3 Ways to Keep Your Aeries Data Secure
Mar 30, 2022

Keeping data secure in Aeries is an important, all-hands effort. But in the hustle and bustle of everyday life at your school or district office, staying on top of constantly […]

The Aeries Team

3 Ways to Keep Your Aeries Data Secure

Keeping data secure in Aeries is an important, all-hands effort. But in the hustle and bustle of everyday life at your school or district office, staying on top of constantly evolving cyber threats and methods to combat data theft can be difficult. Implementing these three recommendations can help keep your data safe.

1. Use strong and unique passwords for your accounts.

We get it; juggling many passwords can be difficult. Many of us fall into a typical naming convention or an easy-to-guess password for all our log-ins. In fact, according to Dark Reading, the average person reuses their password as many as 14 times.

Using the same password across many sites greatly increases your system’s vulnerability. A Verizon Data Breach Investigations Report found that compromised passwords were responsible for 81% of hacking-related breaches. It’s like using the same key to lock your home, car, and office—if someone gains access to one, all of them could be compromised.

And remember, when it’s time to update your password for security measures, adding just one new character or digit just isn’t enough to keep it secure!

So how can we eliminate risk and make our passwords less vulnerable? Your passwords should be hard to guess, at least eight characters long, and contain at least a number, a special character, and a capital letter. In fact, Aeries has the capability to set password requirements for all users.

While it can be hard to remember so many passwords, we recommend using a password manager, such as LastPass, to create, safeguard, and track your passwords with ease.

Create a unique password for each account to reduce the risk of your account being compromised. Make sure that each password is hard to guess and better yet, at least eight characters long. Utilize Aeries password complexity settings to make sure your staff are using strong passwords. Are you an Administrator who wants to learn more? Click here.

2. Keep your software up to date.

To help protect your online activity, make sure you’re always running the latest version of all software on all your devices.

For AeriesCloud customers, we make sure your Aeries instance is always up-to-date without any further action required. For self-hosted customers, we recommend applying updates as soon as they are available by visiting Updates.

Outside of Aeries, some software, like Chrome Browser, will automatically update. For other services that send notifications when it’s time to update, don’t click “remind me later”— take the time to install the update right away. While it may seem easy and more convenient to click “remind me later”, be sure to take the time to install the update right away to stay secure.

3. Set up multi-factor authentication.

Setting up multi-factor authentication (MFA)—also known as “2-Step Verification” or “2-Factor Authentication”—significantly decreases the chance of someone gaining unauthorized access to your account.

MFA requires you to take a second step each time you sign in to your account on top of your username and password. Examples of second verification steps include an SMS text message, a six-digit code generated by an app, a prompt that you receive on a trusted device, or the use of a physical security key.

For Aeries, we recommend Administrators enable MFA for as many users as possible. At a bare minimum, we recommend MFA is enabled by default for admin users.

Are you an administrator who wants to set up MFA for your Aeries instance? Visit multifactor authentication: Aeries Software. For those administrators looking for Duo integration, see Duo 2-Factor Authentication in Aeries: Aeries Software.


Taking extra steps to make your data secure doesn’t have to be hard. The small actions you take today can make a huge impact on your security in days to come. Rest assured Aeries is here to help keep your valuable information safe and secure.

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