Downloadable Documents

Below you will find older downloadable support documents to help you with technical suport and troubleshooting.
This page is being deprecated. All newer documentation can be found at our knowledgebase located at https://support.aeries.com/

FILTER BY:

Category:

<< Select a Category to View >> << View All >> AERIES ENROLLMENT (AIR) AERIES WEB VERSION (AERIES.NET) USER DOCS CALPADS COUNSELING DEMO DATA GRADE REPORTING AND TRANSCRIPTS INSTALLATION FILES PROCEDURES MANUAL REFERENCE MANUALS - PDF FORMAT SCHEDULING STATE REPORTING TESTING AND ASSESSMENT

AERIES ENROLLMENT (AIR)

TYPE	NAME	MODIFIED	SIZE
	Aeries_AIR_Online_Student_Enrollment_Aeries.Net.pdf	March 29,2016	668.6 KB
	The Aeries AIR import form is now available in Aeries.Net. This form will allow schools to view newly enrolled students from the AIR online enrollment website in Aeries.Net. The data entered by the parent can then be reviewed and selected to be imported into Aeries.Net.
	Aeries_AIR_Online_Student_Enrollment.pdf	August 25,2016	743.8 KB
	Aeries Enrollment allows a parent to quickly start the process of enrolling a student for school. Information about the student such as emergency contacts, medical and language information will be collected. Upon completion, the student's information is electronically sent to the school.

AERIES WEB VERSION (AERIES.NET) USER DOCS

TYPE	NAME	MODIFIED	SIZE
	Religious_Information_Aeries.net.pdf	April 11,2016	164.6 KB
	This document details the Religious Information page in Aeries.net which will allow schools to store information about a student's religion type and place of worship.
	AeriesNet_Teacher_and_Substitute_Account_Management.pdf	September 17,2013	164.9 KB
	The Aeries.Net Teacher and Substitute Account Management documentation contains information on how school site users can manage Teacher Portal Accounts and create Substitute Teacher accounts.
	District_Student_Lookup.pdf	December 16,2016	349.2 KB
	This document describes the use of the District Student Lookup Multi-Year District Search and Copy One Student options.
	Teacher_and_Staff_Data_AeriesNet.pdf	July 11,2010	483.5 KB
	The Teacher and Staff Data document is a part of the Aeries.net User Manual that contains easy step-by-step instructions on how to setup and maintain Teacher and Staff information.
	Mass_Add_Pictures-AeriesNet.pdf	November 4,2016	502.9 KB
	This document contains details on how to add student pictures to the Pictures (PIC) table in the database by using the Mass Add Student Pictures form in Aeries.
	Test_Data_Aeries.Net.pdf	July 5,2013	504.3 KB
	This document details the use of the Test data areas in Aeries.Net.
	Student_Groups-Aeries_Web_Version.pdf	April 19,2017	576.7 KB
	This document details the process for creating and using Student Groups in Aeries Web Version.
	Standards_Based_Progress_Dashboard.pdf	September 29,2016	722.8 KB
	The Standards Based Progress Dashboard is a by-standard view of the student's Gradebook progress and is available to Parents, Students, Administrators, and Teachers. This document details the features and requirements of the Standards Based Progress Dashboard.
	District_Assets_Aeries_Web_Version.pdf	July 8,2016	778.9 KB
	District Assets is a new form in the Aeries Web Version that can be used to keep track and inventory devices of all types as well as textbooks.  This document will detail the setup and use of the various functions available.
	Student_Reports_AeriesNet.pdf	July 11,2010	1.1 MB
	The Student Report user manual contains step-by-step instructions for utilizing the Student Data Reports node.
	Intro_to_Aeries_Web_Version.pdf	March 2,2017	1.2 MB
	Aeries Web Version is an application accessed through a web browser that can be utilized to update or display school data in an Aeries database. This document will provide an introduction on how to navigate throughout Aeries Web Version.
	Student_Data_Aeries.Net.pdf	July 26,2013	1.5 MB
	This document details the use of the Student Data form in Aeries.Net.
	Aeries_Teacher_Portal_User_Doc.pdf	March 13,2017	2.8 MB
	This document contains information for the Aeries Teacher Portal.  The Teacher Home Page, Attendance, Grades and other areas of the Teacher Portal will be detailed.

CALPADS

TYPE	NAME	MODIFIED	SIZE
	Aeries_CALPADS_Cross_Reference_By_Form.pdf	July 29,2014	28.9 KB
	This document organizes each field in the CALPADS File Specifications document according to the form in Aeries where the data is located. It also includes notes about each field.
	Aeries_CALPADS_Cross_Reference.pdf	July 29,2014	36.3 KB
	This document itemizes each field in the CALPADS File Specifications document and indicates where in Aeries each field can be found. It also includes notes about each field.
	Aeries_CALPADS_Cross_Reference_By_Form_Wide.pdf	July 29,2014	38.1 KB
	This document organizes each field in the CALPADS File Specifications document according to the form in Aeries where the data is located. It also includes notes about each field in Aeries and the CALPADS Code Set Reference.

COUNSELING

TYPE	NAME	MODIFIED	SIZE
	Victims_and_Witnesses.pdf	December 16,2011	167.1 KB
	This document contains information on the Victims and Witnesses form. The form features two tabs, one for Victims and another for Witnesses. Data can be entered for students who were Victims or Witnesses of harassment or any other offenses. The records can be linked to Discipline Incident IDs. The Civil Rights Data Collection report tracks victims of harassment and data can be entered on the Victims form.
	Extracurricular_Activities.pdf	March 29,2016	627.2 KB
	The Extracurricular Activities can be utilized to track the Extracurricular Activity eligibility and participation.  This documentation contains information on how to set up and use the Extracurricular Activities form in both Aeries Web Version and in Aeries Client.
	UC_CSU_Course_Validation_Level.pdf	September 29,2008	2.3 MB
	This document describes the process for populating the Course Validation Level field to make sure your UC-CSU Course Completer calculations are correct for CBEDS and UC CSU entrance.

DEMO DATA Demonstration databases. Each zip file contains a total of 9 databases: Two model schools, with setup tables only - No Students! (100 & 200); three Elementary Schools (990 - traditional, 991 - year round, and 992 - no att); one Middle School (993); one High School (994); one Continuation High School (995).

TYPE	NAME	MODIFIED	SIZE
	DemoDataXP_2015.zip	December 9,2015	152.9 MB
	This file contains seven demonstration school databases, as well as a DST-database, in MDB format. It is intended for use in the Access versions of the Aeries client.
	DST17000AeriesDemo_ID.zip	August 30,2017	271.8 MB
	2017-2018 school year demo data for Microsoft SQL Server 2008 or later. The archive contains a single database .MDF file with seven demonstration schools and a district. Note: all student-related tables are set to be ID-based.

GRADE REPORTING AND TRANSCRIPTS

TYPE	NAME	MODIFIED	SIZE
	Create_CalPASS_Extract_2011.pdf	November 4,2011	120.2 KB
	The Create CalPass Extract document will provide information on how to collect data for the CalPASS data system that includes a students enrollment and achievement data.
	CAL_Grant.pdf	January 6,2017	194.9 KB
	The Cal Grant document contains information how to use the Cal Grant Setup form to Create the Cal Grant Text File and Print the Cal Grant GPA Listing.
	CSU_UC_College_Req.pdf	December 17,2010	214.6 KB
	This document details the changes to the UC Admissions Requirements for the 2012 admissions. It also provides information on the Aeries features used to determine UC and CSU entrance requirements.
	UC_ELC_Extract.pdf	April 21,2016	414.8 KB
	This document incudes information on how to extract data for students eligible for UC submissions and submit ELC, FN and Student Contact Data files.

INSTALLATION FILES These files are used to install Aeries® Client and Client Server on new workstations. Go to the faq web page for more information on installation configurations.

TYPE	NAME	MODIFIED	SIZE
	Aeries_and_Access_2007.pdf	February 28,2013	246.5 KB
	This document describes the system configurations necessary to Aeries under Access 2007.
	Aeries_Client_Installation.pdf	February 19,2013	280.4 KB
	The following document will provide you with step-by-step information about the installation process for Aeries Client and Aeries Client Server, along with specific requirements and other details.
	Access_07_Hotfix.exe	January 21,2009	8.1 MB
	This hotfix for Microsoft Access 2007 addresses a screen-painting issue when switching forms on the control panel. This file can be loaded in addition to the latest Office 2007 service pack.
	Access_2010_Hotfix.exe	November 3,2011	23.4 MB
	This hotfix for Microsoft Access 2010 addresses a screen-painting issue when switching forms on the control panel. This file can be loaded in addition to the latest Office 2010 service pack.
	InstallCS_2013_365.exe	July 8,2015	118.0 MB
	Used to install workstations with Aeries Client Server for Access 2013 as supplied by the Office 365 subscription (Password Protected). Note: requires MDAC 2.6 (or greater) and a template Aeries (SQL) database.
	InstallCS_2007.exe	July 8,2015	118.0 MB
	Used to install workstations with Aeries Client Server for Access 2007 (Password Protected). Note: requires MDAC 2.6 (or greater) and a template Aeries (SQL) database.
	InstallCS_2016_365.exe	July 8,2015	118.0 MB
	Used to install workstations with AERIES Client Server  for Access 2016 as supplied by the Office 365 subscription (Password Protected).
	InstallCS_2010.exe	July 8,2015	118.0 MB
	Used to install workstations with Aeries Client Server for Access 2010 (Password Protected). Note: requires MDAC 2.6 (or greater) and a template Aeries (SQL) database.
	InstallCS_2013.exe	July 8,2015	118.0 MB
	Used to install workstations with Aeries Client Server for Access 2013 (Password Protected). Note: requires MDAC 2.6 (or greater) and a template Aeries (SQL) database.
	InstallCS_2003.exe	July 8,2015	118.0 MB
	Used to install workstations with Aeries Client Server for Access 2003 (Password Protected). Note: requires MDAC 2.6 (or greater) and a template Aeries (SQL) database.
	InstallXP_2013.exe	July 8,2015	172.1 MB
	Used to install workstations with AERIES for Access 2013 (Password Protected).
	InstallXP_2010.exe	July 8,2015	172.1 MB
	Used to install workstations with AERIES for Access 2010 (Password Protected).
	InstallXP_2013_365.exe	July 8,2015	172.5 MB
	Used to install workstations with AERIES for Access 2013 as supplied by the Office 365 subscription (Password Protected).
	InstallXP_2016_365.exe	July 8,2015	172.5 MB
	Used to install workstations with AERIES for Access 2016 as supplied by the Office 365 subscription (Password Protected).
	InstallXP_2003.exe	July 8,2015	172.6 MB
	Used to install workstations with AERIES for Access 2003 (Password Protected).
	InstallXP_2007.exe	July 8,2015	287.6 MB
	Used to install workstations with AERIES for Access 2007 (Password Protected).

PROCEDURES MANUAL The Procedures documentation contains instructions on different procedures performed throughout the year. The NEW or UPDATED procedures are listed at the top of the page. This documentation is created in Word 2000 DOC files. The documentation can be downloaded and printed from any directory on your computer but you must have Office 97 or better. When you download the file save it to a recognizable directory. They are self-executing ZIP files, which means you "run" the file name; e.g.: "textbook acct.exe" to uncompress the file. The default directory for the documentation to be saved is C:\EAGLE but they can be saved in any directory selected.

TYPE	NAME	MODIFIED	SIZE
	Street_Address_Verification.pdf	July 1,2011	315.8 KB
	This document will provide you with details in regards to using the Street Address Verification program. New fields have been added to define which school a student should be enrolled in based on their grade level and the next school based on their next grade.
	Mass_Add_Student_Pictures.pdf	March 29,2016	326.7 KB
	This document contains details on how to add student pictures to the Pictures (PIC) table in the database by using the Mass Add Student Pictures form.
	Mass_Update_Graduation_Status.pdf	June 21,2016	338.1 KB
	The Mass Update Graduation Status form will load 12th grade students into a temporary table and verify specific requirements that must be met in order for a student to graduate. A specific Grad Status Code and Graduation Date can be loaded for students who have met the Graduation Requirements.
	Legal_Student_Information.pdf	April 1,2016	426.3 KB
	This document will detail the Student Legal Information fields that are available in Aeries Web and Client Versions.  Aeries now supports storing a student's legal name and gender in the Student Legal Information fields.  Appropriate security permissions are required to view and/or update these fields.  Various reports now include an option to "Print Legal Name" and also CALPADS extracts will automatically use the legal name and gender in the file extracts.
	School_Startup.pdf	August 8,2013	1.5 MB
	The School Startup documentation contains routine procedures performed prior to the beginning of school. These are a variety of procedures that can assist users with some of the school start up routines that only occur once a year.

REFERENCE MANUALS - PDF FORMAT The Reference Manuals contain in depth information and have been broken down into separate sections. They have also been converted into PDF format files. IN ORDER TO OPEN OR PRINT THE PDF DOCUMENTATION, THE USERS PC MUST HAVE ADOBE ACROBAT 4.0 OR ADOBE ACROBAT READER 4.0 or better. The Adobe Acrobat Update from 3.0 to 4.0 and the Reader are free and can be easily downloaded from the Adobe icon above. If you have Adobe Reader installed this documentation will automatically display when selected. To change these files to download read the About Adobe document.

TYPE	NAME	MODIFIED	SIZE
	GATE_Information_Form.pdf	August 3,2007	381.6 KB
	The GATE Information Form was designed to track student participation and eligibility in the GATE program as well as the GATE Referral and Evaluation process. This document contains information in regards to the GATE forms, tables and fields.
	GradesPDF.pdf	January 18,2001	12.1 MB
	REVISED: As of January 17, 2001 the Grade reporting documentation mostly used by Secondary schools has been updated and converted over to a PDF file. This documentation contains in depth information about the Grade and Progress Reporting Cycle forms: grade reporting, graduation status and transcripts, progress reporting.

SCHEDULING These are all the documents describing various aspects of the Aeries Class Scheduling process.

TYPE	NAME	MODIFIED	SIZE
	Master_Schedule_AeriesNet.pdf	November 30,2016	214.1 KB
	The Master Schedule document is a part of the Aeries.net User Manual that contains easy step-by-step instructions on how to select and print reports pertaining to the Master Schedule.
	Master_Schedule_Reports_AeriesNet.pdf	November 28,2016	272.4 KB
	The Master Schedule Report document is a part of the Aeries.net User Manual that provides details for the Mater Schedule Reports that are available.
	Master_Schedule_Board_Aeries_Web.pdf	January 13,2017	372.9 KB
	The Master Schedule Board document contains easy step-by-step instructions on how to utilize the Master Schedule Board in Aeries Web version.
	Course_Request_Packets.pdf	April 26,2016	550.7 KB
	The Course Request Packets form will allow creations of "packets" containing courses based on common students course requests, for example 9th Regular, 10th Honors, 11th College Prep, etc. After selected, Packets can then be assigned to students either through Class Scheduling or the "Switch" side of Student Classes on the Students form.
	Course_Request_Packets_Aeries_Web.pdf	January 13,2017	827.1 KB
	The Course Request Packets form in Aeries Web will allow creations of "packets" containing courses based on common student course requests, for example 9th Regular, 10th Honors, 11th College Prep, etc.  After selected, Packets can then be assigned to students through Class Scheduling, the Walk-In Scheduler, or from the Mass Change or Add Course Requests form.
	Courses_Aeries_Web_Version.pdf	May 26,2017	1.4 MB
	The Course Data document contains  instructions on how to setup and maintain Courses.  The document details the fields needed to populate for accurate grade reporting, transcripts and CALPADS reporting.
	Elementary_Classes_For_Next_Year.pdf	September 25,2008	1.9 MB
	The Elementary Class Assignment for Next Year documentation will assist with assigning students into their next years class without affecting the current class enrollment.

STATE REPORTING These documents provide details on the various processes necessary to complete certain state reporting requirements.

TYPE	NAME	MODIFIED	SIZE
	ConApp_Consolidated_Application.pdf	June 4,2010	29.1 KB
	This document contains information on populating the ConApp report from Aeries data.
	McKinney-Vento.pdf	March 27,2015	174.1 KB
	This document provides details on how to generate the McKinney-Vento report.
	SNOR_Report.pdf	March 31,2010	193.8 KB
	The SNOR Report document provides information on the report used by California Department of Education to collect the results of the annual count of eligible immigrant students. The immigrant enrollment data in the SNOR Report only includes immigrant students enrolled in a U.S. school within the last three school years.
	Student_Count_Reports_(CBEDS).pdf	May 4,2012	207.1 KB
	This document details the district Student Count Reports that are based on CALPADS enrollment reports. The 3 reports are Student Counts by Grade and Race/Ethnicity (CBEDS), Student Counts by Grade and Subgroup (CBEDS) and Student Counts of Graduates and Dropouts.
	Carl_Perkins_E2_District.pdf	January 13,2012	316.5 KB
	This document provides details on how to prepare the data for running the Carl Perkins E2 report for the District in ONLY the Client Server.
	Carl_Perkins_E1.pdf	October 25,2016	401.1 KB
	Each year the state requires that certain data be supplied to them for the Carl Perkins Report from the previous year. This document provides details on how to prepare for running the report and how to generate the Carl Perkins report.
	Carl_Perkins_E2.pdf	December 22,2011	770.1 KB
	This document provides details on how to prepare the data for running the Carl Perkins E2 report.

TESTING AND ASSESSMENT These are documents related to testing and assessment in Aeries. This includes procedures for state testing.

TYPE	NAME	MODIFIED	SIZE
	Multiple_Measures.pdf	March 7,2006	35.7 KB
	The Multiple Measures document offers an overview of the different aspects connected to the implementation of the multiple measures component.
	CAASPP_Pre-ID_Template_to_Sort_Labels.pdf	January 27,2015	91.7 KB
	The CAASPP Pre-ID Template to Sort Labels document includes information on how to update the Testing Group Name (SSD.TGN) and Testing Group Code (SSD.TGC) fields, and directions on how to populate this information into the CAASPP Pre-ID Template provided by ETA/CAASPP Program Management.
	CELDT_Student_Test_Results_Report.pdf	November 25,2009	150.5 KB
	The CELDT Test Results report will print the results from the CELDT test for the Test Year and Testing Administration selected. This report will include the Test description, test grade, test date, raw scores and scale scores. The Scale Score Level will also be calculated and a graph will print indicating where the student falls according to the Scale Score Level.
	Import_NWEA_MAP_Test_Results.pdf	August 11,2016	167.1 KB
	The Import NWEA MAP Test Results documentation will assist with loading the NWEA MAP test results into the testing tables. The NWEA MAP test results can be imported either through the District or School Aeries Client version.
	Load_CAHSEE_Test_Results.pdf	February 11,2011	203.0 KB
	The Load CAHSEE Test Results documentation will assist the District or School with loading, matching and updating the CAHSEE test file into Aeries.
	CAHSEE_Suspension.pdf	November 10,2015	221.3 KB
	The CAHSEE Suspension document will detail Senate Bill 172 and how to handle in Aeries.
	Scantron_Performance.pdf	March 31,2004	258.2 KB
	Aeries now has a form to interface with the Scantron Performance Series application. This form allows you to create the files for the Scantron Performance Series. This will enhance the ability for Aeries customers that use Performance series to exchange data between the two systems.
	Mass_Update_Test_Records.pdf	October 8,2007	606.1 KB
	The Mass Update Test Records is a new form that will provide the capability of calculating a true percent correct and storing it in the Percent Correct (TST.PR) field. This form can be utilized to calculate a percentage when one is not provided in state test results or can also be used to re-calculate percentages out to 4 decimal places.
	Test_History_Overview.pdf	June 21,2005	621.4 KB
	The Test History Overview provides information on student test history and reports that are available.
	CAHSEE_Test_Result_Flags.pdf	March 26,2010	806.4 KB
	The CAHSEE Test Results can contain a flag of 6,8 or 9 within the Raw Score to produce and display a new value other than Passed or Not Passed.
	Student_Assessment_Multiple_Measures.pdf	July 18,2011	1.3 MB
	The Student Assessment Multiple Measures documentation will give assistance to the initial setup of the Student Assessment program. Documentation is also included to give details on creating Teacher Made Scan Sheets and Importing Test Scores.