This session will demonstrate how the Ed-Fi Data Standard brings together all of a school district’s data onto a single and secure platform, making it possible to have a complete view of student progress and success. Ed-Fi enables district/site administrators, counselors, and teachers to make fully-informed decisions based on multiple data points from various disparate systems. See how Aeries is preparing for this new data standard initiative and learn how Aeries early-adopter districts are now using Ed-Fi.

This session is for you IF you are NOT a current Aeries Communications client (ParentSquare).

We will cover the exciting new Aeries Communications platform, now powered by ParentSquare. Join us to learn what over 40% of the school districts in California already know… there is no better way to consolidate your school-to-home communication than adopting Aeries Communications. If you are like most school districts, you are using a number of different tools to communicate with your families. Let us show you how the new Aeries Communications, powered by ParentSquare, can offer all of that in a single, easy-to-use application that is fully integrated into your Aeries Student Information System.

This session is for current Aeries Communications customers. The Aeries Communications product team will demonstrate new features and review the current roadmap. The session will also include a Q&A portion.

An overview of Aeries Analytics and the Early Warning System, and how Aeries Analytics can be used by district and school staff to easily access a wide variety student data indicators and identify students who may need intervention. This session is intended for districts who have not previously implemented Aeries Analytics.

This session is targeted to districts that have purchased Aeries Analytics. The session will review the process on how to set up and configure Analytics Items and Dashboards, including how to create and manage Item Definitions, how to create and manage Dashboards, with specific examples of commonly used Dashboard items. This session is great for users who need a refresher on how to use Analytics, or for attendees who are new to Analytics.

This session will demonstrate how school districts are using Aeries Analytics™ to monitor and track student success with great results. See how school staff are using Aeries Analytics™ to identify at-risk students and using this data to develop common counseling curriculum around academic/college/career, and social/emotional development for all students.

The power analyzing real-time student data using Aeries Analytics can be shared with teachers! This session will demonstrate samples of Dashboards that may be useful for to teachers, how to share the dashboards with teachers, and how teachers can utilize the data to quickly access data about their students.

Basic procedures for creating and using Aeries Query statements in a request for data or information from your Aeries database. Basic Query will cover entering basic commands, the use of single table queries, selection of data fields, sorting data fields, and constructing simple conditions. This session is geared for the new Aeries user or Aeries users who have not worked with query before.

This session will build on the concepts introduced in the Basics of Query session. Topics in Intermediate Query will include using the  “TOTAL”, “KEEP”, and “SKIP” commands: saving and loading query statements, using “AND” or “OR”, and multiple table queries at the elementary or secondary level. This session is intended for the Aeries user who has attended Basics of Query.

Query Tools will cover procedures for generating “Reports”, “Letters”, “Labels”, and “Envelopes”, along with the use of Query Letter Editor, which allows you to create letters that will contain text, along with merged data from a query statement.

Multi-table queries session will cover building complex query statements using multiple tables and fields. Also covered will be the use of the Database Table Information Report. Time will be allotted during the session for a round table group discussion building queries based on your questions or scenarios.

Advanced Query will assist in tips for complex queries and give you an understanding of Aeries Table Relations. This session will also cover the “CHANGE” button and command, along with the use of Math Operations within query.

For experienced users of Aeries Query, covers applying advanced filters, hiding columns, and applying other tricks to a query statement. Also will cover pivot tables in Excel and importing and exporting data using Excel with a focus on data evaluation.

Features of the “Classes” form used during the school year, and the impact to Course Attendance and Teacher Portal will be discussed. Included in the discussion will be student schedule changes, scheduling new students, and mass moving students to new classes. All scheduling workshops will feature the new Flex Scheduling.

An in-depth review of the main methods for collecting student course requests in Aeries: Import from Academic Plan, Mass Add Course Requests, and use of the Course Request form. A variety of middle and high school examples will be discussed, as well as examples of how the methods can be used in combination. All scheduling workshops will feature the new Flex Scheduling.

When starting scheduling for next year, data entry of course requests is a critical initial step. In this session, learn how to use the Aeries Student Portal to gather student course requests. Topics will include configurations, and a preview of the student experience. All scheduling workshops will feature the new Flex Scheduling.

An overview of procedures, forms, and reports used to build a master schedule for next year. All scheduling workshops will feature the new Flex Scheduling.

An overview of procedures, forms, and reports used to schedule students into classes for next year. All scheduling workshops will feature the new Flex Scheduling.

A discussion of the theory used to build a master schedule. This will include the sequence of steps used to place sections in the master schedule, and how to analyze the master schedule before students are scheduled. This session does not use any Aeries programs, but will help to understand the use of the Interactive Scheduling Master Schedule Builder which is included in session #330.

If your school has a traditional bell schedule using period numbers 0-9, then this session should meet your needs. Topics to be discussed include defining basic Flex Periods and Class Calendars, using the Staff table to replace the Teacher table, and defining Custom Bell Schedules. The Flex Periods and Class Calendars will be linked to sections in the master schedule, replacing the period, block, split term, and the day tag fields. The setup of the Class Calendars to replace the Block Schedule Calendar will be included.

This session will focus on creating Flex Periods and Class Calendars for Complex Schedules. Types of schedules to be discussed include Odd-day/Even-day schedules, A-day/B-day schedules, and Rotating Period Schedules. As time allows, additional variations of Bell Schedules will be included.

This session will discuss details associated with an Elementary School transitioning from both a Traditional Elementary School setting, where students are assigned to Teachers on the Demographics page, and Elementary Schools with Traditional Master Schedule (Elementary w/ MST) to using Flex Scheduling and Primary Class Tracking. Topics to be discussed include defining Flex Periods, Class Calendars, and Sections; use of the Staff table instead of the Teacher table; Daily Attendance with a Flex Master Schedule; and identifying the Primary Class for establishing the Teacher of Record for each Student.

Features of the Scheduling Master Schedule Board will be discussed. This will include moving sections to try “What if?” scenarios, scheduling students, looking at courses with rejected students, and using the Interactive SMS Builder to build the Scheduling Master Schedule.

This session will focus on defining sections in the Scheduling Master Schedule to link sections to create teams, houses, academies, etc. Attendees should have a basic understanding of scheduling using Aeries.

This course discusses changes made to Career Technical Education due to changes in the CA CTE State Plan in relation to Perkins V. Policies and procedures related to Career Pathways and Student Participants in relation to distance learning and the State Plan will also be discussed.  Aeries will show the process for correctly identifying Career Pathway courses and managing course file data and configurations related to Career Pathways, including how to manage college courses in pathways.

The Career Pathway Management page in Aeries gives schools a streamlined tool to tag Students as Career Pathway Concentrators and Completers. The State Reporting implications of Student career pathway data will also be discussed.

Category: Scheduling

Detailed overview of the procedures and reports related to grade reporting including teacher grade input and generating report cards.

Have you been looking for a better way to handle progress report-type grades? Do you want a comprehensive look at student progress across all gradebooks at particular points in time? We thought so! So we are presenting you with Grading Snapshots! Grading snapshots are a point-in-time look at a student’s grades across all gradebooks and can be used to keep parents and other stakeholders informed of student progress and can be used to evaluate extra-curricular eligibility.

Current research on best practices in grading presents the benefits of using standards-based grade reporting at the secondary level. This session will show Aeries users how to establish a Secondary Standards Based Grades Report Card including:  creating standards, associating standards with courses, setting up report card options including mark types, and initializing the grade reporting cycle.

This session will present an overview of the processes and procedures related to the daily management of student transcripts. Topics will include configuring transcript definitions, printing various versions of a student transcript, adding and managing course records on transcripts, and the use of Off-Grade Courses.

This session will discuss current updates related to student course records specific to state reporting requirements including CTE and Dual Enrollment courses. Other topics will include Custom Score Translations and Transcript Indicators. Updated content will include Add-On Graduation Requirements.

This session will focus on student graduation requirements and tracking, as well as college admissions tracking. Topics will include the course table, the graduation requirements table, the ability to set up multiple graduation tracks, and the variety of pages and reports designed to assist in the tracking of student graduation status and college admissions status.

This session will cover new features for district-defined GPA calculations, including cohort-based GPAs, inclusion or exclusion of particular courses in calculations, affiliating GPAs with specific schools and course characteristic-based weighting.

This presentation will focus on matters specific to Alternative Ed Schools in the areas of Attendance and Grade Reporting. The implications for state reporting requirements related to attendance and course data will be discussed. The topics covered in this session is intended to address the needs of programs such as Continuation, Community Day, some Charter Schools, and COE.

This conference session will provide a detailed demonstration of how to use the Aeries Alternative Education scheduling feature to build a modified Alternative Education Master schedule that allows for individualized student scheduling. This master schedule feature may be used for Continuation, Community Day, COE, or Independent Study programs.

Management of long-term and short-term independent study in Aeries. This session will focus on attendance management within Aeries to provide tracking and attendance reporting of Independent Study students.

A moderated gathering of a community of Aeries specialists that work together to provide mutual support. Discussions include the latest issues, strategies, best practices, lessons learned, etc., as encountered in a charter school setting.

A moderated gathering of a community of Aeries specialists that work together to provide mutual support. Discussions include the latest issues, strategies, best practices, lessons learned, etc., as encountered in a County Office of Education setting.

Attendees will learn the required fields for proper language information of all students in Aeries. All five Language Fluency designations will be presented: English Only, To Be Determined, Initial Fluent English Proficient, Limited English Proficient, and Reclassified Fluent English Proficient. The date requirements will also be shown. Attend this session if you maintain EL data for your school or district.

The use and application of forms and reports for daily medical visits, student medications, and medical history. Also includes forms and reports to record immunizations and health screenings such as physicals, hearing, vision, etc.

This session provides an overview of the configuration and use of the District Assets Module. The District Assets Module allows Districts to keep track of and monitor inventory of electronic devices such as tablets, iPads, laptops, as well as traditional resources such as textbooks and instructional materials. Items can be Checked Out and Checked In for students and teachers as well as inventoried through a unique district barcode. 

This session will provide an overview of the purpose, creation, use, and functions of student groups in Aeries. Topics include types of student groups, multiple ways of adding students to groups, adding and sharing with staff members, updating data, printing reports, and accessing pages using the groups.

Procedures for using the assertive discipline tools in Aeries to manage data related to student disciplinary actions including, Safe Schools Act reporting, setting up the suspendable offense codes, and generating suspension and expulsion letters. Also included is using the Discipline page for teacher discipline referrals, discipline reports, and an overview of the Discipline Dashboard.

Details on the end-to-end process of Intervention Tracking and Monitoring in Aeries® SIS. Includes recent changes to support a district’s “SST” process as well as classroom interventions and referrals. This session will explain what each Intervention table is designed to track and recommend code sets.

The Aeries “4 Year Plan” has been greatly enhanced recently. This feature is a great tool to help keep students on track for graduation and college readiness. This session will cover the recent enhancements to the system and how to effectively use this system improve graduation and college / career readiness rates.

With the introduction of the College and Career Indicator (CCI) component of the California Dashboard tracking various aspects of student success to determine preparedness has become a major interest of California Public Schools. In this session, we will explore what tools Aeries has available for school counselors, administrators, and district personnel to stay on top of their students’ progress. This will include the new CCI Student Summary screen and the enhancements in the student academic plan.

This session will provide an overview of how to use Aeries to manage and document 504 data. The 504 Plan in Aeries allows documentation of Stakeholders, Evaluation Criteria, Impairments, Eligibility, and Accommodations. The CALPADS reporting elements of 504 plans will also be addressed.

A moderated discussion allowing counselors to share best practices on current secondary topics including Student Scheduling, Academic Planning, and the California College and Career Indicator. 

CALPADS requires active reporting regarding demographic information and enrollment status of your students. Aeries can guide staff on how to manage daily student information to ensure that CALPADS files are extracted with the most up to date and accurate data. This session will demonstrate the relationship between data entered into Aeries and various CALPADS files such as the SENR, SINF, SINC, SIRS, SOFF, STAS, and SELA. This data is needed throughout the school year for a variety of CALPADS file submissions.

Aeries can guide staff on how to manage Student Program Data to ensure that CALPADS files are extracted with the most up to date and accurate data. This session will include the various pages and methods data can be entered for such programs as Free and Reduced Lunch, 504 Plans, and Special Programs that will be submitted through the CALPADS SPRG file. This data is needed throughout the school year for a variety of CALPADS file submissions.

Come hear the latest CALPADS news and information from CSIS. CSIS trainers will provide a high-level summary of changes in the refreshed CALPADS website, a recap of Fall 1 submission highlights, preparation for Fall 2, and share other tidbits.

Attendees working with the English Language Development Program or those working in CALPADS will benefit from this session. The relationship between Aeries and CALPADS in maintaining the Language Assessment data fields will be presented. The session will include the data requirements as well as the order of operations to enable ELPAC testing. The reconciliation of correct data between Aeries and CALPADS will be addressed. The ELPAC Roadmap will be presented. It is recommended that anyone new to this process also attend #660-1 – Managing English Language Data for Students as a prerequisite.

A discussion detailing the various areas where enrollment needs to be managed in Aeries, including: start of school year, exit reasons, graduates, no shows, and summer withdrawals.

The setup, testing and reporting of the CA Physical Fitness Test. Includes selecting which test(s) to allow in each category, entering scores via the Teacher Portal, reporting scores to the State and loading results from the vendor.

Procedures for importing test files and loading state standard test data.

A summary and quick how-to of the various admin features in MS SQL Server and other vendors. Topics include: SQL Management Studio, security, SSIS and 3rd party transaction tracking software. Other topics include: creation of new databases, importing/exporting, backups, maintenance, and error checking, as well as query creation and scripting.

Create and use SELECT, UPDATE, INSERT, and DELETE queries. Will also discuss GROUP BY clause, ORDER BY clause, dual-table queries and other special SQL demands.

For Database Administrators (DBA). Topics include multi-table queries, methods for exporting data, SELECT INTO, and tips for finding duplicates / orphaned records.

Discuss and demonstrate good techniques for writing Stored Procedures, Functions, and ensuring queries are SARGable whenever possible. Show how Dynamic SQL and Query Hints can help with performance.

This session will cover the Mass Add Student Related Dataform that allows the user to mass add a large amount of data quickly and easily to almost any table in Aeries related to Students. Query KEEP/SKIP is optional and will allow the mass add feature to apply to a selected number of students.

One of the newest and most powerful features of Aeries, Data Validations, offers immense flexibility for districts to refine data populated in Aeries and catch errors before they cause problems later. This new system is most powerful when a skilled Aeries DBA builds powerful SQL Queries for the system to run. Data Validations enables rules to be defined for any criteria, and then the data is validated on a daily basis automatically, or on demand, and reports any data anomalies to the appropriate staff who can take action to correct the bad data based upon on the Data Validation Results page for their school.

This session will expand on the Data Validations topics discussed in session #973-1 allowing districts to build complex validations to monitor data within Aeries.

This session will discuss how to install PowerShell Core, how to create automated scripts, and how to deploy them in your environment.

Discuss prevention strategies, best practices, and disaster recovery plans that should be in place to help a DBA avoid major issues. Strategies for recovery when an issue does arise including Sandbox database creation and management.

This session will give a brief intro to Aeries APIs, ways of integrating the API responses in Power BI, manipulating the datasets, establishing relationships between data tables, the importance of this is having a dynamic report that changes as you click on filters, and creating the visuals.

This session will discuss how to install and apply the Aeries PoshAPI module.

Successfully set up your gradebooks for a seamless Grade Passback. Explore avenues to troubleshoot sync errors and customize your settings to work with Standards Based Grading. Learn useful tips and tricks that can assist you in the day-to-day applications between Canvas and Aeries gradebooks.

Learn how to set up options for Daily and Period Attendance, plus the timelines and procedures for maintenance.

The use and application of Daily Attendance in Aeries® SIS, including daily processes and end of month reporting.

The use and application of Period Attendance in Aeries® SIS, including daily processes and end of month reporting.

A discussion of this Aeries feature that will include how the system is used and configured. Supplemental Attendance allows the ability to track positive/hourly attendance for supplemental programs such as: ASES, Interventions, Tutoring, etc.

Aeries Attendance letters provide schools and districts a tool to communicate with parents about student attendance based on district attendance standards. This session will review how to configure and generate school or district-based letters such as SARB or Truancy letters.

A review of the grade reporting cycle for Standards Based Grade Reporting, including assigning students a Report Card Type and entering grades. This session will also review printing of report cards and generating Report Card History and Standards Based Grade History.  This session will NOT cover setting up report cards.  See Sessions 401-1 and 401-2 for information on creating report cards.

A review of procedures on how to create Standards Based Grades report cards using the Standard Based Report Card Templates. Templates allow users to create multiple report cards without impacting the current report cards in a “sandbox” area and will greatly reduce the amount of time needed to create or modify the report cards.

Explanation of timelines and procedures for setting up and initializing the grade reporting cycle, including a detailed review of grade reporting options.

This session will cover the exciting Aeries Communication platform, now powered by ParentSquare, and how teachers can apply digital communication tools to better communicate with your parents or students. Both parents and school personnel can benefit from increased paperless communication. ParentSquare tools can assist you in your classroom to help keep both parents and students up to date.  Key features include sign-ups, volunteer requests, conferences, integrated calendars, event RSVPs and more.

This session will focus on setting up Daily Flex Attendance, but not specifically Attendance Accounting. This session is geared toward sites who are either new to Flex or switching to Flex for next year. This session is not the full Attendance Process.

This session will focus on setting up Period Flex Attendance, but not specifically Attendance Accounting. This session is geared toward sites who are either new to Flex or switching to Flex for next year. This session is not the full Attendance Process.

As we continue with this series, Part 2 will show you features that include Student Documents and reports such as the Data Definitions Report, the Summons Report, and Off Campus Pass and Readmit Slips. This session will also cover setting up School Groups at the District Level.

Part 3 will focus on secondary schools and discuss Work Permits, Cal Grant GPA, Golden State Seal and Single Column Transcripts. You will not want to miss this in the series if you work at a secondary school site.

Next in the series, Part 4 will jump into Class roster Enhancements, how to use Report Tags from a Query, and reports such as Print Student Attendance Campus Summary Totals, and Print Student Attendance District Summary Totals.

This session is recommended for office staff who process New Student Enrollment. The Aeries Online Enrollment import process allows schools to view newly enrolled students from the Aeries Online Enrollment. The data entered by the parent can then be reviewed and selected to be imported into the Aeries database. Covered will be the process to pull the student into Aeries and a preview of the Parent View.

Join us for a session on information about Aeries NextGen.

This session is for the current Aeries Communications customers. The Aeries Communications product team will highlight workflows, case studies, and features such as Auto Notices, Student Groups, Forms & Permission Slips, and Secure Docs to help you get the most out of Aeries Communications.

This session will build on the concepts introduced in previous query sessions with a focus on queries for districts that use Flex Scheduling.

Learn how to streamline your Summer School course request and scheduling process.

Join us in this session to see features that are available through multiple Dashboards in Aeries. Will will show you features available in Discipline Dashboard, Intervention Dashboard, Attendance Process Dashboard, and several more! Come and find about features you may have never used!

CALPADS EOY 1 & 4 Focus: Advanced Q&A session looking at more specific details of complex situations and data population requirements. A focus on CALPADS and CDE expectations for data to best understand how data is used to improve submission of high quality data.

CALPADS EOY 2 & 3 Focus: Advanced Q&A session looking at more specific details of complex situations and data population requirements. A focus on CALPADS and CDE expectations for data to best understand how data is used to improve submission of high quality data.

Closing out the end of the school year and populating data impacts CALPADS reporting. This session focuses on end of year student data management, including students who are returning, matriculating, and graduating. In addition, Aeries programming and managing student programs and “Next Year” fields will be explained.

Understanding the certification process: Analysis of EOY 1 & 4 Certification. EOY 1: Course Completion (grades 7-12), CTE, and Work Based Learning. Discussed will also be data management and population related to EOY 1 data requirements, file submission, common errors, report validation and mapping guides, Q&A time with CSIS Panel for Special Education and PSTS submission required for EOY 4.

Understanding the certification process: Analysis of EOY 2 & 3 Certification. EOY 2: Program Eligibility/Participation & EOY 3: Discipline Incidents and Absence Summary, including all other reporting for EOY 3. Discussed will also be data management and population related to EOY 2 & 3 data requirements in Aeries, File Submission and meeting reporting timelines and compliance, Common Errors, Report Validation and Mapping Guides and how to get to a successful certification.

This session will cover the new year cycle rollover process for your Aeries database. We will start with best practices and include such topics as: procedures for preparing databases for rollover and creating and updating the next year’s database. This is not a session to prepare for end of year state reporting.

AWS Lambda functions are great way to centralize orchestration and automation logic where there are many moving parts which perfectly integrate with the Amazon Web Services ecosystem.  This session will demonstrate early efforts of Aeries Software to utilize this powerful tool to facilitate ongoing NextGen development.

Change – some find the word scary, others exciting! In the past year-and-a-half, as Aeries has gone through a major organizational restructure and embarked on our Aeries NextGen project, we’ve learned a lot about change along the way. At the same time, we recognize with the upcoming release of Aeries NextGen we are asking our valued customers to navigate a big change with us! Join members of the Aeries Leadership team as we talk about some of the strategies we have used to support staff members through times of change, and to share with us your thoughts on strategies and challenges for navigating change in districts and schools.

In a fast changing world, where innovation is all around us, it takes bold leadership to embrace the past, lead change in the present and innovate for the future. This session will guide leaders in leading change in an innovative world.

The need for staff training is ongoing; between staff turnover and new hires, and new applications and features, it’s a big task to keep everyone up to date on so that they can use their tools effectively to do their job efficiently to support student success. In this session, members of the Aeries Customer Experience team will discuss current training best trends and facilitate a discussion with attendees on successes and challenges of training district and school staff.

Discuss how your district uses direct Aeries database access today and explore how this will will be done in the Aeries NextGen system.

Curious about how NextGen features are shaping up? Join us for a collaborative session regarding NextGen design. In these short intimate sessions, we will showcase ideas and hear your feedback on usability, functionality, and overall user experience. Your valuable input will help us ensure that NextGen meets your needs and is a major driver of student success at your school or district.

Brief overview of the bi-directional capabilities of integrating Aeries and Siras. Session will give review of how Siras and Aeries are integrated, success stories and a Q&A session at the end.