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AeriesCon Spring 2024 Session List

501

Fundamentals of Aeries® SIS – Overview of Aeries

Getting Started with Aeries SIS

The “Fundamentals of Aeries® SIS” – Overview of Aeries course is designed for novice users of Aeries® SIS. This course provides a comprehensive overview of tools available for monitoring and improving student success.  

In this session, participants will:  

  • Discover available pages and reports 
  • Identify and utilize functionality buttons to perform specific tasks 
  • Explore various form techniques 
  • Master navigation within Aeries® SIS 
  • Comprehend key processes for efficient utilization of Aeries® SIS  
700
CALPADS Series

CALPADS Basics – Overview of CALPADS

• California Specific
Getting Started with Aeries SISState Reporting & Testing

“CALPADS Basics – Overview of CALPADS” is a foundational session crafted for Aeries SIS users seeking a comprehensive overview of CALPADS and giving participants the essential knowledge needed for seamless integration with Aeries. Dive into the core concepts and functionalities, gaining insights into data submission, reporting requirements, and compliance standards set by the California Department of Education (CDE).  

In this session, participants will: 

  • Identify the purpose and significance of the California Longitudinal Pupil Achievement Data System (CALPADS) in maintaining individual-level data for state and federal reporting 
  • Locate and access Aeries and CALPADS resources, such as the CALPADS Data Guide and the CALPADS Calendar, for data reporting requirements 
  • Describe commonly used CALPADS acronyms and their meanings 
  • Recognize the different data collections and annual timelines associated with CALPADS in Aeries 
  • Summarize the key state reporting fields and their importance in accurate data reporting 
150-1

Intro to the Parent/Student Portal

Aeries SIS Teacher Parent and Student Portals

“Intro to the Parent-Student Portal” provides participants with an understanding of the Aeries Student-Parent Portals. The session will cover essential topics such as setup pages, navigation using the User Interface’s Navigation Tree, accessing multiple students’ records, utilizing the student calendar, and viewing various forms and reports. Furthermore, participants will learn how to set up Weekly Progress Emails and Alert Thresholds.

In this session, participants will:

  • Identify the setup process in Security, including Portal Groups and Portal Options, to navigate and customize the Parent-Student Portal effectively
  • Discuss login information and explore options to enhance the user experience with the Parent-Student Portal, ensuring participants understand how to access and utilize the platform efficiently
  • Discover the process of making data changes within the Parent-Student Portal, enabling participants to update and modify student information accurately
  • Recognize the various features available in the Parent-Student Portal to monitor student grades, attendance, transcripts, test scores, and other relevant information, allowing participants to effectively track student progress
  • Summarize the concept of Weekly Progress Emails and Alert Thresholds and their significance in student success, demonstrating the ability to set up and utilize these features to receive timely notifications and alerts
150-2

Intro to the Teacher Portal & the Teacher Toolkit

Aeries SIS Teacher Parent and Student Portals

“Intro to the Teacher Portal & the Teacher Toolkit” provides participants with a comprehensive understanding of the Aeries Teacher Portal and the Teacher Toolkit. Designed to empower educators, this session will guide participants through the setup, navigation, and functionality of the portal.

In this session, participants will:

  • Identify the main features and functions of the Aeries Teacher Portal
  • Discuss strategies for efficient navigation through the Aeries Teacher Portal
  • Explore the ability to manage attendance and submit grades using the Aeries Teacher Portal
  • Generate and interpret reports to gain insights on student performance and progress
  • Discover the benefits of using the Aeries Teacher Portal for classroom management and organization
160

Gradebook for Elementary Schools

Aeries SIS Teacher Parent and Student Portals

“Gradebook for Elementary Schools” is designed to provide teachers with a comprehensive understanding of the Aeries Teacher Portal Gradebook and its features specifically designed for elementary schools. Through a detailed review, participants will explore common procedures, reports, data entry, and grade reporting integration in Standards Based Grade Reporting at the elementary level. The course will also highlight the latest gradebook enhancements.

In this session, participants will:

  • Identify the key features and functionalities of the Aeries Teacher Portal Gradebook specifically designed for elementary schools
  • Navigate the Gradebook Dashboard proficiently, locating and accessing the necessary tools and resources
  • Understand the process of creating a new gradebook in the Aeries Teacher Portal, including the options to copy or link existing gradebooks
  • Explore how to use the Aeries Teacher Portal Gradebook to add assignments and input scores accurately and efficiently
  • Submit gradebook grades to report cards within the Aeries Teacher Portal, ensuring accuracy and proper integration

165

Gradebook for Secondary Schools

Aeries SIS Teacher Parent and Student Portals

“Gradebook for Secondary Schools” is designed to provide teachers with a comprehensive understanding of the Aeries Teacher Portal Gradebook and its features specifically designed for secondary schools. Through a detailed review, participants will explore common procedures, reports, data entry, and grade reporting integration. The course will also highlight the latest enhancements to the gradebook.

In this session, participants will:

  • Identify the key features and functionalities of the Aeries Teacher Portal Gradebook specifically designed for secondary schools
  • Navigate the Gradebook Dashboard to access student information and gradebooks
  • Understand the process of creating a new gradebook in the Aeries Teacher Portal, including the options to copy or link existing gradebooks
  • Navigate the Gradebook Dashboard proficiently, locating and accessing the necessary tools and resources
  • Explore how to use the Aeries Teacher Portal Gradebook to add assignments and input scores accurately and efficiently
  • Submit gradebook grades to report cards within the Aeries Teacher Portal, ensuring accuracy and proper integration
166

Advanced Gradebook

Aeries SIS Teacher Parent and Student Portals

In the “Advanced Gradebook” session, participants will take their gradebook skills to the next level by learning advanced grading techniques in the Aeries Gradebook. This session will cover a range of topics, including Rubric Grading, Formative-Summative Weight Factors, Min-Max Assignment Values, and grading periods not aligned to scheduled semesters.

In this session, participants will:

  • Discover and understand practical use of gradebook grading enhancements, including Gradebook Custom Marks and Gradebook Custom Colors, Gradebook Options, etc.
  • Comprehend the steps involved in copying gradebooks, importing assignments, and pushing assignments to students in the Aeries Gradebook
  • Discuss the benefits and challenges of integrating Aeries Gradebook with Google Classroom and how this integration can streamline the grading process
  • Learn the process of transferring scores between gradebooks and transferring grades from another teacher, ensuring accurate and efficient grade management
  • Understand the concept of accessing one gradebook for multiple teachers, and discuss the advantages and considerations related to collaborative gradebook management
170-1

Parent and Student Account Management

Aeries SIS Teacher Parent and Student Portals

“Parent and Student Account Management” is designed to provide participants with a comprehensive understanding of the features, benefits, and requirements of using the Parent and Student Account Management System to implement parent and student accounts within the Aeries Student and Parent portals. This course is ideal for administrators, educators, and IT professionals who are responsible for managing and supporting the Aeries Student and Parent portals.

In this session, participants will:

  • Understand the various Aeries tables and fields associated with Portal Account management, including how to manage password security of student portal accounts
  • View and compare the different methods of creating parent accounts, such as VPC method configuration and auto create method configuration
  • Learn the process for mass creating portal accounts
  • Explore how to use queries to reset single passwords for parent accounts in the Aeries Student and Parent portals
  • Identify and access the Portal Usage Log to track and monitor parent account activity
  • Discover management and troubleshooting steps in the Parent Account Management System, such as changing a student account to a parent account
170-2

Student Contact Management & Contact Linking

Aeries SIS Teacher Parent and Student Portals

In “Student Contact Management & Contact Linking”, participants gain a deep understanding of the Student Contact Management & Contact Linking record and its various features, benefits, and requirements. Users will learn how to effectively record contact, simplify the entry process by reducing redundant contact information input.

In this session, participants will:

  • Discover how to utilize the contact management system to efficiently manage and streamline student contact information input
  • Learn to analyze and interpret the significance of each field in the Contact Management System
  • Understand best practices for implementing and maintaining student contact records in the Contact Management System
  • Explore how to navigate and utilize the various features and functions of the student Contact Management System
  • View how to identify and utilize the appropriate tables and fields for querying and extracting valuable information from the Contact Management System
875

Aeries Financials – Tuition Billing, Donations Management, and Payments System

Maximizing Aeries SIS

Looking to streamline your billing and payments process? Look no further! “Aeries Financials – Tuition Billing, Donations Management, and Payments System” is here to fulfill your wish. This course will guide you through the powerful features of Aeries Financials, providing a seamless transaction experience within the Aeries Portals for administrators, parents, and students. 

In this session participants will: 

  • Explore ways to efficiently process payments using the Aeries Financials system, to track, and oversee payee accounts 
  • Learn the options available for upgrading the system to include fundraising and donation collection channels, ensuring transparency and accountability 
  • Apply the knowledge and skills gained to start processing payments immediately using the Aeries Financials system 
  • Navigate the Aeries Financials interface proficiently, setting up payment options and optimizing the system for a smooth and secure transaction process 
  • Utilize the tools provided within the Aeries platform to effectively manage tuition billing, donations, and payments 
200-1

Aeries Online New Student Enrollment – Admin & Office Users

Maximizing Aeries SIS

The “Aeries Online New Student Enrollment – Admin & Office Users” session provides administrators with the necessary knowledge and skills to utilize the add-on feature of Aeries for online enrollment.  During this session, Office Users will learn how to effectively use the Aeries Online Enrollment Import Process to import and view newly enrolled students into the Aeries database.

In this session, participants will 

  • Evaluate the system setup requirements for Aeries Online New Student Enrollment – Admin to ensure effective execution 
  • Explore the functionality and benefits of the updated content, including the Foster Survey, Income Survey, HLS option to skip, and the ShowHide Immunizations feature 
  • Understand and utilize different tools available in Aeries Online New Student Enrollment – Admin to efficiently manage the enrollment process 
  • Develop strategies to streamline the enrollment process and improve the experience for new students and their families 
  • Compare the usage of Aeries Online New Student Enrollment – Admin by administrators and users to identify areas for improvement and maintain proper usage. 
  • Understand the distinct types of data requirements and ensure accurate review of the data elements during the import enrollment process 
  • Discover strategies to streamline the enrollment process and save time while increasing efficiency 
  • Troubleshoot potential data integrity issues that may arise during the enrollment process and develop strategies to address them 
210

Aeries Hosted Services

Maximizing Aeries SIS

In “Aeries Hosted Services” participants are provided an in-depth overview of Aeries Hosted Services for schools and districts. Designed specifically for Aeries customers who are not currently hosted by Aeries Software, this session focuses on the advantages of moving Aeries to the Cloud and the features offered by Aeries Hosting.  

In this session, participants will 

  • Discover the benefits of Aeries Hosting and evaluate its impact on accessibility, security, and IT infrastructure costs 
  • Understand how to compare the features and functionalities of the Aeries Hosting environment with on-site management 
  • Discover and identify the advantages that Aeries Hosting offers to schools and districts 
  • Examine the process of navigating and utilizing the features in the cloud-based Aeries environment 
  • Distinguish between the Aeries Hosting environment and other cloud-based solutions in terms of benefits and features 
541-1

Did You Know…? Part 1

Maximizing Aeries SIS

Come join our ever-popular series that highlights features in Aeries. Part 1 of “Did You Know…?” discusses Global Messages, Aeries Tables and Fields Icons, Right Click Navigation Tree, Taking/Adding Student Photo, and Student Search Enhancements. 

241-1

Student & Staff Account Automation with G Suite

Maximizing Aeries SIS

In “Student & Staff Account Automation with G Suite”, participants discover the advantages of leveraging Aeries to automate student and staff account management with G Suite & Google Classroom. This session will delve into the seamless authentication and ID management capabilities enabled by automation through APIs, allowing districts to streamline their 1:1 device initiative. In addition, participants will learn advanced techniques for interfacing Aeries SIS with Google systems, including the technical configurations required. 

In this session, participants will:  

  • Acquire the knowledge to configure integration between Aeries and Google G Suite for both student and staff account management 
  • Recall the steps involved in setting up Aeries to utilize Google for authentication purposes 
  • Discuss how Aeries and Google systems can work together to enhance the learning experience 
  • Discover the ability to automate student and staff account management using G Suite, to improve efficiency and productivity 
  • Explore the potential benefits and challenges of seamless integration between Aeries and Google systems 
241-2

Student Account Integration with OneRoster, API & Apple School Manager

Maximizing Aeries SIS

In “Student Account Integration with OneRoster, API & Apple School Manager”, participants discover the advantages of leveraging Aeries’ dynamic account management and rostering capabilities with third-party systems in this course. With a focus on OneRoster, Aeries APIs, and the Aeries extract for Apple School Manager, participants learn how to achieve seamless integration that streamlines LMS adoption and 1:1 device deployment in your district.  

In this course, participants will: 

  • Discover how to use Aeries to configure interfaces with third-party systems, such as OneRoster, API, and Apple School Manager. 
  • Understand Aeries’ commitment to interoperability with various third-party programs, specifically focusing on the integration of OneRoster v1.1, to enhance how to leverage Aeries’ dynamic account management and rostering capabilities 
  • View the ability to utilize Aeries API to support Microsoft OneNote Class Notebook and other third-party systems 
  • Explore how to integrate student accounts and rosters using Aeries’ account management and rostering features 
  • Evaluate and optimize their district’s account management and rostering processes, identifying areas for improvement and implementing strategies to enhance efficiency and effectiveness. 
243

The Ed-Fi Data Standard

Maximizing Aeries SIS

“The Ed-Fi Data Standard” session provides a comprehensive overview of how this powerful standard brings together diverse data sources within a school district onto a single, secure platform. By implementing Ed-Fi, educators gain a complete view of student progress and success, enabling them to make well-informed decisions based on multiple data points.  

In this session, participants will:  

  • Discover how to use the features of Aeries to prepare for the adoption of the Ed-Fi Data Standard 
  • Examine the experiences and identify the benefits of this initiative of districts using Ed-Fi Data 
  • Recall and explain the principles and potential impact of the Ed-Fi Data Standard on data management in education 
  • Analyze and apply strategies to enhance data-driven decision-making capabilities for improving student outcomes 
  • Explore how to use tools to make well-informed decisions based on multiple data points in an educational context. 
220

Aeries Analytics™ – Intro to the Dashboards, Early Warning System

Aeries Analytics

“Aeries Analytics™ – Intro to the Dashboards, Early Warning System” is designed to provide an overview of Aeries Analytics and its Early Warning System. This session is specifically tailored for districts that have not yet implemented Aeries Analytics.  

In this session, participants will: 

  • Explore how to utilize, navigate, and access Aeries Analytics and Dashboards 
  • Understand configuration of the Early Warning System in Aeries Analytics, and selecting and tracking indicators that may indicate a student’s need for intervention 
  • Discover how to configure Dashboards in Aeries Analytics 
  • Recall the importance of sharing Dashboards with different District or School staff, explaining how collaboration and streamlined access to student data indicators can improve intervention efforts 
  • Discuss the benefits of Aeries Analytics in easily accessing a wide variety of student data indicators for effective decision-making and supporting student success 
225

Aeries Analytics™ – Advanced Analysis of Student Data

Aeries Analytics

“Aeries Analytics™ – Advanced Analysis of Student Data” is designed for districts that have purchased Aeries Analytics and aims to enhance participants’ understanding and utilization of this powerful tool.  

In this session, participants will: 

  • Discover how to create and manage Analytics Items and Dashboards in Aeries Analytics 
  • Utilize advanced features in Aeries Analytics to create and manage Item Definitions, Early Warning System Indicators, Label Layouts, and Sub-groups based on Item Definition Thresholds 
  • Examine advanced analysis of student data by identifying student data sets, exporting Analytics charts or data, and utilizing Watch lists to identify at-risk students 
  • Explore how to share Dashboards with user groups, access and navigate Dashboards, and apply filters by School, Grade, or Subgroup in Aeries Analytics 
  • Develop a better understanding of Aeries Analytics, including its purpose, features, and benefits for data analysis in educational settings 
227

Aeries Analytics™ Best Practices Case Studies Round Table

Aeries Analytics

In “Aeries Analytics™ Best Practices Case Studies Round Table”, participants delve into the world of Aeries Analytics™ and discover how school districts are effectively utilizing this powerful tool to monitor and track student success. Through a series of real-life case studies, attendees will witness firsthand how school staff are leveraging Aeries Analytics™ to identify at-risk students and implement targeted intervention strategies.  

In this session, participants will:  

  • Discuss real-life case studies to understand how Aeries Analytics™ is being used by school staff to identify at-risk students and implement targeted intervention strategies 
  • Develop best practices to enhance student outcomes in educational settings 
  • Explore the effectiveness of utilizing Aeries Analytics™ to develop a common counseling curriculum that addresses academic, college, career goals, and social-emotional development for all students 
  • Propose strategies for leveraging Aeries Analytics™ to enhance student success based on insights gained from round table discussions 
  • Interpret and utilize data from Aeries Analytics™ to make informed decisions and recommendations for improving student performance and progress 
250
Multiple Sessions Offered

Basics of Query

Query

In the “Basics of Query” session, participants learn the fundamental procedures for creating and using Aeries Query statements to request data or information from their Aeries database. This course is specifically designed for new Aeries users or those who have not worked with query before.  

In this session, participants will: 

  • Explore the fundamental procedures for creating and using Aeries Query statements to request data from the Aeries database 
  • Discover the use of basic commands, single table queries, data field selection, and sorting in Aeries Query 
  • Practice basic data retrieval tasks using Aeries Query 
  • Create and use Aeries Query statements by entering basic commands and constructing simple conditions 
  • Recognize and describe the components of a single table query in Aeries Query. 
255
Multiple Sessions Offered

Intermediate Query

Query

The “Intermediate Query” session expands on the knowledge of query commands and enhances data analysis skills. Building upon the concepts covered in the Basics of Query session, this course focuses on advanced techniques and tools within the Aeries system. 

In this session, participants will: 

  • Achieve and understanding of the steps involved in creating single and multiple table queries using the Aeries Query tool 
  • Discover how to use special characters in queries to refine search criteria and generate more accurate results 
  • Explore the process of viewing and filtering query results to create customized reports that meet specific needs 
  • Develop troubleshooting skills to identify and address query errors that may occur during data analysis 
  • Apply the knowledge and skills gained from the course to effectively utilize the Aeries Query tool for data-driven decision making
260

Query Tools

Query

“Query Tools” provides participants with the necessary skills and knowledge to effectively utilize query tools for generating reports, letters, labels, and envelopes. Participants will also learn how to utilize the Query Letter Editor to create personalized letters by merging data from a query statement. This course is ideal for individuals who work with data management and reporting in educational districts and seek to enhance their skills in utilizing query tools effectively. 

In this session, participants will: 

  • Comprehend and access the Query feature in the Aeries system to generate reports, letters, labels, and envelopes 
  • Discover how to navigate and understand the tables and fields relevant to query tools 
  • Utilize query tools to create Excel spreadsheets with relevant data from the Aeries system 
  • Customize and generate reports, labels, and envelopes by utilizing the query results effectively 
  • Create personalized letters by merging data from a query statement and incorporating merged fields into the content 
265

Multi-Table Queries

Query

In “Multi-Table Queries,” participants will gain the skills to build complex query statements using multiple tables and fields. This session provides an advanced understanding of Aeries Tables Relations, allowing participants to define and utilize multiple tables and fields effectively in queries. Additionally, participants learn how to leverage the Database Table Information Report to enhance the query-building process. This course is ideal for database administrators, data analysts, and staff seeking to enhance their query-building skills. 

In this session, participants will:  

  • Acquire an understanding of various techniques for building complex query statements using multiple tables and fields 
  • Discover the process of sorting data in ascending or descending order to meet specific reporting needs 
  • Recall and explain common query errors and how to address them effectively 
  • Discuss the importance of constructing intricate queries to extract valuable insights from a database. 
  • Acquire skills to identify and resolve issues that may arise during the query-building process 
270

Advanced Query

Query

In the “Advanced Query,” participants delve into complex queries and gain and understanding of Aeries Table Relations. This session is designed to provide valuable tips for crafting complex queries and utilizing the Database Table Information Report or Tables and Fields Descriptions effectively.  

In this session, participants will: 

  • Acquire an understanding of the process for building complex query statements and applying math operations 
  • Discover the concepts of using dates and distinguishing between null and blank values in a query 
  • Comprehend how to compare the Change Button and Change Command in Aeries, and learn how to export data from Aeries to a file 
  • Master advanced query skills to retrieve and analyze data efficiently in Aeries 
  • Troubleshoot and apply strategies to address query errors effectively 
275

Advanced Interfacing with Data

Query

In “Advanced Interfacing with Data”, participants learn how to create their own dashboard using Aeries Queries and MS Excel. This session is designed for any user interested in extracting information from data.  

In this session, participants will:  

  • Acquire an understanding of using the Get Data feature in MS Excel to automate loading data from Aeries Query, joining multiple data queries, and formatting the data using the Excel Power Query Editor 
  • Understand the steps involved in analyzing data using Pivot Tables and Pivot Charts, drilling down to see individual student data, and filtering data using Slicers 
  • Explore the steps to easily refresh the data in just three simple steps 
  • Acquire skills to create a comprehensive dashboard that can be shared with staff 
  • Explore the power of data analysis with Excel and Aeries Queries 
300

Class Schedule Maintenance

Scheduling

In “Class Schedule Maintenance,” participants will learn essential skills and techniques for effectively managing class schedules and maintaining accurate student records. All scheduling workshops will feature Flex Scheduling, a comprehensive scheduling tool. This course is ideal for school administrators, guidance counselors, and education professionals involved in student scheduling. 

In this session, participants will: 

  • Comprehend essential skills and techniques required for effectively managing class schedules and maintaining accurate student records 
  • Discover feature of the Student Classes page and understand procedures for scheduling new students 
  • Recognize and locate options for scheduling new students and utilizing Course Request Packets in student scheduling 
  • Learn how to apply scheduling changes in a student schedule and mass move students to new classes 
  • Process procedures for scheduling new students  
  • Examine and select the assorted options for printing student schedules and reports related to student scheduling 
305-1

Managing Scheduling Course Requests

Scheduling

In “Managing Scheduling Course Requests,” participants gain an in-depth understanding of primary methods for collecting student course requests. Through theoretical knowledge and practical examples, participants learn how to effectively manage and schedule course requests for middle and high school students. This course is ideal for educators, administrators, and school staff involved in student scheduling and course selection. 

In this session, participants will: 

  • Receive explanation of various techniques for collecting student course requests, including importing from the Academic Plan, mass adding and changing, and manual entry 
  • Understand processes for modifying student course requests, including utilizing alternate course requests, entering teacher preferences, scheduling exclusions, and applying period ranges 
  • Recognize the importance of generating and utilizing reports related to student course requests 
  • Acquire an understanding of key features and benefits of Flex Scheduling in enhancing course scheduling efficiency 
  • Comprehend the concepts and principles of managing scheduling course requests 
305-2

Student Course Requests using the Aeries Student Portal

Scheduling

In “Student Course Requests using the Aeries Student Portal,” participants learn how to effectively gather student course requests using the Aeries Student Portal. The course covers topics such as configuring portal options, security settings, and creating an online course catalog. This session is ideal for educators and administrators who are involved in scheduling for the upcoming academic year. 

In this session, participants will:  

  • Comprehend the process of defining accessible courses for each grade level using the Aeries Student Portal 
  • Understand the features and functionality of the Aeries Student Portal for students to request courses 
  • Receive demonstration of required skills for navigating the Aeries Student Portal and managing the course request process effectively 
  • Discover how to streamline the course request procedure by utilizing the Flex Scheduling feature in the Aeries Student Portal 
  • Analyze and learn configuration of portal options and security settings in the Aeries Student Portal to ensure district mandated course request management 
310-1

Student Scheduling for Next Year – Building the Scheduling Master Schedule

Scheduling

In “Student Scheduling for Next Year – Building the Scheduling Master Schedule,” participants gain an in-depth understanding of the procedures, pages, and reports required for successfully building a master schedule for the upcoming school year. With a focus on Flex Scheduling, participants will learn how to use the Scheduling Dashboard as a resource for the scheduling process. 

In this session, participants will:  

  • Comprehend the process for setting up scheduling tables for the future term master schedule 
  • Learn effective methods for collecting and entering course requests for the master schedule 
  • Discover the process of adding, editing, copying, and changing sections in the scheduling master schedule 
  • Recognize and select appropriate reports to guide the master schedule building, modifying, and finalizing process 
  • Acquire knowledge regarding the importance of creating a well-organized, planned, and efficiently built master schedule for the next school year 
310-2

Student Scheduling for Next Year – Scheduling Students

Scheduling

“Student Scheduling for Next Year – Scheduling Students” provides an in-depth overview of the procedures, forms, and reports used to effectively schedule students with flex scheduling into classes for the upcoming school year. This course is essential for administrators, guidance counselors, and educators involved in the student scheduling process. 

In this session, participants will:   

  • Comprehend the process involved in the student scheduling utilizing the Scheduling Dashboard 
  • Acquire knowledge of the Schedule All Students page functionality to efficiently mass schedule students 
  • Understand the management of the Course Request page for adding, deleting, modifying, locking, and adding scheduling conflicts to student course requests 
  • Recognize and utilize various scheduling reports related to student schedules 
  • Receive an understanding of the importance of collaboration amongst administrators, guidance counselors, and educators for successful execution of the scheduling process 
320

Master Schedule Building Theory (Flex)

Scheduling

In the “Master Schedule Building Theory” session, participants delve into the theory and principles behind creating a comprehensive master schedule. Through examination of the sequence of steps involved in placing sections within the schedule, participants will gain a deep understanding of the process. In addition, participants receive valuable insight into utilizing the Interactive Scheduling Master Schedule Builder, which is covered in session #330. 

In this session, participants will: 

  • Comprehend the key components and information necessary for analyzing a master schedule prior to student scheduling to ensure an effective master schedule  
  • Receive information regarding the considerations involved in building a student-centered master schedule, including factors such as student needs, course availability, and staff resources 
  • Understand the theory and effective order of placing sections within a master schedule to optimize scheduling results for students and staff 
  • Understand how to utilize the Interactive Scheduling Master Schedule Builder to enhance scheduling processes, by applying the knowledge and skills gained within this session 
  • Learn the sequence of steps involved in the scheduling process, including inputting data, assigning sections, and resolving conflicts 
325-1

Flex Scheduling – Traditional Bell Schedule

Scheduling

“Flex Scheduling – Traditional Bell Schedule,” is designed for schools with a traditional bell schedule using period numbers 0-9. In this session, participants will learn how to implement a flexible scheduling system. We will cover essential topics such as creating flex periods and class calendars, utilizing the staff table to replace the teacher table, and defining custom bell schedules. By linking flex periods and class calendars to sections in the master schedule, we will replace the outdated period, block, split term, and day tag fields.  

In this session, participants will: 

  • Describe the process of setting up class calendars to replace the block schedule calendar 
  • Identify the fields changed in the master schedule when implementing a flexible scheduling system 
  • Demonstrate the steps to efficiently create flex periods and customize bell schedules 
  • Explain the importance of linking flex periods and class calendars to sections in the master schedule 
  • Discuss the benefits and challenges of implementing a flexible scheduling system in a school with a traditional bell schedule 
328

Elementary with Primary Class

• California Specific
Scheduling

In “Elementary with Primary Class”, participants will gain a comprehensive understanding of the transition from a Traditional Elementary School setting to using Flex Scheduling and Primary Class Tracking. Through a detailed exploration of fundamental concepts and terminology, participants will learn how to configure an elementary school in Aeries to effectively implement Flex scheduling with Primary Class Tracking.  

In this session, participants will: 

  • Identify the steps involved in creating a master schedule using Flex Scheduling, including the definition and management of Flex Periods, Class Calendars, and Sections 
  • Describe how to navigate the Staff table instead of the Teacher table and utilize Daily Attendance with a Flex Master Schedule 
  • Recall the process of identifying the Primary Class for each student to establish the Teacher of Record 
  • Demonstrate the ability to configure and manage Flex Scheduling and Primary Class Tracking in an elementary school setting 
  • Explain the fundamental concepts and terminology necessary to effectively implement Flex scheduling in an elementary school 
330

Scheduling Master Schedule Board

Scheduling

In “Scheduling Master Schedule Board” this course will provide a comprehensive understanding of the SMS Board’s features and functionalities. This will include moving sections to try “What if?” scenarios, scheduling students, looking at courses with rejected students, and using the Interactive SMS Builder to build the Scheduling Master Schedule. 

In this session, participants will: 

  • Identify the various features of the SMS Board, including moving sections to explore “What if?” scenarios, scheduling students, and examining courses with rejected students 
  • Describe the process of using the Interactive SMS Builder to construct the Scheduling Master Schedule 
  • Discuss the functionalities of the SMS Board, including adding classes and multiple sections using the SMS Builder, managing sections, scheduling students, reviewing scheduling results, and generating reports 
  • Summarize the key components of the Scheduling Master Schedule Board 
  • Recognize and apply effective strategies to manage and optimize scheduling processes 
340

Student Scheduling – Scheduling Groups and Teams

Scheduling

The “Student Scheduling – Complex Schedules – Scheduling Groups and Teams” session will focus on defining sections in the Scheduling Master Schedule to link sections to create teams, houses, academies, etc. Participants should have a basic understanding of scheduling using Aeries. 

In this session, participants will: 

  • Identify appropriate scheduling tools to use for various scheduling circumstances including Houses, Academies, and Team Teaching 
  • Discuss tagging students and sections to use the Scheduling Group feature 
  • Set up master schedule sections and scheduling students using the Team Course Group feature 
  • Set up master schedule sections and scheduling students using the Class Link feature 
605-1

Fundamentals of Career Pathways

• California Specific
Scheduling

The “Fundamentals of Career Pathways” course is specifically designed for California schools. This course focuses on Career Technical Education (CTE) and the College and Career Indicator (CCI) component of the California Dashboard. Join this course and unlock the potential of career pathways for your students. 

In this session, participants will: 

  • Describe the key elements of a career pathway in Career Technical Education (CTE) 
  • Identify the course attributes in Aeries that are relevant to CTE and the College and Career Indicator (CCI) 
  • Recall the accurate process for reporting college credit courses on transcripts for CCI 
  • Summarize the essential knowledge and skills required to implement successful career pathways in schools 
  • Discuss the importance of CTE and CCI in guiding students toward college and career readiness 
605-2

Career Pathway Student Management

• California Specific
Scheduling

“Career Pathway Student Management” is designed for California schools. Participants will explore the Career Pathway Management page in Aeries, a powerful tool that provides a streamlined approach to tagging students as Career Pathway Concentrators and Completers.  

In this session, participants will: 

  • Identify the key features of the Career Pathway Management page in Aeries for tracking student data 
  • Recognize the reporting implications of student career pathway data for compliance with state requirements 
  • Discuss the tools and strategies essential for effective management of student career pathways 
  • Apply a streamlined process to tag students as Career Pathway Concentrators and Completers within Aeries 
  • Enhance proficiency in utilizing the career pathway management system for accurate student reporting 
410-2

Grade Reporting for Secondary Schools – Grade Submission and Reports

Grade Reporting & Transcripts

In the “Grade Reporting for Secondary Schools- Grade Submission and Reports”, participants will gain a comprehensive understanding of the procedures and reports involved in grade reporting at the secondary school site level. 

In this session, participants will: 

  • Explain the process of entering grades onto report cards and finalizing them with updated GPA and attendance data 
  • Identify and generate various reports related to the grade reporting cycle 
  • Summarize the steps involved in generating Report Card History and rolling grades to transcripts 
  • Recognize the methods for updating overall GPA and class ranks 
  • Discuss the necessary skills required to effectively manage grade reporting in secondary schools 
415

Secondary Standards Based Grades

Grade Reporting & Transcripts

“Secondary Standards Based Grades” is a session on best practices in grading, focusing specifically on the benefits of using standards-based grade reporting at the secondary level. This session provides step-by-step guidance on establishing a Secondary Standards Based Grades Report Card. Please note that this course is specifically designed and tailored to meet the needs of secondary level educators and administrators seeking to enhance their grading practices. 

In this session, participants will: 

  • Explain the process of creating standards and associating them with specific courses in Aeries for Secondary Standards Based Grade Reporting 
  • Compare and contrast the key differences between Secondary Standards Based Grade Reporting and traditional Secondary Grade Reporting 
  • Illustrate the process of building and managing standards, assigning standards to courses, and enabling Secondary Standards Based Grade Reporting while configuring mark types 
  • Demonstrate the steps for initializing a Secondary Standards Based Grade Reporting Cycle and entering marks for Secondary SBG report cards 
  • Perform the process of finalizing the Secondary SGB reporting cycle, including updating totals, printing report cards, and generating related reports
420

Creating & Maintaining Student Transcripts (Intro to Transcripts)

Grade Reporting & Transcripts

In “Creating & Maintaining Student Transcripts”, participants will gain a comprehensive understanding of the processes and procedures involved in managing student transcripts daily. The course will cover several topics, including the configuration of transcript definitions for multiple print formats, the maintenance of course records, and the review of the Course History Institutions Table. 

In this session, participants will: 

  • Describe the process of maintaining student transcripts by adding, editing, and deleting transcript records 
  • Establish how to create new Transcript Definitions (TDF) 
  • Summarize the process of building transcripts for transfer students and printing transcripts for individual and multiple students 
  • Recognize the steps to print transcripts specifically for colleges and effectively utilize the College Request Table 
  • Identify the key skills required to configure and maintain student transcripts efficiently 
421-1

Specialty Transcripts: Enhanced Design Options

• California Specific
Grade Reporting & Transcripts

“Specialty Transcripts, Enhanced Design Options”, is designed specifically for California schools. This session focuses on the critical updates and requirements related to student course records, with a special emphasis on CTE (Career Technical Education) and Dual Enrollment courses.  

In this session, participants will: 

  • Identify the state reporting requirements for maintaining accurate course records for specialty courses in California schools 
  • Describe the innovative features of the Enhanced Transcript Style 
  • Explain how to utilize the advanced design options to create visually appealing and informative transcripts for students’ achievements and qualifications 
  • Examine the implementation of custom Score Translations in Things to Print for effective communication of student performance 
  • Summarize the critical role of accurate course records in meeting state reporting requirements for specialty transcripts in California schools 
421-2

Graduation Requirements, Grad Tracks and Graduation Status

• California Specific
Grade Reporting & Transcripts

“Graduation Requirements, Grad Tracks and Graduation Status”, provides training on student graduation requirements, tracking, and college admissions tracking. Participants will learn how to navigate the course table and graduation requirements table, set up multiple graduation tracks, and utilize various pages and reports to track student graduation status and college admissions status.  

In this session, participants will: 

  • Describe the process of adding graduation requirements and mass updating graduation status 
  • Discuss the use of Off-Grade Courses and demonstrate the ability to create and utilize these courses 
  • Recognize the steps to navigate the course table and graduation requirements table 
  • Summarize the methods for setting up multiple graduation tracks 
  • Discuss the utilization of various pages and reports to track student graduation status and college admissions status 
412

District GPA Features (Custom GPA)

Grade Reporting & Transcripts

This session will cover new features for district-defined GPA calculations, including cohort-based GPAs, inclusion or exclusion of courses in calculations, affiliating GPAs with specific schools, and course characteristic-based weighting. 

In this session, participants will: 

  • Differentiate between the built-in school-based GPAs and District GPAs 
  • Understand grade level and cohort GPAs 
  • Review the Optional Areas in Courses that will affect the use of the GPA Details 
  • Choose the schools to use different GPA setups 
  • Create weighting based on Course Options 
455

Alternative School Attendance and Grade Reporting

Alternative Ed & Continuation Features

In “Alternative School Attendance and Grade Reporting”, we will delve into the intricacies of attendance and grade reporting in alternative education schools. Specifically designed for programs such as Continuation, Community Day, some Charter Schools, and COEs, this session will equip educators with the knowledge and skills needed to navigate state reporting requirements related to attendance and course data. 

In this session, participants will: 

  • Identify the procedures for setting up alternative education schools within the Aeries platform 
  • Recall the steps for configuring initial school settings, creating school terms, establishing calendars and bell schedules, and implementing block scheduling 
  • Demonstrate the process of setting up attendance codes that align with state reporting requirements and accurately tracking student attendance in alternative education settings 
  • Examine the process of initializing grade reporting windows, entering and maintaining student grades, and accessing relevant reports about student scheduling and continuation school attendance 
  • Acquire a deeper understanding of the tools and strategies necessary for effective attendance and grade reporting in alternative education environments 
456

Alternative School Scheduling

Alternative Ed & Continuation FeaturesScheduling

In “Alternative School Scheduling”, participants will learn how to effectively use the Aeries Alternative Education scheduling feature to create a modified Alternative Education Master schedule. This schedule allows for individualized student scheduling, making it suitable for Continuation, Community Day, COE, or Independent Study programs. 

In this session, participants will: 

  • Identify and explain the benefits and differences between building an Alternative Education master schedule and a traditional one 
  • Describe the process of creating sections specifically tailored for alternative education in the Aeries Alternative Education scheduling feature 
  • Utilize the alternative education scheduling option in Aeries to effectively schedule students in alternative education programs 
  • Demonstrate the ability to manage alternative education student schedules using the Aeries Alternative Education scheduling feature 
  • Analyze and discuss the impact of Alternative Education scheduling on the Grade Reporting Cycle 
  • Retrieve and interpret reports related to student scheduling using the Aeries Alternative Education scheduling feature 
470

Independent Study

Alternative Ed & Continuation FeaturesAttendance

“Independent Study Attendance Management” is designed to provide educators with the knowledge and skills necessary to effectively manage attendance for independent study students using the Aeries system. Participants will learn how to navigate the Aeries platform, utilize attendance, and master schedule codes specifically designed for independent study.  

In this session, participants will: 

  • Identify the steps for adding and dropping students from independent study using the Aeries system 
  • Recognize the process for entering and updating attendance records for independent study students in the Aeries platform 
  • Summarize the steps to generate monthly attendance summary reports tailored for independent study students 
  • Discuss the unique aspects of managing long-term independent study in a separate school database within the Aeries system 
  • Explain how to utilize the Teacher Portal Attendance by Month feature to analyze attendance trends in independent study schools 
  • Apply the skills learned to effectively track and report attendance for independent study students using the Aeries system 
475

Charter School Round Table

Alternative Ed & Continuation FeaturesRoundtable

The “Charter School Round Table” is a moderated gathering of Aeries specialists, specifically designed to provide a supportive community for professionals in charter school settings. This interactive session encourages collaboration and knowledge sharing among participants, focusing on topics relevant to charter schools. 

In this session, participants will: 

  • Identify critical areas for charter school support using Aeries 
  • Discuss the application of Flex Scheduling in charter school settings 
  • Recognize best practices for supporting charter school operations 
  • Summarize insights gained from discussions on charter school issues and strategies 
  • Describe tools to enhance understanding of charter school practices 
480

COE Round Table Discussion

• California Specific
Alternative Ed & Continuation FeaturesRoundtable

The “COE Round Table Discussion” is a session exclusively for California schools. This moderated gathering brings together a community of Aeries specialists from County Office of Education settings to provide mutual support and exchange valuable insights.  

In this session, participants will: 

  • Identify the latest issues and challenges faced in California schools 
  • Recognize best practices for navigating the unique challenges in California school settings 
  • Summarize strategies for enhancing support for County Office of Education operations 
  • Discuss experiences and insights related to COE operations with peers 
  • Select valuable insights and strategies from the discussions to enhance professional practice 
660-1
CALPADS Series

Managing English Language Data for Students

• California Specific
General Functionality

“Managing English Language Data for Students” is designed to provide participants with the necessary knowledge and skills to effectively manage English Language (EL) data for students in Aeries, specifically focusing on California schools. This course is ideal for individuals responsible for managing EL data. 

In this session, participants will: 

  • Identify the required fields for recording language information for all students, including the five Language Fluency designations in Aeries 
  • Describe the data requirements associated with managing EL data in Aeries 
  • Summarize the essential components and processes involved in maintaining EL data at the school or district level 
  • Recognize the skills needed to accurately record and track language information for students in Aeries 
  • Discuss the knowledge and skills required to effectively manage EL data in Aeries 
670

Medical Data Management in Aeries

General Functionality

“Medical Data Management in Aeries” is a session designed to equip participants with the knowledge and skills necessary for effectively managing medical data on students. This session delves into the intricacies of utilizing Aeries forms and reports, providing a comprehensive understanding of how to streamline medical data processes.  

In this session, participants will: 

  • Describe the process of recording and maintaining student medical information in Aeries Web, including medical history, daily medical visits, medications, and health problem locations 
  • Demonstrate the use of the Daily Medical Log feature in Aeries Web for quick access to visit information and the Medication Schedule feature for monitoring and documenting medication dispensing 
  • Recognize and apply the use of query to access a wide range of data stored in medical tables in Aeries Web 
  • Summarize the process of printing various reports related to student medical information in Aeries Web 
  • Identify the necessary skills required to effectively manage medical data in Aeries Web, improving the efficiency and accuracy of student healthcare records 
672

District Assets

General Functionality

The “District Assets” session is designed to provide participants with a comprehensive understanding of the configuration and utilization of the District Assets Module. This session enables districts to effectively manage and monitor the inventory of electronic devices (such as tablets, iPads, and laptops) and traditional resources like textbooks and instructional materials.  

In this session, participants will: 

  • Describe the process of adding assets and updating asset item details in the District Assets Module 
  • Discuss the steps involved in generating barcodes and checking assets in and out for students and staff 
  • Summarize the method for viewing assets assigned to individuals and assigning fees for lost or damaged assets 
  • Explain the skills required to generate reports and fee letters related to district asset 
  • Recognize the tools necessary to efficiently track inventory and streamline check-out and check-in processes 
550

Student Groups in Aeries

General Functionality

In “Student Groups in Aeries”, participants will gain a comprehensive understanding of student groups in Aeries, a widely used education management system. Participants will explore the purpose, creation, use, and functions with a focus on enhancing administrative efficiency and student organization.  

In this session, participants will: 

  • Identify both static and dynamic groups and their respective functions 
  • Describe the methods for adding students to student groups and assigning staff members to these groups in Aeries 
  • Summarize the process of sharing student groups with staff in Aeries 
  • Demonstrate the steps to update data and generate reports using student groups in Aeries 
  • Select efficient methods to access pages and utilize student groups to streamline administrative tasks in Aeries 
581

Assertive Discipline – Data Management and Reporting

Guidance & Discipline

InAssertive Discipline – Data Management and Reporting”, participants will learn the procedures for managing student disciplinary actions using assertive discipline tools in Aeries. This course is designed for educators and administrators who wish to enhance their data management and reporting skills when it comes to student disciplinary actions. 

In this session, participants will: 

  • Identify the components of Safe Schools Act reporting and the process for setting up suspendable offense codes in Aeries 
  • Practice creating suspension and expulsion letters using assertive discipline tools in Aeries 
  • Recognize the features of the Discipline page in Aeries for teacher referrals and discipline reports, and demonstrate navigation of the Discipline Dashboard 
  • Use the skills to configure discipline-related tables in Aeries to facilitate an efficient setup process 
  • Distinguish the differences between Discipline (DIS) and Assertive Discipline (ADS) forms in Aeries to make informed decisions when utilizing them
591

Intervention Management

Guidance & Discipline

“Intervention Management” covers details on the end-to-end process of Intervention Tracking and Monitoring in Aeries. This session includes the process to support a district’s “SST” process, classroom interventions and referrals. This session will explain what each Intervention table is designed to track and will recommend code sets to use. 

In this session, participants will: 

  • Learn configuration steps required for setup of Interventions related tables 
  • Establish process for teachers/staff to document Pre-Referral Interventions 
  • Define when and how a referral to Intervention can be submitted 
  • Access reports related to interventions 
610

Individualized Academic Plans for Students

Guidance & Discipline

In “Academic Plans for Students”, participants will learn how to effectively utilize the Academic Plan tool to enhance their graduation and college readiness rates. The course will cover essential topics such as security permissions, configuration of course sequences, course request packets, portal options, and academic plan options.  

In this session, participants will:  

  • Identify and differentiate between the different views of the Academic Plan, including Graduation View, UC View, CSU View, and Endorsements 
  • Describe the three methods that counselors can use to add courses to Academic Plans, and explain how students can view, create, and update their own plans in the Student Portal 
  • Discuss the process of reviewing and approving student-built Academic Plans, including the necessary steps and considerations 
  • Utilize the Graduation and College Readiness Dashboard to monitor important indicators such as predicted graduation status, UCCSU readiness, and endorsement completion 
  • Summarize the key tools and strategies necessary to stay on track for graduation and achieve college and career readiness 
615

Aeries College & Career Indicator (CCI) Management

• California Specific
Guidance & Discipline

The “Aeries College & Career Indicator (CCI) Management” session is designed for California schools and focuses on tracking student success and preparedness using the College and Career Readiness Indicators (CCRI) component of the California Dashboard. This session is essential for school counselors, administrators, and district personnel who want to effectively monitor their students’ progress. 

In this session, participants will: 

  • Identify the measures and sub-measures used for evaluating student readiness within the CCRI framework 
  • Explain the difference between prepared status and approaching prepared status, and interpret status values provided by Aeries to track student progress 
  • Discuss the calculations involved in predicting CCI readiness, including both pessimistic and optimistic approaches 
  • Recognize the structure and features of the Student CCI Summary Screen to effectively interpret summary information 
  • Utilize the tools provided by Aeries to track students’ progress within the CCRI framework 
690

504 Plan Management

Guidance & Discipline

In “504 Plan Management”, participants will gain a comprehensive understanding of how to effectively manage and document 504 data using Aeries. The 504 Plan in Aeries provides a robust framework for documenting stakeholders, evaluation criteria, impairments, eligibility, and accommodations. Additionally, participants will learn how to navigate the CALPADS reporting elements of 504 plans. 

In this session, participants will: 

  • Identify the key components of a 504 plan and explain their significance in supporting students with disabilities 
  • Recognize and demonstrate the use of specific screens, code values, and associated tables and fields in Aeries’ 504 Plan management 
  • Summarize best practices for securing 504 table settings in Aeries and discuss their impact on data management 
  • Discuss the connection between CALPADS reporting and the Section 504 program and its implications for compliance and data accuracy 
  • Apply knowledge of Aeries features to effectively navigate and document 504 plans for improved student support and compliance 
691

Counselor Round Table

Guidance & DisciplineRoundtable

Join our “Counselor Round Table” for an engaging and informative moderated discussion. This course provides a platform for counselors to come together and share best practices on current secondary topics.  

In this session, participants will: 

  • Identify effective strategies for student scheduling and academic planning 
  • Recognize the key components of the California College and Career Indicator 
  • Summarize best practices for supporting students’ academic success and college and career readiness 
  • Discuss practical ideas for immediate implementation in counseling practice 
  • Locate opportunities to connect with peers and strengthen professional networks in the counseling field 
701
CALPADS Series

CALPADS Basics – Student Data Management

• California Specific
State Reporting & Testing

“CALPADS Basics – Student Data Management” is designed for California schools seeking to effectively manage their student data for CALPADS reporting. The session will provide participants with the necessary knowledge and skills to use Aeries, a powerful student information system, for managing daily student information. By ensuring that CALPADS files are extracted with the most up-to-date and accurate data, schools can meet the requirements for demographic information and enrollment statuses. 

In this session, participants will: 

  • Identify the relationship between data entered into Aeries and various CALPADS files, including SENR, SINF, SINC, SIRS, SOFF, STAS, and SELA 
  • Discuss the general information on the student demographic data required for CALPADS, exploring the Demographics, Contacts, and Student Secondary Data pages in Aeries, highlighting State Reporting fields and defining required fields 
  • Explain how to enter and manage the required Student Data reporting fields, ensuring compliance with CALPADS regulations 
  • Locate and utilize Aeries and CALPADS resources available for effective student data management 
  • Recognize and recall the navigation processes for CALPADS reporting and effective student data management 
702
CALPADS Series

CALPADS Basics – Program Data Management

• California Specific
State Reporting & Testing

Introducing “CALPADS Basics – Program Data Management”. This session is thoughtfully designed to offer a comprehensive understanding of student program data management using Aeries. This session aims to empower participants with essential knowledge and skills in the extraction of CALPADS files with accurate and current information. 

In this session, participants will: 

  • Identify the various pages and methods within Aeries for recording program data, including Free and Reduced Lunch, 504 Plans, and Special Programs 
  • Recognize the key components of the California Longitudinal Pupil Achievement Data System (CALPADS) for managing student program data 
  • Summarize the process for locating and maintaining student programs required for reporting, such as Free and Reduced Meals (NSLP), Title 1, Homeless, Foster, Migrant, and 504 programs 
  • Explain the reporting requirements for CALPADS program data management and the Special Education Reporting System for managing special education data 
  • Employ effective strategies to streamline data reporting processes for CALPADS program data managemen
730
CALPADS Series

CALPADS Update from CSIS

• California Specific
State Reporting & Testing

Stay up to date with the latest developments in CALPADS, California’s comprehensive student data system, with the CALPADS Update from CSIS course. 

 In this session, participants will: 

  • Describe the newest updates and changes on the refreshed CALPADS website 
  • Summarize the highlights of the Fall 1 submission process, including insights and best practices for successful data submission 
  • Recognize the steps involved in preparing for the upcoming Fall 2 submission and select strategies to ensure accurate and timely data reporting 
  • Identify the latest CALPADS updates and demonstrate the ability to confidently navigate the system 
  • Discuss strategies for staying ahead of the curve and optimizing CALPADS reporting processes 
660-2
CALPADS Series

English Language Data Process: Aeries to CALPADS

• California Specific
State Reporting & Testing

“English Language Data Process: Aeries to CALPADS”, is designed for participants working with the English Language Development Program or those involved in CALPADS in California schools. It focuses on the relationship between Aeries and CALPADS in maintaining Language Assessment data fields. It is recommended that individuals new to this process also attend #660-1 – Managing English Language Data for Students as a prerequisite. 

In this session, participants will: 

  • Identify the data requirements and sequence of operations for facilitating ELPAC testing within the Aeries to CALPADS process 
  • Recognize the steps for reconciling accurate data between Aeries and CALPADS and demonstrate understanding of the ELPAC Roadmap 
  • Locate the specific Aeries tables containing student language data essential for CALPADS reporting 
  • Apply effective strategies for managing the ELD Roadmap between Aeries and CALPADS to ensure accurate student English Language (EL) identification 
  • Demonstrate proficiency in using the necessary tools and skills to effectively manage and reconcile data between Aeries and CALPADS, thereby ensuring precise EL identification and compliance with state regulations 
740
2 Period Session

Enrollment Data Management

• California Specific
Getting Started with Aeries SISState Reporting & Testing

“Enrollment Data Management” is a 2-period session designed specifically for California schools. This session focuses on the effective management of enrollment data in Aeries, with a particular emphasis on key areas such as the start of the school year, exit reasons, graduates, no shows, and summer withdrawals. 

In this session, participants will: 

  • Identify the key components of the enrollment process in Aeries, including the role of CALPADS reporting 
  • Discuss strategies for effectively managing withdrawal data, graduates, completers, matriculation, and student withdrawals in the context of California school enrollment 
  • Recognize and utilize helpful reports within Aeries to streamline enrollment data management processes 
  • Summarize the knowledge and skills required to efficiently manage enrollment data in Aeries, ensuring accuracy and timeliness 
  • Select and apply techniques to enhance skills and streamline enrollment processes for improved data accuracy and efficiency 
780

Test Imports and Procedures

• California Specific
State Reporting & Testing

In “Test Imports and Procedures”, participants will gain a comprehensive understanding of importing test files and loading state standard test data. The session will focus on the use of the Aeries Import Test Results screen, providing participants with the necessary skills to efficiently import test results. 

In this session, participants will: 

  • Discuss the configuration and utilization of State Electronic Test Scores 
  • Explain the process of importing test results and managing state standard test data 
  • Recognize the tools necessary to streamline testing processes 
  • Describe the process of importing test files and loading state standard test data 
  • Identify the features and functions of the Aeries Web Import Test Results screen
930

SQL Server Administration

System Administration

In “SQL Server Administration,” participants will understand system administration for SQL Server. Whether you are a beginner or an experienced professional, this session will provide you with the knowledge and skills needed to effectively administer MS SQL Server and other vendors’ databases. 

In this session, participants will: 

  • Describe the administrative features of SQL Management Studio, including security, SSIS, and 3rd party transaction tracking software 
  • Identify the process of creating new databases, importing/exporting data, implementing backups, performing maintenance tasks, and conducting error checking 
  • Discuss query creation and scripting to optimize performance and efficiency 
  • Demonstrate the use of SQL Server Management Studio (SSMS) to administer MS SQL Server instances effectively 
  • Illustrate disaster recovery planning, various database backup types, and designing maintenance plans for data integrity 
940

SQL Query Basics

System Administration

In the SQL Query Basics course, participants will learn the fundamentals of creating and using SQL queries. This course covers essential topics such as SELECT, UPDATE, INSERT, and DELETE queries, as well as the GROUP BY clause, ORDER BY clause, and dual-table queries.  

In this session, participants will: 

  • Describe the purpose and usage of special SQL commands 
  • Explain the concept of SQL Joins and demonstrate their application in linking data from different tables 
  • Summarize the structure of SQL query statements and identify key components within the statements 
  • Demonstrate the ability to construct and execute SQL queries to manipulate and retrieve specific data 
  • Recognize and utilize essential tools for building a strong foundation in SQL query basics 
950

SQL Query Intermediate

System Administration

“SQL Query Intermediate” is designed for Database Administrators (DBAs) with SQL Server Access. Participants will delve into intermediate SQL topics to enhance their query skills.  

In this session, participant will:  

  • Recognize the purpose and benefits of using joins, subqueries, and variables in SQL queries 
  • Summarize the function and implementation of ROLLUP and aggregate window functions in SQL 
  • Describe the usage and impact of case statements in SQL queries 
  • Discuss techniques for optimizing database performance through intermediate SQL query skills 
  • Explain the relevance of intermediate SQL query skills for database administrators in enhancing their role and responsibilities 
1002
Wednesday IT Day

SQL Query Advanced

System Administration

“SQL Query Advanced” is a session that focuses on enhancing your SQL skills by exploring advanced techniques for writing Stored Procedures and Functions. This course will provide valuable insights into optimizing query performance through SARGable practices.  

In this session, participants will: 

  • Recognize the benefits of using Dynamic SQL and Query Hints to enhance query performance in SQL 
  • Identify and apply advanced concepts in SQL for writing efficient and high-performing queries 
  • Summarize the tools and techniques to optimize database operations at an advanced level 
  • Discuss advanced techniques for writing Stored Procedures and Functions in SQL 
  • Describe the principles and benefits of optimizing performance through SARG practices in SQL 
960
NEW

Maximizing Data Input in Aeries

System Administration

Enhance your data management skills with the session “Maximizing Data Input in Aeries”. This session is a deep dive into the powerful Mass Add Student Related Data form, offering a seamless solution for swiftly and effortlessly incorporating substantial data into various Aeries student-related tables. Uncover the potential of Query KEEP/SKIP as an optional tool, empowering users to selectively apply the mass add feature to a chosen set of students. The session will also explore additional options for data inclusion, providing a comprehensive toolkit for efficient data input. Join us to unlock the full potential of Aeries, streamlining your workflow and ensuring your school’s data management is as effective as it is dynamic. 

In this session, participants will: 

  • Discover the use of Excel to KEEP students 
  • Examine Mass Add Student Related Table form 
  • Review Import Data Into Aeries form 
973-1

Intro to Data Validations

System Administration

In “Intro to Data Validations”, participants will be introduced to the powerful Data Validations feature that offers immense flexibility for districts to refine data populated in Aeries and catch errors before they cause problems later.  

In this session, participants will: 

  • Recognize the process of defining rules for data validation criteria in Aeries 
  • Identify the steps for setting up the data validation system in Aeries 
  • Describe the process of identifying and reporting data anomalies in Aeries 
  • Explain the purpose and function of the Data Validations feature in Aeries 
  • Summarize the benefits of using Data Validations to improve data integrity in educational institutions 
973-2

Advanced Data Validations

System Administration

Take your data validation skills to the next level with our “Advanced Data Validations” course. Building on the topics covered in session #973-1, this session delves deeper into the intricacies of monitoring data within Aeries.  

In this session, participants will:  

  • Identify and explain the components of SQL syntax used in Aeries data validations 
  • Describe the process of creating precise definitions for advanced data validations in Aeries 
  • Discuss the importance and benefits of leveraging deep linking techniques in monitoring data within Aeries 
  • Summarize the key principles and techniques for building complex validations within Aeries 
  • Explain the significance of data accuracy and integrity in the context of advanced data validations within Aeries 
1001
Wednesday IT Day

Data Extracts & Automation

System Administration

Our conference session “Data Extracts & Automation” will showcase the potential of automation as we guide participants through advanced techniques to effortlessly streamline data extraction processes. Discover innovative approaches that not only save time but also ensure accuracy in data retrieval. Equip yourself with the knowledge to enhance efficency, allowing your school to stay ahead in the dynamic landscape of educational data management. 

In this session, participants will: 

  • Discuss the benefits of automation in streamlining data extraction processes 
  • Identify the essential skills required to create and maintain data extracts using PowerShell and Python 
  • Explain the process of scheduling tasks using Task Scheduler for automating data extraction 
  • Summarize the use of an FTP client to send data to SFTP sites for automated extraction 
  • Practice creating and maintaining data extracts efficiently using automation tools 
1008
Wednesday IT Day

Querying a REST API with Posh API

System Administration

In “Querying a REST API Post API”, participants will gain a general understanding of API’s and learn the differences between GET, PUT, POST, and DELETE requests. Using PowerShell, participants will learn how to make raw API requests and install the AeriesApi PowerShell module.  

In this session, participants will: 

  • Describe the process of making requests using the AeriesApi module 
  • Explain how the review data process works in querying a REST API using PowerShell 
  • Use PowerShell and a GUI to select specific records, modify and export data for later use 
  • Summarize the skills required to effectively query a REST API using PowerShell and the AeriesApi module 
  • Recognize the necessary tools to expand knowledge of API querying and PowerShell scripting 
163

Aeries SIStematic Canvas Grade Passback (GPB)

Aeries SIS Teacher Parent and Student PortalsTeachers

In Aeries SIStematic Canvas Grade Passback (GPB), participants will learn how to successfully set up their gradebooks for a seamless Grade Passback between Canvas and Aeries. Participants will gain invaluable insights into the setup process, learning step-by-step strategies to optimize their gradebooks for a smooth and efficient transfer of grades.

In this session, participants will:

  • Demonstrate the step-by-step process of setting up gradebooks for Grade Passback between Canvas and Aeries
  • Implement effective methods to troubleshoot and resolve sync errors in the Grade Passback process
  • Apply advanced tips and tricks to optimize the Grade Passback experience between Canvas and Aeries
  • Utilize specialized tools for seamless day-to-day navigation between Canvas and Aeries gradebooks
  • Analyze and interpret data generated from the Grade Passback process to inform instructional decision-making
350

Attendance Setup and Configuration

Attendance

In “Attendance Setup and Configuration”, participants will learn how to effectively set up and configure attendance options for daily and period attendance. They will also gain knowledge of the timelines and procedures required for maintaining accurate attendance records. The session covers a range of topics including using the Attendance Dashboard to manage attendance tasks throughout the school year, setting up traditional and multi-track school calendars, configuring school terms, and maintaining attendance codes. This session is essential for school administrators, attendance clerks, and any educational professionals responsible for maintaining attendance records. 

In this session, participants will: 

  • Set up bell schedules and block schedule calendars for a new school year 
  • Explain the process of initializing attendance for a new school year 
  • Configure No-Show codes and drop students as No Shows when necessary 
  • Access various reports related to attendance 
  • Summarize the key aspects of attendance setup and configuration 
361
2 Period Session

Reconciling Attendance (Daily) – Daily, Monthly, and District Level Procedures

Attendance

“Reconciling Attendance (Daily) – Daily, Monthly, and District Level Procedures” is designed to provide educators with the necessary skills and knowledge to effectively manage attendance at various levels, including daily, monthly, and district procedures. 

In this session, participants will: 

  • Discover how to use the Attendance Dashboard to efficiently navigate through attendance tasks throughout the school year 
  • Analyze the student data fields that impact attendance reporting and apply knowledge to update program grade changes and withdrawal status for students 
  • Recognize the importance of maintaining accurate student attendance on the Student Attendance Form and explore the ability to add attendance notes for documentation purposes 
  • Illustrate how to effectively utilize the Attendance Management Monitor to monitor and update student attendance 
  • Employ knowledge and skills to reconcile attendance at daily, monthly, and district levels, ensuring accurate reporting and data management 
371
2 Period Session

Reconciling Attendance (Period) – Daily, Monthly, and District Level Procedures

Attendance

“Reconciling Attendance (Period) – Daily, Monthly, and District Level Procedures” is designed to provide educators with the necessary skills and knowledge to effectively manage attendance at various levels, including daily, monthly, and district procedures.  

In this session, participants will: 

  • Identify the different tasks that can be performed using the Attendance Dashboard to effectively manage attendance throughout the school year 
  • Explore how the student data field impacts attendance reporting, enrollment, and updating program-grade changes for students, as well as enrollment and updating procedures for withdrawn students 
  • Discover how to use the Attendance Management monitor to update student attendance and utilize the three Mass Change forms to make attendance updates efficiently 
  • Examine the daily procedures for managing attendance, including recording and monitoring student attendance daily 
  • Summarize the monthly procedures for managing attendance, including generating attendance reports and analyzing attendance patterns over a month 
380

Supplemental Attendance

Attendance

Dive into “Supplemental Attendance”, an insightful session tailored for participants eager to harness the full potential of Supplemental Attendance within Aeries. This session provides a comprehensive exploration of configuration strategies and effective utilization techniques. Supplemental Attendance is a robust tool designed for tracking positive hourly attendance in supplemental programs such as ASES, Interventions, and Tutoring. Gain practical insights into maximizing the functionality of this tool to ensure accurate and efficient tracking of attendance in diverse educational settings. 

In this session, participants will: 

  • Describe the configuration and setup process for using Supplemental Attendance Sessions 
  • Identify district-owned Supplemental Attendance Programs and configure site-owned Supplemental Attendance Sessions, including calendar, staff, and student details 
  • Discuss the process of enrolling students in Supplemental Attendance Sessions and explain how to include Supplemental Attendance in Grade Reporting and Report 
  • Recognize various methods for teachers and staff to efficiently track attendance in Supplemental Attendance Sessions 
  • Summarize the process of accessing and running reports associated with Supplemental Attendance sessions to effectively manage and report on ASES, 21st CCLC, and ASSETs programs using Supplemental Attendance 
671

Letters in Aeries – Attendance Letters

Attendance

The “Letters in Aeries – Attendance Letters” course is designed to provide schools and districts with the necessary tools to effectively communicate with parents about student attendance. Discover the options to set up District Attendance Letters or for the individual school site. 

In this session, participants will: 

  • Identify the configuration steps required to generate school or district-based attendance letters using Aeries 
  • Describe the process of creating and generating Attendance Letters to Parents at the school level and District Attendance Letters and Query Letters 
  • Recognize the communication tools available in Aeries to enhance parent engagement and streamline communication processes 
  • Locate and utilize the features in Aeries to enhance the school’s attendance management system 
  • Summarize the key methods for effectively communicating with parents about student attendance using Aeries 
400

Standards Based Grade Reporting for Elementary Schools

Grade Reporting & Transcripts

In “Standards Based Grade Reporting for Elementary Schools”, participants will gain a comprehensive understanding of the grade reporting cycle for Standards Based Grade Reporting (SBGR) in elementary schools. The course will cover essential topics such as assigning students a Report Card Type, entering grades, and generating various reports related to SBGR. Please note that this course does not cover the initial setup of report cards. For information on creating report cards, please refer to Session 401-1. 

In this session, participants will: 

  • Discover how to initialize SBGR Grade Reporting Periods, ensuring a smooth and organized process 
  • Explore the different methods for inputting SBGR Marks for students manually, allowing for accurate and detailed grade reporting 
  • Discover how to generate report cards that effectively communicate student progress and achievements 
  • Demonstrate how to access and utilize the Report Card History and Standards Based Grade History for a comprehensive overview of student performance 
  • Acquire knowledge and skills to navigate the SBGR process effectively, ensuring accurate and meaningful grade reporting 
401-1

Standards Based Report Cards: Managing Options, Standards, and Building an SBG Report Card

Grade Reporting & Transcripts

In “Standards Based Report Cards: Managing Options, Standards, and Building an SBG Report Card”, participants will gain a comprehensive understanding of the procedures involved in setting up Standards Based Grades (SBG) Report Cards. The session will cover the configuration of SBG options, including language options, mark types, and valid marks for SBG reporting. Also discussed will be building SBG Report Cards using templates. Join us to streamline your report card processes and align them with standards for improved communication and assessment practices. 

In this session, participants will  

  • Utilize the Elementary Standards Based Grade Dashboard to link standards to appropriate courses in an elementary school master schedule 
  • Demonstrate the process of loading and managing standards for elementary school courses in a master schedule 
  • Identify and distinguish between Common Core, Next Generation Science, and CA ELD Standards within the Aeries system 
  • Summarize the procedures for setting up local standards in the Aeries system for standards-based report cards 
  • Discuss practical strategies for ensuring accurate and meaningful reporting of student progress using standards-based report cards 
  • Explain the effective utilization of Standard Based Report Card Templates to create customized report cards aligned with specific standards 
  • Demonstrate the skills required to confidently navigate the process of generating high-quality SBG report cards 
  • Summarize the process of generating multiple report cards without affecting the current ones 
410-1

Grade Reporting for Secondary Schools – Setup, Configuration & Initialization

Grade Reporting & Transcripts

In “Grade Reporting for Secondary Schools – Setup, Configuration & Initialization”, participants will gain a thorough understanding of the setup, configuration, and initialization processes involved in grade reporting for secondary schools. The course will cover essential timelines and procedures for setting up and initializing the grade reporting cycle, ensuring accurate and efficient reporting. 

In this session, participants will: 

  • Recognize the key features and functions of the Grade Reporting Dashboard in Aeries 
  • Identify the forms and tables within Aeries and their relevance to the grade reporting process 
  • Explain the process of configuring report card options in Aeries, including valid marks and multiple mark headings 
  • Recall the steps to populate language translations for report card elements in Aeries 
  • Summarize the essential knowledge and skills required to set up, configure, and initialize the grade reporting cycle in secondary schools 
196

Aeries Communications for Teachers by Teachers

Aeries SIS Teacher Parent and Student PortalsThird Party Partner Products

Aeries Communications for Teachers is designed to empower educators with the knowledge and skills to effectively utilize the Aeries Communication platform, now powered by ParentSquare and is presented by teachers. 

In this session, participants will: 

  • Identify the key features of the Aeries Communication platform, now powered by ParentSquare, for effective use in teacher-parent and teacher-student communication 
  • Describe the process of setting up paperless communication channels using ParentSquare for streamlined interactions between parents and school personnel 
  • Discuss strategies for customizing and tailoring ParentSquare to meet the specific communication needs of individual classrooms 
  • Summarize the steps for creating sign-ups, managing volunteer requests, organizing conferences, and integrating calendars within the ParentSquare platform 
  • Recognize the various tools available within Aeries Communication for Teachers to keep parents and students informed and engaged 
362

Flex Attendance (Daily) – Attendance Setup

Attendance

“Flex Attendance (Daily) – Attendance Setup” is designed for individuals who are new to Flex Scheduling or considering transitioning to Flex Scheduling next year. This course will focus specifically on the differences with setting up Period Flex Attendance compared to traditional scheduling attendance.  

In this session, participants will: 

  • Describe the various School Options available in the Flex Attendance setup 
  • Recognize the different Supported School Types and their implications for Daily Flex Attendance 
  • Explain the importance of Security settings in the setup of Daily Flex Attendance 
  • Identify the steps involved in configuring Primary Class Tracking for Flex Attendance 
  • Use Staff ID Based Counselor Tracking effectively in the setup of Daily Flex Attendance 
372

Flex Attendance (Period) – Attendance Setup

Attendance

“Flex Attendance (Period) – Attendance Setup” is designed for individuals who are new to Flex Scheduling or considering transitioning to Flex Scheduling next year. This course will focus specifically on the differences with setting up Period Flex Attendance compared to traditional scheduling attendance. 

In this session, participants will: 

  • Recognize the features and functions of Flex Attendance within a flexible scheduling environment 
  • Summarize the Flex Attendance process, including School Options, Supported School Types, Security measures, Primary Secondary ADA Times, and the Flex Attendance Page 
  • Explain the implementation and utilization of Period Flex Attendance 
  • Demonstrate the optimization of attendance management and scheduling practices 
  • Discuss practical strategies and insights for enhancing school site operations in relation to Flex Attendance 
541-2

Did You Know…? Part 2

Maximizing Aeries SIS

As we continue with this series, Part 2 showcases documents and data that help track student movement, including Student Documents and reports such as Off Campus Pass, Readmit Slips, Student Summons Report and School Groups. 

541-3

Did You Know…? Part 3 (Secondary Schools)

Maximizing Aeries SIS

Part 3 of “Did You Know…?” focuses on secondary schools and includes pages and reports that facilitate the transition from high school to the workplace or post secondary institutions. This includes: Work Permits, Cal Grant GPA, Golden State Seal, State Seal of Biliteracy, and Single Column Transcripts. Secondary school staff will not want to miss this session in the series. 

541-4

Did You Know…? Part 4

Maximizing Aeries SIS

As the series continues, Part 4 of “Did You Know…?” dives into Class Roster Enhancements and highlights unique features of reports, including some favorites such as Summary of Students, Student Data Audit, and Medical Profile. Don’t miss learning how Report Tags can give you even further information on specific students. 

272

Flex Queries

Query

The “Flex Queries” session extends the foundational concepts introduced in prior query sessions. Tailored for districts utilizing Flex Scheduling, the sessioin takes participants on a comprehensive exploration of the tables and intricate relationships integral to Flex Scheduling. Participants will gain a nuanced understanding of how to harness the full potential of Flex Queries and elevate proficiency in Aeries queries within the dynamic landscape of flexible scheduling. 

In this session, participants will: 

  • Acquire an understanding of the differences in tables used with Flex Scheduling 
  • Master advanced query skills to retrieve and analyze data efficiently in Aeries 
541-5

Did You Know…? Dashboard Delights

Maximizing Aeries SIS

The “Did You Know…?” series concludes with the exploration of several available dashboards in Aeries. The Attendance, Scheduling, and Grade Reporting dashboards, for example, provide a sequential process with associated links to pages and reports that ensure successful execution within the area of application. Additional dashboards will wow you with the data they can provide. 

228

Aeries Analytics™ – Advanced Applications – Dynamic Groups and Extended Field Query

Aeries Analytics

In “Aeries Analytics™ – Advanced Applications – Dynamic Groups and Extended Field Query,” participants will learn how to leverage the power of data analysis to make informed decisions. Building upon the dashboards provided by Aeries Analytics™, this session will take users further by teaching how to create Dynamic Student Groups and utilize Extended Field queries. 

In this session, participants will:  

  • Acquire an understanding of how to set up Dynamic Student Groups using Aeries Analytics Definitions 
  • Explore how to configure Extended Field Query labels and build/run an Extended Field Query 
  • Discover how to combine data from multiple tables to generate a single row of query results per student 
  • Acquire knowledge and skills necessary to maximize the potential of Aeries Analytics™ 
  • Examine how to unlock the full potential of Analytics by taking their data-driven decisions to the next level 
1209
NEW

Unlocking the Potential of AI (Artificial Intelligence) in Education: A Deep Dive into ChatGPT and its Impact on Education

Teachers will learn about Artificial Intelligence in education, including ChaptGPT, and how to implement AI in education in a way that complements traditional methods. ChatGPT is a chat-based AI model that can generate human-like responses and assist with tasks such as grading and content creation in education. While it has the potential to greatly enhance the learning experience for students, it is important to also consider potential disadvantages such as loss of critical thinking skills, fairness and bias, and high cost of maintenance.

1202
NEW

How to Make Your Support Ticket Work for You

Maximizing Aeries SIS

Join this session as we guide you through the steps to ensure your support ticket is created accurately and effectively. At the end of this session you will be equipped with the knowledge necessary to feel confident in reaching out to our support team for assistance, ensuring your concerns are addressed in a timely manner.

1205
NEW

Teacher Reports

Grade Reporting & TranscriptsTeachers

Join us in this session as we explore the various reports that are available to teachers. Items discussed will include Class Roster, Seating Chart, and available Gradebook reports.

161

Gradebook for Teachers by Teachers

Grade Reporting & TranscriptsTeachers

In “Gradebook for Teachers, by a Teacher”, participants gain a deep understanding of Aeries Gradebook, a powerful tool for managing student grades and assignments. Led by experienced classroom teachers who have successfully utilized Aeries Gradebook in their own classes, participants will learn how to customize the Gradebook to meet specific classroom needs.

In this session, participants will:

  • Utilize the Aeries Gradebook to create a new Gradebook, including adding students and setting up grading categories
  • View various features and functionalities of Aeries Gradebook
  • Comprehend effective strategies for managing and organizing student grades and assignments within Aeries Gradebook, including utilizing filters and sorting options
  • Understand how to customize a Gradebook to align with specific grading systems, assignment types, and grading scales
  • Learn how to identify and troubleshoot common issues that may arise while using Aeries Gradebook, such as grade entry errors or synchronization issues
167
NEW

Grading and Gradebooks for Equity Roundtable

Guidance & DisciplineRoundtable

“Grading and Gradebooks for Equity” begins with a brief overview of grading/gradebook issues, and the most recent publications regarding grading equity issues.  Afterwards, participants will participate in a roundtable exploring techniques, strategies, and equity issues involved in grading philosophy. Further discussion will include gradebook features, functions, and set-ups to foster grading equity and student success.

In this session, participants will:

  • Discuss current grading and gradebook issues
  • Discuss techniques, strategies, and equity issues involved in grading philosophy
  • Explore grading set-ups to foster equity and student success
180

Parent/Student Data Confirmation (PDC) (New School Year Re-Registration

Aeries SIS Teacher Parent and Student Portals

“Parent/Student Data Confirmation (PDC)” is a feature of Aeries that allows Parents to update Student demographics. This session is a detailed demonstration of the Data Confirmation features. Recommendations for setup, configuration, deployment and support of the process will be discussed. 

In this session, participants will: 

  • Discover the flexibility and customization of Parent Data Confirmation 
  • Examine Portal Options page to configure Parent Data Confirmation 
  • Locate Portal Documents settings 

230
NEW

Transforming Aeries and Elevating EdTech

Leadership

The Aeries executive leadership team will share our vision for transforming EdTech product and service delivery. 

325-2

Flex Scheduling – Complex Schedules

Scheduling

The “Flex Scheduling – Complex Schedules” session will focus on creating Flex Periods and Class Calendars for Complex Schedules. Types of schedules to be discussed include Odd-day/Even-day schedules, A-day/B-day schedules, and Rotating Period Schedules. As time allows, additional variations of Bell Schedules will be included. 

In this session, participants will: 

  • Identify appropriate scheduling tools to use for various scheduling circumstances including Odd/Even or A/B day schedules and Rotating Period Schedules 
  • Set up master schedule sections and scheduling students  
345

Summer School Management

Scheduling

In “Summer School Management”, participants will learn how to effectively manage their summer school programs. Summer School Course Requests is a system in Aeries that allows schools to define their Summer School Terms and available Summer School Courses in the current, active database. This enables districts to delay the creation of a summer school database until right before summer school begins. 

In this session, participants will: 

  • Describe the process of defining summer school terms and creating summer school courses using the Aeries Summer School module 
  • Recall the steps for utilizing the new Summer School Course Requests area within the Aeries system 
  • Summarize the benefits of a streamlined enrollment process and its impact on the need for pre-enrollment in summer school programs 
  • Discuss practical strategies for optimizing the summer school course request and scheduling process using the Aeries Summer School module 
  • Identify key skills required to effectively manage and transition from the regular academic year to summer school using Aeries Summer School tools 
715
CALPADS Series

CALPADS in Aeries Advanced – EOY 1 & 4 Current Topics – California Schools Only

• California Specific
State Reporting & Testing

Engage in an in-depth exploration of CALPADS with our session, “CALPADS EOY 1 & 4 – Focus: Advanced Q&A”. This dynamic session is tailored for those seeking a deep dive into the intricacies of complex situations and the specific data population requirements associated with CALPADS EOY 1 & 4 reporting. Delve into the nuances of CALPADS and CDE expectations, gaining a comprehensive understanding of how data is utilized to enhance the submission of high-quality information. This session provides an invaluable opportunity for participants to navigate advanced scenarios, ensuring a thorough grasp of the intricacies involved in meeting CALPADS and CDE standards. 

716
CALPADS Series

CALPADS in Aeries Advanced – EOY 2 & 3 Current Topics – California Schools Only

• California Specific
State Reporting & Testing

Engage in an in-depth exploration of CALPADS with our session, “CALPADS EOY 2 & 3 – Focus: Advanced Q&A”. This dynamic session is tailored for those seeking a deep dive into the intricacies of complex situations and the specific data population requirements associated with CALPADS EOY 2 & 3 reporting. Delve into the nuances of CALPADS and CDE expectations, gaining a comprehensive understanding of how data is utilized to enhance the submission of high-quality information. This session provides an invaluable opportunity for participants to navigate advanced scenarios, ensuring a thorough grasp of the intricacies involved in meeting CALPADS and CDE standards. 

717
CALPADS Series

CALPADS Basics – End of Year Closing

• California Specific
State Reporting & Testing

Dive into the essentials of CALPADS with our session, “CALPADS Basics – Year End Closing”. This session centers around the crucial process of closing out the school year, emphasizing the meticulous management of student data that significantly influences CALPADS reporting. Navigate through the intricacies of end-of-year student data handling, encompassing aspects such as the management of returning students, matriculation procedures, and graduation protocols.  

990

Aeries New Year Cycle Rollover

Maximizing Aeries SIS

InAeries New Year Cycle Rollover”, participants will gain comprehensive knowledge of the Aeries New Year Cycle Rollover process. This course will provide step-by-step instructions on how to successfully prepare databases for rollover and effectively create and update next year’s database.  

In this session, participants will: 

  • Recognize the essential procedures and best practices for a seamless transition into the new academic year using Aeries New Year Cycle Rollover 
  • Summarize the rollover process and the necessary actions required to ensure data accuracy and continuity in the context of Aeries New Year Cycle Rollover 
  • Discuss the skills and knowledge needed to confidently manage the annual transition, saving time and effort for educational institutions using the Aeries New Year Cycle Rollover course 
  • Identify the tools necessary to enhance expertise and streamline data management processes with the Aeries New Year Cycle Rollover course 
  • Describe the process to successfully prepare databases for rollover, create, and update next year’s database in Aeries 
1101

Leading with a Focus on Innovation

Leadership

In a fast-changing world, where innovation is all around us, it takes bold leadership to embrace the past, lead change in the present and innovate for the future. This session will spotlight leading with a focus on innovation. Delve into strategies that empower leaders to navigate the evolving landscape, harnessing the power of creativity and forward-thinking. This session will equip leaders with the mindset and tools necessary to not only adapt to change but to pioneer innovation. 

1102

Training in the Workplace – Trends and Best Practices

Leadership

The need for staff training is ongoing; between staff turnover and new hires, and new applications and features, it’s a big task to keep everyone up to date on so that they can use their tools effectively to do their job efficiently to support student success. In this session, members of the Aeries Customer Experience team will discuss current training best trends and facilitate a discussion with attendees on the successes and challenges of the training district and school staff. 

1212
NEW

Balancing Act: Cultivating Work-Life Harmony

Leadership

Discover the key to achieving a harmonious work-life balance and finding true fulfillment in your job role. Explore strategies to manage work demands while prioritizing personal well-being. Participants will delve into time management techniques, stress reduction practices, and boundary-setting skills to create a healthier balance between professional and personal life. The session will also emphasize the importance of identifying passion and purpose in your work, offering insights on how to find fulfillment and satisfaction in your daily tasks. 

1213
NEW

Excel Formulas Unleashed in Aeries

Leadership

Embark on a journey to harness the power of Excel formulas in conjunction with Aeries. This session will delve into the world of data manipulation. We will demonstrate Excel’s formula arsenal and demonstrate how to seamlessly apply them to enhance your proficiency in navigating and interpreting Aeries SIS data.

1208
NEW

Improving Outcomes for Students Through Data and Multi-Tiered Systems of Support

Leadership

Come learn how leaders of Napa Valley Unified School District leveraged the Aeries Student Information System to design a process for tracking interventions, referring students for higher level support, and to track academic, behavioral, and social emotional data points as part of an early warning indicator system.

1214
NEW

Bigger Picture Support Model – with FreshDesk

Leadership

Unlock the key essentials for steering a thriving support team in this conference session. Delve into the fundamentals of managing a successful support team, gaining valuable insights into performance metrics, service agreements, and optimizing staff utilization. Equip yourself with practical skills to enhance the efficiency and effectiveness of your support team. Join this session to discover the intricacies of support team management and leave with strategies to elevate your team’s overall performance.

197

Did You Know…? Getting the Most Out of Aeries Communications Powered by ParentSquare

Third Party Partner Products

This session is for the current Aeries Communications customers. The Aeries Communications product team will highlight workflows, case studies, and features such as Auto Notices, Student Groups, Forms & Permission Slips, and Secure Docs to help you get the most out of Aeries Communications.

In this session, participants will: 

  • Discover how to use the features and functionalities of Aeries Communications, powered by ParentSquare, to effectively communicate with parents and families 
  • Explain how Aeries Communications can integrate seamlessly with the Aeries Student Information System 
  • Identify the benefits of adopting Aeries Communications, powered by ParentSquare, for school-to-home communication 
198

What’s New at ParentSquare: Level up your Communications with Virtual Phone, Smart Sites, and More

Third Party Partner Products

Join us for an interactive session to learn about the newest ways ParentSquare is helping districts reach families and increase family/staff satisfaction – including virtual calling and an integrated website/CMS. We’ll also share more about Remind joining the ParentSquare family, a shared roadmap and how we’ll work together to improve student success. We’ll share real-life examples, walk through the most valuable tools districts use, and give a live tour of brand new features to help districts improve parent engagement even further.

In this session, participants will: 

  • Explore how to enhance parent engagement through Aeries Communications 
  • Evaluate and select appropriate strategies to streamline communication processes using Aeries Communications 
800
NEW

Inventory & Help Desk with Aeries: Better Together presented by Frontline Education

Third Party Partner Products

We will show and discuss how 1000’s of districts are using Frontline Education to manage their fixed/non-fixed assets and help desk tickets all under one roof with the connection of Aeries to create a simple and seamless process.

1215
NEW

Using Aeries to Monitor MTSS Tiered Interventions

Leadership

Join Brian Sousa, Administrator, Student Data and Achievement from Riverside County Office of Education to see how their district uses Aeries to monitor MTSS tiered interventions.

In this session participants will:

  • Hear their journey with MTSS
  • Discover using the intervention screen to monitor tier 2 and tier 3 supports
  • Updating the code table to include status tags to record intervention status
  • Creating categorical codes for intervention types to monitor efficacy
  • Learn queries and reports to see which actions are working
  • Make informed LCAP goals
  • Discuss the overall cycle of continuous improvement

1216
NEW

Custom Tables in Aeries to Supplement Behavioral Health Initiatives

Leadership

Riverside County Office of Education adopted an MTSS model three years prior to the SUMS initiative in California, so we have years of experience in that realm. Join Brian Sousa as he describes how this student service-centric topic was implemented for their district.

In this session participants will:

  • Use the Aeries Custom Tables to develop tables to track behavioral health referrals
  • Grants – Include your data people from the get-go
  • Grant scenario:
    • Schedule of deliverables
    • Required data elements
    • Group permissions
    • Compliance monitoring
    • Reporting
  • Authorizations table and consent laws
  • Medi-Cal for sustainability of practice
    • Alignment of data elements with regional health systems
719
Wednesday CALPADS Day

CALPADS EOY 2 & 3 – Certification Compliance – California schools only

• California Specific
State Reporting & Testing

Analysis of EOY 2 & 3 Certification: Understanding the certification process

  • Data management and population related to EOY 2 & 3 data requirements
  • File Submission
  • Common Errors
  • Report Validation and Mapping Guides
718
Wednesday CALPADS Day

CALPADS EOY 1 Certification Compliance – Secondary Schools – California schools only

State Reporting & Testing

Analysis of EOY 1 Certification: Understanding the certification process

  • Data management and population related to EOY 1 data requirements
  • File Submission
  • Common Errors
  • Report Validation and Mapping Guides
900
NEWWednesday IT Day

Building Serverless Micro-services with AWS Lambda

System Administration

Learn how to leverage AWS Lambda to build serverless microservices, and how these technologies fit into the application modernization journey. We’ll discuss transitioning from monolith applications, the benefits of microservices and serverless, and walk through core concepts needed to start building and deploying serverless microservices on AWS.

901
NEWWednesday IT Day

Unlocking the Power of Modern Data Architecture with Amazon Redshift

System Administration

As data continues to grow and evolve, organizations need a robust data architecture to stay ahead of the curve. Learn the benefits and capabilities of Amazon Redshift, a fully managed petabyte-scale data warehouse. We’ll dive into best practices for designing and implementing modern data architectures, including data lakes, data governance, and real-time analytics.

902
NEWWednesday IT Day

Transform Business Intelligence with QuickSight and Generative AI

System Administration

Unlock greater value from your data by leveraging Amazon QuickSight and generative AI. We’ll explore how Amazon QuickSight can meet varying data analytics needs. Learn how infusing generative AI can take Business Intelligence to the next level, turning insights into impact faster.

801
NEW

Maximizing Your Data with OnDataSuite

Third Party Partner Products

OnDataSuite is a full featured, web-based district data warehouse. The district administrator simply uploads State data submissions, Student Assessment and other data files into the system and the files are automatically disaggregated into thousands of reports. There is no need for the user to learn complex report writing. Now more than ever, district data is being held to strict accuracy and accountability measures. OnDataSuite puts information back into the hands of the decision makers. All in a simple “clickable” format.

Learn what OnDataSuite is all about and how we have changed the data mining landscape in Texas! We are looking for partner districts in California who are interested.

1012
NEW

Modernization Focus: Student Images

System Administration

Join us for a technical deep-dive into modernizing the way Student Images are stored in Aeries. This modernization represents some of the focus on “plumbing” in the modernization of Aeries. Each step in our modernization journey provides increased Operational Excellence, Security, Reliability, Performance Efficiency, Cost Optimization and Sustainability.

802
NEW

Unlocking IT Efficiency: Driving Cost Savings and Productivity Gains with AI presented by Freshworks

Third Party Partner Products

While IT departments are expected to grow this year, it doesn’t mean they need to spend more time or resources on IT service management. Freshworks survey have unveiled a groundbreaking opportunity. Globally, IT prose estimate that they could save more than 5 hours per week by using AI to complete repetitive tasks.
Join us as we unlock the limitless potential of AI to reshape IT efficiency, elevate productivity, and pave the way for substantial cost savings. It is time to re-imagine the future of your IT department.

In this session, participants will:

  • The AI Revolution: Dive into the transformative potential of AI in IT, offering not only cost savings but also enhanced productivity and efficiency.
  • Streamlining Software Management: Gain insights into strategies for efficiently handling the surge in software applications.
  • Efficiency as the North Star: Understand why IT professionals prioritize ease of use and efficiency in business software over other attributes.
  • Time: The Ultimate Currency: Discover how AI can liberate valuable time for IT professionals, potentially saving over five hours per week for more strategic endeavors.
803
NEW

Unleashing the Power of Canvas: Exploring Oneroster API Integration

Third Party Partner Products

In this session at AeriesCon, dive into the dynamic world of Canvas Learning Management System (LMS) and unlock its full potential through seamless integration with the OneRoster API. Designed for educators, administrators, and tech enthusiasts alike, this session will explore the benefits of integrating Canvas with the OneRoster API, exploring functionalities and real-world applications. Whether you’re a seasoned Canvas user looking to optimize your LMS experience or an IT professional seeking innovative solutions for educational technology integration, this session will equip you with the knowledge and tools to harness the combined capabilities of Canvas and OneRoster API effectively. Key topics include: – Overview of the OneRoster API and its role in educational data management – Methods for traversing the OneRoster API – Observations and limitations of OneRoster – What’s possible for customization via Technical Consulting Don’t miss out on this opportunity to discover the untapped potential of Canvas and OneRoster API integration!

804

Siras SEDS Integration with Aeries SIS

Third Party Partner Products

Brief overview of the bi-directional capabilities of integrating Aeries and Siras. Session will give review of how Siras and Aeries are integrated, success stories and a Q&A session at the end.

1210
NEW

From Ed-Fi to Impact – The EA Ed-Fi Modern Data Stack and Story

Third Party Partner Products

Learn about how the Ed-Fi standard and ungirding technology has enabled data modernization strategies taking root across the country. Education Analytics (https://www.edanalytics.org/), a national not for profit, will share about their full Ed-Fi stack that includes a data interoperability layer (the Ed-Fi ODS/API platform), a data transformation and longitudinal warehouse layer, and downstream applications (e.g., dashboards for teachers, school leaders and district leaders).

  • Learn about the technical architecture behind a full data modernization strategy that has the Ed-Fi standard and technology as its anchor.
  • Understand how data from multiple sources (e.g., AERIES, assessments, others) move from raw data into fully developed metrics that show up in a longitudinal warehouse and on a data visualization.
  • Learn about Podium (a visualization tool for school leaders and district leaders) and Rally (a tool specifically designed for teachers).
  • Hear real examples and use cases of these approaches from across the country.
  • Provide input on shaping an Ed-Fi stack offering for AERIES clients in California.

NEW

Using Interoperable Data to Accelerate State and Local Student Success Use Cases

Third Party Partner Products

Join the Ed-Fi Alliance for our panel discussion featuring Santa Clara COE as we delve into the transformative power of data interoperability in California’s education system, examining current applications and future possibilities.

NEW

Connecting More Than Dots: Presented by ClassLink

Third Party Partner Products

Aeries and ClassLink work collaboratively to ensure OneRoster integrations are easy and seamless. Interoperability is having all your systems, applications and services interconnected, automated and making improved teaching and learning workflows more accessible.

Please join us for an open conversation surrounding interoperability, why it matters, and how our collaboration is creating better interoperability in the EdTech space.