Gradebook Missing Assignments report This report was not working for districts with school-based CON tables, fixed.
Student Demographics Family matching in Aeries.net will now look for matching students across the entire district. Also new Family Keys will be based on the next highest value across the entire district.
GPA Summary Listing by Mark report This report was not generating correct GPAs in some cases, fixed.
Version Date - 6/6/2014
Page Comments
Parent Data Confirmation Major changes have been made to help parents go through the Summer Re-Registration process. (1) The page has been modified to have vertically numbered tabs to help clarify the order, and Documents has been moved to be before Authorizations. Some language translations have been added throughout the process and all instances of "Home Phone" have been changed to "Primary Phone" to avoid confusion. (2) Student Demographics Tab – The Father's Work and Mother's Work fields will no longer show "Ext" when an extension is not populated. Also these fields will not be available to change when Contact Linking is enabled. When an address field is changed the email that is sent will now include whether the address was Residence or Mailing. (3) Contacts – The "Add", "Change" and "Delete" buttons have been moved to be above the Contact Details section. On "Add" there was the possibility of getting duplicate entries, fixed. (4) Medical Information – changed the "Delete" button to read "No Longer Applies" since it doesn't actually delete data but inputs an end date on the record. On "Add" there was the possibility of getting duplicate entries, fixed. (5) Documents – no change. (6) Authorizations and Prohibitions – Now only the description is displayed, not the code as it may be confusing to parents. There is now customizable "Allow" and "Deny" text for each record that this tab now supports. (7) Final Data Confirmation – the checkmarks are now locked once checked. This is similar to how the Documents tab works. Added user-defined Customizable Content section upon completion.
Parent Data Confirmation Parent Portal Accounts that were created for system admins to test the system (flagged in the PWA.ADM field) will now always see the Parent Data Confirmation page regardless of the Parent Data Change Windows in Portal Options. Also these accounts will disable emailing to any other account linked to the student upon data change. This will allow for safe testing of the system prior to launch to the public.
Portal Options Parent Data Changing tab – added a "Change Medical Details Email Address" so a medical clerk will be informed of changes. Added options to NOT email Parents or Students on Data Confirmation changes. Also added a Customizable Content section that will display on the Final Confirmation page upon completion. Medical History and Conditions tab – if ALL conditions are de-selected then the Medical section on Parent Data Confirmation page will not display. Authorizations tab – when ALL authorizations are de-selected then the Authorization section on Parent Data Confirmation page will not display. User-defined text can now be added for "Approve" and "Deny" on each Authorization along with a selection for the Type field. Also, "Require a Response" is now not allowed when the Allow and Deny options are not both selected.
Parent Data Confirmation and Student Emergency Card This form and report now honor the "Hide Student Contact Info" option on Portal Options and the Student Record Release (STU.DNR) field for whether or not to display address, phone and email information.
Schedule All Students The Scheduler has been made at least 3 times faster than before.
Initialize New Standards-Based Grading Cycle The Initialize SBG process now runs about 60 times faster than before.
Parent Portal New Chinese translations for the Parent Portal have been added.
Grade Report Cards Grade Report Cards were generating an error when sorting by teacher or when not selecting sequential marks starting with the first marking period.
Gradebook Summary Report This report was displaying debugging information at the bottom of the page, fixed.
Physical Fitness Test Error Report The "Reasons" warnings that the State no longer validates have been re-implemented. There is now an option to "Show 'Reason' Warnings" such as "No Data in PFT Record", "Student Took All Tests but Marked 'Not Tested' or 'Incomplete'", "The entire 'Flexibility' section is empty without an 'Incomplete Test'", etc. Also, options to Group by and Page Break on Errors/Warnings have been added to the report. Also, this report was not honoring the CALPADS cross-reference for Parent Education Level, fixed!
Physical Fitness Test Analysis Report The School header is now hidden when not including Teachers to avoid unnecessary duplication of Schools (header and footer). School Code has been added when including Teachers and not including Schools to match Aeries CS version. Also, when not grouping by grade, the report was not combining totals within each grade, fixed.
Work Permit The Statement of Intent to Employ (CDE B1-1) and Permit to Employ and Work (CDE B1-4) reports had the potential of cutting out the last line if a field, such as address, wrapped to a second line, fixed.
Version Date - 5/30/2014
Page Comments
Schedule All Students Reassigning Random Numbers now performs significantly faster.
College Entrance Requirements The CSU and UC Preliminary GPA calculations were not including classes where the student received an "F", fixed.
UC Eligibility Report This report was not including classes where the student received an "F" in the UC Preliminary GPA, fixed. It was also including 12th grade classes in the Preliminary GPA, fixed.
CSU Eligibility Report This report was not including classes where the student received an "F" in the CSU Preliminary GPA, fixed.
Scheduling Class Load Analysis report The default sort order has been changed to "Course and Period" like CS.
Student Demographics The Scheduling Group dropdown was not pulling the correct codes, fixed.
Update Course Request Sheet Table This page was not delete-tagging old records before re-creating the table, fixed.
Interventions On the Additional Resources tab the Add New button was improperly named, fixed.
Version Date - 5/27/2014
Page Comments
Standards Based Report Cards The 2 Column, 2 Page version of the SBG Report Card was not printing the 4th quarter teacher comments, fixed.
Version Date - 5/23/2014
Page Comments
Grade Report Cards reports These reports now have the ability to translate completely to Vietnamese, Korean and Spanish. Also these reports were not properly handling printing to contacts, fixed.
Medical Log Now, when a user remains on this page, the system will keep the current user's session alive and not timeout. This should help health clerks and nurses do their job with more ease.
Work Permit and Work Permit Intent to Employ reports These reports have updated layouts according to State Rev. 02-14. Also, when not printing employer information, the incorrect hours were printing for 16-17 year olds, fixed. Also, a new state regulation change considering Fridays as "School Days" and restricting hours available to work to only 4 hours has been implemented in Aeries.
Work Permit When adding a new work permit, the system was not populating the "Hours that minor must be in school" field, fixed.
Copy Grades to History A warning has been added to warn about potential duplication of data when HIS records already exist for the given term and year! This matches changes previously made to the AeriesCS version of this form.
Initialize New Grade Reporting Cycle The functions to Update Grade History (GRH) and option to Use Course Attendance Instead of Current Sections were not working, fixed.
Gradebook Summary Report The same Class Average Mark was printing on every page, fixed. Also, this report did not honor the assignment selection on the report option page, fixed.
Courses The Hide Inactive Courses option was generating an error, fixed.
Scheduling Letter to Parents report This report was generating an error when running for schools whose CON table was not ID based, fixed.
Scheduling Course Request Letter to Parents report This report was generating an error when running for schools whose CON table was not ID based, fixed.
Version Date - 5/16/2014
Page Comments
API A Single Sign On process has been added to the Aeries API. This will enable 3rd party systems that districts approve to be able to "SSO" into Aeries.net. Read the newly available API documentation for details. Also, how the vendor certificate is passed to the system has changed from AERIES_CERT to AERIES-CERT.
Teacher Class Schedules report This report has been added to Aeries.net to match the same report in AeriesCS.
Student Schedule Listing Wide report This report has been added to Aeries.net to match the same report in AeriesCS.
Scheduling Master Schedule Board report This report, along with a legal page size option have been added to Aeries.net to match the same reports in AeriesCS.
Student Data Border colors for inactive students were not displaying consistently in all browsers, fixed.
Student Immunization Cards report The 'Exempt' label will only print if there is not a date present for the corresponding dose.
Student Immunization Record report The 'Exempt' label will only print if there is not a date present for the corresponding dose.
Version Date - 5/9/2014
Page Comments
Student Demographics The address validation logic has been adjusted to bypass validation of any "PO Box" address and now offers to validate Mailing Address (instead of automatically validating).
Interventions A new button to print the Intervention Plan has been added.
Parent Portal System admins who need to create administrative test parent accounts can now flag the PWA record for these records using the PWA.ADM field. Setting PWA.ADM = 1 will hide that PWA record from being visible in the system as linked to the students it is actually linked to.
API Security Added SchoolCity as a new Elite Partner.
Demo Website The EADMS Single Sign-On process now works on our demo site from an iPad.
Monthly Attendance Summary report Since the 4/4 update this report would always create a dummy record for grade zero when run for month 1 in non-Elementary schools (any school without Kindergarten), fixed. Also added Attendance Program 2 (AP2) headings to both the Monthly Attendance Summary and Monthly Attendance Report.
Version Date - 5/6/2014
Page Comments
Gradebook When in edit mode on a student’s assignment score in the Scores by Class page, if the teacher moved to another page and updated the same student’s score, then went back to Scores by Class page, the edit would be lost, Fixed
Print Student Class Schedule New Report
Students Added "Next" fields for Program (NSP), Attendance Program 1 (NP1), Attendance Program 2 (NP2) and Grid Code (NGC). Fields offer to update their corresponding "Next" field. Also modified address validation logic to auto-correct address case based on how an address appears in the Street table (i.e. "1065 n pacificenter dr" will now correct to "1065 N PacifiCenter Dr" if it is properly cased in the STR table). The Mailing Address ZipCode Lookup was looking up the Residence Address, fixed.
Version Date - 5/5/2014
Page Comments
Aeries.Net Security Additional security measures have been implemented to fix a potential security flaw
Version Date - 4/25/2014
Page Comments
Attendance History This page has been added to Aeries.net to match the functionality in Aeries CS. It includes Attendance History Summary (AHS), Attendance History Details (AHD), and Attendance History Codes (AHC). Access to this new page requires access to the new Security Area: "Attendance History".
Calculate Physical Fitness Status This functionality is now available in Aeries.net. It is located under School Info | Functions.
API Adjustments have been made to correct issues found during the documentation process.
Daily Medical Log The "Current Initials" dropdown now defaults based on a User Option (like in Aeries CS).
IE 11 With IE 11, Query was not upper-casing the characters typed by the user, fixed. Also, drop-down lists were not scrolling with IE 11, fixed.
Weekly Progress Emails To Parents This process now respects the "Only Show Check Marks" gradebook portal option, the Grades "Hide Current Info" portal option, the Visible to Portal assignment setting, and the Score Visible to Portal assignment setting.
Student With More or Less Than N Periods (SMS) report This report has been enhanced with the following features: (a) Added option to Include Course Information, (b) Added option to Skip Pre-Enrolled Students, (c) Added option to Skip Students Whose Next School is not equal to the current school, (d) Removed bold-face font from the report body.
Courses The sort order of records has been adjusted to better reflect the data.
SMS Board The Scheduling Group field is now editable and the Statistics Values display after exiting the board and returning.
Student Transfer This process had the possibility to cause broad issues with Aeries.net due to too many connections, fixed.
Query Saved Queries with certain characters were causing the page to produce errors, fixed.
Scheduling Course Request Tally report This report was showing wrong total when a student's next grade was outside of the current school grade range, fixed.
Medications On the Doses tab - added a "Current Initials" dropdown like on the Daily Medical Log. Also, this page was not saving changes to the Method Given field, fixed.
Version Date - 4/17/2014
Page Comments
Interventions Districts with non-id based databases would get an error when accessing the Interventions form, Fixed
Version Date - 4/16/2014
Page Comments
Interventions The Interventions area of Aeries.net has been reworked to include additional screens and tables related to the Intervention process. A screen called "Pre-Referral Interventions" has been added to track classroom-based interventions. This screen is designed for teachers to use and can be used as a launching off point for the next screen: "Referrals to Intervention". The Referrals to Intervention page is how a teacher requests that a more substantial intervention take place with the student. Many districts call that process "SST". Referrals must be approved by an office member with appropriate permissions (Admin access to Referrals for Intervention). Check out the Blog and available documentation for all the details. Additionally, the Interventions page has been moved to a new section of Student data called Interventions. It is there along with the new screens for Pre-Referral Intervention and Referrals.
Home Screen A new widget for Intervention caseload has been added to the home screen for users who have been linked to an intervention as a "Stakeholder".
API - Application Programming Interface A new web-based interface for 3rd Party Vendors has been added to Aeries.net. Please see the blog on this topic for full details and documentation.
Smarter Balanced Cards report An option to print the group heading (i.e. Teacher) on each card instead of each page has been added to this report.
Quick CON A new button on most student-related screens now gives quick access to Emergency Contact Data.
Monthly Attendance Summary report Since the previous update this report would not run for some schools and if the report did run it had the potential to give incorrect Program headings and YTD totals, fixed. This was only a problem for schools using AP1 and/or AP2.
Medical Insurance Information Medical Insurance Information is a new screen in Aeries.net (not yet available in the Aeries Client) to track and record insurance information for students. This feature will be added to AeriesCS in the future.
LOG All student-related LOG records now include Student ID in addition to SC and SN.
Assertive Discipline When entering an Assertive Discipline record, STU.SSA was not populating for all browsers, fixed.
Immunizations The Health Problems field could not be edited after doing an update to the IMM data, fixed.
Teacher Gradebook Emulation Running the Progress by Student report was displaying a "Report Is Not Available" error message, fixed.
Student Class Scheduling / Course Requests This page now no longer lets course requests to be entered for students where their Next Grade value is outside the grade range of the school.
Class Roster report Minimum days and Parent Conference days in the calendar were hiding the student attendance for that day, fixed. Also, when using the option to print additional fields and selecting BD, the birthdate was including time data instead of just the date information, fixed.
Summary of Students report When printed, this report was display the Program Codes instead of the descriptions, fixed.
View All Reports Gradebook Reports were being displayed to administrators on the View All Reports page when they should not have been, fixed.
School Options The "Religious" option was duplicated, fixed.
Version Date - 4/4/2014
Page Comments
Smarter Balanced Cards report New report in Aeries.net based on the Aeries CS version.
Weekly Progress Report Email to Parents Emails were not being sent to all parents (if the Email Last Sent field in the PNP table was null), fixed.
Physical Fitness Test Error Report New report added to the system to match functionality in Aeries Client.
Physical Fitness Test Analysis report New report added to the system to match functionality in Aeries Client.
Monthly Attendance Summary report This report will now allow printing a blank page for months with no attendance enrollment for accounting purposes. Also, programs that had no enrollment for an entire month were under-reporting the YTD Teaching Days by the number of days in the month(s) it had no enrollment, fixed.
Medications The ability to define decimal values on the Dose Amount field has been added. Reformatted the printed Dose information to remove any unnecessary trailing zeroes (i.e. "2" instead of "2.00"). Also the "Add" from the Doses tab was always adding "1" in the Quantity instead of copying the Dose Quantity from the Medications table, fixed.
Attendance Log report This report was not properly listing classes when attendance occurred in a prior term, fixed. Also resolved an issue with day tag (MTWTF) validation only occurring for schools using A/B-Days. Abbreviate any "Import Attendance Data" records in the System field to "Import Att" (like Aeries CS).
Graduation Requirements Logic has been added to calculate graduation status based on the school's high grade (LOC.HI) when viewing or printing for a student whose grade is above that grade.
Version Date - 3/28/2014
Page Comments
Grade History Grade History is now able to be added to the parent portal if the system admin grants the appropriate permissions.
Teacher PFT A print button has been added to the Teacher PFT page to print the Physical Fitness Status Summary report; also this page now contains range validation. If the user enters a value that is out of range then the field turns red, otherwise it will be clear.
Physical Fitness Status Summary report This report now has the ability to filter and sort by section when printed from the Teacher PFT page.
Teacher Reports Teachers could not print some student-based reports using page "Print" buttons, fixed.
Reporting Engine The ability to configure "Trace Listeners" has been added to the Aeries Reporting Service. This will help to analyze complex reporting engine issues when they arise.
Weekly Supplemental Attendance Sessions with lots of students (over 100) would generate an error when changing dates, fixed.
Teacher Attendance The Absence Totals would show the next trimester start date on the last day of a trimester at schools using Trimester terms, fixed.
Version Date - 3/21/2014
Page Comments
AIR Import Was not loading Grade, Sex and Birthdate since the 2/27 update, fixed! Also moved the "Student Not Found" button to the bottom of the list of potential matches to ensure the list is viewed before continuing.
StandardsBasedGradesByTeacher Added Report Card Type to the Standards list.
TeacherSBG Student List now includes Report Card Type next to Grade (if populated), and Standards List now breaks out by Grade and Report Card Type. Heading will now include the Grade level and Report Card Type (was only including Report Card Type without Grade when populated). Mass Add now limits by the selected Report Card Type. The Student List had the potential to push the current marks off the edge of the screen when pre-defined comments were verbose, fixed. Also modified the prior term comment lists to describe which term they represent and moved them closer to the current term comment box.
Version Date - 3/14/2014
Page Comments
Physical Fitness Letter to Parents report This report has been added to Aeries.net.
Physical Fitness Test Results Summary report This report has been added to Aeries.net.
Physical Fitness Test Results Form report This report has been added to Aeries.net.
Physical Fitness Status Summary Report This report has been added to Aeries.net.
Physical Fitness Test Results The print button on the Detail tab of this page now prints a PDF version of the report instead the HTML version previously. Also, the Summary tab now has a print button to print the summary report for the current student.
Student Transcript report This report now always outputs to PDF.
Student Grades report Student Grades report was not looking at school-based codes for the comment codes properly, fixed.
College Requests College Requests screen was not displaying Status codes from the COD table, fixed.
Teacher Attendance The Teacher Attendance page was not including Middle Name in the sort order of students, fixed. Also, when the Teacher Attendance page was defined to display the STU.BD field as an additional field, but also marked it to show the Code Description from the COD table, the date was also displaying the time part, fixed.
Class Rosters report Class Rosters were not including Middle Name in the sort order of students, fixed.
Student Discipline Report/DIS report This report was printing all students even when an individual selection was applied, fixed. Also, Staff Name was showing incorrectly for students without a DIS.SID record, fixed.
Parent Account Creation When a parent or student attempted to confirm their email address multiple times they would receive a cryptic error. They are now presented with a better error message.
Version Date - 3/6/2014
Page Comments
Test Settings Test Settings is a new form under the Test Scores node for entering Smarter Balanced Student Test Settings as described in the California TIDE User Guide. Access to this new page requires access to the new Security Area: "Test Settings".
Navigation Tree Since last week's update, the navigation tree would not update the Red Flags being displayed when switching between students, fixed.
Gradebook Reports Gradebook Reports would not run when run from the Gradebook, fixed.
Teacher Grades Loading Secondary Standards Based Grades from Gradebook is now available.
Parent Portal The Grades and Standards Based Grades screens in the Parent Portal have been adjusted to be displayed based only on security permissions to the Parents and Students groups instead of also restricting visibility based on School Type.
Version Date - 2/28/2014
Page Comments
DecisionInsite SSO Aeries.net can now interface with DecisionInsite (www.decisioninsite.com), one of Eagle Software's new partners, through a Single-Sign-On process. Current and future customers of DecisionInsite can enable the SSO process with the new option on the District record on the School Options page named "Enable DecisionInsite Integration". Additionally, give each user (or security group) who you want to be able to access DecisionInsite's system access to the new security area called: "DecisionInsite Single Sign On". Then, that user will see a link in Navigation Tree under School Info for "DecisionInsite". This requires that your district's CDS code match what DecisionInsite has on file for you.
Classes The Walk-in Scheduler now has the ability for the user to select "Add Many New Records" instead of adding just one course request at a time.
All Reports Additional security measures have been put in place to ensure that the user running the report has the appropriate permissions.
Attendance Reports Date/Time-Stamps have been added to the following reports: Students Absent Today, Students Tardy Today, Students With N or More Absences (all options), Students With Unverified Absences (all options), Students With Unverified Period Absences, Class Period Absence Listing, Enrollment by Teacher, and Daily Enrollment by Teacher. Additionally, these reports have been confirmed to match option sets and output with the Aeries Client.
Daily Enrollment by Teacher reports These reports would sometimes give incorrect average numbers, fixed.
Classes The wrong effective date was used when adding a course with the View MST button in the Current Classes tab.
District Asset Check Out An option has been added to check out multiple items without having to rescan the Student ID.
Class Load Analysis report This report now has an option to select different terms to print. The Skip TA, Classes Without Students, Include TA in Class Average and Total options were not being honored, fixed.
Hourly Attendance Reports A "Passing Period" label has been added to all reports (PR# 9910). Also the Sort by Homeroom option was not splitting out students in the same track and program with different teachers, fixed.
Hourly Attendance Report/Continuation Sort Options for By Student or By Grade have been added.
AIR Import The Student Matching process has been adjusted to highlight fields that are different in AIR than the matched student and warn on Import if there are differences. Also added logic to never import the State ID from AIR into STU.CID, instead place it in STU.CO. This process will now bypass importing Home Language (HL), Ethnicity (ETH) and Race (RC1-RC5) fields when matched to a student to avoid over-writing existing data. Additionally, this process only updates Language Assessment (LAC) fields if a record doesn't already exist.
Security Users Changing a password via the security/users page would display an error message with strange text, fixed.
Version Date - 2/21/2014
Page Comments
Attendance History Updating student attendance in Aeries.net now automatically updates and manages Attendance History tables behind the scenes. This information will be visible on a new page soon.
Parent Login The placement of language dropdown list on parent portal login page has been changed to be more prominent.
Teacher Physical Fitness The Teacher Physical Fitness page now honors the Physical Fitness Setup (PFS) table for which tests are available to administer. The columns can be set visible or invisible based on the Physical Fitness Setup screen.
Physical Fitness Test Results This page now contains the Summary tab and the school status dropdown list.
Various Reports Various reports have been disabled at the district level because they were not coded to be able to run for multiple schools: Student Immunization Status, GPA Summary Listing by Mark, GPA Summary Listing by Term, Graduation Status Report, Honor Roll from Transcripts, Student Grades, Student Transcripts. The reports that can be run from "Print" buttons are still available for single students when logged into the district level.
Class Period Absence Listing report This report was not printing period 0, fixed.
Student Class Schedule report Teacher Name field has been expanded.
Medical History and Student Hearing reports Comments fields were overlaying on other fields if longer than one line, fixed.
Monthly Attendance Summary report Corrected minor spelling error.
Course Requests/Class Scheduling The Course Request and Class Scheduling pages could not add a packet through the Course Request Packet popup, fixed.
Student Transcripts report This report was not displaying all Work in Progress records when run for a large group of students, fixed.
Update Grade Reporting Absence Totals This process didn't work for Daily Attendance schools, fixed.
Version Date - 2/14/2014
Page Comments
Mobile Parent Portal The Mobile Parent Portal was not working on some servers since the 1/31/2014 update to Aeries.net, fixed. It may be necessary to reset IIS and/or re-register ASP.NET with IIS after this update is installed.
Class Scheduling/Course Requests The Schedule Alternates option has been added to this page to match the Aeries Client. Also, the Course Info column is added to the Course Request Packet popup window like the Classes/Walk-In Scheduler page.
Classes The View MST button is now added to the Walk-In Scheduler.
Teachers The MST and SMS tabs are now available on the Teachers page for Secondary and Elementary w/ MST schools. Also users can search different teachers from different schools when they are using this page at the district level. When used at the district level and viewing the teachers for a school, the Add and Delete methods are disabled.
Contacts When records are added, the new record's Contact Order will now be 1 higher than the currently used Contact Order values for that student. This also applies to when parents add new contact records in the data confirmation process.
Elementary Transcripts report This report now belongs to the "Standards Based Grades" report category.
Version Date - 2/7/2014
Page Comments
Teacher Security Security permissions can now be set individually on teachers. Teachers can be given memberships to specific security groups and can also be given individual permissions on the security pages. This will allow individual teachers to have additional permissions not given to the rest of the teachers in a school. Additional permissions are applied to the teacher across all schools the teacher has access to, unlike the "Teachers" Portal Group.
Discipline Dashboard Full Student Names are now optionally extracted if the user has full permissions to the ADS table. Also added a "Hot List" feature to the top of the dashboard highlighting the top areas on each dashboard. Also fixed an issue with the All and None buttons when selecting which codes to analyze. Also added Dispositions to the download process that pulls the 1st 5 dispositions for each ADS record from the DSP table. The old ADS.DS fields are not supported in this process.
Physical Fitness Test Results report This is a new School report that matches the Aeries Client version. It includes options to sort by Student, Mile Run, Teacher/Period or Teacher/Course.
Physical Fitness Test Summary report This is a new report that matches the Aeries Client version. It displays Pass, Fail and Not Tested counts by Category and Grade. When run from the District level, it includes a School selection form.
Code Table report Options have been added to this report for which table and field to print, if not all. Also added an option to page break on each field. Also, it will now show fixed codes.
Information Confirmation Status report A new option for "By Teacher/Counselor" has been added to this report. Additionally, the STU.SN field has been changed to display STU.ID instead.
Attendance Enrollment This page will now display the Teacher field at the district level if the current student is in an elementary school.
Seating Chart Assign Seats Randomly option was not working as it should have been, fixed.
Gradebook When using Narrative Grading where "+" or "-" was being used, the gradebook would not display, fixed.
Staff When searching, some State ID (SID) numbers were being handled as District IDs. Code has been added to search in the State ID field only if a matching District ID is not found.
Staff Search Tool The Staff Search tool will now include the Primary School name and code.
Parent Portal Additional translations have been added for the Student Demographics page.
Student Data Printout report This report was giving an error when the 'Student Lives With' option was selected and the CON table did not have any contacts flagged with a 'Y' in the CON.LW field, fixed.
School Options The WYSIWYG editor for Parent Login Text was duplicating after clicking the "Test Email" button, fixed.
Version Date - 1/31/2014
Page Comments
Master Schedule Added a button to Print a Class Roster for the current section and also a button to print the Master Schedule Details report for this section. Also added support for custom user code headings. Also, when selecting "B-Days" for a section, the system now works like the Aeries Client in editing fields behind the scenes.
Scheduling Master Schedule Added a button to Print a Class Roster for the current section and also a button to print the Master Schedule Details report for this section. Also added support for custom user code headings. Also, when selecting "B-Days" for a section, the system now works like the Aeries Client in editing fields behind the scenes.
Master Schedule Details report This is a new report to print the details of selected sections.
Scheduling Master Schedule Details report This is a new report to print the details of selected sections.
Special Ed Staff ID has been added to replace the Teacher field. Also a new field for Extended Year has been added. Additionally, the Student Services tab now has fields for Staff ID, Number of Sessions, and Session Type.
Master Schedule report This report was printing the wrong term codes for trimester schools, fixed.
Teacher Access Teachers were able to access any student's records in a school if they knew that student's Student Number or Perm ID, fixed.
Portal Options The rules around deleting a document have been changed. A confirmation message is now displayed and now if a document has been viewed or signed by a parent online, the document can not be deleted. Instead, the document's visibility to schools and grades is removed.
Attendance Enrollment When adding new records on this page, the "Reason" drop-down list was sometimes not displaying the correct codes, fixed.
Suspension Letter to Parent report With this report there was the potential of not printing the selected letter, fixed. Also, some labels were not being translated, fixed.
Discipline Letter Text Editor The title on this page said "Suspension" instead of "Discipline", fixed.
Version Date - 1/23/2014
Page Comments
Suspension Letter Last offense description was always printing twice
Gradebook User Option Added "Display Student Middle Initial"
Copy Gradebook Configuration For Secondary schools, step 2 "Select a Gradebook" now displays all the time
Analytics Dashboard When a By Class Dashboard item is viewed at District level, if a student has more than one STU record, sometimes the wrong STU record is associated with the Student Analysis Qualification record(DAQ), fixed.
Gradebook The GBS.MK field is displaying incorrectly in the Portal if the assignment was created and scores originally entered in ABI, fixed. If teachers switched to Portal, going back to ABI will cause GBS.MK field to display incorrectly.
Teachers The Teachers form would generate an error if the Admin user loaded the form and there were zero ATT.RS COD records configured, Fixed
Version Date - 1/17/2014
Page Comments
Update Code Table New fields have been added to this page for Sort, Tag. These fields allow districts to define a custom sort order for their codes as well as inactivate codes that should no longer be used. The descriptions for inactive codes used on old records will still be displayed, but inactive codes can no longer be selected by a user. Additionally, fields to define translations of the descriptions are now displayed. The Parent/Student Portal will display the appropriate translation depending on the language choice when logging in. Also, new code records are now limited to the length of the field they are linked to.
All Pages Most code sets throughout the Aeries.net system now support the new Custom Sort Order and Inactivating Codes features of the COD table.
Update Suspendable Offense Codes This page now supports entering translated values for the Ed Code text. The translated text will be used on multi-lingual Suspension Letters.
Suspension Letter to Parent report Suspension Letters have been modified to make use of the new translation fields in SOC.
All Student-Related Pages Language Fluency and Home Language have been added to all student-related screens.
Immunizations The "Print Blue Card" button has been removed from this page for teachers, students, and parents.
Standards Based Report Cards Standards Based Report Cards, when printing in Spanish, all headings (i.e. "Student" or "Teacher") will now also be translated! Also the 2-column report had the potential to print Mark Type 2 descriptions in the Mark Type 3 area, fixed!
Student Data Printout report Printing Student Photo is now supported on this report.
Student Transcripts report Printing Student Photo is now supported on this report.
Course History Institutions Adding a new record on this screen now suggests the next SCH (School ID) value. It also now checks that the new number, if entered by the user, isn't already in use.
Grade Report Mark Verification Listing report An option has been added to this report to select which marks to print. Also the Sheet and Line columns have been replaced with the Student ID column.
Define Email Text This page now creates default email text the first time it is opened.
Graduation Status and Transcript - Credit Summary The Credit Summary on the Graduation Status and Transcript, when a student had a graduation track that did not include all defined subject areas, courses with a CRS.S1 value equal to a subject area not defined for that grad track were considered as Elective instead of evaluating the CRS.S2 or CRS.S3 values, fixed!
Student Grades Multiple Adds were not working on this page and drop-down-lists were not working on some records when editing.
Secondary Standards Based Report Card The Secondary Standards Based Report Card was not printing the correct marks when only a subset of marks were selected to print, fixed. Also took the opportunity to ensure that all grade reporting reports properly handle when multiple GRP records exist for a school.
Scheduling Master Schedule This page now displays the proper status code color on inactive records.
Master Schedule This page now displays the proper status code color on inactive records.
Teachers This page now displays the proper status code color on inactive records.
Courses This page now displays the proper status code color on inactive records.
Status Code Color Chooser This page did not display the MST and SMS fields correctly. It was looking at "TG" instead of "STG", fixed.
Lockers Fields (status, location, position, and user codes) available in the Aeries Client have been added to this page. Also, now locker combinations are formatted when in read-only view.
Daily Attendance Form report A typo was fixed on this report.
Weekly Attendance Report by Teacher report This report was treating Parent Conference Days as non-school days, fixed.
Exam Test Admin Exam Test Admin was not showing sections that had the same end date as Test Admin's End Date, fixed.
Version Date - 1/10/2014
Page Comments
Weekly Progress Report Email Process Added error handling so that if errors are encountered during the process, they will be logged to the Event Viewer, and continue processing the remaining students.
Enrollment History Added warning on Change that says "Warning: Any changes to this page can be over-written by the Fix ENR process that analyzes STU and ATT data to update ENR. Please ensure changes made here are also made in the corresponding year's STU and/or ATT tables."
Aeries.Net Theme No longer in Beta
Students form Birth Verify Date dropdown list now pulls the hard-coded values plus user-defined codes.
Aeries Analytics Indicator Updating Sometimes would result in duplicate open DAQ records, fixed. This also fixes existing situations with multiple open DAQ records.
Student Standards Based Grades The Student Report Card Type field is now read only for Teachers.
Locator Cards Would incorrectly generate multiple pages when sorting by teacher and a teacher name exceeded the 1 inch space available, fixed by truncating the teacher name.
Staff The form has been updated to support searching by SEID. Previously if searching by SEID an error would occur.
Version Date - 12/20/2013
Page Comments
Gradebook Reports All gradebook reports now support printing for multiple gradebooks.
Deleting Records Deleting records in Aeries.net didn't always cascade DEL-tags properly, fixed.
Interventions Incorrect related records were sometimes being displayed on this page, fixed.
Teacher Attendance If today was the last day of the Fall term, the Absence Totals values would incorrectly show based on the start of Spring, fixed. Also, if there were no TRM records, an error would be generated, fixed.
Discipline Distribution Report This report was generating an error if there were codes defined at the school level that matched a code defined in the district. Also added code to be able to run this report from the district level, but only if there are not school defined discipline codes. Also, now only codes present in the COD table show on the analysis and selection lists. Invalid codes are not displayed.
Version Date - 12/18/2013
Page Comments
Mobile Parent Portal There is now a "Full Site" icon on the mobile portal home page. This was previously available on the "Timesaver" menu. This addition will make it more obvious to parents and students about how to change to the full site.
Parent Portal Parents and Students using Tablets will now default to the full version of the parent portal instead of the mobile version. Also, with the previous version, launching from a saved shortcut from an iOS Home Screen was not working, fixed. Also, Windows 8 is now no longer detected as a mobile or tablet device (Windows PHONE 8 is still considered a mobile device).
Parent Portal Login Users of IE with "Compatibility Mode" enabled were seeing an improperly formatted Login screen, fixed.
Classroom Attendance This page now respects locked attendance months.
Gradebook Summary A "Help Me Understand This Trend" link has been added to the Gradebook Summary and also inside the trend graph itself.
Student Demographics Status message for "Student Enrolled in Attendance but has no Crs Attend" would display "Classes" instead of "Crs Attend", fixed. Also, don't display "Student Enrolled in Crs Attendance but has no Classes" error for classes dropped today.
Version Date - 12/13/2013
Page Comments
Discipline Dashboard Discipline Dashboard is a new feature of Aeries.net. It is currently being released in "Beta" form. We encourage schools and districts to use this new feature and report any problems or discrepancies that are found.
Parent Login Page The Parent Login Page has been redesigned so that users on tablets, smartphones, and PC devices all log in using the same page. The Parent Login process has also been enhanced to log browser name and version information upon successful login. Users will be automatically redirected to the appropriate portal (mobile or full) without having to do any additional step. Also, an error message has been added to the page that detects if browser cookies are disabled. Also, District level customizable text can now be applied to the Parent Login page via the School Options page.
Student Demographics and Other Pages Chrome was auto-populating saved usernames and password into fields that were not usernames and passwords. This has been fixed on various pages: Change Email (for parents), Change Password, Create New Portal Account, Lost Password, Manage Teacher Portal Accounts, School Options, Security Users, Staff, Web Users, and Student Demographics.
Daily Enrollment Summary by School report This is a new district report that will give enrollment counts for a given date. Options to print by grade (page-breaking on program) or program (combining all grades). Also includes subtotals for K-3, 4-6, 7-8, and 9-12 totals.
Daily Attendance Summary report This report is now available for teachers. Also, users can select which sections\teachers to print when Sort By Teacher is selected.
Weekly Supplemental Attendance Weekly Supplemental Attendance has been added as an option for teachers.
School Options Customizable Parent Portal Login Page Text can now be edited while viewing the district record.
Emergency Student Listing report This report now has logic to support CON Linking and an option to print student pictures.
Print Course Attendance Audit Made many changes to match the CS version including options to: Skip attendance verification, Skip classes with overlapping dates, Skip sections tagged not to print, and Include Inactives. Also added suffix to the student name, course term and a label to indicate when a Keep/Skip is in place. Also added the following error checks: Student has no CAR Start/End, Student has invalid Day# in CAR, CAR follows STU.LD, and CAR without SEC.
Monthly Attendance Summary by School report Modified the "Hide other program details" option for clarity as it is really a grade or program selection where grouping by grade page-breaks on program and grouping by program combines all grades. Will now default to running the Wide version of the report including new subtotals for K-3, 4-6, 7-8, and 9-12. The Wide version of the report will also now print the grade descriptions from the COD table if defined (i.e. "K" instead of "0"). Also the report would not run when selecting by program and a program "R" existed, fixed!
Mobile Portal - Daily Attendance Daily Attendance was not showing in the mobile parent portal, fixed.
Supplemental Attendance Sessions When there were thousands of students (ATA) for a session, the Supplemental Attendance Sessions window would perform very slowly, fixed. Also, deleting Supplemental Attendance Session would not work correctly, fixed.
Religious Information This page now has appropriate Online Help.
SBV Table Added support for school-based SBV tables that some districts have configured. This impacts the following pages: Standards Based Grade By Teacher, Student Standards Based Grades, Teacher Grades for Secondary SBG, Teacher Standards Based Grades including load from gradebook, and SBG Options.
Version Date - 12/11/2013
Page Comments
Teachers The Elementary Teachers page was sometimes generating an error since the last update, fixed.
Assertive Discipline The Assertive Discipline page would generate an error if a school did not have a District Code populated in LOC record 0, fixed.
Version Date - 12/6/2013
Page Comments
Backup Gradebooks System Administrators in Aeries.net can now backup all gradebooks in a school or across the entire district at once. "Backup Gradebooks" is available under School Info | Functions.
Aeries Analytics Aeries Analytics now supports new question types used by Common Core. The 2 new question types are: partial credit and linked multiple choice. This update also adds the ability to link questions together with scoring rules. This update also adds full support for importing the new Common Core assessments from Intel-Assess. Exams also now support alpha-numeric Question Numbers like "2A" and "2B".
Print Answer Sheets Printing answer sheets now will give an error and not print if printing an exam with improperly-defined multiple versions or with improperly-defined question scoring rules.
Gradebook Summary The Trend graph image has been adjusted and now displays the word "Details" along with the graphic to remind people that they can click on it and see the details of the student's overall grade in a class and the individual assignments.
Period Absence Audit report Many modifications have been made to this report to match CS changes including: added "Present, then Absent, then Present" option, added sort by name/number, added Verification Checks, moved the Abs codes to the left instead of having a long options box, added Term including half-term logic (FIRST/SECOND in MST.DY), the "Anomaly only" classes would occasionally print all classes, default end date to nearest day instead of last day of school, and changed the font on the All Day code to match the Period code font. Also added Suffix to the Student Name.
Secondary Standards Based Report Card The ability to select which marks to print has been added to this Print Options page. Special security is required for this action though. A user must have Update permissions to "Grades" to even run the report card. Additionally, the user must have Update permissions to "Multiple Mark Headings and Descriptions".
Query Relationships have been updated so that the STU and PWS tables could be queried against each other. This will only work in Aeries.net Query, not in AeriesCS.
Student Work Permit and Intent to Employ reports Both reports have been updated to include the suffix as part of the student's name.
Religious Information This is a new form available to track religion, place of worship, religious events and its dates. This form is only available to schools that enable it on the School Options page.
School Options An option to enable the Religious form has been added under "Other Settings".
Print Suspension Letter to Parent The English footer on this report was not printing if the footer's CL was blank and there was not a footer defined for the student's correspondence language.
Student Profile Simply viewing the Student Profile had the potential to change and change back (and LOG), the Physical Fitness "Test Taken" values in PFT. This process also would set the VO2max value for a PACER test taken since 11/1 even though the PFT form didn't calculate it, fixed!
Student Locator Cards report This report had the potential to not run when invalid values existed in the Locker combination field (LKR.CM), regardless of whether they were selected to print, fixed.
Version Date - 11/22/2013
Page Comments
Gradebook Summary Added a Portal Option to hide the trending graph in the gradebook summary from Parents and Students
Grade Report Cards This report was giving error when a student has more than one period the same, fixed. Also, sort teacher by name wasn't honored, fixed.
Gradebook Emulation Teacher's name wasn't displayed in the top right hand corner, fixed.
Add Gradebook Assignment The default assignment type is now Formative instead of Summative. Also, the Description field is the default cursor location. If a category or an assignment is selected, the default category will be the selected category or selected assignment's category. Otherwise, it will default to the last category used. And validation has been added to not allow Due Date to be prior to Assigned Date.
Scores By Class Red Attendance Box displayed "Present" attendance code, fixed. And Tooltip has been added to Assignment and Standard headers to show full description.
Gradebook Roster Report Add "Height of Header" option and "1.5 Rows Height" item option. Also, this report now accepts a blank title.
Load from Gradebook Change Step 2 header from "Choose the Gradebook(s) From Which to Load" to "Assign the percentage from each gradebook for Overall Mark".
Print Student Physical Information Comments were not expanding, fixed.
Mobile Gradebook Under certain circumstances, a student would incorrectly show as dropped from the mobile gradebook, fixed.
Interventions Added scroll bars to all the comments fields. The comments were overflowing, preventing access to other controls, Fixed.
Version Date - 11/15/2013
Page Comments
Teacher Standards Based Grades The Teacher SBG screen now allows teachers to drill down to the gradebook scores that impacted each standard. Also added the ability to View Missing Marks.
Gradebook Progress By Class report This report is now available.
Gradebook Assignment Analysis report This report is now available.
Gradebook Final Mark Analysis report This report is now available.
Student Demographics Many changes have been made to the Student Demographics form… The Suffix field is now a dropdown list of CALPADS codes. Initial 9th Grade Entry field has been removed because it no longer required by CALPADS. When a student's grade exceeds 13, this form now uses the school's high grade to determine whether to print Algebra 1 and CAHSEE, and which Physical Fitness Status to print (Elementary, Middle or High School). The word "Legal" has been added next to the Student Name fields while editing a record to avoid any confusion. Last School (LS) is now a dropdown list. District Name will no longer display when School of Residence (RS), Reporting Home School (HS) or Last School (LS) are zero. Summer Withdrawal Next School (SNS) and End of Year Next School (ENS) will now display the school name instead of number. Also, the Name / Address Verification Date (VDT) field was not turning red after 1 year, fixed!
Gradebook Details Many changes have been made to this page: (1) Add "Show Only Missing Assignment" option. (2) Max Score is now invisible if "Score Visible to Portal" option is turned off. (3) Status/Comment field now displays comment data from the appropriate table depending on the input option. (4) Added a Print button. (5) Change "Type" column header to "Category", and add Assignment Type column. (6) Number Correct and Percentage data display as blank when score has not yet been entered/graded.
Calculate College Entrance Reqs This is a new form that triggers a "Long Running Process" in Aeries.net to recompute the UC and CSU Course Completion and Entrance Requirements for all students in the current school. It also saves the results to the new CER table, which can be queried using Aeries.net Query or SQL.
College Entrance Requirements This form now saves to the new CER table when viewed in Aeries.net.
Mass Change All Day Code This form now has logic to honor the MST.ADA flag similar to Aeries CS. Also, changes have been made to significantly increased the performance of this form when using "FIRST" and "SECOND" half of term logic in MST.DY.
Mass Change ATT Codes This form now has logic to honor the MST.ADA flag similar to Aeries CS. Also, changes have been made to significantly increased the performance of this form when using "FIRST" and "SECOND" half of term logic in MST.DY.
Print Period Attendance This report will no longer display Present, Excused and Unexcused totals in a Positive Attendance school.
Security "College Entrance Requirements" is a new security area that secures the area of Aeries.net by the same name. Previously, this information was secured in the same security area as College Test Scores. This update changes the security area required to view this information, including on the Student Profile page. Please review security for any group with current permissions to the College Test Scores area and grant appropriate permissions to College Entrance Requirements.
Print Interventions Report by Student This report has been modified to include the new intervention-related tables (INC, ING, INM, and INP) as well as the new INV fields.
Print Suspension Letter to Parent The letter footer on this report was not printing if the correspondence language for the footer was left blank. There was also no logic to handle the blank as 'English (00)', fixed.
Interventions New Intervention Documentation has been added to Online Help.
Version Date - 11/8/2013
Page Comments
Standards Based Report Cards Standards Based Report Cards are now available to be printed by teachers. There is a new Portal Option to enable this.
Teacher Standards Based Grades When printing a report card for one student, there is now the ability to print in English or the student’s Correspondence Language.
Physical Fitness Testing The logic to auto-calculate VO2max has been disabled when Aerobic Capacity is flagged for PACER and the Test Date is on or after Nov 1, 2013.
Print Student Work Permit and Intent to Employ reports These reports had minor cosmetic clean-up on the regulations page.
Class Period Absence Listing report This report stopped running since the new Consecutive Absences report was released last week, fixed!
Instructional Minutes by Student report This report stopped running since the new Consecutive Absences report was released last week, fixed!
Students With N Or More Total Period Absences/Wide report This report stopped running since the new Consecutive Absences report was released last week, fixed!
Students With Unverified Period Absences report This report stopped running since the new Consecutive Absences report was released last week, fixed!
Silverlight The link to Silverlight when a user doesn't have it installed now points to latest version.
Aeries Analytics Most Recent CST indicator was not working, fixed.
Teacher Logins The login process will not allow association of teacher accounts and Unassigned Teacher Number.
Student Demographics Update Information The letters 'nbsp;' were incorrectly displayed, fixed. Also, the Father's Work Extension was displaying and saving data from the Mother's Work Extension field, fixed.
Print Students with Unverified Absences report This report would include data for the specified end date plus 1 extra day, fixed.
Print Attendance Notes report This report would include data for the specified end date plus 1 extra day, fixed.
Teacher Attendance The missing attendance notification would incorrectly display an alert for yesterday even if the school did not allow posting back attendance, Fixed. Also, when multiple TCH records at the same school shared a single Staff ID, the missing attendance notification would be incorrect, fixed.
GATE The GATE page was not working in IE 8, fixed.
Version Date - 11/1/2013
Page Comments
Interventions The Interventions area of Aeries has been enhanced to support a full Intervention process including additional, related tables for each Intervention. There are now tabs for the General Intervention Information, Goals, Progress Comments, Meetings, and Practices.
Gradebook Manage Students Transfer Grade has been added to the Manage Students form.
Physicals New fields have been added for Glucose, Cholesterol, Triglycerides, and Acanthosis.
Print Students With Consecutive Absences Report New Report based on the CS version.
Teacher Grades After using Mass Add values or changing periods the screen would reset back to read-only, fixed.
Query Tables and Fields Updated to show recently added database definitions.
Work Permit and Work Permit Intent to Employ reports These reports have been updated based on the CDE B1-4 and CDE B1-1 layouts, Rev. 08-13. Comments and the Full Employer Address now print on the Work Permit.
Gradebook Scores By Class "Mark" column sort was incorrect, fixed. Also, since the last update, this form sometimes automatically scrolled to make the current cell at the top position when entering scores, fixed.
Student Grades The Hide Current Grades portal option now hides GPA Summary, current Grades, Citizenship, Work Habits, and the Print button from Parents and Students.
Student Standards-Based Grades The Hide Current Grades portal option now hides appropriate grading information from parents and students while the grade reporting window for teachers is open
Teacher Attendance Some users were experiencing a "Request Too Large" error when changing periods or submitting lunch counts. Changes have been made to reduce the likelihood of this occurring. Also, this page now breaks on Section Number instead of Course ID. This will help distinguish between AM and PM Kindergarten taught by the same teacher. Also, Absence Summary Totals were totaling as of the current Term, not Semester, Fixed.
Gradebook Assignments by Student report A confirm dialog box has been added to the Send Gradebook Assignments by Email button.
Student Attendance Period alignment in Attendance Detail was incorrect, fixed.
Version Date - 10/25/2013
Page Comments
Gradebook Scores By Class Class Average has been added to the Scores By Class View.
Gradebook Edit Assignment Max values can now include decimal values instead of just whole numbers.
Gradebook Reports Gradebook Reports will now display up to 2 decimals for numbers displayed.
Gradebook and Analytics Silverlight might crash on old Macs when an Aeries Analytics district has created a lot of folders, fixed.
Student Grades Teachers can now add and/or edit GRD records on the Student Grades page when granted those permissions.
Student Demographics Students with invalid Course Attendance Day Numbers now display an error message instead of a server error.
Service Learning Deficient Hours by Student Report This report generated an error when run against active students in a school without a calendar, fixed.
Service Learning Service Learning was generating an error on students with no ENR records and also with SLL (Log) records without a date, fixed.
Initialize New Grade Reporting Cycle The option to update just 1 section was not working, fixed.
Copy Grades to History Copy Grades to History for 1 Quarter was not working, fixed.
Transcripts Transcripts form was displaying "Acad GPA" label when limiting to viewing "Total GPA", fixed. Note - only the label was wrong, it was displaying the correct GPA calculation.
Graduation Status The Graduation Status form was not properly including OGC courses, fixed.
Print Hourly Attendance Report CDS This report was not including students who had an Enter/Leave code for a single day within the month, fixed. Also wasn't printing the 7-8 footer totals, fixed.
AIR Import Importing Home Language fields now follows the same rules as AeriesCS. Also, importing CON records where the NM field length was greater than 50 would fail, fixed.
School Options The AIR URL setting is now a link when in read-only mode.
Version Date - 10/18/2013
Page Comments
Custom Reports Custom Reports were not properly widening double-wide columns, fixed. Also, numeric fields that contain decimals will now automatically truncate insignificant zeros.
Student HWO Records report This report has been removed from the system. This report was replaced by the Student Physical Information report.
Interventions Report By Student This report was not printing the Student Name, fixed.
Mobile Parent Portal Since the last update, the Mobile Parent Portal would not properly scroll Emergency Contacts, fixed.
Version Date - 10/10/2013
Page Comments
Parent Portal Account Creation Confirming new parent portal accounts via the Account Created email would not work, fixed.
Custom Report Builder Custom Report Builder is now available as a "Beta". Core functionality has been completed and additional features will be released shortly.
Custom Reports Custom Reports now display colors for Performance Levels and now also display the Number Possible for values for the CST (Test Strands) table.
Teacher Portal Teacher Portal Tablet Version of Attendance is now available as a "Beta" but only on the Aeries Demo Website.
Gradebook Assignments by Student Email When the Gradebook Assignments by Student report was emailed to parents, it would send an empty email when no report was generated for a student in the gradebook, fixed. Also, a summary email is now sent to teachers to show them which parents got sent an email because of this action.
Teacher Attendance The label for "Yesterday's" missing Attendance was wrong when yesterday was a holiday, fixed. Also, absence totals now include all absences since the start of the current term.
SBG Load From Gradebook This program now only loads grades for standards that are applicable to the current term.
GRD Load From Gradebook If Step 1's selected period was different from main page's selected period, the import process was not working, fixed.
ABI Advanced Reports ABI Advanced Reports will now print Standards Based Report Cards using the new grade-specific layouts.
Standards Based Report Card 2-Column report This report was not printing all of the Applies to Term shading on page 2, fixed. Also minor cleanup on the border around standards on page 1.
Service Learning This program has been adjusted to handle multiple years' worth of data.
Service Learning Deficient Hours By Student report This report has been adjusted to process all students instead of just those with pre-existing SLD records.
Version Date - 10/4/2013
Page Comments
Gradebook and Gradebook Reports The visual display of the overall score will now be truncated instead of rounding up.
Gradebook Add Assignment Immediately after a gradebook is created and categories are entered, the Add Assignment icons on the Add/Edit Window and the Scores by Class page do not work, Fixed.
Gradebook Most of the columns on Scores By views are now sortable. Also, when switching between gradebooks, if an assignment is being viewed in gradebook A, that same assignment number will attempt to load in gradebook B. Lastly, right click menu is now available on all views.
Print Missing Lunch Count Was not printing all the teachers with missing lunch counts correctly, fixed.
Version Date - 10/2/2013
Page Comments
Student Counts (CBEDS) report Student Counts (CBEDS) is a new set of reports for the Student Counts by Grade and Ethnicity/Race and Student Counts by Grade and Subgroup. These reports include options to update the Counted in CBEDS flag (when run for Information Day), Group by Grade and Honor Reporting Home School.
CBEDS Enrollment By Grade report This report has been removed from the system as it is now replaced by the Student Counts (CBEDS) report.
Analytics Edit Exam This screen now displays all exam results without Test Admin when No Test Admin is selected.
Standards Based Report Cards 3-Mark Landscape This report was formatting based on the default Report Card Type when printing for "All" Report Card Types, fixed.
Standards Based Report Cards 4-Mark Landscape This report had the potential to not print students whose Report Card Type was a space rather than a zero-length string when selecting to print for only the blank Report Card Type, fixed.
Courses This page was generating an error after adding a new record, fixed.
Version Date - 9/27/2013
Page Comments
Teacher Attendance Major changes have been made to this page including (a) providing quick links for each student to their Profile and Attendance screens, (b) now if a student has an SSA date and teachers have access to view the Assertive Discipline Screen, the "SSA" flag is a link to that student's Assertive Discipline page, (c) the Portal Option to allow teachers to replace verified absences is now supported, (d) there is now a Portal Option to allow teachers to submit attendance after a period, but not before, (e) the period drop-down list now displays the appropriate periods for the selected date according to the student-course enrollment for that date, (f) Month Locking now impacts the Teacher Attendance page, (g) the current row the mouse is hovering over is now highlighted to help teachers select the correct student, (h) periods today and yesterday the teacher missed taking attendance for are now highlighted and listed on the screen, and (i) there is now a submit button to save lunch count information.
Secondary Standards Based Report Card The ability to print a Secondary Standards Based Report Card is now available to schools using this new feature of Aeries.net. This report is still considered "Beta" and should only be used by Early Adopters working with Eagle Software.
Standards Based Report Cards 2 Column report This report now has the ability to "Hide Top-Left & Top-Right sections". This will allow for an additional 12 standards to be printed on page 1. Also, if all of the standards fit on page 1, the comments on page 2 will expand to fill the whole page. Also, last week's logic to expand Explanation of Marks was not working properly when less than 2 Mark Types were defined, fixed.
Standards Based Options There is now an option to "Hide Top-Left & Top-Right sections" for the 2-Column report card.
Missing Lunch Count report The Missing ABI Lunch Count report has been renamed to "Missing Lunch Count" and changed to support Aeries.net submission of this data. This report has also been adjusted to only report on teachers who actually have students enrolled with them on the date being printed.
Lunch Count Data report The ABI Lunch Count report has been renamed to "Lunch Count Data". The code was verified to work properly with Aeries.net and no code changes were made.
Teacher Supplemental Attendance This page was scrolling back to the top after marking students present further down the page, fixed.
EADMS Single Sign On from Aeries to EADMS was not working unless the County-District Code was configured in the AppSettings.config file, fixed.
Service Learning Organizations The search box has been changed to return more results (400 --> 2000).
Transcripts This page was limiting Section Number to 3 digits, fixed - changed to allow 4 digits.
Grade Reporting Options This page was inverting the "Print Grade Report Class Rank" and "Print GPAs to 4 Decimal Places" options, fixed.
Copy Exam Results to TST Overall part was not imported correctly when more than one part being imported, fixed.
Gradebook - Edit Assignment The upload button on this screen has been changed from "Upload Files" to "Upload Assignment Docs" to avoid confusion by teachers. Also the list of standards that display no longer includes inactive STN records.
Gradebook - Edit Gradebook A confirmation message has been added to this screen when teachers try to remove a section from a gradebook. This process is also now logged to the LOG table.
Parent Email Address Changing This process was not working unless the parent clicked the link in the email. The manual process was not working, fixed.
Parent Weekly Progress Emails This process will now work over Secure SMTP. Also, these emails are now logged in the EML table.
Print Attendance Log This report was printing teacher as "Unassigned" when run in a school configured as Elementary w/ MST, fixed.
Version Date - 9/19/2013
Page Comments
Secondary Standards Based Grades Secondary Standards-Based Grade Reporting is now supported in Aeries.net. Recently the "Standards" tab on the Courses page was added to define which standards apply to each course and which display on the report card. Other items in today's revision notes describe additional changes.
Secondary Standards Based Grades A new table has been added for Secondary Standards Based Grades: GRS. It is important to implement the 9/19/2013 version of AeriesCS at the same time as this update to Aeries.net.
Grade Reporting Options A section for "Secondary Standards Based Grade Reporting Options" has been added where the grade range for Secondary SBG can be configured as well as options for mark types and valid marks for each mark type.
Initialize New Grade Reporting Cycle This process has been adjusted to create GRS (Secondary Standards-Based Grades) records in school doing secondary standards-based grades. GRS records are based on data in the SBR (Course Standards) table. The Grade Range for Secondary Standards-Based Grading must be set prior to initializing the grade reporting cycle.
Teacher Grades Teachers can edit the Grades for each Secondary Standard for a course (GRS table).
SBG Options On the Mark Types tab, the option to display correspondence languages was not working, fixed.
Print Standards Based Report Cards The description of Explanation of Marks will now expand when less than 3 Mark Types are defined. Also, the 4-mark report card had the potential to hide the 4th mark if another grade was set to 3-mark, fixed.
Recompute Grade Reporting GPA This process was not working properly since the recent addition of GRG (GPA History) logic, fixed.
Print Student Transcript This report did not print the school telephone (LOC.TL) if it was stored with a dash, fixed.
Mass Change Section Numbers The "Query Condition" feature on this page has been removed due to SQL injection security issues. This page now supports Query Keep/Skip to limit students.
Print Student Birthday Listing This report now shows projected age when run for a month other than the current.
Print Student Medical History The Parent Comments field now prints on this report.
Version Date - 9/17/2013
Page Comments
Query Since the 9/13/2013 update, queries could only be run by non-administrators on the STU and CON tables, fixed. Also, now saved queries can be deleted by Admins and those with "Admin" rights to the Saved Queries security area.
Version Date - 9/13/2013
Page Comments
Create Substitute Teacher Accounts This is a new page in Aeries.net that can be used to generate substitute Aeries.net teacher accounts. It is located under "School Info" | "Portal Account Management".
Security "Manage Substitute Accounts" is a new security area that can be given to non-admin users to enable them to manage substitute Aeries.net accounts.
Security Users New account types for "Substitute Teacher" and "Active Directory Substitute Teacher" have been added.
Portal Groups Added a new Portal Group called "Substitute Accounts" that is used by the Create Substitute Teacher Accounts process so that substitutes can have different permissions than normal teachers.
Print Standards Based Report Cards Teachers now have the option to print this report for their students.
Standards Based Options The ability to setup different report card layouts for each grade has been added to this page. Also changed some minor things on Valid Marks tab.
Secondary Student Data CTE Pathway has been added to this page.
Assertive Discipline The Discipline Incidents Popup now display Victims and Witness information.
Gradebook The "Edit" icon in the Gradebook now opens the Add/Edit window immediately. The Link Gradebooks option is no longer available from this menu item and can be accessed from the Add/Edit popup window by clicking on the "Link Gradebook" icon that looks like Chain Links.
Query Query now honors limitations by field-level security.
Initialize ATT/CAR This process has been modified to use cache management instead of session variables, allowing the creation to be seen by other users. Also added a warning message that "Changes to classes may not affect course attendance for up to 5 minutes due to caching." Also, this process did NOT initialize CAR for MultiTrack schools, fixed.
Print Daily Enrollment Dates This report was not honoring the "Programs to Combine" and "Programs to Exclude" options, fixed.
Physical Fitness Student Physical Fitness page now can not be edited by teachers. They have to use the Teacher PFT page.
Print Student Transcripts Logic to include Tdap booster date in the DTP section when included in Things to Print has been added to this report.
Portal Options There is now an option to allow teachers to Print Standards Based Report Cards.
Standards Based Grades Student-Based Standards Based Grades page now does not allow teachers to edit data on this page.
Standards The "Filler" code has been removed from the available Standard Types.
Standards Based Setup This page has been disabled in Aeries.net because editing information on this page was not working properly. This page will be re-enabled after it is adjusted to work properly.
Employers The duplicate Add New button has been removed from this page. Also, if the highest Employer ID record was delete-tagged the number was being re-used, fixed.
Work permit The Old Work Permit Printout was not including the work permit comment field, fixed.
Parent Account Creation The Confirm Email process when parents and students register for a new account was not allowing them to manually enter the information from the confirmation email and click the Next button, fixed.
EADMS Adjusted the EADMS Single-Sign-On process to allow for a County-District Code override. Some districts have to switch the LOC values if they are multiple districts in 1 database. This will make the communication with EADMS consistent in spite of the changing LOC values. This is done by placing a new setting in the AppSettings.config file: <EADMSDistrictCode>1234567</EADMSDistrictCode>.
Gradebook Gradebook Edit Assignment now has an option to filter to the Current Gradebook's Course Standards if there are actually any SBR records for the courses of the sections linked to the current gradebook.
Teacher Physical Fitness Teacher Physical Fitness now requires "Update" permissions to the Physical Fitness Security Area.
Create Temporary ABI Accounts The randomness of accounts created by this page has been improved.
Portal Groups This page has been changed to not allow editing of the Group Name.
Security Security Pages now ALL display alternating colors for all security lists.
Security Users Security Users page now does not warn about teachers not having access to any schools.
Version Date - 9/6/2013
Page Comments
Print Suspension Attendance Listing by Student This report has been re-enabled with logic to view the DSP table. Also modified the design of report to fit more data on the page by including the suspension "Start Date" and "End Date" inside the attendance data section.
Classes Classes form was potentially using the wrong CAR date when making schedule change in Chrome and using the View MST popup window, fixed.
Grade Reporting GPA History The Grade Reporting GPA History (GRG) table will now be updated when GPAs are recalculated.
Update Absence Codes This page now includes validation logic similar to Aeries CS. (1) Only allow 1 of each "Unverified", "Tardy" and "Present" code is allowed. (2) It no longer allows overwriting of an existing code or deleting a code in use in ATT.
Teachers The Teachers form now hides teacher load numbers for secondary schools that are not tracking teacher load.
Print Student Emergency Card When parents would print the Emergency Card it would print the student's class schedule even if the parent shouldn't have access to it, fixed.
Parent Data Confirmation Authorization (AUT) records were being duplicated incorrectly when parents could only "Approve/Allow" and they switched this back and forth, fixed.
Secondary Student Data ABI Parent Access Restriction Code was not pulling from the correct code set, fixed.
Gradebook Summary The Trend was showing ungraded assignments (although not factoring them in), fixed to not display or consider them.
Email Gradebook Progress Reports The confirmation message emailed to teachers after this process was completed was confusing, fixed.
Send Emails References to "ABI Accounts" have been changed to "Portal Accounts".
Login The login box on the login screen has been moved up to be closer to the top.
Version Date - 8/30/2013
Page Comments
Email Gradebook Progress Reports The ability to Email Gradebook Assignments has been added for teachers. The option is available on the Gradebook Assignments by Student and Gradebook Missing Assignments reports.
Standards This page now has a Tree View option.
Gradebook Sharing Gradebooks between team teaching was sometimes not linking the gradebook to the right teacher number, fixed.
Teacher Logins Teacher Logins will now only allow teachers into schools where there is an ACTIVE TCH record.
Gradebook Creation The Create New Gradebook process was sometimes not saving default options properly and setting the High and Low Assignment Viewing Range to 0-0, fixed.
Aeries Analytics Students enrolled in multiple schools were not being handled properly when being processed for Analysis Indicators, fixed.
Gradebook Backups Gradebook Backup process was not backing up the "Rubric Assignment" field, fixed.
Gradebook Narrative Grading The user interface for entering Narrative Grades is now improved. Also, Narrative Grading was not handling lower case characters, fixed.
Gradebook The Status field on the Gradebook Scores by Student and Scores by Assignment views was not editable since the last update, fixed.
SMS Board This page was sometimes not loading in Firefox and Chrome, fixed.
SMTP Secure SMTP is now supported throughout the system, including in the Aeries Reporting Engine.
Standards By Category Standards By Category is a new form that used to be on a tab on the Standards page.
Courses The Courses page now has a Standards tab and allows for adding new standards and marking if they will be included on the upcoming secondary standards-based report card.
Print Instructional Minutes By Student Schools with alpha-numeric Course IDs and no CAR table would generate an error on this report, fixed.
Student Profile Correspondence Language has been added to this page.
Master Schedule When moving students between sections, the Course Attendance Update process was failing when ANY MST record had an invalid term value. It now handles lower case values in MST.SM and skips sections with invalid MST.SM values.
Email List The Email List page was defaulting Contacts with AP = "N" to selected for emails, fixed.
Initialize ATT/CAR "Admin" access to the "Attendance" security area is now required to run this process.
Security "Admin" has been added as an available security level for the Attendance area. This access level currently is only used to limit who can perform the "Initialize ATT/CAR" process. Also, alternating colors have been added to the Security pages.
Navigation Changed the name of the "Course Requests / Class Scheduling" page to "Course Requests / Schedule" to better fit. Also changed "Document Download/Confirmation Log" to "Document Download / Conf Log" and "Student Demographic Update Information" to "Student Demographic Update Info" to better fit in the navigation bar.
Print Information Confirmation Status This report was not displaying students who had data fully confirmed last year but who didn't have any confirmation this year, fixed.
Version Date - 8/23/2013
Page Comments
Passwords Added the "New Password Must Be Significantly Different Than the Old" rule.
Gradebook Narrative Grading has been added to the Aeries.net Gradebook. This is equivalent to the "Scales" feature in ABI.
Gradebook Details This page was sometimes not displaying information correctly in Chrome and Firefox, fixed.
Gradebook Options A note has been added to describe which options push to linked gradebooks.
Teacher Accounts Teacher Accounts that were not created properly could access other teachers' attendance screens, fixed.
Seat Assignment This page now allows teachers to setup seating charts for classes that do not meet on the current day.
Teacher Attendance Sometimes when teachers used the Enter key on their keyboard they would experience confusing functionality, fixed.
Email/SMTP Aeries.net now supports "Secure SMTP" like Google Mail. The Parent Portal now completely works but there are some aspects of Admin and Teacher Portal Aeries.net that still do not support Secure SMTP but will soon.
Classroom Attendance This page now shows alternating row colors.
Teacher Attendance This page now shows alternating row colors.
Student Search The Student Search window for teachers now displays the Semester for each section in the filter drop-down list. Also, sometimes the close button would not display, fixed.
Teacher Portal There is now a new security area named "View All Students In Current School" in a new section called "Teacher-Specific". This new security area only applies to teachers and will enable teachers to access any student in the current school in addition to their own students.
All Pages The top-right corner of the system now displays a "Welcome" statement and identifies the current user.
Classroom Attendance The Classroom Attendance page now has the ability for those with Update Permissions to the ATT table to "Mark Attendance As Complete For This Teacher-Period" and thereby remove the current teacher-period from the Missing Attendance Report.
Print Grade Report Cards This report is now no longer available at the district level. It never actually ran and the functionality isn't appropriate for the district level.
Version Date - 8/16/2013
Page Comments
Print Student Emergency Card Added CON Link logic for STU.FW and MW fields.
College Entrance Tests form and report Added the PLAN and EXPLORE tests. On the report, hide duplicate dates on all tests. The report now also prints the test description.
Master Schedule Autocomplete has been turned off on the course number and teacher number entry fields for Master Schedule and Scheduling Master forms
Gradebook Copy Gradebook Configurations process was not refreshing Add/Edit form’s navigation when there were no gradebooks in the navigation.
Print Student Transcript Will now print a blank transcript for a student without any history records instead of producing an error. Also, if a student has a suffix in their name it now prints that on the transcript.
Print Class List by Teacher Was printing the old Teacher Grades (TCH.PD) field instead of the new ones (LO-HI), fixed
Aeries Variables for Current School Changes to the Display on Forms options were not being reflected on the screen right away, fixed
Teacher Portal Under certain circumstances, teachers who team teach could not login to Aeries.Net, fixed. Also, under certain circumstances, the lunch count entry on the Attendance forms would show for inactive teachers, fixed.
Parent Portal Added option to Hide Currently Scheduled Classes for Future Terms from Parents and Students
Attendance The Attendance by Photo and Seat Assignment forms now notify users that attendance has not been initialized rather than generating an error.
Version Date - 8/14/2013
Page Comments
Gradebook The Gradebook Add/Drop Students process was not working for districts using SQL 2005, fixed. This process was also sometimes not displaying the correct gradebook name, fixed.
Standards-Based Grades Parents and Students viewing the Standards-Based Grades screen would generate an error if the school was doing 4-mark grading, fixed.
Teacher Attendance Teacher Attendance can now be taken by teachers identified in the MST.TN2 and MST.TN3 fields.
Gradebook The Mass Add Gradebooks process now only allows teachers to select a single term.
Mobile Parent Portal The Mobile Parent Portal was not honoring the option to hide the Teacher/Counselor field, fixed.
Account Settings The Account Settings page is now accessible to all types of users (except parents and students). Only users with security permissions to "Edit Account Setting" can update their own Email Address and Name Fields. Also changed this page so that when the Email Address, Last Name, and First Name fields are changed, it is saved to the current "Session User" so it will immediately impact running reports.
Student Transfer Student Transfers for students active at the other school will now allow a user with "Admin" permissions to "Student Data" to override the rule that the student must be inactive at the other school. Also, the system now always treats the transfer of active students as at least a warning (but still a critical error if the district rule is set).
Long Running Processes Long Running Processes were not running unless the AeriesReportingConfig.config file was in the System32/InetSrv directory. This is fixed and now allows the file to be ONLY in the AppSettings directory.
Initialize ATT/CAR This process now will not run unless the TRM and DAY tables have been properly configured.
Navigation Some pages have had their titles shortened to better fit in the navigation pane.
Color Themes Additional refinements have been made to increase the readability of headers.
Version Date - 8/9/2013
Page Comments
Color Themes The Account Settings page now has a "Beta" feature that allows users to select a color theme for the system. Right now there are 2 themes available: "Classic Blue" and "Steel Blue" and more are planned for the future.
Print Classroom Photo/Seating Chart The Classroom Photo/Seating Chart Report has been added for teachers and office admins.
Medical The Medical screen was not working for districts still running SQL 2005, fixed.
Calendar The calendar on the default page was not switching between Day and Month view correctly, fixed.
Print Gradebook Roster This report would generate an error if a student had a 7-digit phone number in the system, fixed.
Gradebook Gradebook Reports will now default to the current student if the teacher uses the Reports feature while on the Scores By Student view or default to the current assignment when on the Scores By Assignment view.
Gradebook There is now a new grading option in the Gradebook to define the Minimum and Maximum values for assignments. This allows teachers to implement what is commonly known as a "50-%-100% Scale." When defined, assignments that would normally count above or below the assigned range are brought into the range when the system calculates the "value" of the assignment. This allows teachers to leave an assignment missing or give a low grade, but have that assignment still count as 50%. This can be a tool used to lessen the impact of the "Double 0 Problem" with missing or poorly completed assignments.
Gradebook The Gradebook now allows team teachers to access the gradebooks for the classes they teach, even if they are the secondary teacher and the primary teacher created the gradebook.
Print Information Confirmation Status This report was displaying the oldest valid confirmation date instead of the most recent, fixed.
Version Date - 8/2/2013
Page Comments
Gradebook Reports Quick access to reports has been added to the Aeries.net Gradebook.
Teacher Supplemental Attendance Supplemental Attendance has been added for teacher logins. Teachers must be given Read and Update permissions to the Supplemental Attendance Data Security Area. Days forward and back for entering Supplemental Attendance can be adjusted on the Portal Options page.
Teacher Attendance This program has been adjusted for both Secondary and Elementary to sort and break on changes in Teacher Number. Aeries.net teachers can be linked to multiple TCH records through their Staff IDs. This will help with AM/PM Elementary Classes.
Copy Scheduling Results to MST and SEC This process was not properly clearing out MST records if a different school in the district had already started school and had CAR records, fixed.
Grad Status Graduation Status displayed on the Grad Status and Profile screens now supports showing the custom Disclaimer Text added on the Portal Options page.
Print Graduation Status Report By Student This report now honors the new Graduation Status Disclaimer text set on the Portal Options page.
Portal Options New options have been added for Custom Grad Status Disclaimer Text and Supplemental Attendance.
Transcripts This page no longer displays the "More" column with a disabled Input button for Students and Parents.
Version Date - 7/30/2013
Page Comments
Teachers Since the last update, Teacher records could not be edited, fixed.
Version Date - 7/26/2013
Page Comments
Passwords Aeries.net now has the capability to define password expiration periods and password complexity rules by using the Configure Password Requirements page under "School Info" | "Configurations". These rules are established independently for Teachers, Parents/Students, and Other Aeries.net Users.
Student Profile A widget that displays current Parent and Student Portal Accounts has been added to this page.
Gradebook Attendance information has been added to the Gradebook Scores by Class and Gradebook Scores by Assignment screens. Also, row numbers have been added to all screens that display a list of students.
Print Grade Report Cards on Trifold This report was sometimes displaying the incorrect teacher when sorting by class if the student had schedule changes in the past, fixed.
Print Pre Rollover Audit Listing This report had the potential to not run or display "error processing school" for certain districts, fixed!
AIR Import Supplemental Questions were not always importing into Aeries properly, fixed. Also, adjustments have been made to reinforce the "Aeries AIR" brand and eliminate the word "Registration" in favor of "Enrollment."
Teachers This page gave an error when adding a new record without selecting a new Teacher #. It now informs the user about this requirement.
Version Date - 7/19/2013
Page Comments
Analytics Dashboard The Levels Legend was sometimes not displaying in the correct order, fixed.
Gradebook The ability to "Push Assignments" to other gradebooks has been added.
Print Avery 5160 Labels By Teacher This report was skipping one label between teachers when "Page Break On Teacher" option turned off, fixed.
Print Avery 5160 Labels to Parent By Teacher This report was sometimes not doing the page break when running with the option "Page Break on Teacher" turned on, fixed.
Gradebook Scores of "NA" in Rubric Gradebooks were not properly functioning, fixed.
Gradebook Teachers were not able to add students on the last day of the gradebook or on the CAR End Date, fixed.
Gradebook "Mass Add Gradebooks" option now lets users select their desired Term to create the gradebooks for.
Gradebook A new Portal Option has been added for "Allow Teachers to Add Students to Gradebook Before Attendance Initialized" that will allow teachers to import students before the school year starts into their gradebook.
Print Students With More Or Less Than N Periods This new report has been added to Aeries.net and replaces the old version which only analyzed students "Less Than N Periods" and only supported MST. This new report handles both MST and SMS.
Help New Help content has been added for all the Medical-Related pages.
Print Student Transcripts This report was displaying the Current School instead of the year, term, and school taken when the first record had a credit attempted and completed of 0.5 or less, fixed.
Version Date - 7/12/2013
Page Comments
Print Summary of Students by Teacher and Period Add option to look at SSS/SMS in addition to SEC/MST. Also now show blank field when count is 0 on teacher lines.
Work Permit Visitation Copy Contact name on add to supervisor name.
Print Student Emergency Card Authorizations and Medical History was including delete-tagged records and not including records with future end dates, fixed!
Scheduling Added logic to ensure Alternative Course is populated before attempting to schedule alternates.
Siblings Now includes siblings district wide
Print Pre-Rollover Audit Listing Added an optional error for Students with Next School = 0. Also the report was not processing all error codes for students whose Next Grade is above 13, fixed!
Print Saved Queries Changed report to landscape and adjusted margins to better fit the saved query statements.
Gradebook Added “Import Assignments” option. “Mass Add Gradebooks” icon is added to Add/Edit form. Also, this option is only available on main menu when there are no gradebooks.
Analytics Dashboard Was not loading when there is an extra space in Label Layouts code, fixed.
Print Missing ABI Attendance Report Sometimes giving “No Data” error for districts with multi tracks, fixed.
Version Date - 7/3/2013
Page Comments
Medications Medications are now available in Aeries.net just like in AeriesCS to track student medications and the administration of those medications. Enhancements to the Daily Medical Log still need to be completed to match the feature set of AeriesCS.
Student Demographics Added "Print Emergency Card" button if the current user has Read permissions to the Demographics, Contacts, Medical History/Conditions, Authorizations, and Class Schedules Security Areas.
Print Daily Attendance Record for All Students This report had the wrong name when results were emailed, fixed.
YTD Attendance Totals This page has been adjusted to more accurately match the Monthly Attendance Summary report. Also removed unnecessary columns.
Print Student Emergency Card This report is now available in Aeries.net.
Mobile Parent Portal Some font size and visual effect changes have been made.
Standards-Based Valid Marks This screen now forces upper-case values for valid marks.
Parent Portal The message on the Home page for a parent "You have not yet completed the Student Data Confirmation Process. Click Here to confirm the information about your student." is now displayed in Spanish, Vietnamese and Chinese if the parents logs into the system with these language preferences.
Parent Portal The list of Students a Parent is Linked to now displays pre-enrolled students as "Pre-Enrolled" instead of "Inactive" and now also displays the Next Grade instead of the current grade for those records.
All Medical Pages All Medical Pages have been adjusted to use cached code sets to help improve performance. Other underlying aspects of these pages have also been adjusted to make performance better for students with a large number of records. Additionally, the sorting or records displayed has been adjusted to default to Date Descending on all medical-related pages.
Visitations This page will now have greatly improved performance on students with large numbers of VIS records. The page now uses cached code sets and will paginate the data if there are more than 20 records.
Student Data Syncing The STU.TG field can now no longer EVER be synced.
Parent Data Confirmation Adjusted the system to properly handle pre-enrolled students. The system now displays the documents for pre-enrolled students' Next Grade. The system also now posts STU changes to BOTH the pre-enrolled and active STU records in the database and will potentially push to other Inactive STU records if the proper District Rules are setup. Also, the CON, AUT, and MHS tables are now only editable by parents when these tables are ID-Based. Also added a "Print New Emergency Card" button to Parent Data Confirmation page after all data is flagged as confirmed if the corresponding Portal Option is set. Also corrected a problem where parents could accidentally enter an email address on a contact record and remove it's access to that particular student.
Portal Options A comment had been added to the Parent Data Confirmation tab to indicate that that CON, MHS, and AUT must be ID-based for parents to edit them. Also added an option to enable parents to print a new emergency card after data is confirmed.
Version Date - 6/28/2013
Page Comments
Gradebook The menu system for the Gradebook has been changed to be icon-based and make common functions quick and easy to use. Also added a new "Mass Add Gradebooks" feature to help teachers initialize many gradebooks at the start of the school year. Also made an adjustment for Non-Rubric Assignments in Rubric Gradebooks to show the assignment percentage.
Gradebook Backups Gradebook Backups by admins emulating teachers while logged into the district level were not being done correctly, fixed.
SMS Board 3rd Quarter Sections were not displaying when using the "Year" option, fixed.
Free and Reduced Meals NSLP Eligibility Information have been added for the 13-14 school year calculations.
Mobile Contact Details Letters were sometimes being chopped off, fixed.
Mobile Gradebook Details The name of the currently displayed gradebook is now displayed at the top of this page.
Mobile Parent Portal Changed "Cancel" buttons to read "Back" instead. Also added better detection of mobile devices. Also finalized the system to run completely in HTML5.
Version Date - 6/21/2013
Page Comments
Aeries.Net Mobile Parent Portal Beta 2 Release - Major User Interface enhancements
Portal Security Parents and Students can now manage the email address for their portal account
SMS Board Max field was only allowing 2 characters to be entered. It's increased to 5 now.
Service Learning Deficient Hours By Student Report Added option "Include inactive students".
Gradebook Rubric assignments were displaying in green, fixed. Missing rubric assignments weren't highlighting in red, fixed. Dropped students weren't displaying in yellow on Manage Student form, fixed.
Security Changing Permissions on the security pages now reset the permissions caches that apply. This will only help reset caches on the current web server as the current user so the warning message about changes not being effective for up to 5 minutes still applies in some cases.
Online Help Updated online help links to include pages for Attendance, Test Scores, Medical, Contacts, Student Demographics, Security, Service Learning, and Supplemental. Over 50 pages in the system now have content-specific online help available.
Aeries Codes Special Programs - added missing PGM.CD codes 181-184, and new Transitional Kindergarten code 185.
Test Scores Report When Limit ID was set to "Show All Records", the Print button returned no data, fixed. Removed shading on the report field headings.
Print Pre-Rollover Audit Listing Would not run on large districts, fixed. Will now display an "error processing school" code for any school that is unable to be processed instead of halting the report altogether. Added an option to ignore inactive schools.
EADMS Integration EADMS Single-Sign-On Integration now supports the iPad.
Version Date - 6/14/2013
Page Comments
Gradebook A new option for "Rubric Grading" has been added to the Gradebook system. This option, when turned on will eliminate percentage calculations and "Max Scores" and will change the system into an averaging system that treats points as absolute values.
Parent Data Confirmation Under certain rare circumstances some parents could not edit the STU and CON data, fixed.
Security Table Permissions Teacher, Parent, and Student groups now no longer display on this page. Also, teacher accounts also no longer display on this page.
Security School Access Teachers were displaying on this page, fixed.
Gradebook Details Category and Overall Summary information is now hidden when the Portal Option to "Show Only Checkmarks for Gradebook Assignments" is turned on.
Gradebook Summary Percentage and Overall Mark are now hidden when the Portal Option to "Show Only Checkmarks for Gradebook Assignments" is turned on.
Portal Options A warning message has been added to inform admins that changes to options may take up to 5 minutes to apply to the system because of performance caching.
Security A warning message has been added to inform admins that changes to security may take up to 5 minutes to apply to the system because of performance caching.
Analytics Exams This page had issues with disappearing questions when other questions were deleted, fixed.
Parent Data Confirmation Email Address, Lives With, and Employer Name and Location have been added to the potentially available Contact fields that can be edited by parents. Email Address can only be edited on records without a current email address or when the "Access to Portal" flag is set to "No". Newly entered email addresses have CON.AP (Access to Portal) automatically set to "N". Also added additional logic to the email validation check to make sure that the email address doesn't end in a period (.).
EADMS Integration The ability to single sign on into Aeries.net as an Active Directory User has been added.
Version Date - 6/12/2013
Page Comments
Parent Portal Signing up for an account and requesting a new password were both generating errors since the last update to Aeries.net, fixed.
Version Date - 6/7/2013
Page Comments
System Performance Major enhancements have been made to Aeries.net to improve overall system performance. The changes are a result of working with Microsoft Experts and Scalability Testing Aeries.net (http://www.aeries.com/blog/aeries.net-in-overdrive). These performance enhancements do have the impact that certain system configuration changes made to "setup" areas of Aeries.net like ABS, COD, GRC, LOC, etc, may take up to 5 minutes to go into effect for all users of Aeries.net. As these settings are normally only adjusted before school starts and are normally not time sensitive, the delay is a small price to pay for greatly enhanced system performance.
Field Level Security Field Level Security is now available to all types of users in Aeries.net for the STU and CON tables. Restrictions can be made on "View" and "Edit".
EADMS This version of Aeries.net contains Single-Sign-On capabilities to and from the EADMS Assessment System. See additional notes in this version for details on the screen impacted by the integration. Also see our BLOG on the Aeries-EADMS Partnership: http://www.aeries.com/blog/aeries-sis-and-eadms.
Print Gradebook Summary This report now includes the word "Overall" at the top of the Pct and Mark columns. Also added Class Average Percent and Class Average Mark.
GATE This page was not working for users using IE 8 and IE 9 Compatibility Mode. IE 9 Compatibility Mode users now have full use of this page, but for IE 8 users this page is still read-only. Issues with IE 8 are planned to be worked on soon.
Teacher Attendance Teacher Attendance now supports the new Portal Options also released in this version.
Portal Options Added new option to "Take attendance for each period in a blocked section" that will work for Summer Schools needing to post attendance for each period in a multi-period blocked section. Also added a new option to "Mark All Remaining Students Present" for positive attendance schools. Please consult your attendance auditor before enabling this feature.
District Assets By Student This page has been changed to show Code Table description where appropriate. Also a new option to only display currently checked out assets.
Quick Assets Information Lookup Quick Assets Information Lookup is a new page in Aeries.net
District Assets by Teacher District Assets by Teacher is a new page in Aeries.net to display the assets assigned to a teacher. There are various display options. This page is also designed to be used by teachers to manage assets in their control.
SMS Board The SMS Board was not changing course number when selecting course with the same name, fixed. It was also not showing rejected students when a course number is more than 4 characters, fixed.
Aeries Analytics Exam Analysis This page was giving an error when there were no students for the selected testing admin, fixed.
Print Gradebook Assignments by Student This report was not displaying Formative\Summative information, fixed. Also, the comment was only displaying the first line of text, fixed.
Print Gradebook Missing Assignments This report was not displaying Formative\Summative information, fixed. Also, the comment was only displaying the first line of text, fixed.
Gradebook The Gradebook Category Form was not scrolling with a lot of Categories, fixed.
Print Scheduling Course Request Listing Report This is a new report in Aeries.net, converted from AeriesCS.
Print Student Test Scores This report would not run when selecting to Show test by test id and part, fixed. Also added logic to pass the Limit ID option to the report.
Transcripts The "Att" label has been changed to "More" above the Input buttons and Citizenship and Section have been added to the pop-up.
Print Pre-Rollover Audit Listing This report has been adjusted to run for large schools and districts. The Next Teacher logic has also been modified to show invalid in "current school" instead of "next school" when NS=0.
Print Service Learning Deficient Hours By Student This report now can be run by people with "Read" access to the "Service Learning Data and Log" security area. Previously only "admins" could run this report. Also, the defaults for low and high hours deficient have been change to 1-1000.
Navigation When users have an EADMS ID defined and the District Option to Enable EADMS Integration is enabled, a link to "EADMS" is displayed at the bottom of the navigation tree. This currently navigates to a staging area of EADMS and not to the live site. Look for future updates to change this to go directly to the live EADMS system.
Security Areas A new Security Area for "Single-Sign-On from 3rd Party Systems" has been added that must be selected for users to come into Aeries.net from 3rd Party Systems like EADMS. Other LMS and Classroom Management Systems are also pursuing Single-Sign-On and other integrations with Aeries that this security area will apply to.
Security Users "EADMS ID" has been added as a new field for users. This allows these users to Single-Sign-On directly into the EADMS Assessment System.
Schools A new District option has been added to "Enable EADMS Integration".
Security Table Permissions Fixed an issue with this page not working properly for districts with a lot of users and groups.
Version Date - 5/24/2013
Page Comments
Portal Options Nested Tabs on this page were not working on IE8. Fixed.
Aeries Analytics Exams Intel-Assess Import process now properly handles their new "Cognitive Demand" and "Constructed Response" question types.
Transcript Definitions This page was generating an error when adding new TTP records, fixed.
Gradebook Details The Gradebook Summary format now matches the layout and information that teachers see.
Print Student Transcripts This report was not generating the correct Credit Summary information when a transcript went to a 2nd page, fixed.
Teacher Gradebook The page load time of the Teacher Gradebook has been greatly reduced.
Aeries Analytics The calculation of student attendance percentage was not always correct, fixed.
Print Immunization Status Report This report had the potential to generate an error since last version, fixed.
Print Hourly Attendance Report Widened the "Hours + or -" column in the footer to allow numbers above 99.
Version Date - 5/10/2013
Page Comments
Print Gradebook Summary The Sort By Score option now sorts descending.
Student Profile The Gradebook Trend Graph now properly supports the Show and Count Assignment Ranges defined in a gradebook.
Gradebook Loading the Teacher Gradebook page and switching between Gradebooks now are significantly faster than in previous versions.
PFT Calculation PFT Calculation was putting 9th grade PFT scores into the old TPS fields instead of the new ones, fixed
Various Pages Various pages (like the Create SMS Teacher Aides page) throughout the system would generate an error if the LOC.U field had an invalid value, fixed.
Print Pre-Rollover Audit Listing This report will now print school names in the heading instead of the district name when sorting by school at the district level.
Assertive Discipline This page was setting the old disposition field to "SUS" and zeroing-out demerits when entering a Suspendable Offense Code, fixed.
Immunizations Added Hep B 4th Dose, TB Skin Test Exemption and Date. Also modified the vaccination requirements so that a receipt of a dose up to and including 4 days before a birthday will satisfy the requirement for the following vaccinations: MMR, Polio, DTP and Tdap. Also, if user blanks out the Records Presented field the value will default back to "3 - Other" to avoid a system error. Also when changing data, an error would be generated if the student had no birthdate, fixed.
Print Immunization Record Added Hep B 4th Dose, TB Skin Test Exemption, and TB Skin Test Exemption Date. Also added EXEMPT and DISEASE labels and Tdap Sticker option.
Print Immunization Cards Added Hep B 4th Dose, TB Skin Test Exemption, and TB Skin Test Exemption Date. Also added EXEMPT and DISEASE labels.
Print Immunization Status Added option to Include Pre-Enrolled Students, print the date requirements were met and bypass exemptions.
Version Date - 5/8/2013
Page Comments
Student Demographics and Profile An error would be generated for students who had Algebra 1 HIS records prior to 9th grade that were also defined in the OGC table as counting toward the Algebra I Requirement and where the Course had a blank Course Level (CRS.CL) field, fixed.
Version Date - 5/3/2013
Page Comments
AIR Student Import The Home Language Survey fields were not always being imported correctly, fixed.
Testing Control Table This page was not working and generating an error, fixed.
Physical Fitness Status Testing Pass Status is now available for 5th and 7th grades. And some visual adjustments have been made.
Print Pre-Rollover Audit Listing This is a new report in Aeries.net based on AdminCS version.
Print Scheduling Course Request Tally Under certain circumstances the totals for a course and grade would duplicate the number for the previous course instead of displaying zero, fixed.
Print Class List By Section When Scheduling for Next Year, this report was hard-coded to skip grades above 12, now skips grades above LOC.HI.
Version Date - 4/29/2013
Page Comments
Reporting Some reports were not running in last Friday's version of Aeries.net, fixed.
Version Date - 4/26/2013
Page Comments
All IE 9 and IE 8 was sometimes not allowing users to highlight text, fixed.
Print Gradebook Summary The report that was previously named "Gradebook Summary" has been renamed to "Gradebook Summary Export to Excel" and a NEW report named "Gradebook Summary" has been added to the system that supports printing to PDF and has all the options that were available for this report in ABI.
Profile SSID and UC/CSU Requirements are now visible on the Student Profile screen if the user has appropriate permissions.
Aeries.net Mobile Aeries.net Mobile on iOS devices would kick a user out of "Stand Alone Web App Mode" when changing students, fixed.
Teacher Gradebook Different Overall Percentages could sometimes be generated on the Scores By Class and Scores By Student pages, fixed.
Work Permits Added Work Permit reports Permit To Employ And Work (CDE B 1-4 (REV. 06-10)) and Statement Of Intent To Employ A Minor And Request For Work Permit (CDE B1-1 (REV. 07-10)). Also added ability to view and enter the Social Security Number and added employer address and city to the employer dropdown list.
Home System setups without an AeriesReporting.config file were taking a long time to login to Aeries.net, fixed.
Version Date - 4/19/2013
Page Comments
Parent Portal Mobile There is now a BETA version of the Aeries.net Parent/Student Portal designed specifically for mobile phones and tablets. When a mobile device or tablet is detected, a link to the Mobile Version will be provided on the Parent/Student Portal login page as well as after login in the page header. This is still "BETA" and we are continuing to work on it and enhance it. Check it out and post any comments on it on the Aeries_Talk listserv.
Analytics Indicators ADS Violation Count, ADS Disposition Count and Disposition Days indicators will now not process any record with a blank ADS.DT value. Also, Disposition Days will now round UP any partial day values to be consistent with other aspects of Aeries.
Analytics Exams Exams with empty Question Available Answers will now generate an error message when users try to print or scan. Also, the Number of Questions field will now only accept numeric values.
Analytics Scanning Additional logic has been added to handle very dark bubbles which sometimes give false positives as questionable.
SMS Board Changing section information on a section linked to a course where there were multiple CRS records with the same title would sometimes change the linked Course ID to a different course, fixed.
Parent Data Changing Parent Data Changing Windows would close on the last day of the window, fixed.
Gradebook Summary Unnecessary logging of false changes to the GBU table have been eliminated.
School Options Changed wording of "New ABI" to "Portals".
Courses An option to Hide Inactive Courses has been added.
Hourly Attendance Reports Hours Excused and Unexcused were not giving decimal values, fixed. Also Max Hours and Total Apportionment were inverted on the summary line, fixed!
Service Learning Approval For reviewing uploaded files, the original file name is now displayed. Also, now the file icon is clickable to access the file.
Version Date - 4/5/2013
Page Comments
Student Demographics Inactive Students without attendance but with CAR records would generate on error on the Student Demographics page, fixed.
Assertive Discipline An array of user interface quirks have been cleaned up on this page.
Report Options There is now a link at the top of report options screens to go back to View All Reports.
System Header There is a now an icon link to View All Reports in the Upper-Right corner of Aeries.net next to the Help icon.
Print Gradebook Missing Assignments This report now has the ability to select multiple gradebooks and to also select the individual students and assignments to include on the report.
Print Gradebook Assignments By Student This report now has the ability to select multiple gradebooks and to also select the individual students and assignments to include on the report.
Gradebook Adds / Leaves Gradebooks that had both students to Add and students to Drop were only showing the students to Add, fixed.
Print Grade Report Cards On the Letter versions of this report, when printing address information at the top of the page, there were formatting issues, fixed.
Version Date - 3/29/2013
Page Comments
Print Student Locator Cards This report for both MST and SMS is now available in Aeries.net.
Teacher Attendance This page has been updated to support the new Portal Options of (1) disabling attendance updating when accessed through an externally-facing instance of Aeries.net, (2) restricting attendance posting to an absolute attendance time window, and (3) restricting attendance posting to the current period's bell schedule.
Course Requests The Parent and Student Portal now honors the new Portal Option to "Hide Scheduling Results from Students and Parents".
Portal Options New options have been added: (1) "Disable Attendance if Site Is External" which must match up with changes to AppSettings.Config with the addition of an "External" item with a value of "True", (2) "Attendance Posting Time Range", (3) "Do Not Allow Attendance to be Taken Before or After the Class Period", and (4) "Hide Scheduling Results from Students and Parents".
Portal Groups Security This page now defaults the list of schools to the current school.
Copy Exam Results to TST This process was not properly handling rubric questions, fixed.
Gradebook Additional checks have been put in place to log into the Aeries LOG table any time an update to assignments scores data fails to save properly to the database.
Analytics Exams Adding new Exam Sections since the last update was not saving, fixed.
Assertive Discipline This page was not properly honoring security permissions for the adding and editing of Disposition records, fixed. Also, when copying students but using the Cancel button to stop the process, the list of students to copy was not being cleared out properly when using the Copy button again immediately afterward, fixed.
Mass Change Period Absences This page has been redesigned to reflect the available options better. Also, support for the "Use the Kept Students" option has been added.
Student Demographics The options on the Aeries Variables For Current School page to hide CAHSEE Algebra 1, PFT, and Competency Tests are now honored. Also changed the "Grad Status" field to be "Comp Status".
Print Attendance Audit Listing This report was not honoring the "Include Inactive Students Without Attendance" option, fixed.
Version Date - 3/25/2013
Page Comments
Reporting Some reports were not running in last Friday's version of Aeries.net, fixed.
Version Date - 3/22/2013
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Page Comments
AIR Import Aeries.net now has the ability to import students registered for a school through AIR. There are special security permissions and school options necessary to access this feature, but once set, a new button appears on the Student Demographics page to "Import from AIR".
Print Report Cards Report Cards were not properly handling Academic Marks in the COD table that were "School Defined", fixed.
Gradebook Final Marks A confirmation message has been added when a teacher chooses to restore the final marks to the School Recommended Defaults.
Gradebook A first round of performance enhancements have been made to the gradebook to help improve the speed and usability of the system for districts using Aeries Analytics Exams. More changes are planned in the near future.
Print Student Exam Responses Students who previously dropped from a class were being displayed for a teacher, fixed.
Print Exam Results by Standard Students who previously dropped from a class were being displayed for a teacher, fixed.
Exam Analysis Students who previously dropped from a class were being displayed for a teacher, fixed.
Analytics Dashboard When setting up dashboards an error was being generated if Shared was selected without selecting any groups, fixed. Also removed the ability for teachers to add students to Interventions or Supplemental Attendance and also removed the KEEP Students button. Also added the ability for teachers to drill down to their own students while looking at a district or school wide dashboard.
Analytics Exams Exam Section Performance Levels now can be entered by Percentages instead of Points. Also, now colors can be linked to each Performance Level - reports do not yet support the colors, but will in the future. Also made adjustments to the system that will improve system performance.
Print Standards Based Report Card 2 Column This report would generate an error if CELDT scores for a student didn't have a Test Date, fixed.
Parent/Student Portal Many pages have been adjusted to hide the "Copy" column from Parents and Students who couldn't use it anyway.
Standards Based Grades The option to lock out parents and students from viewing grades was not working to Standards-Based Grades, fixed.
Gradebook Details In Chrome, missing assignments were not displaying a red box properly, fixed.