Downloadable Documents

Below you will find older downloadable support documents to help you with technical suport and troubleshooting.
This page is being deprecated. All newer documentation can be found at our knowledgebase located at https://support.aeries.com/

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AERIES ENROLLMENT (AIR)
TYPE NAME MODIFIED SIZE
Aeries_AIR_Online_Student_Enrollment_Aeries.Net.pdf March 29,2016 668.6 KB
The Aeries AIR import form is now available in Aeries.Net. This form will allow schools to view newly enrolled students from the AIR online enrollment website in Aeries.Net. The data entered by the parent can then be reviewed and selected to be imported into Aeries.Net.
Aeries_AIR_Online_Student_Enrollment.pdf August 25,2016 743.8 KB
Aeries Enrollment allows a parent to quickly start the process of enrolling a student for school. Information about the student such as emergency contacts, medical and language information will be collected. Upon completion, the student's information is electronically sent to the school.
AERIES WEB VERSION (AERIES.NET) USER DOCS
TYPE NAME MODIFIED SIZE
Teacher_and_Staff_Data_AeriesNet.pdf July 11,2010 483.5 KB
The Teacher and Staff Data document is a part of the Aeries.net User Manual that contains easy step-by-step instructions on how to setup and maintain Teacher and Staff information.
Student_Reports_AeriesNet.pdf July 11,2010 1.1 MB
The Student Report user manual contains step-by-step instructions for utilizing the Student Data Reports node.
Test_Data_Aeries.Net.pdf July 5,2013 504.3 KB
This document details the use of the Test data areas in Aeries.Net.
Student_Data_Aeries.Net.pdf July 26,2013 1.5 MB
This document details the use of the Student Data form in Aeries.Net.
AeriesNet_Teacher_and_Substitute_Account_Management.pdf September 17,2013 164.9 KB
The Aeries.Net Teacher and Substitute Account Management documentation contains information on how school site users can manage Teacher Portal Accounts and create Substitute Teacher accounts.
Religious_Information_Aeries.net.pdf April 11,2016 164.6 KB
This document details the Religious Information page in Aeries.net which will allow schools to store information about a student's religion type and place of worship.
District_Assets_Aeries_Web_Version.pdf July 8,2016 778.9 KB
District Assets is a new form in the Aeries Web Version that can be used to keep track and inventory devices of all types as well as textbooks.  This document will detail the setup and use of the various functions available.
Standards_Based_Progress_Dashboard.pdf September 29,2016 722.8 KB
The Standards Based Progress Dashboard is a by-standard view of the student's Gradebook progress and is available to Parents, Students, Administrators, and Teachers. This document details the features and requirements of the Standards Based Progress Dashboard.
Mass_Add_Pictures-AeriesNet.pdf November 4,2016 502.9 KB
This document contains details on how to add student pictures to the Pictures (PIC) table in the database by using the Mass Add Student Pictures form in Aeries.
District_Student_Lookup.pdf December 16,2016 349.2 KB
This document describes the use of the District Student Lookup Multi-Year District Search and Copy One Student options.
Intro_to_Aeries_Web_Version.pdf March 2,2017 1.2 MB
Aeries Web Version is an application accessed through a web browser that can be utilized to update or display school data in an Aeries database. This document will provide an introduction on how to navigate throughout Aeries Web Version.
Aeries_Teacher_Portal_User_Doc.pdf March 13,2017 2.8 MB
This document contains information for the Aeries Teacher Portal.  The Teacher Home Page, Attendance, Grades and other areas of the Teacher Portal will be detailed.
Student_Groups-Aeries_Web_Version.pdf April 19,2017 576.7 KB
This document details the process for creating and using Student Groups in Aeries Web Version.
CALPADS
TYPE NAME MODIFIED SIZE
Aeries_CALPADS_Cross_Reference.pdf July 29,2014 36.3 KB
This document itemizes each field in the CALPADS File Specifications document and indicates where in Aeries each field can be found. It also includes notes about each field.
Aeries_CALPADS_Cross_Reference_By_Form.pdf July 29,2014 28.9 KB
This document organizes each field in the CALPADS File Specifications document according to the form in Aeries where the data is located. It also includes notes about each field.
Aeries_CALPADS_Cross_Reference_By_Form_Wide.pdf July 29,2014 38.1 KB
This document organizes each field in the CALPADS File Specifications document according to the form in Aeries where the data is located. It also includes notes about each field in Aeries and the CALPADS Code Set Reference.
COUNSELING
TYPE NAME MODIFIED SIZE
UC_CSU_Course_Validation_Level.pdf September 29,2008 2.3 MB
This document describes the process for populating the Course Validation Level field to make sure your UC-CSU Course Completer calculations are correct for CBEDS and UC CSU entrance.
Victims_and_Witnesses.pdf December 16,2011 167.1 KB
This document contains information on the Victims and Witnesses form. The form features two tabs, one for Victims and another for Witnesses. Data can be entered for students who were Victims or Witnesses of harassment or any other offenses. The records can be linked to Discipline Incident IDs. The Civil Rights Data Collection report tracks victims of harassment and data can be entered on the Victims form.
Extracurricular_Activities.pdf March 29,2016 627.2 KB
The Extracurricular Activities can be utilized to track the Extracurricular Activity eligibility and participation.  This documentation contains information on how to set up and use the Extracurricular Activities form in both Aeries Web Version and in Aeries Client.
DEMO DATA Demonstration databases. Each zip file contains a total of 9 databases: Two model schools, with setup tables only - No Students! (100 & 200); three Elementary Schools (990 - traditional, 991 - year round, and 992 - no att); one Middle School (993); one High School (994); one Continuation High School (995).
TYPE NAME MODIFIED SIZE
DemoDataXP_2015.zip December 9,2015 152.9 MB
This file contains seven demonstration school databases, as well as a DST-database, in MDB format. It is intended for use in the Access versions of the Aeries client. 
DST17000AeriesDemo_ID.zip August 30,2017 271.8 MB
2017-2018 school year demo data for Microsoft SQL Server 2008 or later. The archive contains a single database .MDF file with seven demonstration schools and a district. Note: all student-related tables are set to be ID-based. 
GRADE REPORTING AND TRANSCRIPTS
TYPE NAME MODIFIED SIZE
CSU_UC_College_Req.pdf December 17,2010 214.6 KB
This document details the changes to the UC Admissions Requirements for the 2012 admissions. It also provides information on the Aeries features used to determine UC and CSU entrance requirements.
Create_CalPASS_Extract_2011.pdf November 4,2011 120.2 KB
The Create CalPass Extract document will provide information on how to collect data for the CalPASS data system that includes a students enrollment and achievement data.
UC_ELC_Extract.pdf April 21,2016 414.8 KB
This document incudes information on how to extract data for students eligible for UC submissions and submit ELC, FN and Student Contact Data files.
CAL_Grant.pdf January 6,2017 194.9 KB
The Cal Grant document contains information how to use the Cal Grant Setup form to Create the Cal Grant Text File and Print the Cal Grant GPA Listing.
INSTALLATION FILES These files are used to install AeriesĀ® Client and Client Server on new workstations. Go to the faq web page for more information on installation configurations.
TYPE NAME MODIFIED SIZE
Access_07_Hotfix.exe January 21,2009 8.1 MB
This hotfix for Microsoft Access 2007 addresses a screen-painting issue when switching forms on the control panel. This file can be loaded in addition to the latest Office 2007 service pack. 
Access_2010_Hotfix.exe November 3,2011 23.4 MB
This hotfix for Microsoft Access 2010 addresses a screen-painting issue when switching forms on the control panel. This file can be loaded in addition to the latest Office 2010 service pack. 
Aeries_Client_Installation.pdf February 19,2013 280.4 KB
The following document will provide you with step-by-step information about the installation process for Aeries Client and Aeries Client Server, along with specific requirements and other details.
Aeries_and_Access_2007.pdf February 28,2013 246.5 KB
This document describes the system configurations necessary to Aeries under Access 2007. 
InstallCS_2016_365.exe July 8,2015 118.0 MB
Used to install workstations with AERIES Client Server  for Access 2016 as supplied by the Office 365 subscription (Password Protected).
InstallXP_2016_365.exe July 8,2015 172.5 MB
Used to install workstations with AERIES for Access 2016 as supplied by the Office 365 subscription (Password Protected).
InstallCS_2013_365.exe July 8,2015 118.0 MB
Used to install workstations with Aeries Client Server for Access 2013 as supplied by the Office 365 subscription (Password Protected). Note: requires MDAC 2.6 (or greater) and a template Aeries (SQL) database.
InstallXP_2013_365.exe July 8,2015 172.5 MB
Used to install workstations with AERIES for Access 2013 as supplied by the Office 365 subscription (Password Protected).
InstallXP_2013.exe July 8,2015 172.1 MB
Used to install workstations with AERIES for Access 2013 (Password Protected).
InstallCS_2013.exe July 8,2015 118.0 MB
Used to install workstations with Aeries Client Server for Access 2013 (Password Protected). Note: requires MDAC 2.6 (or greater) and a template Aeries (SQL) database.
InstallCS_2010.exe July 8,2015 118.0 MB
Used to install workstations with Aeries Client Server for Access 2010 (Password Protected). Note: requires MDAC 2.6 (or greater) and a template Aeries (SQL) database.
InstallXP_2010.exe July 8,2015 172.1 MB
Used to install workstations with AERIES for Access 2010 (Password Protected).
InstallCS_2007.exe July 8,2015 118.0 MB
Used to install workstations with Aeries Client Server for Access 2007 (Password Protected). Note: requires MDAC 2.6 (or greater) and a template Aeries (SQL) database.
InstallXP_2007.exe July 8,2015 287.6 MB
Used to install workstations with AERIES for Access 2007 (Password Protected).
InstallXP_2003.exe July 8,2015 172.6 MB
Used to install workstations with AERIES for Access 2003 (Password Protected).
InstallCS_2003.exe July 8,2015 118.0 MB
Used to install workstations with Aeries Client Server for Access 2003 (Password Protected). Note: requires MDAC 2.6 (or greater) and a template Aeries (SQL) database.
PROCEDURES MANUAL The Procedures documentation contains instructions on different procedures performed throughout the year. The NEW or UPDATED procedures are listed at the top of the page. This documentation is created in Word 2000 DOC files. The documentation can be downloaded and printed from any directory on your computer but you must have Office 97 or better. When you download the file save it to a recognizable directory. They are self-executing ZIP files, which means you "run" the file name; e.g.: "textbook acct.exe" to uncompress the file. The default directory for the documentation to be saved is C:\EAGLE but they can be saved in any directory selected.
TYPE NAME MODIFIED SIZE
Street_Address_Verification.pdf July 1,2011 315.8 KB
This document will provide you with details in regards to using the Street Address Verification program. New fields have been added to define which school a student should be enrolled in based on their grade level and the next school based on their next grade.
School_Startup.pdf August 8,2013 1.5 MB
The School Startup documentation contains routine procedures performed prior to the beginning of school. These are a variety of procedures that can assist users with some of the school start up routines that only occur once a year.
Mass_Add_Student_Pictures.pdf March 29,2016 326.7 KB
This document contains details on how to add student pictures to the Pictures (PIC) table in the database by using the Mass Add Student Pictures form.
Legal_Student_Information.pdf April 1,2016 426.3 KB
This document will detail the Student Legal Information fields that are available in Aeries Web and Client Versions.  Aeries now supports storing a student's legal name and gender in the Student Legal Information fields.  Appropriate security permissions are required to view and/or update these fields.  Various reports now include an option to "Print Legal Name" and also CALPADS extracts will automatically use the legal name and gender in the file extracts.
Mass_Update_Graduation_Status.pdf June 21,2016 338.1 KB
The Mass Update Graduation Status form will load 12th grade students into a temporary table and verify specific requirements that must be met in order for a student to graduate. A specific Grad Status Code and Graduation Date can be loaded for students who have met the Graduation Requirements.
REFERENCE MANUALS - PDF FORMAT The Reference Manuals contain in depth information and have been broken down into separate sections. They have also been converted into PDF format files. IN ORDER TO OPEN OR PRINT THE PDF DOCUMENTATION, THE USERS PC MUST HAVE ADOBE ACROBAT 4.0 OR ADOBE ACROBAT READER 4.0 or better. The Adobe Acrobat Update from 3.0 to 4.0 and the Reader are free and can be easily downloaded from the Adobe icon above. If you have Adobe Reader installed this documentation will automatically display when selected. To change these files to download read the About Adobe document.
TYPE NAME MODIFIED SIZE
GradesPDF.pdf January 18,2001 12.1 MB
REVISED: As of January 17, 2001 the Grade reporting documentation mostly used by Secondary schools has been updated and converted over to a PDF file. This documentation contains in depth information about the Grade and Progress Reporting Cycle forms: grade reporting, graduation status and transcripts, progress reporting.
GATE_Information_Form.pdf August 3,2007 381.6 KB
The GATE Information Form was designed to track student participation and eligibility in the GATE program as well as the GATE Referral and Evaluation process. This document contains information in regards to the GATE forms, tables and fields.
SCHEDULING These are all the documents describing various aspects of the Aeries Class Scheduling process.
TYPE NAME MODIFIED SIZE
Elementary_Classes_For_Next_Year.pdf September 25,2008 1.9 MB
The Elementary Class Assignment for Next Year documentation will assist with assigning students into their next years class without affecting the current class enrollment.
Course_Request_Packets.pdf April 26,2016 550.7 KB
The Course Request Packets form will allow creations of "packets" containing courses based on common students course requests, for example 9th Regular, 10th Honors, 11th College Prep, etc. After selected, Packets can then be assigned to students either through Class Scheduling or the "Switch" side of Student Classes on the Students form.
Master_Schedule_Reports_AeriesNet.pdf November 28,2016 272.4 KB
The Master Schedule Report document is a part of the Aeries.net User Manual that provides details for the Mater Schedule Reports that are available.
Master_Schedule_AeriesNet.pdf November 30,2016 214.1 KB
The Master Schedule document is a part of the Aeries.net User Manual that contains easy step-by-step instructions on how to select and print reports pertaining to the Master Schedule.
Master_Schedule_Board_Aeries_Web.pdf January 13,2017 372.9 KB
The Master Schedule Board document contains easy step-by-step instructions on how to utilize the Master Schedule Board in Aeries Web version.
Course_Request_Packets_Aeries_Web.pdf January 13,2017 827.1 KB
The Course Request Packets form in Aeries Web will allow creations of "packets" containing courses based on common student course requests, for example 9th Regular, 10th Honors, 11th College Prep, etc.  After selected, Packets can then be assigned to students through Class Scheduling, the Walk-In Scheduler, or from the Mass Change or Add Course Requests form.
Courses_Aeries_Web_Version.pdf May 26,2017 1.4 MB
The Course Data document contains  instructions on how to setup and maintain Courses.  The document details the fields needed to populate for accurate grade reporting, transcripts and CALPADS reporting.
STATE REPORTING These documents provide details on the various processes necessary to complete certain state reporting requirements.
TYPE NAME MODIFIED SIZE
SNOR_Report.pdf March 31,2010 193.8 KB
The SNOR Report document provides information on the report used by California Department of Education to collect the results of the annual count of eligible immigrant students. The immigrant enrollment data in the SNOR Report only includes immigrant students enrolled in a U.S. school within the last three school years.
ConApp_Consolidated_Application.pdf June 4,2010 29.1 KB
This document contains information on populating the ConApp report from Aeries data.
Carl_Perkins_E2.pdf December 22,2011 770.1 KB
This document provides details on how to prepare the data for running the Carl Perkins E2 report.
Carl_Perkins_E2_District.pdf January 13,2012 316.5 KB
This document provides details on how to prepare the data for running the Carl Perkins E2 report for the District in ONLY the Client Server.
Student_Count_Reports_(CBEDS).pdf May 4,2012 207.1 KB
This document details the district Student Count Reports that are based on CALPADS enrollment reports. The 3 reports are Student Counts by Grade and Race/Ethnicity (CBEDS), Student Counts by Grade and Subgroup (CBEDS) and Student Counts of Graduates and Dropouts.
McKinney-Vento.pdf March 27,2015 174.1 KB
This document provides details on how to generate the McKinney-Vento report.
Carl_Perkins_E1.pdf October 25,2016 401.1 KB
Each year the state requires that certain data be supplied to them for the Carl Perkins Report from the previous year. This document provides details on how to prepare for running the report and how to generate the Carl Perkins report.
TESTING AND ASSESSMENT These are documents related to testing and assessment in Aeries. This includes procedures for state testing.
TYPE NAME MODIFIED SIZE
Scantron_Performance.pdf March 31,2004 258.2 KB
Aeries now has a form to interface with the Scantron Performance Series application. This form allows you to create the files for the Scantron Performance Series. This will enhance the ability for Aeries customers that use Performance series to exchange data between the two systems.
Test_History_Overview.pdf June 21,2005 621.4 KB
The Test History Overview provides information on student test history and reports that are available.
Multiple_Measures.pdf March 7,2006 35.7 KB
The Multiple Measures document offers an overview of the different aspects connected to the implementation of the multiple measures component.
Mass_Update_Test_Records.pdf October 8,2007 606.1 KB
The Mass Update Test Records is a new form that will provide the capability of calculating a true percent correct and storing it in the Percent Correct (TST.PR) field. This form can be utilized to calculate a percentage when one is not provided in state test results or can also be used to re-calculate percentages out to 4 decimal places.
CELDT_Student_Test_Results_Report.pdf November 25,2009 150.5 KB
The CELDT Test Results report will print the results from the CELDT test for the Test Year and Testing Administration selected. This report will include the Test description, test grade, test date, raw scores and scale scores. The Scale Score Level will also be calculated and a graph will print indicating where the student falls according to the Scale Score Level.
CAHSEE_Test_Result_Flags.pdf March 26,2010 806.4 KB
The CAHSEE Test Results can contain a flag of 6,8 or 9 within the Raw Score to produce and display a new value other than Passed or Not Passed.
Load_CAHSEE_Test_Results.pdf February 11,2011 203.0 KB
The Load CAHSEE Test Results documentation will assist the District or School with loading, matching and updating the CAHSEE test file into Aeries.
Student_Assessment_Multiple_Measures.pdf July 18,2011 1.3 MB
The Student Assessment Multiple Measures documentation will give assistance to the initial setup of the Student Assessment program. Documentation is also included to give details on creating Teacher Made Scan Sheets and Importing Test Scores.
CAASPP_Pre-ID_Template_to_Sort_Labels.pdf January 27,2015 91.7 KB
The CAASPP Pre-ID Template to Sort Labels document includes information on how to update the Testing Group Name (SSD.TGN) and Testing Group Code (SSD.TGC) fields, and directions on how to populate this information into the CAASPP Pre-ID Template provided by ETA/CAASPP Program Management.
CAHSEE_Suspension.pdf November 10,2015 221.3 KB
The CAHSEE Suspension document will detail Senate Bill 172 and how to handle in Aeries.
Import_NWEA_MAP_Test_Results.pdf August 11,2016 167.1 KB
The Import NWEA MAP Test Results documentation will assist with loading the NWEA MAP test results into the testing tables. The NWEA MAP test results can be imported either through the District or School Aeries Client version.
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